City Council

City of Groveport 655 Blacklick St. Groveport, OH 43125 614.830.2052 www.groveport.org . Meeting Minutes Monday, June 13, 2022 6:30 PM Council Chambers City Council Mayor Lance Westcamp Council Members - Jean Ann Hilbert, Ed Dildine, Shawn Cleary, Becky Hutson, Scott Lockett & Jack Rupp City Council Meeting Minutes June 13, 2022 I. Call to Order Mayor Lance Westcamp called the City Council meeting to order at 6:30 p.m. Staff Present: BJ King - Administrator, Kevin Shannon - Law Director, Jason Carr - Director of Finance, Casey Adams - Chief of Police, Ruthanne Sargus Ross - Clerk of Council Guests Present: The Guest Book is on file with the Clerk of Council. II. Moment of Silence The Mayor asked everyone to join him in a moment of silence. III. Pledge of Allegiance Veronica Bumgardner led the Pledge of Allegiance. IV. Roll Call A motion was made by Council Member Hilbert, seconded by Council Member Hutson, to excuse Council Member Cleary from tonight's meeting. The motion carried by the following vote: Excused: 1- Cleary Yes: 5- Dildine, Hilbert, Hutson, Lockett and Rupp V. Approval of Minutes - May 23, 2022 The May 23, 2022 City Council Minutes stand approved as submitted. #106-2022 City Council Meeting Minutes Attachments: City Council Meeting Minutes 5.23.2022.pdf VI. Business of Guests A. Proclamation - Recognizing Veronica Bumgardner Mayor Lance Westcamp read and presented a proclamation recognizing Veronica Bumgardner. Ms. Bumgardner thanked Mayor Westcamp and City Council for the recognition. She thanked all those who supported her in her pursuit of the Girl Scout's Gold Award; many Girl Scout troops also helped her. The project allowed her to learn and educate others about the importance of recycling. She thanked Jean City of Groveport Page 1 City Council Meeting Minutes June 13, 2022 Ann Hilbert for her support. She introduced her father, Scott Bumgardner, her mother Rosie, her brother Jessie and family friend Tina whom all attended in support of Veronica. #107-2022 Veronica Bumgardner Proclamation Attachments: Veronica Bumgardner Proclamation.pdf VII. Ordinances and Resolutions A. 3rd Readings Ord. 2022-020 AN ORDINANCE APPROVING THE FINAL PLAT FOR 325 MAIN STREET, AARON CARROLL, APPLICANT, PARCEL NUMBER 185-000443 Sponsors: Rupp Attachments: Ord. 2022-020 Exhibit A.pdf Law Director Kevin Shannon requested Council Member Rupp to consider making a motion to amend this Ordinance with respect to Section 1. That Section 1 be replaced with the following verbiage: That the final plat for 325 Main Street, Parcel Number 185-000443, a copy of which is attached hereto and made a part hereof by reference, is hereby approved provided that all of the following conditions set forth by the Planning & Zoning Commission are satisfied: 1. Final Plat shall be updated to address / eliminate the minor graphic issue to the satisfaction of the City Engineer. 2. Final Plat shall be signed and sealed by a professional surveyor licensed in the State of Ohio. 3. Final Plat shall meet requirements of the Franklin County Engineer. 4. The Final Plat meets requirements of the City of Groveport Chapter 1191.09. Clerk of Council Ross read by title Ordinance No. 2022-020. A motion was made by Council Member Rupp, seconded by Council Member Hutson, to amend Section 1 with the following verbiage: That the final plat for 325 Main Street, Parcel Number 185-000443, a copy of which is attached hereto and made a part hereof by reference, is hereby approved provided that all of the following conditions set forth by the Planning & Zoning Commission are satisfied: 1. Final Plat shall be updated to address / eliminate the minor graphic issue to the satisfaction of the City Engineer. 2. Final Plat shall be signed and sealed by a professional surveyor licensed in the State of Ohio. 3. Final Plat shall meet requirements of the Franklin County Engineer. 