City Council

City of Groveport 655 Blacklick St. Groveport, OH 43125 614.830.2052 www.groveport.org Meeting Minutes Monday, September 11, 2017 6:30 PM Council Chambers City Council Mayor Lance Westcamp Council Members - Jean Ann Hilbert, Ed Dildine, Shawn Cleary, Becky Hutson, Scott Lockett & Jim Beidler City Council Meeting Minutes September 11, 2017 I. Call to Order by Mayor Westcamp at 6:30 p.m. Staff Present: Marsha Hall - Administrator, Kevin Shannon - Law Director, Jeff Green - Director of Finance, Kurt Blevins - Police Captain Staff not present: Ralph Portier - Chief of Police Guests Present: The Guest Book is on file with the Clerk of Council. II. Moment of Silence The Mayor asked everyone to join him in a moment of silence. III. Pledge of Allegiance Captin Blevins led the Pledge of Allegiance. IV. Roll Call Absent: 2 - Jim Beidler, and Shawn M. Cleary Present: 4 - Edward Dildine, Jean Ann Hilbert, Becky Hutson, and Scott Lockett A motion was made by Council Member Hilbert, seconded by Council Member Hutson, to excuse Council Members Beidler and Cleary from the meeting. The motion carried by the following vote: Yes: 4- Dildine, Hilbert, Hutson and Lockett V. Approval of Minutes - August 28, 2017 Approved as submitted. #511-2017 City Council Minutes Attachments: City Council Minutes 8-28-17.pdf VI. Business of Guests a. Joe Mazzola, Franklin County Health Commissioner Joe Mazzola, Franklin County Health Commissioner, introduced himself to Council. Mr. Mazzola has been the Health Commissioner for 7 months replacing Susan Tilgner, who held the position of Franklin City of Groveport Page 1 City Council Meeting Minutes September 11, 2017 County Health Commissioner for 17 years. Mr. Mazzola has been introducing himself to the 41 jurisdictions served by Franklin County Public Health (FCPH). He provided Council with information on all the services available through FCPH. The City of Groveport contracts with Franklin County Public Health. The department strives to provide high quality services to residents and are going through a lot of big picture changes. In 2016, the agency became a Nationally Accredited Health Department. FCPH is 1 of 20 in Ohio that are nationally accredited health departments, out of the 120 health departments in Ohio, putting the department on the front edge of a national priority to become accredited. The department could not have accomplished accreditation over the last several years without increasing resources from its local partners; i.e. its cities, townships and villages.These resources allowed the agency to increase its capabilities, community engagement, health promotion and emergency preparedness. It raised its level of staff capabilities to achieve those standards laid out in the process of becoming nationally accredited. The department wants to continue to stay at that high level with the continued resources and partnerships with its community. FCPH is in the process of doing a community health assessment for Franklin County. A release of that assessment should be out later this month. The report will include zip code level data that will show what is happening at the community level across the county. The agency is looking to identify the health priorities of our community. The assessment will move the agency into the process of a community health improvement plan which will lead into a new agency strategic plan for 2018. These processes are part of the national accreditation and a priority of the County's Board of Health. The Franklin County Board of Health has charged Mr. Mazzola and his agency with achieving a chief health strategist initiative. Accreditation is about "what a health department can do" and the chief health strategist is about "how the department goes about doing the work." In 2018, the new strategic plan will show how FCPH will convene more conversations around public health priorities, make more data available to communities and will engage the health care sector more closely to align the priorities for public health and health care. Franklin County Public Health wants to be the leader in this community