City Council

City of Groveport 655 Blacklick St. Groveport, OH 43125 614.830.2052 www.groveport.org Meeting Minutes Monday, September 10, 2018 6:30 PM Council Chambers City Council Mayor Lance Westcamp Council Members - Jean Ann Hilbert, Ed Dildine, Shawn Cleary, Becky Hutson, Scott Lockett & Chad Grashel City Council Meeting Minutes September 10, 2018 I. Call to Order by Mayor Westcamp at 6:30 p.m. Staff Present: Marsha Hall - Administrator, Kevin Shannon - Law Director, Jeff Green - Director of Finance, Ralph Portier - Chief of Police Guests Present: The Guest Book is on file with the Clerk of Council. II. Moment of Silence The Mayor asked everyone to join him in a moment of silence. III. Pledge of Allegiance Chief Portier led the Pledge of Allegiance. IV. Roll Call Present: 6 - Shawn M. Cleary, Edward Dildine, Chad T. Grashel, Jean Ann Hilbert, Becky Hutson, and Scott Lockett V. Approval of Minutes - August 27, 2018 Approved as submitted. #207-2018 City Council Meeting Minutes 8.27.18 Attachments: City Council Meeting Minutes 8.27.18.pdf VI. Proclamation Mayor Lance Westcamp read the proclamation for Constitution Week. The proclamation was presented to Patricia Badgerow, a representative of the Elizabeth Sherman Reese Chapter of Daughters of the American Revolution (DAR). #208-2018 Constitution Week Proclamation Attachments: Constitution Week Proclamation 2018.pdf VII. Business of Guests None. VIII. Ordinances and Resolutions City of Groveport Page 1 City Council Meeting Minutes September 10, 2018 A. 3rd Readings RES. 18-005 A RESOLUTION ADOPTING THE FIVE YEAR CAPITAL IMPROVEMENT FUND PLAN Sponsors: Hilbert Clerk of Council Ross read by title Resolution No. 18-005. A motion was made by Council Member Cleary, seconded by Council Member Hilbert, to adopt. The motion carried by the following vote: Yes: 6- Cleary, Dildine, Grashel, Hilbert, Hutson and Lockett #197-2018 Capital Summary Attachments: STREET_MAINTENANCE_ACTIVITIES_Capital Summary - 2018_VF3_8_15_18_.pdf WORKSHEET_Capital Summary - 2018_VF3_8_15_18_.pdf B. 2nd Readings ORD. 18-037 AN ORDINANCE AMENDING THE ZONING MAP AS TO APPROXIMATELY 6 ACRES, MORE OR LESS, OF THE FOLLOWING TRACT OF LAND, LOCATED ON HENDRON ROAD, PARCEL NUMBER 185-002763 OWNED BY, VALERIE SHOLTES, ELISSA VILLIERS, AND JAMES SEELIG FROM AGRICULTRAL (A) TO SELECT COMMERCIAL PLANNED DISTRICT (SCPD), PHILIP SALYERS, APPLICANT Sponsors: Cleary Attachments: ORD. 18-037 Rezoning application.pdf Clerk of Council Ross read by title Ordinance No. 18-037. #209-2018 ORD. 18-037 Staff Reports Attachments: ORD. 18-037 Staff Reports.pdf ORD. 18-038 AN ORDINANCE GRANTING A VARIANCE AS TO THE PERMITTED USES IN THE ESTABLISHED ZONING DISTRICT FOR THE PROPERTY LOCATED AT 4241 WILLIAMS ROAD, PARCEL NO. 185-001368, CURRENTLY ZONED PLANNED INDUSTRIAL PARK (PIP), ACQUIRE INC., APPLICANT Sponsors: Lockett City of Groveport Page 2 City Council Meeting Minutes September 10, 2018 Attachments: ORD. 18-038 - Use Variance application.pdf ORD. 18-038 4241 Williams Rd - Use Variance site plan.pdf Clerk of Council Ross read by title Ordinance No. 18-038. #210-2018 ORD. 18-038 Staff Reports Attachments: ORD. 18-038 Staff Reports.pdf C. 1st Readings ORD. 18-041 AN ORDINANCE AUTHORIZING THE CITY ADMINISTRATOR TO ENTER INTO A COLLECTIVE BARGAINING AGREEMENT WITH THE SERGEANTS OF THE CITY OF GROVEPORT POLICE DEPARTMENT WHO ARE ALSO MEMBERS OF THE OHIO PATROLMEN'S BENEVOLENT ASSOCIATION, AND THE DECLARATION OF AN EMERGENCY Sponsors: Lockett Law Director Shannon requested Council to consider making a motion to suspend the rules as to the three readings and the effective date for the reasons stated within the Ordinance. Clerk of Council Ross read by title Ordinance No. 18-041. A motion was made by Council Member Lockett, seconded by Council Member Hilbert, to suspend the rules as to the three readings and the effective date. The motion carried by the following vote: Yes: 6- Cleary, Dildine, Grashel, Hilbert, Hutson and Lockett A motion was made by Council Member Dildine, seconded by Council Member Lockett, to adopt as emergency legislation. The motion carried by the following vote: Yes: 6- Cleary, Dildine, Grashel, Hilbert, Hutson and Lockett ORD. 18-042 AN ORDINANCE AUTHORIZING THE ADMINISTRATOR TO ENTER INTO A LICENSING AGREEMENT WITH THE GROVEPORT HERITAGE AND PRESERVATION SOCIETY AND THE DECLARATION OF AN EMERGENCY Sponsors: Hilbert City of Groveport Page 3 City Council Meeting Minutes September 10, 2018 Law Director Shannon requested Council to consider making a motion to suspend the rules as to the three readings and the effective date so that any signage could be put in place in September and October. Clerk of Council Ross read by title Ordinance No. 18-042. A motion was made by Council Member Hilbert, seconded by Council Member Lockett, to suspend the rules as to the three readings and the effective date. The motion carried by the following vote: Yes: 6- Cleary, Dildine, Grashel, Hilbert, Hutson