City Council

City of Groveport 655 Blacklick St. Groveport, OH 43125 614.830.2052 www.groveport.org Meeting Minutes Monday, February 12, 2018 6:30 PM Town Hall City Council Mayor Lance Westcamp Council Members - Jean Ann Hilbert, Ed Dildine, Shawn Cleary, Becky Hutson, Scott Lockett & Marvin Stevens City Council Meeting Minutes February 12, 2018 I. Call to Order by Mayor Westcamp at 6:30 p.m. Staff Present: Marsha Hall - Administrator, Kevin Shannon - Law Director, Jeff Green - Director of Finance, Ralph Portier - Chief of Police Guests Present: The Guest Book is on file with the Clerk of Council. II. Moment of Silence The Mayor asked everyone to join him in a moment of silence, asking that everyone please keep the City of Westerville and the police department's first responders in your thoughts during the moment of silence. III. Pledge of Allegiance Chief Portier led the Pledge of Allegiance. IV. Roll Call Council Member Hutson made a motion, seconded by Council Member Lockett to excuse Council Member Dildine from tonight's meeting. All in favor stated AYE, None Opposed. Motion passed. Excused: 1 - Edward Dildine Present: 5 - Shawn M. Cleary, Jean Ann Hilbert, Becky Hutson, Scott Lockett, and Marvin Stevens V. Approval of Minutes - January 22, 2018 Approved as submitted. #033-2018 City Council Minutes 1.22.18. Attachments: City Council Minutes 1.22.18.pdf VI. Business of Guests None. VII. Ordinances and Resolutions City of Groveport Page 1 City Council Meeting Minutes February 12, 2018 A. 3rd Readings ORD. 18-001 AN ORDINANCE REPEALING ORDINANCE NO. 17-016, PASSED APRIL 24, 2017 Sponsors: Cleary Law Director Shannon requested Council to consider making a motion to postpone this Ordinance to a date certain of February 26, 2018. Even though this Ordinance pertains to an appeal, it has to have a public hearing as it is a zoning measure. Clerk of Council Ross read by title Ordinance No. 18-001. A motion was made by Council Member Hilbert, seconded by Council Member Cleary, to postpone this Ordinance to a date certain, February 26, 2018. The motion carried by the following vote: Excused: 1- Dildine Yes: 5- Cleary, Hilbert, Hutson, Lockett and Stevens #035-2018 ORD.18-001 Staff Report Attachments: ORD. 18-001 Staff Report.pdf B. 2nd Readings ORD. 18-003 AN ORDINANCE AUTHORIZING THE ADMINISTRATOR TO ISSUE REQUESTS FOR QUALIFICATIONS AND ENTER INTO A CONTRACT WITH THE MOST DESIRABLE COMPANY OR FIRM, TO ENGINEER, DESIGN, AND ESTIMATE CONSTRUCTION COSTS FOR THE CONSTRUCTION OF TWO (2) ADDITIONAL TENNIS COURTS AT DEGENHART PARK Sponsors: Hilbert Clerk of Council Ross read by title Ordinance No. 18-003. C. 1st Readings ORD. 18-004 AN ORDINANCE GRANTING A FRANCHISE TO OHIO POWER COMPANY, ITS SUCCESSORS AND ASSIGNS, FOR THE RIGHT TO City of Groveport Page 2 City Council Meeting Minutes February 12, 2018 ACQUIRE, CONSTRUCT, MAINTAIN, AND OPERATE IN THE STREETS, THOROUGHFARES, ALLEYS, BRIDGES, AND PUBLIC PLACES OF THE CITY OF GROVEPORT, STATE OF OHIO, AND ITS SUCCESSORS, LINES FOR THE TRANSMISSION AND DISTRIBUTION OF ELECTRIC ENERGY TO THE CITY OF GROVEPORT, AND ITS INHABITANTS THEREOF FOR LIGHT, HEAT, POWER, AND OTHER PURPOSES, AND FOR THE TRANSMISSION AND DISTRIBUTION OF THE SAME WITHIN, THROUGH, OR ACROSS SAID CITY OF GROVEPORT, STATE OF OHIO Sponsors: Lockett Clerk of Council Ross read by title Ordinance No. 18-004. This Ordinance was referred to the Committee of the Whole. ORD. 18-005 AN ORDINANCE AMENDING ORDINANCE NO. 17-041 (ADOPTED 11/13/2017), THE ANNUAL APPROPRIATION ORDINANCE FOR THE CITY OF GROVEPORT, OHIO, FOR THE CALENDAR YEAR 2018 Sponsors: Hutson Attachments: ORD. 18-005 Exhibit A.pdf Law Director Shannon requested Council to consider making a motion to suspend the rules as to the three readings and voting on this matter tonight. If Council does consider a vote on this matter in would go into effect tonight as it is an appropriation ordinance. Clerk of Council Ross read by title Ordinance No. 18-005. A motion was made by Council Member Hilbert, seconded by Council Member Hutson, to suspend the rules as to the three readings. The motion carried by the following vote: Excused: 1- Dildine Yes: 5- Cleary, Hilbert, Hutson, Lockett and Stevens A motion was made by Council Member Hilbert, seconded by Council Member Hutson, to adopt. The motion carried by the following vote: Excused: 1- Dildine Yes: 5- Cleary, Hilbert, Hutson, Lockett and Stevens #034-2018 2018_Groveport_Budget_Memo Attachments: 2018_Groveport_Budget_Memo_ 1st Amendment.pdf ORD. 18-006 AN ORDINANCE AUTHORIZING THE TRANSFER OF CASH FUND BALANCES City of Groveport Page 3 City Council Meeting Minutes February 12, 2018 Sponsors: Stevens Attachments: ORD. 18-006 Exhibit A.pdf Clerk of Council Ross read by title Ordinance No. 18-006. A motion was made by Council Member Hilbert, seconded by Council Member Hutson, to suspend the rules as to the effective date. The motion carried by the following vote: Excused: 1- Dildine Yes: 5- Cleary, Hilbert, Hutson, Lockett and Stevens A motion was made by Council Member Hilbert, seconded by Council Member Hutson, to adopt. The motion carried by the following vote: Excused: 1- Dildine Yes: 5- Cleary, Hilbert, Hutson, Lockett and Stevens ORD. 18-007 AN ORDINANCE SETTING THE ANNUAL COST OF LIVING ADJUSTMENT FOR