City Council

City of Groveport 655 Blacklick St. Groveport, OH 43125 614.830.2052 www.groveport.org . Meeting Minutes Monday, November 14, 2022 6:30 PM Council Chambers City Council Mayor Lance Westcamp Council Members - Jean Ann Hilbert, Ed Dildine, Shawn Cleary, Becky Hutson, Scott Lockett & Jack Rupp City Council Meeting Minutes November 14, 2022 I. Call to Order Mayor Lance Westcamp called the City Council meeting to order at 6:30 p.m. Staff Present: BJ King - Administrator, Kevin Shannon - Law Director, Jason Carr - Director of Finance, Casey Adams - Chief of Police, Jeff Green - Development Director, Ruthanne Sargus Ross - Clerk of Council Guests Present: The Guest Book is on file with the Clerk of Council. II. Moment of Silence The Mayor asked everyone to join him in a moment of silence. III. Pledge of Allegiance Chief Adams led the Pledge of Allegiance. IV. Roll Call Present: 6 - Shawn M. Cleary, Edward Dildine, Jean Ann Hilbert, Becky Hutson, Scott Lockett, and Jack Rupp V. Approval of Minutes - October 24, 2022 The October 24, 2022 City Council Minutes stand approved as submitted. #244-2022 City Council Meeting Minutes 10.24.2022 Attachments: City Council Meeting Minutes 10.24.2022.pdf VI. Business of Guests None. VII. Ordinances and Resolutions A. 3rd Readings Ord. 2022-035 AN ORDINANCE ADOPTING THE ANNUAL APPROPRIATION ORDINANCE OF THE CITY OF GROVEPORT, OHIO, FOR THE CALENDAR YEAR 2023 Sponsors: Rupp City of Groveport Page 1 City Council Meeting Minutes November 14, 2022 Attachments: 2023 Budget_EXHIBIT A 22-035.pdf Clerk of Council Ross read by title Ordinance No. 2022-035. A motion was made by Council Member Rupp, seconded by Council Member Hilbert, to adopt. The motion carried by the following vote: Yes: 6- Cleary, Dildine, Hilbert, Hutson, Lockett and Rupp Ord. 2022-037 AN ORDINANCE ACCEPTING AND DEDICATING AS PUBLIC IMPROVEMENTS THE WATER MAIN AND SANITARY SEWER MAIN CONSTRUCTED IN CONJUNCTION WITH THE PAUL HEMMER COMPANY'S GROVEPORT LOGISTICS CENTER DEVELOPMENT Sponsors: Hutson Clerk of Council Ross read by title Ordinance No. 2022-037. A motion was made by Council Member Hutson, seconded by Council Member Hilbert, to adopt. The motion carried by the following vote: Yes: 6- Cleary, Dildine, Hilbert, Hutson, Lockett and Rupp B. 2nd Readings Ord. 2022-039 AN ORDINANCE AMENDING PART FIFTEEN - FIRE PREVENTION CODE OF THE CITY OF GROVEPORT CODIFIED ORDINANCES, CHAPTER 1519, FIREWORKS Sponsors: Lockett Attachments: Ord. 2022-039 Exhibit A.pdf Clerk of Council Ross read by title Ordinance No. 2022-039. Ord. 2022-040 AN ORDINANCE ACCEPTING / AUTHORIZING THE ADMINISTRATOR TO ENTER INTO AN EASEMENT AGREEMENT WITH GROVEPORT VENTURE, LLC AND TO ACCEPT THE GRANT OF STORM SEWER EASEMENTS FOR A STORM SEWER SYSTEM LOCATED AT 3755 HAYES ROAD, PARCEL NUMBER 185-003034 Sponsors: Cleary Clerk of Council Ross read by title Ordinance No. 2022-040. Ord. 2022-041 AN ORDINANCE ACCEPTING / AUTHORIZING THE ADMINISTRATOR TO ENTER INTO AN EASEMENT AGREEMENT WITH GROVEPORT VENTURE, LLC AND TO ACCEPT THE GRANT OF STORMWATER City of Groveport Page 2 City Council Meeting Minutes November 14, 2022 MANAGEMENT DRAINAGE EASEMENTS FOR SITE STORMWATER MANAGEMENT BASINS LOCATED AT 3755 HAYES ROAD, PARCEL NUMBER 185-003034 Sponsors: Dildine Clerk of Council Ross read by title Ordinance No. 2022-041. Ord. 2022-042 AN ORDINANCE ACCEPTING / AUTHORIZING THE ADMINISTRATOR TO ENTER INTO AN EASEMENT AGREEMENT WITH GROVEPORT VENTURE, LLC AND TO ACCEPT THE GRANT OF CONSERVATION EASEMENT FOR PROTECTION OF A STREAM CORRIDOR PROTECTION AREA AT 3755 HAYES ROAD, PARCEL NUMBER 185-003034 Sponsors: Hutson Clerk of Council Ross read by title Ordinance No. 2022-042. Ord. 2022-043 AN ORDINANCE AMENDING ORDINANCE NO. 18-050 (ADOPTED 12/17/2018) ESTABLISHING GOLF RATES AND FEES FOR THE GROVEPORT MUNICIPAL GOLF COURSE Sponsors: Hilbert Attachments: Ord. 2022-043 