and Lockett A motion was made by Council Member Hilbert, seconded by Council Member Dildine, to adopt as emergency legislation. The motion carried by the following vote: Yes: 6- Cleary, Dildine, Grashel, Hilbert, Hutson and Lockett #211-2018 ORD. 18-042 GHPS sign document Attachments: ORD. 18-042 GHPS sign document.pdf RES. 18-006 A RESOLUTION ACCEPTING THE RECOMMENDATIONS OF THE GROVEPORT TAX INCENTIVE REVIEW COUNCIL RELATING TO VARIOUS CITY OF GROVEPORT TAX INCENTIVES Sponsors: Grashel Attachments: 2018 TIRC Minutes.pdf Clerk of Council Ross read by title Resolution No. 18-006. This Resolution was referred to the Committee of the Whole. RES. 18-007 A RESOLUTION ACCEPTING THE AMOUNTS AND RATES AS DETERMINED BY THE BUDGET COMMISSION AND AUTHORIZING THE NECESSARY TAX LEVIES AND CERTIFYING THEM TO THE COUNTY AUDITOR AND THE DECLARATION OF AN EMERGENCY Sponsors: Dildine Attachments: RES. 18-007 2019 Tax Levy attachment.pdf Law Director Shannon requested Council to consider making a motion to suspend the rules as to the three readings and the effective date given the yearly deadline of October 1st. Clerk of Council Ross read by title Resolution No. 18-007. A motion was made by Council Member Dildine, seconded by Council Member Hilbert, to suspend City of Groveport Page 4 City Council Meeting Minutes September 10, 2018 the rules as to the three readings and the effective date. The motion carried by the following vote: Yes: 6- Cleary, Dildine, Grashel, Hilbert, Hutson and Lockett A motion was made by Council Member Dildine, seconded by Council Member Cleary, to adopt as emergency legislation. The motion carried by the following vote: Yes: 6- Cleary, Dildine, Grashel, Hilbert, Hutson and Lockett IX. Reports A. Mayor - Lance Westcamp Mayor Lance Westcamp personally thanked Shawn Cleary for stepping in for him at the ribbon cutting ceremony at the data center on Friday. The Mayor and the City appreciate the great job Mr. Cleary did representing the City of Groveport. Mayor Westcamp extended a thank you to Ed Dildine who will be leading the Madison Township Fire Department 9/11 Ceremony at Motts Military Museum. Everyone appreciates what Warren Motts does, along with the Township and the City, to remember that day. He hopes everyone can attend. It is a great event that commemorates what needs to be remembered. B. Administrator - Marsha Hall Nothing further to report. #212-2018 Adm Report to Council Attachments: Adm Report to Council - Sept 10.pdf C. Chief of Police - Ralph Portier Nothing further to report. D. Director of Finance - Jeff Green Nothing further to report. E. Director of Law - Kevin Shannon Nothing further to report. City of Groveport Page 5 City Council Meeting Minutes September 10, 2018 F. Council Members - Jean Ann Hilbert, Ed Dildine, Shawn Cleary, Becky Hutson, Scott Lockett and Chad Grashel Council Member Jean Ann Hilbert commented on the beautiful new Groveport Madison High School and the pride that is showing right now is truly amazing. G. Clerk of Council - Ruthanne Sargus Ross Nothing further to report. H. Standing Committees Council Member Ed Dildine reported on the Trees & Decorations Committee meeting that was held today. Things are moving along nicely for the Halloween Haunted Park event at Blacklick Park. Roads are to be blocked and permits are being obtained. The Committee plans to knock on the doors of all the neighbors to keep them informed of the hours and what to expect during the event. Many neighbors on Front Street already decorate their houses and the Committee would like to see the neighborhood be involved in this event. The bench plaques for Donna Drury and Linda Crowder are moving forward and hopefully will be in place for Apple Butter Day. The Committee will be coming up with a plan in 2019 to address the matter of the Cypress trees on Briar Grove. The Committee has approved $5,000 for the fall park beautification to replace some trees. The light pole banners are fading faster than anticipated so the Committee is looking into replacing them. The Committee has approved $31,500 for the 2019 budget. X. Other Business Council Member Shawn Cleary reported on the Rules of Council Committee meeting. The Committee has made a few changes in the Rules of Council that will be brought before Council in new legislation. Mr. Cleary appreciates everyone's time on that effort. XI. Adjournment A motion was made by Council Member Dildine, seconded by Council Member Cleary, to adjourn at 6:48 p.m. The motion carried by the following vote: Yes: 6- Cleary, Dildine, Grashel, Hilbert, Hutson and Lockett City of Groveport Page 6 City Council Meeting Minutes September 10, 2018 __________________________________________ Lance Westcamp, Mayor __________________________________________ Ruthanne Sargus Ross, CMC Clerk of Council PLEASE NOTE: THESE MINUTES ARE NOT VERBATIM. A RECORDING OF THE MEETING IS AVAILABLE IN THE CLERK'S OFFICE DURING REGULAR BUSINESS HOURS. City of Groveport Page 7