City Council

City of Groveport 655 Blacklick St. Groveport, OH 43125 614.830.2052 www.groveport.org Meeting Minutes Monday, July 9, 2018 6:30 PM Council Chambers City Council Mayor Lance Westcamp Council Members - Jean Ann Hilbert, Ed Dildine, Shawn Cleary, Becky Hutson, Scott Lockett & Chad Grashel City Council Meeting Minutes July 9, 2018 I. Call to Order by Mayor Westcamp at 6:30 p.m. Staff Present: Marsha Hall - Administrator, Jeff Green - Director of Finance, Ralph Portier - Chief of Police Guests Present: The Guest Book is on file with the Clerk of Council. II. Moment of Silence The Mayor asked everyone to join him in a moment of silence. III. Pledge of Allegiance Chief Portier led the Pledge of Allegiance. IV. Roll Call Present: 6 - Shawn M. Cleary, Edward Dildine, Chad T. Grashel, Jean Ann Hilbert, Becky Hutson, and Scott Lockett V. Approval of Minutes - June 25, 2018 Approved as submitted. #159-2018 City Council Minutes 6.25.18 Attachments: City Council Minutes 6.25.18.pdf VI. Business of Guests None. VII. Ordinances and Resolutions A. 3rd Readings ORD. 18-031 AN ORDINANCE AUTHORIZING THE ADMINISTRATOR TO CONVEY A SANITARY SEWER EASEMENT TO BOB WARD FAMILY LP Sponsors: Hutson Clerk of Council Ross read by title Ordinance No. 18-031. A motion was made by Council Member Hutson, seconded by Council Member Dildine, to adopt. The motion carried by the following vote: City of Groveport Page 1 City Council Meeting Minutes July 9, 2018 Yes: 6- Cleary, Dildine, Grashel, Hilbert, Hutson and Lockett B. 2nd Readings ORD. 18-032 AN ORDINANCE GRANTING A VARIANCE AS TO THE PERMITTED USES IN THE ESTABLISHED ZONING DISTRICT FOR THE PROPERTY LOCATED AT 4470 SOUTH HAMILTON ROAD, PARCEL NO. 185-001294, CURRENTLY ZONED PLANNED INDUSTRIAL PARK (PIP), AND FURTHER APPROVING THE DEVELOPMENT PLAN THEREFORE, COMPASS DATACENTERS-CMH II, LLC, APPLICANT AND THE DECLARATION OF AN EMERGENCY Sponsors: Dildine Attachments: ORD. 18-032 4470 S Hamilton Rd Use Variance & Final Dev Plans Exhibit A.pdf ORD. 18-032 4470 S Hamilton Rd Use Variance & Final Dev Plans Exhibit B.pdf Clerk of Council Ross read by title Ordinance No. 18-032. #158-2018 ORD. 18-032 Staff Reports Attachments: ORD. 18-032 Staff Reports.pdf ORD. 18-033 AN ORDINANCE ACCEPTING AND DEDICATING AS A PUBLIC IMPROVEMENT THE INFRASTRUCTURE/IMPROVEMENTS CONSTRUCTED IN CONJUNCTION WITH OPUS BUSINESS CENTER AT RICKENBACKER-RICK VIII Sponsors: Grashel Clerk of Council Ross read by title Ordinance No. 18-033. C. 1st Readings None VIII. Reports A. Mayor - Lance Westcamp Mayor Lance Westcamp reported that the 4th of July Celebration went well despite the hot weather. New ideas have already been suggested for next year. Overall there was a good crowd and the fireworks were City of Groveport Page 2 City Council Meeting Minutes July 9, 2018 excellent. The Mayor acknowledged City staff, police and Public Works for the good job everyone did for the event. B. Administrator - Marsha Hall Nothing further to report. #160-2018 Adm Report to Council - July 9 Attachments: Adm Report to Council - July 9.pdf C. Chief of Police - Ralph Portier Chief Portier reported that is he back at work and will be back to full duties starting next week. He thanked Council for their continued support. D. Director of Finance - Jeff Green Nothing further to report. E. Director of Law - Kevin Shannon Not present. F. Council Members - Jean Ann Hilbert, Ed Dildine, Shawn Cleary, Becky Hutson, Scott Lockett and Chad Grashel Council and staff had an open discussion about the events that took place on the 4th of July. G. Clerk of Council - Ruthanne Sargus Ross Nothing to report. H. Standing Committees Council Member Dildine reported on the June 11, 2018 Trees & Decorations Committee meeting. Ø Committee Members will be getting new shirts this year. The shirts will be teal in color and imprinted with “City of Groveport, Trees and Decorations Committee Member“. Ø Mr. Dildine opened a discussion regarding the resident on Briar Grove