4. The Final Plat meets requirements of the City of Groveport Chapter 1191.09. City of Groveport Page 2 City Council Meeting Minutes June 13, 2022 . The motion carried by the following vote: Excused: 1- Cleary Yes: 5- Dildine, Hilbert, Hutson, Lockett and Rupp A motion was made by Council Member Dildine, seconded by Council Member Hutson, to adopt as amended. The motion carried by the following vote: Excused: 1- Cleary Yes: 5- Dildine, Hilbert, Hutson, Lockett and Rupp B. 2nd Readings None C. 1st Readings Ord. 2022-024 AN ORDINANCE AUTHORIZING THE ADMINISTRATOR TO ENTER INTO AN AGREEMENT WITH GROVEPORT MADISON SCHOOL DISTRICT TO PROVIDE A SCHOOL RESOURCE OFFICER AND THE DECLARATION OF AN EMERGENCY Sponsors: Rupp Attachments: Ord. 2022-024 Exhibit A.pdf Clerk of Council Ross read by title Ordinance No. 2022-024. This Ordinance was referred to the Committee of the Whole. Ord. 2022-025 AN ORDINANCE AMENDING PART FIFTEEN - FIRE PREVENTION CODE OF THE CITY OF GROVEPORT CODIFIED ORDINANCES, CHAPTER 1519, FIREWORKS AND THE DECLARATION OF AN EMERGENCY Sponsors: Hilbert Attachments: Ord. 2022-025 Exhibit A.pdf Clerk of Council Ross read by title Ordinance No. 2022-025. This Ordinance was referred to the Committee of the Whole. Ord. 2022-026 AN ORDINANCE DEFINING AND ESTABLISHING MEMBERS OF THE CLASSIFIED AND UNCLASSIFIED SERVICE FOR EMPLOYEES OF THE CITY OF GROVEPORT Sponsors: Dildine City of Groveport Page 3 City Council Meeting Minutes June 13, 2022 Clerk of Council Ross read by title Ordinance No. 2022-026. This Ordinance was referred to the Committee of the Whole. Res. 2022-001 A RESOLUTION ADOPTING THE TAX BUDGET FOR THE CALENDAR YEAR 2023 Sponsors: Cleary Attachments: Res. 2022-001 Exhibit A.pdf Clerk of Council Ross read by title Resolution No. 2022-001. This Resolution was referred to the Committee of the Whole. VIII. Reports A. Mayor - Lance Westcamp Mayor Westcamp acknowledged the letters from the third graders of the Groveport and Glendening Elementary schools. The students wanted to thank the Mayor and Council for the Arbor Day event and the new tree planted at each school. B. Administrator - BJ King Administrator BJ King mentioned Saturday's community event celebrating the 175 Years of Groveport. It was well planned by Town Hall staff and all those involved. The event was scheduled rather quickly but had the right people involved. The Mayor had the idea of inviting and recognizing former council members and administrators. It was a good day in Groveport. Mrs. Hilbert suggested providing both elementary student councils with the script of the skit presented by the Groveport Heritage & Preservation Society. #108-2022 Admin Report to Council Attachments: Admin Report to Council June 13 2022.pdf C. Chief of Police - Casey Adams Chief Adams reported that the mandatory training has the Department scheduling four-hour blocks every month during the summer. Lieutenant Short is working on implementing school safety training. The 10 to 15-minute trainer will give each officer a walk-through at the Groveport Madison High School. School’s out, and Officer Boso is working an 11 a.m. to 7 p.m. shift, the City of Groveport Page 4 City Council Meeting Minutes June 13, 2022 same hours of operation at the Aquatic Center. Officer Boso will focus on the parks and the old downtown area. Officer Herrera has also been visible in the park areas. D. Director of Finance - Jason Carr At a previous meeting, Finance Director Jason Carr made Council aware of the final allowance adjustments for the Rarey's Port building. Currently, the City has had allowance adjustments related to the project. The Rarey’s Port Building has a net change increase in contract cost of $39,212.98 based on these allowance adjustments. The most significant part of the increase is related to the cold winter with extra expenses associated with the building's masonry work, tenting, and heating during construction. There were decreases identified throughout the project which were applied to the total net increase in cost. It was communicated that there may be cost savings seen in other areas when the project is finalized so the final cost of the project is not known at this time but will be shared with Council when it is available. The City will invest $5 million currently invested in STAR Ohio in