City Council

City of Groveport 655 Blacklick St. Groveport, OH 43125 614.830.2052 www.groveport.org . Meeting Minutes Monday, January 27, 2020 6:30 PM Council Chambers City Council Mayor Lance Westcamp Council Members - Jean Ann Hilbert, Ed Dildine, Shawn Cleary, Becky Hutson, Scott Lockett & Chad Grashel City Council Meeting Minutes January 27, 2020 I. Call to Order by Mayor Lance Westcamp at 6:30 p.m. Staff Present: Jeff Green - Acting Administrator, Kevin Shannon - Law Director, Jason Carr - Director of Finance, Ralph Portier - Chief of Police Guests Present: The Guest Book is on file with the Clerk of Council. II. Moment of Silence The Mayor asked everyone to join him in a moment of silence. III. Pledge of Allegiance Chief Portier led the Pledge of Allegiance. IV. Roll Call Present: 6 - Shawn M. Cleary, Edward Dildine, Chad T. Grashel, Jean Ann Hilbert, Becky Hutson, and Scott Lockett V. Approval of Minutes - January 13, 2020 Approved as submitted. #016-2020 City Council Minutes 1.13.2020 Attachments: City Council Minutes 1.13.2020.pdf VI. Business of Guests A. Introduction of New Police Officers Captain Kurt Blevins introduced Groveport’s three new police officers and thanked Council for their support of the department. Tonight’s attendance shows how important family is to the department as well. John Westhoven was born and raised in Lancaster, Ohio, served four years in the military and served as a Lancaster police officer for 18 years. Forest "Lee" Benner has been a mechanic his whole life, has a wife and 5 children; one son is a Lancaster police officer and one son a Fairfield County Sheriff’s Office Deputy. He graduated from Eastland Career Center OPOTA Basic Police Officer Training. Shellie Rimmer is from Cleveland, Ohio, was a corrections officer in Michigan just short of 4 years, currently serves in the army as an IT City of Groveport Page 1 City Council Meeting Minutes January 27, 2020 Specialist and served a year as an officer with the Case Western Police Department. Law Director Kevin Shannon and Mayor Lance Westcamp performed a re-swearing in of the new officers. VII. Ordinances and Resolutions A. 3rd Readings ORD. 19-078 AN ORDINANCE AUTHORIZING THE ADMINISTRATOR TO SOLICIT BIDS AND TO ENTER INTO A CONTRACT WITH THE LOWEST RESPONSIVE AND RESPONSIBLE BIDDER FOR THE SANITARY PUMP STATIONS STAND-BY GENERATORS PROJECT Sponsors: Hutson Clerk of Council Ross read by title Ordinance No. 19-078. A motion was made by Council Member Hutson, seconded by Council Member Grashel, to adopt. The motion carried by the following vote: Yes: 6- Cleary, Dildine, Grashel, Hilbert, Hutson and Lockett B. 2nd Readings None C. 1st Readings Ord. 2020-003 AN ORDINANCE CREATING THE POSITION OF MAINTENANCE SUPERINTENDENT - STREET/STORM, ACCEPTING THE POSITION DESCRIPTION AND ESTABLISHING THE PAY GRADE, AND THE DECLARATION OF AN EMERGENCY Sponsors: Grashel Attachments: Maintenance Superindentent-Street.Storm.pdf Acting Administrator Jeff Green explained that this Ordinance pertains to the current foreman position in the Street Department. It renames the position and elevates the pay grade because the person holding the position now will have a lot more responsibilities. Law Director Kevin Shannon requested Council to consider making a motion to suspend the rules as to the three readings and the effective date. Clerk of Council Ross read by title Ordinance No. 2020-003. A motion was made by Council Member Grashel, seconded by Council Member Lockett, to suspend City of Groveport Page 2 City Council Meeting Minutes January 27, 2020 the rules as to the three readings and the effective date. The motion carried by the following vote: Yes: 6- Cleary, Dildine, Grashel, Hilbert, Hutson and Lockett A motion was made by Council Member Grashel, seconded by Council Member Lockett, to adopt as emergency legislation. The motion carried by the following vote: Yes: 6- Cleary, Dildine, Grashel, Hilbert, Hutson and Lockett Ord. 2020-004 AN ORDINANCE CREATING THE POSITION OF UTILITIES SUPERINTENDENT - WATER/SEWER, ACCEPTING THE POSITION DESCRIPTION AND