City Council

City of Groveport 655 Blacklick St. Groveport, OH 43125 614.830.2052 www.groveport.org . Meeting Minutes Monday, February 24, 2020 6:30 PM Council Chambers City Council Mayor Lance Westcamp Council Members - Jean Ann Hilbert, Ed Dildine, Shawn Cleary, Becky Hutson, Scott Lockett & Chad Grashel City Council Meeting Minutes February 24, 2020 I. Call to Order by Mayor Lance Westcamp at 6:30 p.m. Staff Present: BJ King - Administrator, Kevin Shannon - Law Director, Jason Carr - Director of Finance, Kurt Blevins - Police Captain, Jeff Green - Asst. Admin. / Development Dir. Guests Present: The Guest Book is on file with the Clerk of Council. II. Moment of Silence The Mayor announced the passing of former Councilman Marvin Stevens. He asked everyone to keep Mr. Stevens' family in their thoughts and prayers while joining him in a moment of silence. III. Pledge of Allegiance Captain Blevins led the Pledge of Allegiance. IV. Roll Call A motion was made by Council Member Hutson, seconded by Council Member Hilbert, to excuse Council Member Scott Lockett from the meeting. The motion carried by the following vote: Excused: 1- Lockett Yes: 5- Cleary, Dildine, Grashel, Hilbert and Hutson V. Approval of Minutes - February 10, 2020 Approved as submitted. #037-2020 City Council Minutes 2.10.2020 Attachments: City Council Minutes 2.10.2020.pdf VI. Business of Guests None. VII. Ordinances and Resolutions A. 3rd Readings Ord. 2020-004 City of Groveport Page 1 City Council Meeting Minutes February 24, 2020 AN ORDINANCE CREATING THE POSITION OF UTILITIES SUPERINTENDENT - WATER/SEWER, ACCEPTING THE POSITION DESCRIPTION AND ESTABLISHING THE PAY GRADE Sponsors: Hilbert Attachments: Utilities Superintendent 2020.pdf Clerk of Council Ross read by title Ordinance No. 2020-004. A motion was made by Council Member Hilbert, seconded by Council Member Dildine, to adopt. The motion carried by the following vote: Excused: 1- Lockett Yes: 5- Cleary, Dildine, Grashel, Hilbert and Hutson B. 2nd Readings Ord. 2020-009 AN ORDINANCE AUTHORIZING THE ADMINISTRATOR TO SOLICIT PROPOSALS AND TO ENTER INTO A CONTRACT FOR COLD BEVERAGES FOR CITY CONCESSIONS Sponsors: Dildine Clerk of Council Ross read by title Ordinance No. 2020-009. C. 1st Readings Ord. 2020-010 AN ORDINANCE AMENDING THE ZONING MAP AS TO APPROXIMATELY 9.158 ACRES, MORE OR LESS, OF THE FOLLOWING TRACT OF LAND, LOCATED WEST OF EBRIGHT ROAD, PARCEL NUMBER 185-001601 OWNED BY, MARONDA HOMES INC OF OHIO FROM PLANNED LOW DENSITY RESIDENTIAL (PR-6) TO SUBURBAN RESIDENTIAL (R-4) Sponsors: Grashel Attachments: Ord. 2020-010 Exhibit A.pdf Council Member Hilbert made a request that it be checked to see if this applicant has met all of its obligations to the City regarding the other developments it completed in Groveport. Clerk of Council Ross read by title Ordinance No. 2020-010. This Ordinance was referred to the Planning & Zoning Commission. Ord. 2020-011 AN ORDINANCE AMENDING THE ZONING MAP AS TO APPROXIMATELY 23.235 ACRES, MORE OR LESS, OF THE City of Groveport Page 2 City Council Meeting Minutes February 24, 2020 FOLLOWING TRACT OF LAND, LOCATED EAST OF HENDRON ROAD, PARCEL NUMBERS 185-002762 AND 185-002763 OWNED BY, VALERIE J SHOLTES, JAMES SEELIG AND ELISSA A VILLIERS FROM RURAL (R) TO PLANNED HIGH DENSITY RESIDENTIAL (PR-18) Sponsors: Hilbert Attachments: Ord. 2020-011 Exhibit A.pdf Ord. 2020-011 Exhibit B.pdf Clerk of Council Ross read by title Ordinance No. 2020-011. This Ordinance was referred to the Planning & Zoning Commission. Ord. 2020-012 AN ORDINANCE TO LEVY A MUNICIPAL MOTOR VEHICLE LICENSE FEE PURSUANT TO OHIO REVISED CODE SECTION 4504.173 Sponsors: Hutson Clerk of Council Ross read by title Ordinance No. 2020-012. This Ordinance was referred to the Committee of the Whole. Ord. 2020-013 AN ORDINANCE AMENDING PART ELEVEN - PLANNING AND ZONING CODE, TITLE SEVEN - SUPPLEMENTAL LAND USE REGULATIONS, CHAPTER 1177 OFF-STREET PARKING AND LOADING, 1177.08 LIMITATION OF PARKING IN RESIDENTIAL ZONING DISTRICT AND THE DECLARATION OF AN EMERGENCY Sponsors: Dildine Attachments: 1177.08 Limitation of Parking in Residentail Zoning Districts.docx Council Member Dildine commented per last week’s Committee meeting discussion, the weight limit was changed to 19,500 pounds. That weight covers the top end of a Class 5 truck (GVWR 16,001 - 19,500 pounds). The motion to suspend the rules as to the three readings and effective date failed. This Ordinance will go on for its second reading on the March 9, 2020 City Council meeting. Council Member Cleary wanted it noted that he voted no on this matter because it will permit the parking of a bucket truck on private property in residential districts. Law Director Kevin Shannon suggested that for the purpose of enforcement, the City still should not do anything with respect to the Building Department as to enforcement until this matter is finished. Clerk of Council Ross read by title Ordinance No. 2020-013. A motion was made by Council Member Dildine, seconded by Council Member Hilbert, to suspend the rules as to the three readings and the effective date. The motion failed by the following vote: City of Groveport Page 3 City Council Meeting Minutes February 24, 2020 Excused: 1- Lockett Yes: 4- Dildine, Grashel, Hilbert and Hutson No: 1- Cleary Ord. 2020-014 AN ORDINANCE AUTHORIZING THE GROVEPORT SPECIAL OLYMPICS OHIO COLLECTION FOR CHARITABLE DONATIONS Sponsors: Lockett Clerk of Council Ross read by title Ordinance No. 2020-014. This Ordinance was referred