Exhibit A.pdf Clerk of Council Ross read by title Ordinance No. 2022-043. Ord. 2022-044 AN ORDINANCE AUTHORIZING THE ADMINISTRATOR TO DONATE THE PROPERTY LOCATED AT 595 CHERRY STREET, PARCEL NUMBER 185-000230 TO THE GREATER GROVEPORT FOOD PANTRY Sponsors: Rupp Clerk of Council Ross read by title Ordinance No. 2022-044. C. 1st Readings None VIII. Reports A. Mayor - Lance Westcamp Mayor Lance Westcamp reported that the Veterans Day event went well City of Groveport Page 3 City Council Meeting Minutes November 14, 2022 even though the weather was not good on Friday. Staff set up tents to keep attendees out of the rain for the ceremony. The Mayor personally thanked all the participants. The guest speaker, Mary Miller, whom Community Affairs Director Jessica Wyke found living in Groveport, did an excellent job. Mayor Westcamp acknowledged Chief Adams and his officers, Terri Christensen, Warren Motts, Robert Dutro Post 486, Madison Township Fire Department, Dallas Baldwin, Lockbourne Mayor Christie Ward, and the newly elected officials who were in attendance. Jack Guyton played the bagpipes, and David Corbett played taps. The Mayor thanked the Parks Department for all the work on the event. The Mayor commended the Public Works crews for the great job picking up leaves. It was amazing what they accomplished in a week's time. B. Administrator - BJ King Administrator BJ King thanked Council for their support of the 2023 budget. New legislation for the requested capital items will be brought before Council at the November 28, 2022, City Council meeting. City staff will ask Council to consider some of that legislation as emergency measures. Mr. King mentioned emailing Council Members evaluation forms. Administrator King gave kudos all around to all the departments. At the Mayor's annual luncheon, in addition to recognizing employee benchmarks 5,10,15, 20, and 25-year anniversaries, Administration wants to recognize employees who have gone above and beyond this year. Mr. King has asked Department Heads to submit names of employees for this recognition. #245-2022 Admin Report to Council Nov 14, 2022 Attachments: Admin Report to Council November 14 2022.pdf C. Chief of Police - Casey Adams Chief Casey Adams announced that the Department received a $69,000 grant from the Ohio Department of Public Safety for a camera trailer and three quick-deploy cameras. The Chief would install the quick-deploy cameras in intersections and other areas of concern. The funds have to be spent by the end of 2022. Another opportunity from the Spirit of the Blue Foundation will be purchasing the Department three (3) Level IIIA Ballistic Shield. The three shields will go to Officer Javier Herrera, Officer Kurt Boso, and Lieutenant Josh Short. All three City of Groveport Page 4 City Council Meeting Minutes November 14, 2022 of these officers spend time in the schools. Council Member Lockett wanted to pass along how appreciative and proud this Council is of how well the officers have handled the last couple of situations in the Groveport Madison schools. Chief Adams remarked that Officer Boso’s radio communication and camera video display how well his handling of an incident at the high school averted what could have been a much worse circumstance. D. Director of Finance - Jason Carr Finance Director Jason Carr had nothing further to report. E. Director of Law - Kevin Shannon Law Director Kevin Shannon had nothing further to report. F. Development Director - Jeff Green Development Director Jeff Green had nothing further to report. G. Council Members - Jean Ann Hilbert, Ed Dildine, Shawn Cleary, Becky Hutson, Scott Lockett and Jack Rupp Council Member Rupp attended the Veterans Day ceremony and thought it was a great event. Mr. Rupp believes the situation Officer Boso handled at the high school increases recognition of the importance this Council and the City