City Council

City of Groveport 655 Blacklick St. Groveport, OH 43125 614.830.2052 www.groveport.org Meeting Minutes Monday, March 27, 2017 5:30 PM Council Chambers City Council Mayor Lance Westcamp Council Members - Jean Ann Hilbert, Ed Dildine, Shawn Cleary, Becky Hutson, Scott Lockett & Jim Beidler City Council Meeting Minutes March 27, 2017 I. Call to Order by Mayor Westcamp at 5:30 p.m. Staff Present: Marsha Hall - Administrator, Kevin Shannon - Law Director, Jeff Green - Director of Finance, Ralph Portier - Chief of Police Guests Present: The Guest Book is on file with the Clerk of Council. II. Moment of Silence The Mayor asked everyone to join him in a moment of silence. III. Pledge of Allegiance Chief Portier led the Pledge of Allegiance. IV. Roll Call After Council came out of Executive Session and proceeded to address agenda items, Mr. Beidler was duly appointed by Council under "Other Business" on the agenda. Law Director Kevin Shannon swore in Mr. Beidler upon which he became a voting Member of Council. Present: 6 - Jim Beidler, Shawn M. Cleary, Edward Dildine, Jean Ann Hilbert, Becky Hutson, and Scott Lockett V. Approval of Minutes - March 13, 2017 Approved as submitted. #365-2017 City Council Meeting Minutes 3-13-17 Attachments: City Council Meeting Minutes 3-13-17.pdf VI. Executive Session Law Director Shannon advised a Council Member would like to make a motion to go into Executive Session pursuant to Ohio Revised Code Section 121.22(G)(1) To consider the appointment of a public official to include all members of Council. A motion was made by Council Member Dildine, seconded by Council Member Cleary, to go into Executive Session at 5:31 p.m. pursuant to Ohio Revised Code Section 121.22(G)(1) To consider the appointment of a public official to include all members of Council. The motion carried by the following vote: City of Groveport Page 1 City Council Meeting Minutes March 27, 2017 Yes: 5- Cleary, Dildine, Hilbert, Hutson and Lockett A motion was made by Council Member Hilbert, seconded by Council Member Hutson, to come out of Executive Session at 5:39 p.m. with no action taken. The motion carried by the following vote: Yes: 5- Cleary, Dildine, Hilbert, Hutson and Lockett VII. Recess Law Director Shannon advised a Council Member would like to make a motion to modify the agenda to move the recess to a latter portion of the meeting. Council would like to move forward on the agenda until the recess for the public hearing. A motion was made by Council Member Dildine, seconded by Council Member Cleary, to modify the agenda to hold off on the recess at this time. The motion carried by the following vote: Yes: 5- Cleary, Dildine, Hilbert, Hutson and Lockett VIII. Reconvene Postponed until after recess. IX. Business of Guests X. Ordinances and Resolutions A. 3rd Readings ORD. 17-008 AN ORDINANCE AUTHORIZING A MODIFICATION TO THE DEVELOPMENT PLAN FOR 3099 ROHR ROAD, PARCEL NUMBER 185-002965 Sponsors: Hilbert Attachments: ORD. 17-008 Exhibit A.pdf Law Director Shannon requested Council to consider making a motion to move Ordinance 17-008 to the end of the agenda to have the item addressed after Council comes back into session after the public hearing recess. Clerk of Council Ross read by title Ordinance No. 17-008. A motion was made by Council Member Dildine, seconded by Council Member Lockett, to move Ordinance 17-008 to the end of the agenda to have the item addressed after City of Groveport Page 2 City Council Meeting Minutes March 27, 2017 Council comes back into session after the public hearing recess. The motion carried by the following vote: Yes: 5- Cleary, Dildine, Hilbert, Hutson and Lockett #348-2017 ORD. 17- 008 Staff Reports Attachments: ORD. 17- 008 Staff Report.pdf ORD. 17- 008 Engineering Staff Report.pdf ORD. 17-009 AN ORDINANCE AUTHORIZING THE GROVEPORT SPECIAL OLYMPICS OHIO COLLECTION FOR CHARITABLE DONATIONS TO THE SPECIAL OLYMPICS OHIO Sponsors: Hutson Clerk of Council Ross read by title Ordinance No.17-009. A motion was made by Council Member Hilbert, seconded by Council Member Cleary, to adopt. The motion carried by the following vote: Yes: 5- Cleary, Dildine, Hilbert, Hutson and Lockett ORD. 17-011 AUTHORIZING THE ISSUANCE OF NOTES IN THE AMOUNT OF NOT TO EXCEED $1,600,000 IN ANTICIPATION OF THE ISSUANCE OF BONDS