higher yielding securities. The City can then capture the increase in rates and start to earn more interest on the City's dollars. With the $5 million transfer, Finance expects to start laddering investments towards the end of June. After the buildings are complete with the final payments, the City should have approximately $50,000 of bond money remaining for the Rarey's Port building and $64,000 left on the Wert's Grove building. E. Director of Law - Kevin Shannon Law Director Kevin Shannon had nothing further to report. F. Development Director - Jeff Green Development Director Jeff Green was not present. G. Council Members - Jean Ann Hilbert, Ed Dildine, Shawn Cleary, Becky Hutson, Scott Lockett and Jack Rupp Council Member Rupp commended the Recreation Center staff. He watched baseball at Groveport Park, and they have done an excellent job on diamond #5. One fence is leaning in at the top, and Mr. Rupp thinks staff should straighten it out. The Park and the ball diamonds are always in great shape; he knows the parents and players appreciate City of Groveport Page 5 City Council Meeting Minutes June 13, 2022 that. Council Member Lockett addressed Chief Adams on seeing the officers walking and on bikes around town. It is good to see them interacting with people. They are great at mingling with the community. He was at the outdoor pool today, where things are going very well. The improvements made have made a huge difference. Other community pools are experiencing similar issues that Groveport had last year. Groveport seems to be out in front, being proactive instead of reactive. Council Member Dildine wanted everyone to know that the firefighters beat the police officers in a softball game on June 4, 2022. Mr. Dildine will pass the student letters to the Trees & Decorations Committee. He reminded everyone to take extra precautions with the predicted hot weather during the next few days. Make sure the City has resources for its residents in the event of power outages. Check on patrons standing out in line in extreme heat. Be sure to check on your neighbors and friends. At a previous meeting, Finance Director Jason Carr made Council aware of the final allowance adjustments for the Rarey's Port building. Currently, the City has allowances for various things related to the project. H. Clerk of Council - Ruthanne Sargus Ross Clerk of Council Ruthanne Sargus Ross had nothing further to report. I. Standing Committees None. IX. Other Business Executive Session Law Director Kevin Shannon requested Council to consider making a motion to go into Executive Session pursuant to Ohio Revised Code Section 121.22(G) (1) to consider the employment of a public employee; to include all members of Council, the Mayor, himself, the Finance Director and the Administrator. A motion was made by Council Member Hilbert, seconded by Council Member Dildine, to go into Executive Session pursuant to Ohio Revised Code Section 121.22(G) (1) to consider the employment of a public employee; to include all members of Council, the Mayor, the Law Director, the Finance Director and the Administrator at 6:53 p.m. The motion carried by the following vote: City of Groveport Page 6 City Council Meeting Minutes June 13, 2022 Excused: 1- Cleary Yes: 5- Dildine, Hilbert, Hutson, Lockett and Rupp A motion was made by Council Member Hilbert, seconded by Council Member Rupp, to come out of Executive Session at 7:51 p.m. with no action taken. The motion carried by the following vote: Excused: 1- Cleary Yes: 5- Dildine, Hilbert, Hutson, Lockett and Rupp X. Adjournment A motion was made by Council Member Hilbert, seconded by Council Member Dildine, to adjourn at 7:51 p.m. The motion carried by the following vote: Excused: 1- Cleary Yes: 5- Dildine, Hilbert, Hutson, Lockett and Rupp __________________________________________ Lance Westcamp, Mayor __________________________________________ Ruthanne Sargus Ross, CMC Clerk of Council PLEASE NOTE: THESE MINUTES ARE NOT VERBATIM. A RECORDING OF THE MEETING IS AVAILABLE IN THE CLERK'S OFFICE DURING REGULAR BUSINESS HOURS. City of Groveport Page 7