place on school resource officers. It might have been an entirely different situation if there had not been a resource officer in the school. Council Member Cleary spoke to Chief Adams about getting electricity for the quick-deploy cameras. Mr. Cleary talked about the Halloween Party on October 31st and the two officers who will be working the event for the last time this year. Detectives Del Dalton and Mike Sturgill will retire from the Groveport Police Department. They will be sorely missed. H. Clerk of Council - Ruthanne Sargus Ross Clerk of Council Ruthanne Sargus Ross had nothing further to report. I. Standing Committees Trees & Decorations Committee Council Member Dildine announced the 2023 Trees & Decorations City of Groveport Page 5 City Council Meeting Minutes November 14, 2022 Committee approved meeting dates: January 9, March 13, May 8, July 10, September 11, and November 13. The Committee has met its six annual meetings for 2022. At the October 27 meeting, the Committee discussed hosting the 2023 Tree City USA banquet here in Groveport. Tree City USA representatives approached Brian Strayer about having the banquet in Groveport since 2023 is the 30th anniversary of Groveport's Tree City USA status. The event can draw 100 to 150 people and could be held at the golf course Links Event Center banquet room. Mr. Strayer will work on getting all the details worked out. Cemetery Committee Council Member Cleary announced that the Cemetery Committee had approved the purchase of the new software, Cemify. It will take some work and effort to enter data into a database spreadsheet formatted by the company to convert the information into the Cemify software. Mr. Cleary credited Ruthanne Ross for finding the right fit for the City of Groveport and its cemeteries. The software fits the City's budget and record-keeping needs. Mr. Rupp asked about a timeline to process the cemetery records. Mrs. Ross explained that there is a limited amount of digital records, so there will be a lot of manual reading and data entry for the City's old documents. Mr. Dildine asked if the Committee would consider taking payments on the purchase of plots. The Committee is looking to get the records in order with the new software before considering any changes. IX. Other Business Executive Session Law Director Kevin Shannon requested Council to consider making a motion to go into Executive Session pursuant to Ohio Revised Code Section 121.22(G) to discuss matters related to economic development to include all members of Council, the Mayor, himself, the Administrator, and the Finance Director. A motion was made by Council Member Hilbert, seconded by Council Member Cleary, to go into Executive Session pursuant to Ohio Revised Code Section 121.22(G) to discuss matters related to economic development to include all members of Council, the Mayor, the Law Director, the Administrator, and the Finance Director at 6:58 p.m. The motion carried by the following vote: Yes: 6- Cleary, Dildine, Hilbert, Hutson, Lockett and Rupp City of Groveport Page 6 City Council Meeting Minutes November 14, 2022 A motion was made by Council Member Cleary, seconded by Council Member Dildine, to come out of Executive Session at 7:52 p.m. with no action taken The motion carried by the following vote: Yes: 6- Cleary, Dildine, Hilbert, Hutson, Lockett and Rupp X. Adjournment A motion was made by Council Member Hilbert, seconded by Council Member Rupp, to adjourn at 7:52 p.m. The motion carried by the following vote: Yes: 6- Cleary, Dildine, Hilbert, Hutson, Lockett and Rupp __________________________________________ Lance Westcamp, Mayor __________________________________________ Ruthanne Sargus Ross, CMC Clerk of Council PLEASE NOTE: THESE MINUTES ARE NOT VERBATIM. A RECORDING OF THE MEETING IS AVAILABLE IN THE CLERK'S OFFICE DURING REGULAR BUSINESS HOURS. City of Groveport Page 7