FOR THE PURPOSE OF (I) CONSTRUCTING, IMPROVING, FURNISHING, AND EQUIPPING A POLICE FACILITY, AND THE CITY'S CURRENT MUNICIPAL BUILDING, WITH RELATED SITE IMPROVEMENTS AND APPURTENANCES THERETO, (II) DESIGNING, ENGINEERING, AND CONSTRUCTING VARIOUS IMPROVEMENTS TO THE CITY'S MUNICIPAL GOLF COURSE, WITH RELATED SITE IMPROVEMENTS AND APPURTENANCES THERETO, AND RETIRING NOTES PREVIOUSLY ISSUED FOR SUCH PURPOSE; AND APPROVING RELATED MATTERS Sponsors: Dildine Administrator Marsha Hall explained this ordinance is not authorizing the City to borrow more money, it is the third year for the bonds that were issued for work that has already been completed. The City pays it down every year but it has to be rolled over annually. This is not borrowing new money. Clerk of Council Ross read by title Ordinance No.17-011. A motion was made by Council Member Dildine, seconded by Council Member Hutson, to adopt. The motion carried by the following vote: Yes: 5- Cleary, Dildine, Hilbert, Hutson and Lockett ORD. 17-012 AN ORDINANCE AUTHORIZING THE ADMINISTRATOR TO ENTER City of Groveport Page 3 City Council Meeting Minutes March 27, 2017 INTO A LICENSING AGREEMENT WITH JOELLEN AND DAVID STEBELTON (THE STEBELTONS) Sponsors: Hilbert Council Member Hilbert asked for clarification on the time span of the licensing agreement. Mr. Shannon advised a licensing agreement is a temporary interest of land. There is no time span but if the City needs access to the property at any time, then the Stebeltons will have to remove the temporary structure. Clerk of Council Ross read by title Ordinance No.17-012. A motion was made by Council Member Dildine, seconded by Council Member Hutson, to adopt. The motion carried by the following vote: Yes: 5- Cleary, Dildine, Hilbert, Hutson and Lockett B. 2nd Readings ORD. 17-013 AN ORDINANCE APPROVING THE RECODIFICATION, EDITING, AND INCLUSION OF CERTAIN ORDINANCES AS PARTS OF THE VARIOUS COMPONENT CODES OF THE CODIFIED ORDINANCES OF GROVEPORT, OHIO AND THE DECLARATION OF AN EMERGENCY Sponsors: Hutson Law Director Shannon requested Council to consider making a motion to suspend the rules as to the three readings and the effective date. The notice for action on this Ordinance was published in the Southeast Messenger on February 26, 2017. Clerk of Council Ross read by title Ordinance No.17-013. A motion was made by Council Member Hilbert, seconded by Council Member Lockett, to suspend the rules as to the three readings and the effective date. The motion carried by the following vote: Yes: 5- Cleary, Dildine, Hilbert, Hutson and Lockett A motion was made by Council Member Hilbert, seconded by Council Member Cleary, to adopt as emergency legislation. The motion carried by the following vote: Yes: 5- Cleary, Dildine, Hilbert, Hutson and Lockett ORD. 17-014 AN ORDINANCE PROHIBITING PARKING AND AUTHORIZING THE INSTALLATION OF NO PARKING SIGNS ON THE NORTH SIDE OF CANAL STREET IN THE CITY OF GROVEPORT, AND THE DECLARATION OF AN EMERGENCY Sponsors: Lockett City of Groveport Page 4 City Council Meeting Minutes March 27, 2017 Law Director Shannon requested Council to consider making a motion to suspend the rules as to the three readings and the effective date. Clerk of Council Ross read by title Ordinance No.17-014. A motion was made by Council Member Hilbert, seconded by Council Member Lockett, to suspend the rules as to the three readings and the effective date. The motion carried by the following vote: Yes: 5- Cleary, Dildine, Hilbert, Hutson and Lockett A motion was made by Council Member Lockett, seconded by Council Member Hilbert, to adopt as emergency legislation. The motion carried by the following vote: Yes: 5- Cleary, Dildine, Hilbert, Hutson and Lockett ORD. 17-015 AN ORDINANCE AMENDING PART ONE - ADMINISTRATIVE CODE, TITLE FIVE, CHAPTER 137, BOARD OF CEMETERY TRUSTEES Sponsors: Cleary Attachments: ORD. 17-015 Part One Admin, Title Five, Section 137 Exhibit A.pdf Clerk of Council Ross read by title Ordinance No.17-015. C. 1st Readings ORD. 17-016 AN ORDINANCE GRANTING A VARIANCE AS TO THE PERMITTED USES IN THE ESTABLISHED ZONING DISTRICT FOR THE PROPERTY LOCATED AT 5055 SOUTH HAMILTON ROAD, SUITE B, PARCEL NO. 185-000912, CURRENTLY ZONED SUBURBAN OFFICE ("SO"), MARY KATHRYN TODD, APPLICANT Sponsors: Dildine Attachments: ORD. 17-016 Use Variance