ESTABLISHING THE PAY GRADE Sponsors: Hilbert Attachments: Utilities Superintendent 2020.pdf Acting Administrator Jeff Green explained that this Ordinance does the same as the previous ordinance, but in the Water and Sewer Department. This position will be advertised because the City doesn't have enough employees within the department expressing any interest; the City has to have at least three people interested to post the position internally only. Council Member Lockett asked about the candidates having the valid needed certificates. Mr. Green Stated candidates need to possess a OEPA Class I Water Distribution certificate but the *Class I Wastewater Collections certificate can be obtain within 24 months after hire. Clerk of Council Ross read by title Ordinance No. 2020-004. This Ordinance was referred to the Committee of the Whole. Ord. 2020-005 AN ORDINANCE AUTHORIZING THE ADMINISTRATOR TO SOLICIT BIDS AND TO ENTER INTO A CONTRACT FOR SOLID WASTE AND RECYCLING FACILITY PRICING, SOLID WASTE AND RECYCLING COLLECTION SERVICES WITH THE LOWEST RESPONSIVE AND RESPONSIBLE BIDDER, AND THE DECLARATION OF AN EMERGENCY Sponsors: Hutson Acting Administrator Jeff Green explained this Ordinance pertains to the first round of the SWACO bidding process. The second round will be sometime in September. SWACO plans to advertise for bids for services on January 30, 2020. This Ordinance is for the bid only, it does not obligate the City of Groveport to anything. Law Director Kevin Shannon requested Council to consider making a motion to suspend the rules as to the three readings and the effective date. City of Groveport Page 3 City Council Meeting Minutes January 27, 2020 Clerk of Council Ross read by title Ordinance No. 2020-005. A motion was made by Council Member Hutson, seconded by Council Member Dildine, to suspend the rules as to the three readings and the effective date. The motion carried by the following vote: Yes: 6- Cleary, Dildine, Grashel, Hilbert, Hutson and Lockett Council Member Lockett wanted it made clear to the public that this Ordinance is to just start the process for the bid for service proposals. Nothing is being decided on about contracting for new services at this time. This just starts the lengthy process that will most likely take most of the year. A motion was made by Council Member Hutson, seconded by Council Member Dildine, to adopt as emergency legislation. The motion carried by the following vote: Yes: 6- Cleary, Dildine, Grashel, Hilbert, Hutson and Lockett Ord. 2020-006 AN ORDINANCE AUTHORIZING THE ADMINISTRATOR TO ADD AND/OR ABOLISH CERTAIN POSITIONS IN THE PUBLIC WORKS DEPARTMENT IN THE CITY OF GROVEPORT AND THE DECLARATION OF AN EMERGENCY Sponsors: Lockett Law Director Kevin Shannon explained that this legislation is required whenever the City is going to abolish, rename or add a new position and increasing the strength of a department. Mr. Shannon advised that when changes like this are made in City departments, it's just good practice to pass legislation to reflect those changes. Mr. Shannon requested Council to consider making a motion to suspend the rules as to the three readings and the effective date. Clerk of Council Ross read by title Ordinance No. 2020-006. A motion was made by Council Member Lockett, seconded by Council Member Grashel, to suspend the rules as to the three readings and the effective date. The motion carried by the following vote: Yes: 6- Cleary, Dildine, Grashel, Hilbert, Hutson and Lockett A motion was made by Council Member Lockett, seconded by Council Member Grashel, to adopt as emergency legislation. The motion carried by the following vote: Yes: 6- Cleary, Dildine, Grashel, Hilbert, Hutson and Lockett VIII. Reports A. Mayor - Lance Westcamp City of Groveport Page 4 City Council Meeting Minutes January 27, 2020 Mayor Lance Westcamp commented he is excited about next Monday when the City's new Administrator, BJ King, starts with the City. Mr. King was in attendance at tonight's meeting and expressed his excitement about coming to work for Groveport. Mayor Lance Westcamp announced