who came to a Council meeting complaining about the Bald Cypress trees in the Grove Pointe Subdivision. The Committee will gather information on how many trees are involved, the costs of removing City of Groveport Page 3 City Council Meeting Minutes July 9, 2018 and replacing all the trees in the subdivision and getting the residents input on the matter. Ø The committee reported that Arbor Day went great. There were suggestions that new ideas be implemented for the 2019 Arbor Day event. Ø Mr. Clinger and Mr. Smith brought an itemized list to the committee to ask for funds for the Haunted Park Event. The items to be purchased could also be used for other events. It was suggested to include Front Street residents to participate in the Haunted Park Event. The houses on Front Street decorate every year for Trick or Treat and adding those to the Haunted Park Event could possibly attract more people. The committee was reminded that all proceeds from the Haunted Park Event will go to the Free Lunch Program, Adopt a Family, Groveport Human Needs and the Groveport Food Pantry. Ø The committee has ordered memory plaques for Linda Crowder and Donny Drury. Each plaque will be displayed on a bench that will be dedicated on Apple Butter Day 2019. Twelve (12) additional park benches have been ordered to complete the project of replacing the old benches. Ø The committee will purchase six (6) Tree City USA signs to be placed in various locations around the City. Ø The committee is to have a list of items for the 2019 budget. Beginning in 2019, the Trees & Decorations Committee has to justify the money for its budget. Mr. Dildine reported on various items that the Committee discussed at today’s meeting. Ø The Committee will be moving forward with the Bald Cypress trees matter by meeting with the residents, coming up with a plan to remove and replace trees over a five-year period and determining the cost of the project. Ø Finalizing and approving the budget list. Ø Reviewing this year’s financials. Ø Other matters discussed included replacing flags displayed on Main Street, getting the greenhouse ready, getting decorations for Christmas, Apple Butter Day, Halloween and maintaining the planters on Main Street. The Committee always welcomes suggestions. IX. Other Business Executive Session Administrator Marsha Hall requested Council to consider making a motion to go into Executive Session pursuant to Ohio Revised Code Section 121.22(G) (1) to consider the appointment, employment, dismissal, discipline, promotion, demotion, or compensation of a public employee or official, to include Council, the Mayor, the Police City of Groveport Page 4 City Council Meeting Minutes July 9, 2018 Chief, the Assistant Administrator and herself. A motion was made by Council Member Hilbert, seconded by Council Member Hutson, to go into Executive Session at 6:44 p.m. pursuant to Ohio Revised Code Section 121.22(G) (1) to consider the appointment, employment, dismissal, discipline, promotion, demotion, or compensation of a public employee or official, to include Council, the Mayor, the Police Chief, the Assistant Administrator and the Administrator. The motion carried by the following vote: Yes: 6- Cleary, Dildine, Grashel, Hilbert, Hutson and Lockett A motion was made by Council Member Cleary, seconded by Council Member Dildine, to come out of Executive Session at 7:14 p.m. with no action taken. The motion carried by the following vote: Yes: 6- Cleary, Dildine, Grashel, Hilbert, Hutson and Lockett X. Adjournment Council Member Hutson made a motion, seconded by Council Member Dildine to adjourn at 7:15 p.m. All in favor stated AYE, None Opposed. Motion passed. __________________________________________ Lance Westcamp, Mayor __________________________________________ Ruthanne Sargus Ross, Clerk of Council PLEASE NOTE: THESE MINUTES ARE NOT VERBATIM. A RECORDING OF THE MEETING IS AVAILABLE IN THE CLERK'S OFFICE DURING REGULAR BUSINESS HOURS. City of Groveport Page 5