City Council

City of Groveport 655 Blacklick St. Groveport, OH 43125 614.830.2052 www.groveport.org . Meeting Minutes Monday, October 26, 2020 6:30 PM Council Chambers City Council Mayor Lance Westcamp Council Members - Jean Ann Hilbert, Ed Dildine, Shawn Cleary, Becky Hutson, Scott Lockett & Chad Grashel City Council Meeting Minutes October 26, 2020 I. Call to Order by Mayor Lance Westcamp at 6:30 p.m. Staff Present: Kevin Shannon - Law Director, Jason Carr - Director of Finance, Casey Adams - Acting Chief of Police Jeff Green - Assistant Administrator / Development Director, Kyle Lund - Director of Recreation Guests Present: The Guest Book is on file with the Clerk of Council. II. Moment of Silence The Mayor asked everyone to join him in a moment of silence. III. Pledge of Allegiance Acting Chief Adams led the Pledge of Allegiance. IV. Roll Call Present: 6 - Shawn M. Cleary, Edward Dildine, Chad T. Grashel, Jean Ann Hilbert, Becky Hutson, and Scott Lockett V. Approval of Minutes - October 12, 2020 Approved as submitted. #216-2020 City Council Minutes 10.12.2020 Attachments: City Council Minutes 10.12.2020.pdf VI. Business of Guests A. Christine Boucher - Groveport Madison Kiwanis Club Christine Boucher, Groveport Madison Kiwanis Club, addressed Council with the idea of an all-accessible playground in Groveport. After talking with Kyle Lund Director of Recreation and Administrator BJ King a proposed site for the playground would be Degenhart Park. The project the Kiwanis Clubs is proposing to Groveport City Council and Mayor is an all assessable playground for children with special needs through the elderly. After seeing an article on the subject, Ms. Boucher sees a need for such a playground in Groveport with its aging population and a school system with a population of many special needs students. Groveport has a great park system but none of them address multi-generational use. Ms. Boucher handed out copies of the article “Playgrounds for the Elderly Boost Activity and Decrease Loneliness" and pictures and costs on the project of Hunter Park in Lancaster, Ohio. The Kiwanis Club would look for the funding of this project City of Groveport Page 1 City Council Meeting Minutes October 26, 2020 through available grants and fundraising. Other enhancements to the proposed park would be a music garden to benefit everyone and a flower garden to incorporate the sensory of smell and touch. Mayor Westcamp and the Council Members think it's a great idea and the sensory gardens would be a great addition to the park. Assistant Administrator/Development Director Jeff Green stated this would be an ideal project for collaboration between the City of Groveport and the Kiwanis Club. After discussions on particulars and extra amenities, it was decided that this project would be a great addition for the community. The City and the Kiwanis Club will get together to start working out a plan to see this project through completion and look into options for funding. VII. Ordinances and Resolutions A. 3rd Readings Ord. 2020-035 AN ORDINANCE AUTHORIZING THE ADMINISTRATOR TO ENTER INTO A REIMBURSEMENT AGREEMENT WITH CITY EMPLOYEE KURT BLEVINS Sponsors: Grashel Clerk of Council Ross read by title Ordinance No. 2020-035. A motion was made by Council Member Grashel, seconded by Council Member Dildine, to adopt. The motion carried by the following vote: Yes: 6- Cleary, Dildine, Grashel, Hilbert, Hutson and Lockett Res. 2020-006 A RESOLUTION ACCEPTING THE RECOMMENDATIONS OF THE GROVEPORT TAX INCENTIVE REVIEW COUNCIL RELATING TO VARIOUS CITY OF GROVEPORT TAX INCENTIVES Sponsors: Dildine Attachments: 2020 TIRC Minutes.pdf Clerk of Council Ross read by title Resolution No. 2020-006. A motion was made by Council Member Dildine, seconded by Council Member Grashel, to adopt. The motion carried by the following vote: Yes: 6- Cleary, Dildine, Grashel, Hilbert, Hutson and Lockett B. 2nd Readings Ord. 2020-036 AN ORDINANCE ADOPTING THE ANNUAL APPROPRIATION ORDINANCE OF THE CITY OF GROVEPORT, OHIO, FOR THE CALENDAR YEAR 2021 City of Groveport Page 2 City Council Meeting Minutes October 26, 2020 Sponsors: Hilbert Attachments: Ord. 2020-036 Exhibit A.pdf Clerk of Council Ross read by title Ordinance No. 2020-036. Ord. 2020-037 AN ORDINANCE AMENDING ORDINANCE NO. 15-007 (ADOPTED 02/23/2015), PART ONE - ADMINISTRATIVE CODE, TITLE NINE - TAXATION, OF THE CODIFIED ORDINANCES OF