City Council

City of Groveport 655 Blacklick St. Groveport, OH 43125 614.830.2052 www.groveport.org Meeting Minutes - Final Monday, August 26, 2013 6:30 PM Council Chambers City Council Mayor Lance Westcamp Council Members - Ed Rarey, Jean Ann Hilbert, Donna Drury, Ed Dildine, Shawn Cleary & Jan Stoots City Council Meeting Minutes - Final August 26, 2013 I. Call to Order by Mayor Westcamp at 6:30 p.m. Staff Present: Marsha Hall - Administrator, Kevin Shannon - Law Director, Jeff Green - Director of Finance, Ralph Portier - Chief of Police Guests Present: The Guest Book is on file with the Clerk of Council. II. Moment of Silence The Mayor asked everyone to join him in a moment of silence. III. Pledge of Allegiance Chief Portier led the Pledge of Allegiance. IV. Roll Call Council Member Rarey arrived at 6:30 p.m. Present: 6 - Council Member Cleary, Council Member Dildine, Council Member Drury, Council Member Hilbert, Council Member Rarey, and Council Member Stoots V. Approval of Minutes - August 12, 2013 Approved as submitted. #079-2013 8-12-13 Minutes Attachments: 8-12-13 Council Meeting (final).pdf VI. Business of Guests A. Groveport Road Mrs. Blankenship of 6080 Old Groveport Rd addressed Council regarding the condition of Old Groveport Road (photos and map attached). If maintenance is not done now it will only be more City of Groveport Page 1 City Council Meeting Minutes - Final August 26, 2013 costly to maintain later. The corporation line runs down the center of the road part Obetz and part Groveport. She expressed her concerns of the safety of driving on this road. Mayor Westcamp referred the matter to Administrator Marsha Hall. B. Crosswalks James H. Chilton of 4918 Founders Dr. expressed concerns with students at the high school. He inquired if the speed limit on SR317 could be reduced during school start and end times. Law Director Shannon responded that it is a jurisdictional matter with ODOT as to the speed limit and they would have to confer with ODOT to inquiry about looking into the matter. Mr. Chilton asked about a crosswalk, Public Works Superintendent Moore stated that crosswalks are not permitted on state routes with no pedestrian or bicycle traffic. Council Member Hilbert commented it was a school zone and Chief Portier stated it is not a designated school zone due to its location on a state highway. Mr. Chilton asked about the possibility of putting in sidewalks, Ms. Hall advised that Groveport Corporation limits go to south of Williams Rd. and while a sidewalk could be built in front of the high school it would go to nowhere. She explained the process of starting such a project and stated it would not be easily accomplished. The City will do anything temporarily too ease the situation but the City cannot make permanent changes on SR317 without ODOT approval. Executive Session Law Director Shannon requested Council consider going into executive session pursuant to O.R.C. Section 121.22(G)2, to consider the purchase of property for public purposes and also conferences with the attorney under O.R.C. Section 121.22(G)3 for the public body concerning disputes involving the public body that are subject of pending or imminent court action to include Council, the Mayor, Chief Portier, Administrator Hall, Public Works Superintendent Moore and himself. A motion was made by Council Member Cleary, seconded by Council Member Dildine at 6:39 p.m. to go into Executive Session according to the Law Director's request to include the Mayor, Council, Administrator, Law Director, Chief of Police and the Public Works Superintendent. The motion carried by the following vote: Yes: 6 - Cleary, Dildine, Drury, City of Groveport Page 2 City Council Meeting Minutes - Final August 26, 2013 Hilbert, Rarey and Stoots Motion was made to come out of executive session by Council Member Cleary, seconded by Council Member Dildine at 7:28 p.m., with no action taken. The motion carried by the following vote: Yes: 6 - Cleary, Dildine, Drury, Hilbert, Rarey and Stoots VII. Ordinances and Resolutions A. 3rd Readings - None B. 2nd Readings ORD. 13-034 AN ORDINANCE AMENDING PART SEVEN - BUSINESS REGULATION CODE, CHAPTER 715 - GARAGE SALES, OF THE CITY OF GROVEPORT CODIFIED ORDINANCES Sponsors: Donna Drury Attachments: ORD. 13-034 715 garage sales final changes exhbit (final).pdf The Clerk of Council read by title Ordinance No.13-034. ORD. 13-036 AN ORDINANCE AUTHORIZING THE ADMINISTRATOR TO ENTER INTO A LEASE AGREEMENT WITH HUNTINGTON BANK AND PURCHASE A DUMP TRUCK FOR THE PUBLIC WORKS DEPARTMENT UNDER THE STATE OF OHIO COOPERATIVE PURCHASE PLAN THEREBY WAIVING COMPETITIVE BIDDING PURSUANT TO GROVEPORT CITY CHARTER SECTION 9.02(B), AND THE DECLARATION OF AN EMERGENCY Sponsors: Dildine The Clerk of Council read by title Ordinance No.13-036. C. 1st Readings ORD. 13-037 AN ORDINANCE ACCEPTING THE FINAL PLAT FOR THE GROVEPORT SENIOR VILLAGE (PARCEL NO. 185-002762) Sponsors: Hilbert City of Groveport Page 3 City Council Meeting Minutes - Final August 26, 2013 Attachments: ORD. 13-037 EXHIBIT.pdf Todd Valentine ltr to Council.pdf Todd