City Council

City of Groveport 655 Blacklick St. Groveport, OH 43125 614.830.2052 www.groveport.org Meeting Minutes Monday, August 13, 2018 6:30 PM Council Chambers City Council Mayor Lance Westcamp Council Members - Jean Ann Hilbert, Ed Dildine, Shawn Cleary, Becky Hutson, Scott Lockett & Chad Grashel City Council Meeting Minutes August 13, 2018 I. Call to Order by Mayor Westcamp at 6:30 p.m. Staff Present: Marsha Hall - Administrator, Kevin Shannon - Law Director, Jeff Green - Director of Finance, Ralph Portier - Chief of Police Guests Present: The Guest Book is on file with the Clerk of Council. II. Moment of Silence The Mayor asked everyone to join him in a moment of silence. III. Pledge of Allegiance Chief Portier led the Pledge of Allegiance. IV. Roll Call Present: 6 - Shawn M. Cleary, Edward Dildine, Chad T. Grashel, Jean Ann Hilbert, Becky Hutson, and Scott Lockett V. Approval of Minutes - July 23, 2018 Approved as submitted. #182-2018 City Council Meeting Minutes 7.23.18 Attachments: City Council Meeting Minutes 7.23.18.pdf VI. Business of Guests None. VII. Ordinances and Resolutions A. 3rd Readings None. B. 2nd Readings None. City of Groveport Page 1 City Council Meeting Minutes August 13, 2018 C. 1st Readings ORD. 18-036 AN ORDINANCE AUTHORIZING THE MADISON TOWNSHIP FIREFIGHTERS LOCAL UNION COLLECTION FOR MUSCULAR DYSTROPHY AND THE DECLARATION OF AN EMERGENCY Sponsors: Dildine Law Director Shannon requested Council to consider making a motion to suspend the rules as to the three readings and the effective date. The collections is to be held over the Labor Day weekend around September 1, 2018. Clerk of Council Ross read by title Ordinance No. 18-036. A motion was made by Council Member Dildine, seconded by Council Member Lockett, to suspend the rules as to the three readings and the effective date. The motion carried by the following vote: Yes: 6- Cleary, Dildine, Grashel, Hilbert, Hutson and Lockett Council Member Dildine commented the Ohio Association of Professional Firefighters has pledged to MDA to raise one million dollars throughout Ohio this year. A motion was made by Council Member Dildine, seconded by Council Member Lockett, to adopt as emergency legislation. The motion carried by the following vote: Yes: 6- Cleary, Dildine, Grashel, Hilbert, Hutson and Lockett ORD. 18-037 AN ORDINANCE AMENDING THE ZONING MAP AS TO APPROXIMATELY 6 ACRES, MORE OR LESS, OF THE FOLLOWING TRACT OF LAND, LOCATED ON HENDRON ROAD, PARCEL NUMBER 185-002763 OWNED BY, VALERIE SHOLTES, ELISSA VILLIERS, AND JAMES SEELIG FROM AGRICULTRAL (A) TO SELECT COMMERCIAL PLANNED DISTRICT (SCPD), PHILIP SALYERS, APPLICANT Sponsors: Cleary Attachments: ORD. 18-037 Rezoning application.pdf Clerk of Council Ross read by title Ordinance No. 18-037. This Ordinance was referred to the Planning & Zoning Commission. City of Groveport Page 2 City Council Meeting Minutes August 13, 2018 ORD. 18-038 AN ORDINANCE GRANTING A VARIANCE AS TO THE PERMITTED USES IN THE ESTABLISHED ZONING DISTRICT FOR THE PROPERTY LOCATED AT 4241 WILLIAMS ROAD, PARCEL NO. 185-001368, CURRENTLY ZONED PLANNED INDUSTRIAL PARK (PIP), ACQUIRE INC., APPLICANT Sponsors: Lockett Attachments: ORD. 18-038 - Use Variance application.pdf ORD. 18-038 - Use Variance site plan.pdf Clerk of Council Ross read by title Ordinance No. 18-038. This Ordinance was referred to the Planning & Zoning Commission. RES. 18-004 A RESOLUTION SUPPORTING THE OHIO DEPARTMENT OF TRANSPORTATION (ODOT) BIKE ROUTES Sponsors: Hutson Attachments: ODOT Bike Routes map.pdf Law Director Shannon requested Council to consider making a motion to suspend the rules as to the three readings only to have this Ordinance go into effect 30 days after passage on its first reading. In the last week or so, the City received information from ODOT that they are preparing a listing of bike routes throughout Ohio to be part of the US Bike Route System map. The maps are to get the word out to bikers of available bike routes throughout the nation. Since Groveport has bike routes in its jurisdiction, ODOT has asked that the City take part in this endeavor. ODOT is wanting all the information back to them in September. Suspending the three readings and waiting the 30 days for the legislation to go into effect will give Ms. Hall time to submit all of Groveport’s information in September. Clerk of Council Ross read by title Resolution No.18-004. A motion was made by Council Member Hilbert, seconded by Council Member Hutson, to suspend the rules as to the three readings. The motion carried by the following vote: Yes: 6- Cleary, Dildine, Grashel, Hilbert, Hutson and Lockett A motion was made by Council Member Hutson, seconded by Council Member Lockett, to adopt. The motion carried by the following vote: Yes: 