City Council

City of Groveport 655 Blacklick St. Groveport, OH 43125 614.830.2052 www.groveport.org . Meeting Minutes Monday, November 23, 2020 6:30 PM Council Chambers City Council Mayor Lance Westcamp Council Members - Jean Ann Hilbert, Ed Dildine, Shawn Cleary, Becky Hutson, Scott Lockett & Chad Grashel City Council Meeting Minutes November 23, 2020 I. Call to Order by Mayor Lance Westcamp at 6:34 p.m. Staff Present: BJ King - Administrator, Kevin Shannon - Law Director, Jason Carr - Director of Finance, Jeff Green - Assistant Administrator / Development Director Staff Present via Zoom: Ralph Portier - Chief of Police Guests Present: The Guest Book is on file with the Clerk of Council. II. Moment of Silence The Mayor asked everyone to join him in a moment of silence. III. Pledge of Allegiance Chief Portier led the Pledge of Allegiance. IV. Roll Call Council Members Hilbert and Lockett participated in the meeting via Zoom. Present: 6 - Shawn M. Cleary, Edward Dildine, Chad T. Grashel, Jean Ann Hilbert, Becky Hutson, and Scott Lockett V. Approval of Minutes Approved as submitted. #247-2020 City Council Minutes 11.9.2020 Attachments: City Council Minutes 11.9.2020.pdf VI. Business of Guests None. VII. Ordinances and Resolutions A. 3rd Readings Ord. 2020-043 AN ORDINANCE AUTHORIZING A CONTRACT FOR THE PROVISION OF HEALTH SERVICES WITH THE DISTRICT ADVISORY COUNCIL OF City of Groveport Page 1 City Council Meeting Minutes November 23, 2020 THE FRANKLIN COUNTY GENERAL HEALTH DISTRICT Sponsors: Hutson Clerk of Council Ross read by title Ordinance No.2020-043. A motion was made by Council Member Hutson, seconded by Council Member Dildine, to adopt. The motion carried by the following vote: Yes: 6- Cleary, Dildine, Grashel, Hilbert, Hutson and Lockett B. 2nd Readings Ord. 2020-040 AN ORDINANCE AMENDING THE ZONING MAP AS TO APPROXIMATELY 8.391 ACRES, MORE OR LESS, OF THE FOLLOWING TRACT OF LAND, LOCATED NORTH OF GROVEPORT ROAD, PARCEL NUMBER 185-002772 OWNED BY, ROGER STUDLEY FROM RURAL (R) TO PLANNED HIGH DENSITY RESIDENTIAL (PR-18) Sponsors: Grashel Attachments: Ord. 2020-040 Exhibit A.pdf Clerk of Council Ross read by title Ordinance No.2020-040. #240-2020 Ord. 2020-040 Staff Reports Attachments: Ord. 2020-040 Staff Reports.pdf Ord. 2020-041 AN ORDINANCE AMENDING THE ZONING MAP AS TO APPROXIMATELY 0.69 ACRE, MORE OR LESS, OF THE FOLLOWING TRACT OF LAND, LOCATED WEST OF COLLEGE STREET, PARCEL NUMBERS 185-000224 AND 185-000200 OWNED BY THE CITY OF GROVEPORT, FROM COMMUNITY COMMERCIAL (CC) TO SELECT COMMERCIAL PLANNED DISTRICT (SCPD) Sponsors: Dildine Attachments: Ord. 2020-041 Exhibit A.pdf Clerk of Council Ross read by title Ordinance No.2020-041. #243-2020 Ord. 2020-041 Staff Reports Attachments: Ord. 2020-041 Staff Reports.pdf Ord. 2020-042 AN ORDINANCE AUTHORIZING A MODIFICATION TO THE DEVELOPMENT PLAN FOR 674-716 MAIN STREET, PARCEL NUMBER City of Groveport Page 2 City Council Meeting Minutes November 23, 2020 185-002946 Sponsors: Hilbert Attachments: Ord. 2020-042 Exhibit A.pdf Clerk of Council Ross read by title Ordinance No.2020-042. #246-2020 Ord. 2020-042 Staff Report Attachments: Ord. 2020-042 Staff Report.pdf Ord. 2020-046 AN ORDINANCE AUTHORIZING THE ADMINISTRATOR TO ENTER INTO A LEASE AGREEMENT WITH HUNTINGTON PUBLIC CAPITAL CORPORATION TO FINANCE THE PURCHASE OF TWO (2) SCAG MOWERS FOR THE PARKS DEPARTMENT Sponsors: Dildine Clerk of Council Ross read by title Ordinance No.2020-046. Ord. 2020-047 AN ORDINANCE AUTHORIZING THE ADMINISTRATOR TO ENTER INTO A LEASE AGREEMENT WITH HUNTINGTON PUBLIC CAPITAL CORPORATION TO FINANCE THE PURCHASE OF TWO (2) POLICE CRUISERS, INCLUDING ANCILLARY EQUIPMENT FOR THE POLICE DEPARTMENT Sponsors: Hilbert Clerk of Council Ross read by title Ordinance No.2020-047. Res. 2020-007 A RESOLUTION AUTHORIZING THE ADMINISTRATOR TO EXECUTE A MASTER LEASE