THE COMPENSATION OF THE EMPLOYEES OF THE CITY OF GROVEPORT AND THE DECLARATION OF AN EMERGENCY Sponsors: Cleary Attachments: ORD. 18-007 Exhibit A 2018 pay scale.pdf Administrator Marsha Hall stated the City's Compensation Plan is on a three calendar year basis. The first year the City does a salary survey which was done last year. The other two years of that three year term the City determines, from a number of sources, whether or not there should be a cost-of-living adjustment. Social Security has indicated that the cost-of-living adjustment is 2% for 2018. Staff is requesting Council's consideration for passing this Ordinance as emergency legislation so the pay scale is in place for the hiring of the City's seasonal employees. Seasonal employees are the ones that will be most affected by the 2% pay scale increase. Law Director Shannon requested Council to consider making a motion to suspend the rules as to the three readings and the effective date. Clerk of Council Ross read by title Ordinance No. 18-007. A motion was made by Council Member Cleary, seconded by Council Member Hilbert, to suspend the rules as to the three readings and the effective date. The motion carried by the following vote: Excused: 1- Dildine Yes: 5- Cleary, Hilbert, Hutson, Lockett and Stevens City of Groveport Page 4 City Council Meeting Minutes February 12, 2018 A motion was made by Council Member Hutson, seconded by Council Member Cleary, to adopt as emergency legislation. The motion carried by the following vote: Excused: 1- Dildine Yes: 5- Cleary, Hilbert, Hutson, Lockett and Stevens ORD. 18-008 AN ORDINANCE AMENDING ORDINANCE NO. 15-002 (ADOPTED 2/9/2015) WHICH ESTABLISHED IN SEASON GOLF FEES FOR THE LINKS AT GROVEPORT GOLF COURSE Sponsors: Hutson Attachments: ORD. 18-008 Exhibit A 2018 Golf Rates.pdf This Ordinance was referred to the Committee of the Whole. VIII. Reports A. Mayor - Lance Westcamp Mayor Lance Westcamp commented on the resignation of Groveport Madison Local Schools Superintendent Bruce Hoover. The Mayor hopes to maintain a good working relationship with the School District's new superintendent, not only pertaining to the schools within the City, but the district's Superintendent's involvement in the City's 4th of July parade and the Groveport CIC (Community Improvement Corporation). Everyone will become aware of how involved this Superintendent was in the Administration of the Groveport Madison High School. John Hurd has been named the Interim Superintendent. B. Administrator - Marsha Hall Nothing further to report. #036-2018 Adm Report to Council - Feb 12 Attachments: Adm Report to Council - Feb 12.pdf C. Chief of Police - Ralph Portier Chief Portier reported in light of the events in Westerville he will be attending the funeral on Friday with a couple of Groveport's officers srving as escorts. Both of the fallen officers have participated in the City's kids and cops programs 2 and 3 years in a row. Council Member City of Groveport Page 5 City Council Meeting Minutes February 12, 2018 Cleary noted he received a letter from Tom Stevenson for the police department's help with participating in Gene Wilson's funeral. Gene Wilson lead the way for 47 scouts. Gene was a very fine representative of the City of Groveport. He was 99 years, 3 months and 1day young. D. Director of Finance - Jeff Green Nothing further to report. E. Director of Law - Kevin Shannon Nothing further to report. F. Council Members - Jean Ann Hilbert, Ed Dildine, Shawn Cleary, Becky Hutson, Scott Lockett and Marvin Stevens Council Member Hilbert reported the opioid conference will be immediately after the Committee of the Whole meeting on Tuesday, February 20th at the Methodist Church. Council Member Lockett commented on the talk on social media of residents' concerns with door to door solicitation. Mr. Lockett posted that anyone having concerns about door to door salespeople going around their neighborhood or community should contact the Groveport Police Department. The police will follow up. The Mayor noted that officers are great about asking for permits. Chief Portier noted there have been a number of arrests on outstanding warrants. The police department has a pretty stringent policy for applying for solicitation permits. G. Clerk of Council - Ruthanne Sargus Ross Clerk of Council Ross reminded the Volunteer Peace Officers Dependents' Fund Board needs to set up a meeting date and time. Council Member Cleary noted the "Share the Love" t-shirts were passed out for the City's food drive taking place for the month of February. Jeff Green added the Middle School Central student council contributed over 300 food items and $65 cash to the food drive. H. Standing Committees None. IX. Other Business None. City of Groveport Page 6 City Council Meeting Minutes February 12, 2018 X. Adjournment Council Member Cleary made a motion, seconded by Council Member Hilbert to adjourn at 6:50 p.m. All in favor stated AYE, None Opposed. Motion passed. __________________________________________ Lance Westcamp, Mayor __________________________________________ Ruthanne Sargus Ross, Clerk of Council PLEASE NOTE: THESE MINUTES ARE NOT VERBATIM. A RECORDING OF THE MEETING IS AVAILABLE IN THE CLERK'S OFFICE DURING REGULAR BUSINESS HOURS. City of Groveport Page 7