in embracing the newest technology to handle public health matters and concerns. VII. Ordinances and Resolutions A. 3rd Readings City of Groveport Page 2 City Council Meeting Minutes September 11, 2017 ORD. 17-033 AN ORDINANCE GRANTING TO SOUTH CENTRAL POWER COMPANY, ITS SUCCESSORS AND ASSIGNS, THE RIGHT TO ACQUIRE, CONSTRUCT, MAINTAIN AND OPERATE IN THE STREETS, THOROUGHFARES, ALLEYS, BRIDGES AND PUBLIC PLACES OF THE CITY OF GROVEPORT, STATE OF OHIO AND ITS SUCCESSORS, LINES FOR THE DISTRIBUTION OF ELECTRIC POWER AND ENERGY TO PARTS OF THE CITY OF GROVEPORT AND THE INHABITANTS THEREOF FOR LIGHT, HEAT, POWER AND OTHER PURPOSES AND FOR THE TRANSMISSION OF THE SAME WITHIN, THROUGH OR ACROSS SAID CITY OF GROVEPORT, STATE OF OHIO, SUBJECT TO AND IN COMPLIANCE WITH THE CERTIFIED TERRITORIES FOR ELECTRIC SUPPLIERS ACT (OHIO REVISED CODE SECTIONS 4933.81 TO 4933.90Z) Sponsors: Hutson Clerk of Council Ross read by title Ordinance No. 17-033. A motion was made by Council Member Hutson, seconded by Council Member Dildine, to adopt. The motion carried by the following vote: Excused: 2- Beidler and Cleary Yes: 4- Dildine, Hilbert, Hutson and Lockett ORD. 17-034 AN ORDINANCE TO ADOPT THE SOLID WASTE MANAGEMENT PLAN FOR THE SOLID WASTE AUTHORITY OF CENTRAL OHIO Sponsors: Hilbert Clerk of Council Ross read by title Ordinance No. 17-034. A motion was made by Council Member Dildine, seconded by Council Member Hilbert, to adopt. The motion carried by the following vote: Excused: 2- Beidler and Cleary Yes: 4- Dildine, Hilbert, Hutson and Lockett #491-2017 SWACO Plan overview Attachments: SWACO Plan overview.pdf RES. 17-006 A RESOLUTION ACCEPTING THE RECOMMENDATIONS OF THE GROVEPORT TAX INCENTIVE REVIEW COUNCIL RELATING TO VARIOUS CITY OF GROVEPORT TAX INCENTIVES Sponsors: Cleary Attachments: RES. 17-006 TIRC Meeting Minutes 8-2-2017.pdf City of Groveport Page 3 City Council Meeting Minutes September 11, 2017 Clerk of Council Ross read by title Resolution No. 17-006. A motion was made by Council Member Hilbert, seconded by Council Member Hutson, to adopt. The motion carried by the following vote: Excused: 2- Beidler and Cleary Yes: 4- Dildine, Hilbert, Hutson and Lockett B. 2nd Readings ORD. 17-035 AN ORDINANCE AMENDING PART ELEVEN - PLANNING AND ZONING CODE, TITLE ONE - GENERAL PROVISIONS, CHAPTER 1102, DEFINITIONS AND TITLE SEVEN - SUPPLEMENTAL LAND USE REGULATIONS, CHAPTER 1178 SIGN REGULATIONS Sponsors: Cleary Attachments: ORD. 17- 035 Sign Code and Definitions revisions attachment.pdf Clerk of Council Ross read by title Ordinance No. 17-035. #513-2017 ORD. 17- 035 Staff Report Attachments: ORD. 17- 035 Staff Report.pdf C. 1st Readings ORD. 17-036 AN ORDINANCE AUTHORIZING THE ADMINISTRATOR TO SOLICIT PROPOSALS AND TO ENTER INTO A CONTRACT WITH THE COMPANY OR FIRM THAT SUBMITS THE MOST BENEFICIAL AND/OR ACCEPTABLE PROPOSAL TO THE CITY FOR JANITORIAL SERVICES AT THE FOLLOWING CITY FACILITIES: MUNICIPAL BUILDING, TOWN HALL, RECREATION CENTER, POLICE DEPARTMENT, GOLF COURSE CLUB HOUSE, KIDS SPACE AND PUBLIC WORKS FACILITY Sponsors: Beidler Clerk of Council Ross read by title Ordinance No. 17-036. This Ordinance was referred to the Committee of the Whole. ORD. 17-037 AN ORDINANCE GRANTING A VARIANCE AS TO THE PERMITTED USES IN THE ESTABLISHED ZONING DISTRICT FOR THE PROPERTY LOCATED AT 532 MAIN STREET, REAR, PARCEL NO. 185-000013, CURRENTLY ZONED COMMUNITY COMMERCIAL (CC), MICHAEL S. WOODS, APPLICANT Sponsors: Hilbert City of Groveport Page 4 City Council Meeting Minutes September 11, 2017 Attachments: ORD. 17-037 Attachment A.pdf Clerk of Council Ross read by title Ordinance No. 17-037. This Ordinance was referred to the Planning & Zoning Commission. RES. 17-008 A RESOLUTION ACCEPTING THE AMOUNTS AND RATES AS DETERMINED BY THE BUDGET COMMISSION AND AUTHORIZING THE NECESSARY TAX LEVIES AND CERTIFYING THEM TO THE COUNTY AUDITOR AND THE DECLARATION OF AN EMERGENCY Sponsors: Lockett Attachments: RES. 17-008 attachment A.pdf RES. 17-008 attachment B.pdf Clerk of Council Ross read by title Resolution No. 17-008. This Resolution was referred to the Committee of the Whole. VIII. Reports