Exhibit A.pdf Clerk of Council Ross read by title Ordinance No. 17-016. This Ordinance was referred to the Planning & Zoning Commission. ORD. 17-017 AN ORDINANCE IMPOSING A MORATORIUM OF ONE YEAR ON THE ISSUANCE AND PROCESSING OF ANY PERMITS ALLOWING RETAIL DISPENSARIES, CULTIVATORS. OR PROCESSORS OF MEDICAL MARIJUANA WITHIN THE CITY OF GROVEPORT City of Groveport Page 5 City Council Meeting Minutes March 27, 2017 Sponsors: Hutson Clerk of Council Ross read by title Ordinance No. 17-017. This Ordinance was referred to the Committee of the Whole. ORD. 17-018 AN ORDINANCE AMENDING PART ONE - ADMINISTRATIVE CODE, CHAPTER 143, EMPLOYEES GENERALLY OF THE CODIFIED ORDINANCES OF THE CITY OF GROVEPORT, OHIO Sponsors: Hilbert Attachments: 143.21 Retire-Rehire Exhibit A.pdf Clerk of Council Ross read by title Ordinance No. 17-018. This Ordinance was referred to the Committee of the Whole. ORD. 17-019 AN ORDINANCE SETTING COMPENSATION FOR COUNCIL MEMBERS AND FURTHER AUTHORIZING THE OPTION OF OBTAINING FAMILY VISION AND DENTAL INSURANCE COVERAGE AND THE CONTINUATION OF A LIFE INSURANCE FRINGE BENEFIT Sponsors: Dildine Clerk of Council Ross read by title Ordinance No. 17-019. This Ordinance was referred to the Committee of the Whole. ORD. 17-020 AN ORDINANCE SETTING COMPENSATION FOR THE MAYOR MODIFYING THE MAYOR'S CURRENT HEALTH CARE INSURANCE COVERAGE TO MIRROR THAT OF THE CITY EMPLOYEES' COVERAGE, AND AUTHORIZING THE CONTINUATION OF THE MAYOR'S FAMILY VISION AND DENTAL INSURANCE COVERAGE AND LIFE INSURANCE BENEFIT Sponsors: Dildine Clerk of Council Ross read by title Ordinance No. 17-020. This Ordinance was referred to the Committee of the Whole. XI. Reports A. Mayor - Lance Westcamp Nothing further to report. B. Administrator - Marsha Hall Nothing further to report. City of Groveport Page 6 City Council Meeting Minutes March 27, 2017 #366-2017 Adm Report to Council Attachments: Adm Report to Council - Mar 27.pdf C. Chief of Police - Ralph Portier Nothing to report. D. Director of Finance - Jeff Green Nothing to report. #367-2017 Finance Report Attachments: Finance Report.pdf E. Director of Law - Kevin Shannon Nothing to report. F. Council Members - Jean Ann Hilbert, Ed Dildine, Shawn Cleary, Becky Hutson and Scott Lockett Council Member Shawn Cleary reported Lawrence "Wally" Gillum, 92 years old, passed away this morning. Mr. Gillum was the Groveport Madison High School Band Director in the 1960s and 1970s. Council Member Hilbert thanked everyone for all the prayers for her husband, Larry, who successfully came through his recent heart valve replacement surgery. Council Member Cleary commented he received the Groveport Annual Report in the mail. All members of Council, the Mayor and Kevin Shannon praised Marsha Hall and Jeff Green for the new look to the annual report. This Annual Report has a lot of very useful information for any newcomers to Groveport. G. Clerk of Council - Ruthanne Sargus Ross Nothing to report. H. Standing Committees None. XII. Other Business A motion was made by Council Member Dildine, seconded by Council Member Cleary, to appoint Jim Beidler to fulfill the unexpired term of Ed Rarey. The motion carried by the following vote: City of Groveport Page 7 City Council Meeting Minutes March 27, 2017 Yes: 5- Cleary, Dildine, Hilbert, Hutson and Lockett Law Director Shannon administered the oath of office to Jim Beidler to fill the vacant council seat of the unexpired term of office of Ed Rarey. Mr. Beidler joined the meeting as a voting Member of Council. XIII. Recess Law Director Shannon requested Council to consider making a motion to recess at this time to hold the Public Hearing on the zoning matter. A motion was made by Council Member Hilbert, seconded by Council Member Cleary, to recess at this time 5:58 p.m. to hold the Public Hearing on the zoning matter. The motion carried by the following vote: Yes: 6- Beidler, Cleary, Dildine, Hilbert, Hutson and Lockett XIV. Reconvene Law Director Shannon requested Council to consider making a motion to reconvene the March 27, 2017 City Council meeting that was previously recessed. A motion was made by Council Member Cleary, seconded by Council Member Dildine, to reconvene the March 27, 2017 City Council meeting at 6:25 p.m. that was previously recessed. The motion carried by the following vote: