City Council

City of Groveport 655 Blacklick St. Groveport, OH 43125 614.830.2052 www.groveport.org . Meeting Minutes Monday, April 12, 2021 6:30 PM Council Chambers City Council Mayor Lance Westcamp Council Members - Jean Ann Hilbert, Ed Dildine, Shawn Cleary, Becky Hutson, Scott Lockett & Chad Grashel City Council Meeting Minutes April 12, 2021 I. Call to Order by Mayor Lance Westcamp at 6:30 p.m. Staff Present: BJ King - Administrator, Kevin Shannon - Law Director, Jason Carr - Director of Finance, Kurt Blevins - Police Captain, Jeff Green - Development Director, Ruthanne Sargus Ross - Clerk of Council Guests Present: The Guest Book is on file with the Clerk of Council. II. Moment of Silence The Mayor asked everyone to join him in a moment of silence. III. Pledge of Allegiance Captain Blevins led the Pledge of Allegiance. IV. Roll Call Present: 6 - Shawn M. Cleary, Edward Dildine, Chad T. Grashel, Jean Ann Hilbert, Becky Hutson, and Scott Lockett V. Approval of Minutes - March 22, 2021 The March 22, 2021 Minutes stand approved as submitted. #89-2021 City Council Meeting Minutes 3.22.2021 Attachments: City Council Meeting Minutes 3.22.2021.pdf VI. Business of Guests None. VII. Ordinances and Resolutions A. 3rd Readings None B. 2nd Readings Ord. 2021-010 AN ORDINANCE APPROVING THE RECODIFICATION, EDITING, AND INCLUSION OF CERTAIN ORDINANCES AS PARTS OF THE VARIOUS COMPONENT CODES OF THE CODIFIED ORDINANCES OF City of Groveport Page 1 City Council Meeting Minutes April 12, 2021 GROVEPORT, OHIO AND THE DECLARATION OF AN EMERGENCY Sponsors: Cleary Law Director Kevin Shannon advised that staff requested Council to consider making a motion to suspend the rules as to the three readings and taking action on this legislation tonight.. Clerk of Council Ross read by title Ordinance No. 2021-010. A motion was made by Council Member Cleary, seconded by Council Member Lockett, to suspend the rules as to the three readings. The motion carried by the following vote: Yes: 6- Cleary, Dildine, Grashel, Hilbert, Hutson and Lockett A motion was made by Council Member Cleary, seconded by Council Member Dildine, to adopt as emergency legislation. The motion carried by the following vote: Yes: 6- Cleary, Dildine, Grashel, Hilbert, Hutson and Lockett C. 1st Readings Ord. 2021-015 AN ORDINANCE ESTABLISHING CREDIT/DEBIT CARD CONVENIENCE FEES FOR PAYMENTS RECEIVED BY THE GROVEPORT MUNICIPAL GOLF COURSE Sponsors: Lockett Clerk of Council Ross read by title Ordinance No. 2021-015. This Ordinance was referred to the Committee of the Whole. Ord. 2021-016 AN ORDINANCE AUTHORIZING PARTICIPATION IN THE ODOT WINTER CONTRACT (018-22) FOR ROAD SALT AND THE DECLARATION OF AN EMERGENCY Sponsors: Cleary Law Director Kevin Shannon advised that staff requested Council to consider making a motion to suspend the rules as to the three readings and to take action on this legislation tonight. Clerk of Council Ross read by title Ordinance No. 2021-016. A motion was made by Council Member Cleary, seconded by Council Member Lockett, to suspend the rules as to the three readings. The motion carried by the following vote: Yes: 6- Cleary, Dildine, Grashel, Hilbert, Hutson and Lockett A motion was made by Council Member Cleary, seconded by Council Member Lockett, to adopt as emergency legislation. The motion carried by the following vote: Yes: 6- Cleary, Dildine, Grashel, Hilbert, Hutson and Lockett City of Groveport Page 2 City Council Meeting Minutes April 12, 2021 Ord. 2021-017 AN ORDINANCE AUTHORIZING THE ADMINISTRATOR TO ENTER INTO AN ECONOMIC DEVELOPMENT AGREEMENT AND COMMUNITY REINVESTMENT AREA TAX INCENTIVE AGREEMENT WITH CA VENTURES RELATED TO THE PROPOSED ANNEXATION AND FUTURE REZONING AND DEVELOPMENT OF PARCEL NUMBERS 180-005225 AND 180-000279 Sponsors: Dildine Clerk of Council Ross read by title Ordinance No. 2021-017. This Ordinance was referred to the Committee of the Whole. Ord. 2021-018 AN ORDINANCE AUTHORIZING THE GROVEPORT COMMUNITY IMPROVEMENT CORPORATION (HEREINAFTER "GROVEPORT CIC") TO SELL THE PROPERTY, LOCATED AT 384 WESTPORT DRIVE IN THE CITY OF GROVEPORT, OHIO PURSUANT TO OHIO REVISED CODE SECTION 1724.10(B) Sponsors: Hilbert Clerk of Council Ross read by title Ordinance No. 2021-018. This Ordinance was referred to the Committee of the Whole. Ord. 2021-019 AN ORDINANCE CREATING AND/OR ADDING THE POSITION OF RECREATION MANAGER, ACCEPTING THE POSITION DESCRIPTION AND ESTABLISHING THE PAY GRADE, AND FURTHER ABOLISHING THE POSITIONS OF SPORTS & FITNESS MANAGER AND RECREATION COORDINATOR IN THE RECREATION DEPARTMENT AND THE DECLARATION OF AN EMERGENCY Sponsors: Hutson Attachments: Ord. 2021-019 attachment Recreation Manager.pdf Law Director Kevin Shannon advised that staff requested