this week the City has its Public Works Superintendent, Mr. Dennis Moore, retiring. This Thursday, January 30th, at 2:30 p.m., the City will be holding a small reception for Dennis Moore at the Public Works facility. The reins will be handed over to Walt Wagner. Walt is excited and the Public Works crew is looking forward to working for him. Walt Wagner will do a good job for the City. Dennis Moore's last official day will be Friday, January 31st. B. Acting Administrator - Jeff Green Acting Administrator Jeff Green joked he has been working hard to create some piles for the City’s new Administrator who is starting Monday. There is a lot going on with upcoming projects. The City received good news today regarding funding. The City applied for two projects with the OPWC and are involved in a third project. The City was funded a 100% grant for the Higgins Blvd/S.Hamilton Road/ Directors Blvd Project. The Bixby Road Project was partially funded but it was indicated to the City that if some projects closed out and there was money returned, Groveport could be eligible for those additional funds. Groveport was notified today that a community had closed out projects and Groveport was first on the list. The City will be funded, part loan, part grant, the full amount requested on the application for the Bixby Road Project. Mr. Green added the first small business class for 2020 is the basics of building the foundation for a business plan and is scheduled for February 19, 2020. Mayor Westcamp thanked Mr. Green for stepping up and keeping the City running until the reins will be handed over to BJ King on Monday. #017-2020 Adm Report to Council Attachments: Adm Report to Council - Jan 27.pdf C. Chief of Police - Ralph Portier Chief Portier expressed his appreciation to Council for their continuous financial support and the Mayor for doing the actual hiring with the right City of Groveport Page 5 City Council Meeting Minutes January 27, 2020 people, for the right reasons. He thanked Council and the Mayor for taking the time for introductions and re-swearing in the three new officers he is proud to add to his police force. D. Director of Finance - Jason Carr Nothing further to report. E. Director of Law - Kevin Shannon Nothing further to report. F. Council Members - Jean Ann Hilbert, Ed Dildine, Shawn Cleary, Becky Hutson, Scott Lockett and Chad Grashel Council Member Scott Lockett thanked Jeff Green for stepping up as Acting Administrator. There was a drainage issue on Blacklick Street that Mr. Lockett appreciated Mr. Green's quick response of handling the matter that left the residents in the area very happy. Council Member Jean Ann Hilbert thanked the Public Works crew. Her neighbor, not a City resident, had a drainage problem and they came right out to open up a manhole for the drainage company who had called in to have some work done. G. Clerk of Council - Ruthanne Sargus Ross Nothing further to report. H. Standing Committees Council Member Shawn Cleary updated Council on the bidding for the podium at the Groveport Cemetery. He would like the project completed by the end of 2020. Mr. Cleary did receive word from Steve Farst about the crosswalks on Front Street. The City is good to go and will be waiting for the completion of all the roadwork at that intersection. The Cemetery Committee looks to have tours of the Hendren Road Cemetery and Groveport Cemetery on different Saturdays. They want to give the public more opportunities to pursue their interests in old cemeteries. IX. Other Business None. City of Groveport Page 6 City Council Meeting Minutes January 27, 2020 X. Adjournment Council Member Hilbert made a motion, seconded by Council Member Hutson to adjourn at 7:04 p.m. All in favor stated AYE, None Opposed. Motion passed. __________________________________________ Lance Westcamp, Mayor __________________________________________ Ruthanne Sargus Ross, CMC Clerk of Council PLEASE NOTE: THESE MINUTES ARE NOT VERBATIM. A RECORDING OF THE MEETING IS AVAILABLE IN THE CLERK'S OFFICE DURING REGULAR BUSINESS HOURS. City of Groveport Page 7