THE CITY OF GROVEPORT BY AMENDING CHAPTER 181 - INCOME TAX, SECTION 181.15 - ALLOCATION OF FUNDS AND FURTHER AMENDING ORDINANCE NO. 16-049 (ADOPTED 11/28/2016) WHICH AMENDED THE SAME Sponsors: Hutson Clerk of Council Ross read by title Ordinance No. 2020-037. Ord. 2020-038 AN ORDINANCE AUTHORIZING THE ESTABLISHMENT OF THE RAREY'S PORT BUILDING CONSTRUCTION FUND AND THE WERT'S GROVE BUILDING CONSTRUCTION FUND Sponsors: Lockett Clerk of Council Ross read by title Ordinance No. 2020-038. Ord. 2020-039 AN ORDINANCE AUTHORIZING PARTICIPATION IN THE ODOT WINTER CONTRACT (018-21) FOR ROAD SALT THEREBY WAIVING COMPETITIVE BIDDING PURSUANT TO GROVEPORT CITY CHARTER SECTION 9.02(B) Sponsors: Cleary Clerk of Council Ross read by title Ordinance No. 2020-039. C. 1st Readings Ord. 2020-040 AN ORDINANCE AMENDING THE ZONING MAP AS TO APPROXIMATELY 8.391 ACRES, MORE OR LESS, OF THE FOLLOWING TRACT OF LAND, LOCATED NORTH OF GROVEPORT ROAD, PARCEL NUMBER 185-002772 OWNED BY, ROGER STUDLEY FROM RURAL (R) TO PLANNED HIGH DENSITY RESIDENTIAL (PR-18) Sponsors: Grashel Attachments: Ord. 2020-040 Exhibit A.pdf City of Groveport Page 3 City Council Meeting Minutes October 26, 2020 The City, having already received calls concerning this item, anticipates the public wanting to express their concerns about this proposed development. A discussion ensued on how to apply mandatory masks, temperature taking and social distancing if there were to be a high number of citizens wanting to attend and/or speak on this item at the Planning & Zoning Commission meeting on November 2, 2020. It was decided that staff will handle any public attendance on a one by one basis. Keeping to the COVID-19 safety protocol each interested party will be allowed to address the Planning & Zoning Commission on this matter. Clerk of Council Ross read by title Ordinance No. 2020-040. This Ordinance was referred to the Planning & Zoning Commission. Ord. 2020-041 AN ORDINANCE AMENDING THE ZONING MAP AS TO APPROXIMATELY 0.69 ACRE, MORE OR LESS, OF THE FOLLOWING TRACT OF LAND, LOCATED WEST OF COLLEGE STREET, PARCEL NUMBERS 185-000224 AND 185-000200 OWNED BY THE CITY OF GROVEPORT, FROM COMMUNITY COMMERCIAL (CC) TO SELECT COMMERCIAL PLANNED DISTRICT (SCPD) Sponsors: Dildine Attachments: Ord. 2020-041 Exhibit A.pdf Clerk of Council Ross read by title Ordinance No. 2020-041. This Ordinance was referred to the Planning & Zoning Commission. Ord. 2020-042 AN ORDINANCE AUTHORIZING A MODIFICATION TO THE DEVELOPMENT PLAN FOR 674-716 MAIN STREET, PARCEL NUMBER 185-002946 Sponsors: Hilbert Attachments: Ord. 2020-042 Exhibit A.pdf Clerk of Council Ross read by title Ordinance No. 2020-042. This Ordinance was referred to the Planning & Zoning Commission. Ord. 2020-043 AN ORDINANCE AUTHORIZING A CONTRACT FOR THE PROVISION OF HEALTH SERVICES WITH THE DISTRICT ADVISORY COUNCIL OF THE FRANKLIN COUNTY GENERAL HEALTH DISTRICT Sponsors: Hutson Clerk of Council Ross read by title Ordinance No. 2020-043. This Ordinance was referred to the Committee of the Whole. City of Groveport Page 4 City Council Meeting Minutes October 26, 2020 VIII. Reports A. Mayor - Lance Westcamp Mayor Lance Westcamp was invited by Mayor Christie Ward of the Village of Lockbourne to visit the Old Schoolhouse the Village bought to renovate. Mayor Westcamp had the opportunity to spend thirty minutes looking at the renovations. They have done a wonderful job with what has been done so far but there is still a lot more to be done. They will be able to rent out space for weddings, meeting places and special events which will bring more people to this end of Franklin County. Mayor Westcamp is still working together with Mayor Ward on a walking path to connect the two communities. B. Administrator - BJ King Mr. King was not present. Assistant Administrator / Development Director Jeff Green mentioned that the City may be able to live stream the Planning & Zoning Commission meeting over Facebook through the Zoom application. The Council Chambers is going to be permanently setup with cameras. The Granicus software the City uses for its legislation, agenda and minutes management has a module for live streaming. The purchase orders are in place and the equipment is on order. Mayor Westcamp mentioned the letter Council received a copy of from Superintendent Ogden thanking the City for the face masks. Community Affairs Department had purchased the masks