Council to consider making a motion to suspend the rules as to the three readings and taking action on this legislation tonight. Mr. King stated that when an employee leaves the City of Groveport, staff evaluates the vacated position for changes in duties which sometimes concludes in combining duties of two positions into one new position. Staff is asking for emergency passage so advertising for the position can go out immediately. This new position will be evaluated in 6 months to be sure the City hasn't overloaded the Recreation Manager's work load by combining the duties of the two previous positions. Clerk of Council Ross read by title Ordinance No. 2021-019. A motion was made by Council Member Hutson, seconded by Council Member Grashel, to suspend City of Groveport Page 3 City Council Meeting Minutes April 12, 2021 the rules as to the three readings. The motion carried by the following vote: Yes: 6- Cleary, Dildine, Grashel, Hilbert, Hutson and Lockett A motion was made by Council Member Hutson, seconded by Council Member Hilbert, to adopt as emergency legislation. The motion carried by the following vote: Yes: 6- Cleary, Dildine, Grashel, Hilbert, Hutson and Lockett VIII. Reports A. Mayor - Lance Westcamp Mayor Lance Westcamp stated that as most of Council and the City residents are aware, Chief Portier has moved his retirement date up to April 28, 2021. Mayor Westcamp announced the name of who he chose as the next Chief of Police. Mayor Westcamp recommended to City Council for the appointment of Casey Adams as Groveport's new Chief of Police. It’s a tough job to replace Chief Ralph Portier but this appointment opens up a lot of internal opportunities in the Police Department. The City will be looking internally to fill two sergeant positions. Hopefully the officers are excited. Captain Kurt Blevins does an excellent job in his position and the Mayor cannot be any more proud of Captain Blevins with the job he does for Groveport. A motion was made by Council Member Cleary, seconded by Council Member Hilbert, to appoint Casey Adams as Chief of Police. The motion carried by the following vote: Yes: 6- Cleary, Dildine, Grashel, Hilbert, Hutson and Lockett B. Administrator - BJ King Administrator BJ King noted Administration will be signing the contract for the street program this week; the West Bixby Road Project is currently out for bid. Mr. King is looking forward to getting the bids in and also moving forward with the City's two new buildings. Mr. King noted that Ordinance 2021-017, which pertains to the economic development agreement, will eventually need to be amended. The ordinance currently lists two parcel numbers but there is work currently being done to carve out pieces of both of the stated parcels into one 47.5 acres parcel. The legislation will need to be amended to list the one new parcel number. Administration is anticipating the annexation petition to be submitted prior to the April 26 City Council meeting. If the annexation petition is submitted prior to the April 26th meeting, Council can act upon the legislation at that time. In regard to Ordinance 2021-015 credit card convenience fees for the golf City of Groveport Page 4 City Council Meeting Minutes April 12, 2021 course, there will be a discussion at the Committee of the Whole as Administration continues to work with Groveport’s Director of Golf Tom Walker on the City’s options. There will be additional information on this topic at the Committee of the Whole meeting. Council Member Lockett mentioned with Recreation Director Kyle Lund present at next week’s Committee of the Whole meeting it may be the time to discuss the opening of the outdoor pool. Mr. Lockett read that Hilliard is doing a three phase system to open its municipal pool. If Hilliard’s plan makes sense, Groveport should look into the system. Mr. King advised he will look into Hilliard’s plans and that the matter will be discussed next week. Also, Administration is waiting for Franklin County to release their recommendations on opening municipal swimming pools. The pool is currently being filled and will be ready to open. It was suggested that Administration check with other area communities on their plans to open their outdoor pools. Cruiser Park saw a lot of action on the basketball hoops over the past weekend. An open discussion ensued on the issue of the live streaming of tonight’s meeting not being available for public viewing on the City's website. The matter is to be addressed with Granicus support and the City’s IT. It was suggested to put a link to the open meeting on the City’s website where it can easily be found and accessed by the general public. #88-2021 Admin report to Council Attachments: Admin