Valentine of LW Associates Inc. updated Council on the Groveport Senior Village Project. Building permits will be submitted this week and drawings from the engineer will be acquired this week or early next week. Construction will contingently start in October 2013. If Council will consider approval of the plat as an emergency it will speed up the start date of the project to October rather than November. Council Member Cleary inquired about the need for a traffic study. Mr. Valentine stated according to Franklin County a study was not necessary. Law Director Shannon advised Council first they needed a recommendation from Planning & Zoning. Contingent on the recommendations of the Planning & Zoning Commission, Council would have the second reading at the next Council meeting where they could suspend the rules as to the three readings and the effective date would be 30 days, putting the start of the project in the second week of October. In regards to emergency legislation, Ohio courts reference what constitutes an emergency measure and Council will need to determine if this legislation falls within those stipulations. This Ordinance was referred to the Planning & Zoning Commission. ORD. 13-038 AN ORDINANCE AUTHORIZING THE CITY ADMINISTRATOR TO PREPARE AND SUBMIT AN APPLICATION TO PARTICIPATE IN THE OHIO PUBLIC WORKS COMMISSION STATE CAPITAL IMPROVEMENT AND/OR LOCAL T R A N S P O RTAT I O N IMPROVEMENT PROGRAM(S) AND TO EXECUTE CONTRACTS AS THE WEST BIXBY ROAD PAVEMENT REHABILITATION (PHASE 1) PROJECT AND THE DECLARATION OF AN EMERGENCY Sponsors: Cleary Law Director Shannon requested Council to consider making a motion to suspend the rules as to the three readings and the effective date. The Clerk of Council read by title Ordinance No.13-038. A motion was made by Council Member Hilbert, seconded by Council Member Cleary, to suspend the Rules of Council as to the three readings requirement and the effective date of the legislation. The motion carried by the following vote: City of Groveport Page 4 City Council Meeting Minutes - Final August 26, 2013 A motion was made by Council Member Drury, seconded by Council Member Hilbert, to adopt as emergency legislation. The motion carried by the following vote: Yes: 6 - Cleary, Dildine, Drury, Hilbert, Rarey and Stoots ORD. 13-039 AN ORDINANCE AUTHORIZING THE ISSUANCE OF NOTES IN THE AMOUNT OF NOT TO EXCEED $800,000 IN ANTICIPATION OF THE ISSUANCE OF BONDS FOR THE PURPOSE OF CONSTRUCTING, IMPROVING, FURNISHING, AND EQUIPPING A POLICE FACILITY, WITH RELATED SITE IMPROVEMENTS AND APPURTENANCES THERETO; AND APPROVING RELATED MATTERS Sponsors: Stoots Attachments: ORD. 13-039 Attachments.pdf The Clerk of Council read by title Ordinance No.13-039. This Ordinance was referred to the Committee of the Whole. RES. 13-006 A RESOLUTION ACCEPTING THE RECOMMENDATIONS OF THE GROVEPORT TAX INCENTIVE REVIEW COUNCIL RELATING TO VARIOUS CITY OF GROVEPORT TAX INCENTIVES Sponsors: Dildine Attachments: TIRC Meeting 8-14-2013.pdf RES 13-006 TIRC The Clerk of Council read by title Resolution No. 13-006. This Resolution was referred to the Committee of the Whole RES. 13-007 A RESOLUTION ADOPTING THE FIVE YEAR CAPITAL IMPROVEMENT FUND PLAN AND THE DECLARATION OF AN EMERGENCY Sponsors: Rarey The Clerk of Council read by title Resolution No.13-007. A motion was made by Council Member Hilbert, seconded by Council Member Stoots, to suspend the Rules of Council as to the three readings requirement and the effective date of the legislation. Motion carried by the following vote: City of Groveport Page 5 City Council Meeting Minutes - Final August 26, 2013 A motion was made by Council Member Rarey, seconded by Council Member Dildine, to adopt as emergency legislation. Motion carried by the following vote: Yes: 6 - Cleary, Dildine, Drury, Hilbert, Rarey and Stoots VIII. Reports #078-2013 8-26-13 Council Update Attachments: CR 8-26-2013.pdf A. Mayor - Lance Westcamp Nothing to report B. Administrator - Marsha Hall Nothing to report. C. Chief of Police - Ralph Portier Chief Portier reported that the police are at the schools daily at 6:30 a.m. to observe traffic. D. Director of Finance - Jeff Green Not present. E. Director of Law - Kevin Shannon Nothing to report. F. Council Members - Ed Rarey, Jean Ann Hilbert, Donna Drury, Ed Dildine, Shawn Cleary & Jan Stoots Nothing to report. G. Clerk of Council - Kimberly McWilliams Clerk of Council McWilliams confirmed Council Member Rarey is the sponsor for Resolution No.13-007. H. Standing Committees City of Groveport Page 6 City Council Meeting Minutes - Final August 26, 2013 None. IX. Other Business None. X. Adjournment Council Member Rarey made a motion, seconded by Council Member Dildine to adjourn at 7:50 p.m. All in favor stated AYE, None Opposed. Motion passed. __________________________________________ Lance Westcamp, Mayor __________________________________________ Kimberly McWilliams, Clerk of Council PLEASE NOTE: THESE MINUTES ARE NOT VERBATIM. A RECORDING OF THE MEETING IS AVAILABLE IN THE CLERK'S OFFICE DURING REGULAR BUSINESS HOURS. City of Groveport Page 7