Yes: 6- Beidler, Cleary, Dildine, Hilbert, Hutson and Lockett ORD. 17-008 AN ORDINANCE AUTHORIZING A MODIFICATION TO THE DEVELOPMENT PLAN FOR 3099 ROHR ROAD, PARCEL NUMBER 185-002965 Sponsors: Hilbert Attachments: ORD. 17-008 Exhibit A.pdf Law Director Shannon requested Council to consider making a motion to amend Ordinance No. 17-008, specifically in Section 1 by adding the following "provided the following conditions set forth by the Planning & Zoning Commission are satisfied: a. That the guard house position if at any time site traffic circulation deteriorates due to excessive queuing of vehicles controlled by the guard house and/or security gates such that the vehicle queuing line extends into the Rohr Road right-of-way, and if the City Administrator declares in writing to the owner and tenant that site traffic conditions City of Groveport Page 8 City Council Meeting Minutes March 27, 2017 represent a public safety hazard, controlled access to the security fenced area shall be discontinued within 24-hours of receiving said notice. In this circumstance, the City will notify the owner and/or their tenant, who will then have 30-days to present and implement an alternative plan for City approval that eliminates the unsafe condition. b. Any future site modification involving the guard house(s), security gates, or similar structures that may affect site traffic circulation is subject to engineering review and approval by the City of Groveport Engineering Department." Clerk of Council Ross read by title Ordinance No.17-008. A motion was made by Council Member Hilbert, seconded by Council Member Dildine, to amend Section 1 to state provided the following conditions set forth by the Planning & Zoning Commission are satisfied: a. If at any time site traffic circulation deteriorates due to excessive queuing of vehicles controlled by the guard house and/or security gates such that the vehicle queuing line extends into the Rohr Road right-of-way, and if the City Administrator declares in writing to the owner and tenant that site traffic conditions represent a public safety hazard, controlled access to the security fenced area shall be discontinued within 24-hours of receiving said notice. In this circumstance, the City will notify the owner and/or their tenant, who will then have 30-days to present and implement an alternative plan for City approval that eliminates the unsafe condition. b. Any future site modification involving the guard house(s), security gates, or similar structures that may affect site traffic circulation is subject to engineering review and approval by the City of Groveport Engineering Department. The motion carried by the following vote: Yes: 6- Beidler, Cleary, Dildine, Hilbert, Hutson and Lockett A motion was made by Council Member Dildine, seconded by Council Member Hilbert, to adopt as amended. The motion carried by the following vote: Yes: 6- Beidler, Cleary, Dildine, Hilbert, Hutson and Lockett XV. Business of Guests David Ingram addressed Council on behalf of candidate Glenn Willer for Judge of the Franklin County Municipal Court. Mr. Willer previously served as a special prosecutor for the Village of Groveport, is an army veteran and served on the City of Upper Arlington police force for over 28 years. Mr. Willer is seeking City Council's support and looks forward to serving Groveport again; this time from the bench. Mr. Ingram has worked with Mr. Shannon as prosecutor. He currently works as a Counselor for the State of Ohio Board of Pharmacy. Mr. Shannon added Glenn Willer was a prosecutor intern for Groveport in 1998, a sergeant in the Upper Arlington police force for 30 years and a part-time Prosecutor for Reynoldsburg. Currently, he is a full-time Prosecutor for the City of Columbus. City of Groveport Page 9 City Council Meeting Minutes March 27, 2017 XVI. Adjournment Council Member Cleary made a motion, seconded by Council Member Hilbert to adjourn at 6:33 p.m. All in favor stated AYE, None Opposed. Motion passed. __________________________________________ Lance Westcamp, Mayor __________________________________________ Ruthanne Sargus Ross, Clerk of Council PLEASE NOTE: THESE MINUTES ARE NOT VERBATIM. A RECORDING OF THE MEETING IS AVAILABLE IN THE CLERK'S OFFICE DURING REGULAR BUSINESS HOURS. City of Groveport Page 10