report to Council April 12 2021.pdf C. Chief of Police - Ralph Portier Chief Portier was not present. Captain Blevins had nothing further to report. D. Director of Finance - Jason Carr Mr. Carr advised that the City's audit started today and Council should have already received an email from Julian & Grube. Mr. Carr will answer any questions in regard to the questionnaire sent to the Mayor and Council. E. Director of Law - Kevin Shannon Mr. Shannon had nothing to report. F. Development Director - Jeff Green City of Groveport Page 5 City Council Meeting Minutes April 12, 2021 Development Director Jeff Green reported on a meeting with Columbus Metro Parks in regard to property on Hayes Road. It came to Groveport's attention that Columbus Metro Parks had an option on some property on Hayes Road which was the same property Groveport once considered as part of Area C and also property off of Braun Road. Columbus Metro Parks has applied for funding to purchase this property. Groveport met with Columbus to see if they could work together. If Groveport can obtain a right-of-way from Metro Parks, a road could be developed and Groveport can access a large portion of property that was part of the Schottenstein property. As of now, Groveport would only be able to have access to the land at the bridge. Columbus Metro Parks will be happy to work with Groveport. Staff will be looking into options for economic development down the road in Area C, and because there will be an extension of infrastructure, the City needs to look at what its return would be on the investment. The City will need someone to take a careful look, factoring in revenue sharing with the City of Columbus, costs of infrastructure, sewer lines and water lines, at what to expect in return of its investment. Further discussion will be brought before Council on this matter. Administration is finishing up small details in regard to the downtown projects. Mr. Green is working with Wasserstrom who is working with all three of the restaurant tenants on supplying their restaurant equipment. Mr. Green and Eric Ross, who is brokering these deals for the City, hope to have letters of intent from each of these tenants by next week. G. Council Members - Jean Ann Hilbert, Ed Dildine, Shawn Cleary, Becky Hutson, Scott Lockett and Chad Grashel Council Member Grashel thanked Chief Ralph Portier on his retirement and congratulated Casey Adams on his promotion. He commended the Public Works crews cleaning things up throughout the City, very few places look as good as Groveport does in the springtime. It is good to see life in the City. Council Member Lockett reminded everyone of the tree dedication for Deb Scholl-Saulnier on Friday at the Senior Center. Council Member Cleary commented on the passing of Ed Myers. As a member of the Lions Club, Ed Myers helped this community long before any of those present were around. His service to this community should not go unrecognized. Mr. Cleary also noted how clean the City looks. Council Member Hilbert asked for clarification on brush pick up. Brush can be put out any day for pick up. Council Member Dildine commented on the article Rick Palsgrove wrote about the kids egging cars in the community. They were apprehended pretty quickly with all the social media, cameras and community involvement. Hopefully, word gets out to not do those types of things in our City of Groveport Page 6 City Council Meeting Minutes April 12, 2021 community. Those involved were not from Groveport. As the good weather gets everyone outside more, Mr. Dildine encourages residents to remember “if you see something, say something” and check your cameras. The quicker that type of criminal activity is deterred, the bigger crimes won’t come our way. Council Member Lockett asked if there were any exterior cameras installed at any of the City’s facilities. There are cameras in the parking lots at the Recreation Center, the Public Works garage and the water plant. It was suggested that the City may want to look into budgeting camera installation in next year’s budget. H. Clerk of Council - Ruthanne Sargus Ross Mrs. Ross had nothing to report. I. Standing Committees None. IX. Other Business None. X. Adjournment A motion was made by Council Member Dildine, seconded by Council Member Hutson, to adjourn. The motion carried by the following vote: Yes: 6- Cleary, Dildine, Grashel, Hilbert, Hutson and Lockett __________________________________________ Lance Westcamp, Mayor __________________________________________ Ruthanne Sargus Ross, CMC Clerk of Council PLEASE NOTE: THESE MINUTES ARE NOT VERBATIM. A RECORDING OF THE MEETING IS AVAILABLE IN THE CLERK'S OFFICE DURING REGULAR BUSINESS HOURS. City of Groveport Page 7