AGREEMENT WITH HUNTINGTON PUBLIC CAPITAL CORPORATION Sponsors: Grashel Clerk of Council Ross read by title Resolution No. 2020-007. Ord. 2020-048 AN ORDINANCE AUTHORIZING THE ADMINISTRATOR TO ENTER INTO A LEASE AGREEMENT WITH AXON ENTERPRISE INC TO FINANCE THE PURCHASE OF REPLACEMENT TASERS FOR THE POLICE DEPARTMENT Sponsors: Hutson Clerk of Council Ross read by title Ordinance No.2020-048. City of Groveport Page 3 City Council Meeting Minutes November 23, 2020 Ord. 2020-049 AN ORDINANCE ACCEPTING AND DEDICATING AS A PUBLIC INFRASTRUCTURE THE PUBLIC IMPROVEMENTS IN CONJUNCTION WITH HICKORY GROVE SECTION 3A Sponsors: Lockett Clerk of Council Ross read by title Ordinance No.2020-049. C. 1st Readings Ord. 2020-050 AN ORDINANCE APPROVING THE FINAL PLAT FOR 5090 HENDRON ROAD, REDWOOD USA, LLC, APPLICANT, PARCEL NUMBERS 185-002762 AND 185-002763 Sponsors: Cleary Attachments: Ord. 2020-050 Exhibit A.pdf Clerk of Council Ross read by title Ordinance No.2020-050. This Ordinance was referred to the Planning & Zoning Commission. Ord. 2020-051 AN ORDINANCE AUTHORIZING THE ADMINISTRATOR TO SOLICIT BIDS AND TO ENTER INTO A CONTRACT WITH THE LOWEST RESPONSIVE AND RESPONSIBLE BIDDER FOR THE 2021 ANNUAL STREET MAINTENANCE PROGRAM Sponsors: Grashel Clerk of Council Ross read by title Ordinance No.2020-051. This Ordinance was referred to the Committee of the Whole. Ord. 2020-052 AN ORDINANCE AUTHORIZING THE ADMINISTRATOR TO SOLICIT BIDS AND TO ENTER INTO A CONTRACT WITH THE LOWEST RESPONSIVE AND RESPONSIBLE BIDDER FOR THE ALLEY DRAINAGE IMPROVEMENTS PROJECT Sponsors: Hilbert Clerk of Council Ross read by title Ordinance No.2020-052.This Ordinance was referred to the Committee of the Whole. Ord. 2020-053 AN ORDINANCE AUTHORIZING THE ADMINISTRATOR TO SOLICIT BIDS AND TO ENTER INTO A CONTRACT WITH THE LOWEST RESPONSIVE AND RESPONSIBLE BIDDER FOR THE ANNUAL FORCE MAIN REPLACEMENT PROJECT City of Groveport Page 4 City Council Meeting Minutes November 23, 2020 Sponsors: Hutson Clerk of Council Ross read by title Ordinance No.2020-053. This Ordinance was referred to the Committee of the Whole. VIII. Reports A. Mayor - Lance Westcamp Mayor Lance Westcamp thanked everyone in attendance at tonight’s meeting for practicing what the City has been preaching, wearing masks and social distancing. The practice will be continued for a while, especially with the rise in the number of COVID-19 cases announced today. He thanked the Zoom participants as well. He announced the City had to cancel the Visit with Santa program planned for December 4 and 11 in response to the COVID-19 Health Advisory by Franklin County Public Health. The City will still live stream the Tree Lighting ceremony with Santa on December 3. The Mayor and Administration will be monitoring the situation every day. As of now everyone is coming into work. We will see what tomorrow brings and what December will bring. B. Administrator - BJ King Administrator BJ King commented that at a previous meeting the matter of bringing before Council legislation urging the Governor to extend the deadline to operate open meetings electronically was raised. The State of Ohio Legislature has already passed legislation addressing the deadline and the Governor signed it today. The deadline has been extended until July 1, 2021 and Groveport will continue to make electronic participation available for the City Council meetings. As the Mayor noted, the numbers of COVID-19 cases continue to rise and Mr. King appreciates everything staff has done on a day to day basis. Administration has worked on limiting the number of trips in and out of the building by the public but will still offer our services to the public. Administration is looking forward to the Tree Lighting event that will be live streamed on the City’s Facebook page next Thursday at 6:30 p.m. Mr. King wished everyone a