to the Committee of the Whole. VIII. Reports A. Mayor - Lance Westcamp Mayor Lance Westcamp commented there was a good turnout for the open house in honor of City Administrator BJ King. Mr. King has been kept busy working with Jeff Green and other department heads. Mayor Westcamp and Mr. King have a lunch engagement this week with Superintendent of Groveport Madison Schools, Garilee Ogden. The Mayor commented again on the passing of former Councilman Marvin Stevens. Mr. Stevens worked security at the high school and was on Council for two and half months. The service and viewing will be Friday, February 28, 2020 at Mount Hermon Baptist Church, 2283 Sunbury Rd., where his family will receive friends from 10:00 a.m. until time of service. B. Administrator - BJ King Administrator King has scheduled a meeting with Tina Dillman regarding the request she put before Council. Ms. Dillman can have access to the Nature Center items by scheduling times with Town Hall. Mr. King sent out an email on project updates concerning pre-construction meetings on the sewer force main for Elmont Place and the Bixford Green Trail Project. Both projects are scheduled to start within the next 4 to 6 weeks. There was a meeting about the road program for 2020 which will be going out to bid in March. #038-2020 Admin report to Council February 24, 2020 Attachments: Admin report to Council February 24, 2020.pdf City of Groveport Page 4 City Council Meeting Minutes February 24, 2020 C. Chief of Police - Ralph Portier Chief Portier was not present. Captain Blevins had nothing to report. D. Director of Finance - Jason Carr Finance Director Jason Carr reported that Groveport’s investment portfolio, as of the end of January, has about 1.9 million dollars in the City’s money market. The Finance Department is trying to invest that 1.9 million but it’s a challenge trying to find investments meeting the City’s criteria for interest rate and length of time to maturity. The department is working on drawing down that money market or increase the yield. Mr. Carr reported that the City had one cash fund at the end of January that had a negative cash balance, the Termination Fund which accounts for severance payments. There were two severance payments in January. The budget amendment passed by Council a few weeks back will fund the amount for transfer to take care of the negative balance by the end of February. #039-2020 Financial Report Attachments: Groveport_January 2020 Financial Report.pdf E. Director of Law - Kevin Shannon Nothing further to report. F. Asst. Admin. / Development Dir. - Jeff Green Assistant Administrator/ Development Director Jeff Green updated Council on the video projection project. The City has purchased two big screen televisions to be mounted on the back and front walls of the Council Chambers. There will be a desk with a splitter where people can setup a laptop and plug-in to broadcast to both televisions. The installation will take place in the next couple of weeks. Departments are getting data ready for the 2019 Annual Report. Mr. Green welcomes any photographs Council may have to submit. Administration looks to have the report ready within the next couple of weeks. There is a Community Improvement Corporation (CIC) meeting on Wednesday, February 26th at 8:30 a.m. in the Council Chambers. City of Groveport Page 5 City Council Meeting Minutes February 24, 2020 G. Council Members - Jean Ann Hilbert, Ed Dildine, Shawn Cleary, Becky Hutson, Scott Lockett and Chad Grashel Council Member Grashel reported on the recent Groveport Special Olympics exhibition basketball game against the boys’ basketball program at Groveport Madison High School. The High School basketball team really enjoyed and appreciated the game but one could see that the Special Olympics athletes had a great time and everyone had fun participating. Groveport Special Olympics folks sought Mr. Grashel out to let him know how much the organization appreciates the City of Groveport. H. Clerk of Council - Ruthanne Sargus Ross Nothing to report. I. Standing Committees Council Member Cleary reported there will be a Cemetery Committee meeting on Wednesday, March 4, 2020. Council Member Hilbert mentioned the community choir program sold out on tickets for the upcoming Saturday night performance. Council Member Cleary commented that he and Mayor Westcamp attended the District Community Safety Committee meeting at the Groveport Madison High School. The Committee was set up as a working committee of about 50 people to discuss and share information about school safety. Groveport Sergeant Josh Short and representatives from police and fire, elected officials, principals, teachers, parents and student representatives were invited to participate. Mayor Westcamp, Sergeant Short and Mr. Cleary all agreed there needs to be more parents involved for their input. IX. Other Business None. X. Adjournment A motion was made by Council Member Cleary, seconded by Council Member Hilbert to adjourn at 6:48 p.m. Motion carried by the following vote: Excused: 1- Lockett Yes: 5- Cleary, Dildine, Grashel, Hilbert and Hutson City of Groveport Page 6 City Council Meeting Minutes February 24, 2020 __________________________________________ Lance Westcamp, Mayor __________________________________________ Ruthanne Sargus Ross, CMC Clerk of Council PLEASE NOTE: THESE MINUTES ARE NOT VERBATIM. A RECORDING OF THE MEETING IS AVAILABLE IN THE CLERK'S OFFICE DURING REGULAR BUSINESS HOURS. City of Groveport Page 7