A. Mayor - Lance Westcamp Mayor Lance Westcamp extended condolences to the Portier family, Chief Ralph Portier's mother passed away this morning. Our thoughts and prayers are with Chief Portier. The Mayor thanked Warren Motts and the Madison Township Fire Department for the great 9/11 Ceremony this morning. He hopes they all continue to put on the event. The speaker hit on the subject that Americans are to "never forget." The Mayor would like to see all future events take place in the morning. Council Member Hilbert commented it was a very moving experience and she was very impressed with the ceremony. Council Member Hutson also attended the event. B. Administrator - Marsha Hall Administrator Marsha Hall had provided Council with information about the no soliciting sign requested for Founders Bend. Ms. Hall discussed the matter of attaching a “No Solicitation” sign on the Founders Bend subdivision sign that is located on City property with the Law Director. Kevin Shannon's opinion is that this is not permitted. The City cannot put a sign on its property that is inconsistent with its own law. Also, the subdivision cannot prohibit something for the entire subdivision that is allowed by police power. An individual property owner can prohibit this for his/her own property. City of Groveport Page 5 City Council Meeting Minutes September 11, 2017 #512-2017 Adm Report to Council Attachments: Adm Report to Council - Sept 11.pdf C. Chief of Police - Ralph Portier Not present. D. Director of Finance - Jeff Green Nothing further to report. E. Director of Law - Kevin Shannon Nothing further to report. F. Council Members - Jean Ann Hilbert, Ed Dildine, Shawn Cleary, Becky Hutson, Scott Lockett and Jim Beidler Council Member Hilbert asked about yesterday's Ruck Run event. Ms. Hall was not at the event but thinks it went very well. Sergeant Adams commented the number of participants was just shy of 200. There were 20 registrants unable to participant because they are in the National Guards and were sent to Florida. There were no issues with traffic, being a Sunday morning and the low number of runners. There was a Beer Garden event with a live band after the run. The police had one complaint call about loud music from a resident on Blacklick Street. The resident understood the reason once they learned there was an event at the Recreation Center and that is was not a neighbor down the street. The last runner finished around 12:35 p.m. and all the officers were out by 1:00 p.m. The Mayor asked everyone to keep Council Member Shawn Cleary in our thoughts and prayers as he makes his way to Florida, as well as our whole country. G. Clerk of Council - Ruthanne Sargus Ross Nothing to report. H. Standing Committees The Trees & Decorations Committee will meet Monday, September 18th, at 6:30 p.m., after the Committee of the Whole meeting. Mayor Westcamp requested an item be put on that meeting's agenda. He City of Groveport Page 6 City Council Meeting Minutes September 11, 2017 would like the committee to look into the tree situation on Elmont Place. The falling leaves from the sycamore trees that the City planted going into the subdivision are already clogging drains. The Mayor would like the committee to go look at the trees beyond the first trees at the entrance. IX. Other Business Council Member Hilbert received a call from a resident on Westport Drive where her back yard backs up to State Route 317. The resident has noticed a hole back by her fence that someone has been digging. Cable is being installed along State Route 317. Mrs. Hilbert will let the resident know about the work being done along that road. X. Adjournment Council Member Hutson made a motion, seconded by Council Member Dildine to adjourn at 6:52 p.m. All in favor stated AYE, None Opposed. Motion passed. __________________________________________ Lance Westcamp, Mayor __________________________________________ Ruthanne Sargus Ross, Clerk of Council PLEASE NOTE: THESE MINUTES ARE NOT VERBATIM. A RECORDING OF THE MEETING IS AVAILABLE IN THE CLERK'S OFFICE DURING REGULAR BUSINESS HOURS. City of Groveport Page 7