since there were no kids’ activities during the 2020 pandemic. The Mayor has been selected to serve on the Diversity in Our School System Committee to represent the City of Groveport. #217-2020 Admin report to Council October 26 2020 Attachments: Admin report to Council October 26 2020.pdf C. Acting Chief of Police - Casey Adams Acting Chief of Police Casey Adams reported that U.S. Representative Jim Jordan delivered artifacts to Motts Military Museum and Groveport police were asked by Homeland Security to have a presence during Mr. Jordan’s visit at the museum. Thursday the Department was notified of the arrival of President Donald Trump scheduled for City of Groveport Page 5 City Council Meeting Minutes October 26, 2020 Saturday. The route that came through Groveport used during previous presidential visits was changed and only one Groveport officer worked the six hour detail. Groveport Elementary will have two Halloween parades this week. The Department is preparing for this Thursday’s Trick or Treat event especially with the reports of all the bad weather coming our way. Since reporting on the Alum Creek Drive / Toy Road and Bixby Road project last week, it was brought to his attention that neither Administrator BJ King nor City Engineer Steve Farst knew anything about it. Acting Chief Adams got the information from a third party, so Mr. Farst contacted the Franklin County Engineer’s Office to ask that when a project is going to affect the City of Groveport if they would please let the City know about the project. There are accidents in the area nearly every day. The Department is monitoring the traffic in the area and officers repeatedly put the barricades back in place that the semi-trucks keep moving out of their way. The old speed trailer has been placed on Toy Road in hopes of keeping the speeds down a little. D. Director of Finance - Jason Carr Nothing to report. E. Director of Law - Kevin Shannon Nothing to report. F. Asst. Admin. / Development Dir. - Jeff Green Mr. Green mentioned that with the issue of the bad weather forecast projected for Thursday during Trick or Trick the community has been asking the City to consider changing the event to Saturday. The social media chatter shows some people planning to go out on Saturday anyway even though it is not scheduled to change. Groveport has always followed MORPC’s lead on the date to hold Beggar’s Night, as do 95% of the surrounding communities. G. Council Members - Jean Ann Hilbert, Ed Dildine, Shawn Cleary, Becky Hutson, Scott Lockett and Chad Grashel Council Member Cleary reached out to the Boy Scouts to try to develop a way to record the names on the bricks in Veterans Park. Mr. Cleary doesn’t want to see rows on the end. Maybe steps to the flag or something similar. The Boy Scouts plan to incorporate this project into City of Groveport Page 6 City Council Meeting Minutes October 26, 2020 a merit badge. He thinks it would be nice to have something on the City website for the community to look-up where any particular brick is positioned in the park and a current list of all the bricks in Veterans Park. The list would be given to the City where Community Affairs Director Patty Storts, or someone else, can keep record of for the City. Council Member Dildine thanked Mr. Cleary for the picture of the podium for the cemetery; it looks great and will add to the cemetery. He announced the reason he wore pink to this meeting is in recognition of October being Breast Cancer Awareness month. The Fire Department has participated in wearing pink during October to support cancer awareness overall for the past several years. Council Member Hilbert has a couple of months of recovery until she will be physically present at the Council meetings. H. Clerk of Council - Ruthanne Sargus Ross Nothing to report. I. Standing Committees None. IX. Other Business None. X. Adjournment A motion was made by Council Member Cleary, seconded by Council Member Dildine, to adjourn at 7:26 p.m. The motion carried by the following vote: Yes: 6- Cleary, Dildine, Grashel, Hilbert, Hutson and Lockett __________________________________________ Lance Westcamp, Mayor __________________________________________ Ruthanne Sargus Ross, CMC Clerk of Council PLEASE NOTE: THESE MINUTES ARE NOT VERBATIM. A RECORDING OF THE MEETING IS AVAILABLE IN THE CLERK'S OFFICE DURING REGULAR BUSINESS HOURS. City of Groveport Page 7