happy and safe Thanksgiving holiday.weekend. #248-2020 Admin report to Council November 23 2020 Attachments: Admin report to Council November 23 2020.pdf C. Chief of Police - Ralph Portier City of Groveport Page 5 City Council Meeting Minutes November 23, 2020 Mayor Westcamp welcomed back the Chief. Chief Portier is tickled pink to be back at work and looking forward to watching the next few months with everything that has been going on. He commended Casey Adams for doing a great job in his absence. They have some work they want to get done. The Chief thinks Council and the Mayor will be pleased with the overall outcome when the time comes for him to say goodbye. He thanked everyone for their thoughts and prayers. D. Director of Finance - Jason Carr Finance Director Jason Carr updated Council on the delinquency letters to be sent out by RITA. The letters are to be mailed by regular mail to residents the week ending on Friday, December 4th. There will be information posted on the City’s website, Facebook page and the Groveport Messenger. Questions can be directed to the Finance Department, RITA or to City Tax Administrator Bob Curtin. E. Director of Law - Kevin Shannon Law Director Kevin Shannon advised Council that the City received its yearly notification from the Division of Liquor Control about the renewal of the Paddock Pub's liquor license. Assuming there is nothing adverse anyone here wants to say about the renewal of the liquor license at the Paddock Pub and request a hearing before the Department of Commerce, the Clerk of Council will indicate that Groveport City Council is not requesting a hearing. He wished everyone a Happy Thanksgiving. F. Asst. Admin. / Development Dir. - Jeff Green Nothing further to report. G. Council Members - Jean Ann Hilbert, Ed Dildine, Shawn Cleary, Becky Hutson, Scott Lockett and Chad Grashel Council Member Grashel wished everyone a Happy Thanksgiving and welcomed back Chief Portier. Council Member Hutson wished everyone a Happy Thanksgiving. Council Member Dildine wished everyone a Happy Thanksgiving and welcomed back Chief Portier. Mr. Dildine suggested the City come up with some live interaction, like Santa reading “Twas the Night Before Christmas” live on Facebook. Something extra or different to give the children a way to connect with Santa this year, since the City had to cancel the Visit with Santa event. City of Groveport Page 6 City Council Meeting Minutes November 23, 2020 The Mayor suggested having the children write letters to Santa and some of the letters can be read by him aloud on Facebook. Mr. Green added that Santa will be at the tree lighting with Mrs. Claus and an elf with a message for the kids. Council Member Hilbert relayed how thankful she is that we made it through this year and welcomed back Chief Portier. She is thankful for all the employees and how they have persevered through everything. She wished everyone a safe and Happy Thanksgiving. Council Member Lockett welcomed back Chief Portier and wished everyone a Happy Thanksgiving. H. Clerk of Council - Ruthanne Sargus Ross Ruthanne Ross wished everyone a Happy Thanksgiving. I. Standing Committees Council Member Dildine referenced the email to the Mayor and Council with the last Trees & Decorations Committee meeting minutes. IX. Other Business None. X. Adjournment A motion was made by Council Member Dildine, seconded by Council Member Hutson, to adjourn at 6:53 p.m. The motion carried by the following vote: Yes: 6- Cleary, Dildine, Grashel, Hilbert, Hutson and Lockett __________________________________________ Lance Westcamp, Mayor __________________________________________ Ruthanne Sargus Ross, CMC Clerk of Council PLEASE NOTE: THESE MINUTES ARE NOT VERBATIM. A RECORDING OF THE MEETING IS AVAILABLE IN THE CLERK'S OFFICE DURING REGULAR BUSINESS HOURS. City of Groveport Page 7