6- Cleary, Dildine, Grashel, Hilbert, Hutson and Lockett City of Groveport Page 3 City Council Meeting Minutes August 13, 2018 RES. 18-005 A RESOLUTION ADOPTING THE FIVE YEAR CAPITAL IMPROVEMENT FUND PLAN Sponsors: Hilbert Clerk of Council Ross read by title Resolution No. 18-005. This Resolution was referred to the Committee of the Whole. VIII. Reports A. Mayor - Lance Westcamp Mayor Lance Westcamp was sorry he was unable to attend Saturday's KidsFest. Council Member Cleary and Chief Portier filled him in on the day's events. B. Administrator - Marsha Hall Nothing further to report. #183-2018 Adm Report to Council - Aug 13 Attachments: Adm Report to Council - Aug 13.pdf C. Chief of Police - Ralph Portier Police Chief Ralph Portier reported everyone had a good time Saturday despite the weather. Recreation Director, Kyle Lund and Community Affairs Director, Patty Storts did a really good job setting up this year’s event. The Chief is working with Council Member Lockett collecting information on slow speed moving vehicles. He has referred some legal matters to Law Director Shannon. D. Director of Finance - Jeff Green Director of Finance, Jeff Green, reported today is the last day to take the survey being conducting by the Groveport Community Improvement Corporation (CIC). As of Friday, there has been around 500 responses. The goal was 364. Next week CIC will have three days of meetings with local businesses, a public forum, discussing branding techniques and reviewing the survey results. City of Groveport Page 4 City Council Meeting Minutes August 13, 2018 E. Director of Law - Kevin Shannon Nothing further to report. F. Council Members - Jean Ann Hilbert, Ed Dildine, Shawn Cleary, Becky Hutson, Scott Lockett and Chad Grashel Council Member, Jean Ann Hilbert thanked Chief Portier on his Shooter in the Workplace presentation. It was an excellent program. Personnel Director Sue Wadley does a good job keeping all the City employees well informed. Mrs. Hilbert announced the August Opioid event is August 28th at the First Baptist Church. The Franklin County Sheriff’s Office will be doing a presentation. She appreciates everyone's support. Council Member, Shawn Cleary commented on the Pelotonia that came through Groveport. There were an estimated 8,500 bike riders this year. G. Clerk of Council - Ruthanne Sargus Ross Nothing to report. H. Standing Committees Council Member, Cleary reported the Cemetery Committee is very close to distributing new brochures and bringing the website up to 100%. IX. Other Business A. Executive Session Law Director Shannon requested Council to consider making a motion to go into Executive Session pursuant to Ohio Revised Code Section 121.22(G) to discuss imminent litigation and economic development, to include all members of Council, the Mayor, Administrator, Finance Director and himself. A motion was made by Council Member Cleary, seconded by Council Member Hutson, to go into Executive Session at 6:47 p.m. pursuant to Ohio Revised Code Section 121.22(G) to discuss imminent litigation and economic development, to include all members of Council, the Mayor, Administrator, Finance Director and Law Director. The motion carried by the following vote: City of Groveport Page 5 City Council Meeting Minutes August 13, 2018 Yes: 6- Cleary, Dildine, Grashel, Hilbert, Hutson and Lockett A motion was made by Council Member Cleary, seconded by Council Member Hutson, to come out of Executive Session at 7:19 p.m. with no action taken. The motion carried by the following vote: Yes: 6- Cleary, Dildine, Grashel, Hilbert, Hutson and Lockett B. Appointment of Rules of Council Committee President Pro Tem Cleary named Scott Lockett, Ed Dildine, Becky Hutson, Marsha Hall and Kevin Shannon to serve with him on the Rules of Council Committee with Ruthanne Ross as recording secretary. The Committee's first meeting is to be August 27, 2018 at 5:45 p.m. in the Council Conference Room. A motion was made by Council Member Cleary, seconded by Council Member Hilbert, to appoint Shawn Cleary, Scott Lockett, Ed Dildine, Becky Hutson, Marsha Hall and Kevin Shannon to the Rules of Council Committee with Ruthanne Ross as recording secretary. The motion carried by the following vote: Yes: 6- Cleary, Dildine, Grashel, Hilbert, Hutson and Lockett X. Adjournment Council Member Dildine made a motion, seconded by Council Member Hutson to adjourn at 7:22 p.m. All in favor stated AYE, None Opposed. Motion passed. __________________________________________ Lance Westcamp, Mayor __________________________________________ Ruthanne Sargus Ross, Clerk of Council PLEASE NOTE: THESE MINUTES ARE NOT VERBATIM. A RECORDING OF THE MEETING IS AVAILABLE IN THE CLERK'S OFFICE DURING REGULAR BUSINESS HOURS. City of Groveport Page 6