Committee of the Whole

City of Groveport 655 Blacklick St. Groveport, OH 43125 614.830.2052 www.groveport.org Meeting Minutes - Final Tuesday, January 22, 2013 6:30 PM Council Chambers Committee of the Whole Mayor Lance Westcamp Council Members - Ed Rarey, Jean Ann Hilbert, Donna Drury, Ed Dildine, Shawn Cleary and Jan Stoots Committee of the Whole Meeting Minutes - Final January 22, 2013 I. Call to Order by Committee Chair Dildine at 6:30 p.m. Staff Present: Marsha Hall - Administrator, Kevin Shannon - Law Director, Jeff Green - Director of Finance, Stephen Moore - Chief Building Official, Dennis Moore - Public Works Superintendent, Kyle Lund - Parks and Recreation Director, Tom Walker - Director of Golf, Ralph Portier - Chief of Police Guests Present: The Guest Book is on file with the Clerk of Council. II. Moment of Silence Committee Chair Dildine asked everyone to join him in a moment of silence. III. Pledge of Allegiance Chief Portier led the Pledge of Allegiance. IV. Roll Call Present: 5 - Shawn Cleary, Ed Dildine, Donna Drury, Jean Ann Hilbert, Jan Stoots Absent: 1 - Ed Rarey V. Approval of Minutes - December 10, 2012 Approved as submitted. VI. Business of Guests A. Madison Township Fire Chief Bates Update Chief Bates updated Council on the amount of fire runs and EMS responses the Madison Township Fire Department handled for 2012 (attached). Council thanked Chief Bates for his time. VII. New Business A. Recreation Center - Potential Pass Changes Director of Parks & Recreation Lund discussed revising the City of Groveport Page 1 Committee of the Whole Meeting Minutes - Final January 22, 2013 Recreation Center's Annual Pass Classifications, Rates, Definitions, etc. in the attached spreadsheet. He indicated they have had requests from the patrons that started us looking at making the proposed revisions and explained that they did a survey of rec-centers across the state about their fees. He noted they found that more and more of them are getting away from a strict family classification and going to a household basis that fits with the changing times. Mr. Lund said that they are really striving to make the recreation options more user friendly and less restrictive with these new passes. He said a slight increase to some non-resident memberships will help offset the additional options being introduced, which includes a brand new teen classification for youth ages 13 - 18 years old. He added that this is the busy season for pass sales and he hoped to provide the new options to residents as soon as possible. After discussion on the matter, Council directed Mr. Lund to move forward with the legislation with option 1 as the new rate and implement the other proposed changes outlined in his plan. VIII. Unfinished Business None IX. Ordinances and Resolutions A. 3rd Readings - ORD. 12-064 went to P&Z B. 2nd Readings ORD. 13-001 AN ORDINANCE AMENDING THE CITY OF GROVEPORT CODE OF PERSONNEL PRACTICES AND PROCEDURES, AND THE DECLARATION OF AN EMERGENCY Sponsors: Ed Dildine Administrator Hall said this Ordinance changes the Drug Free Safety Program and includes random drug screens. She said this will not require the City to have pre-employment drug testing. She explained that they will have pre-employment drug testing and random testing for anyone in a safety sensitive position, which would include lifeguards, police, public works, some of the golf maintenance crew and parks employees. Administrator Hall said they are in the process of meeting with City of Groveport Page 2 Committee of the Whole Meeting Minutes - Final January 22, 2013 officers that are in the Collective Bargaining Agreement and these changes would not impact the officers until it is approved by them. Administrator Hall pointed out that this policy is covered by the Bureau of Worker's Compensation and the current policy is not, so the City is not eligible for discounts at this time. Council Member Hilbert believes this new policy is a good idea. Council Member Stoots asked if all employees will fall under this new policy or just safety sensitive positions. Administrator Hall said originally it was going to apply to everyone, but during that process they were informed that unless there is an accident or investigation that the City is not permitted to require drug testing for those people who are not in safety sensitive positions. A recommendation was made by Council Member Hilbert, seconded by Council Member Cleary that Ordinance No. 13-001 be recommended for approval. The recommendation carried by the following vote: Yes: 5 - Shawn Cleary, Ed Dildine, Donna Drury, Jean Ann Hilbert, Jan Stoots Recommended approval. ORD. 13-002 AN ORDINANCE AMENDING PART NINE - STREETS, UTILITIES AND PUBLIC SERVICES CODE, TITLE FIVE - OTHER PUBLIC SERVICES, CHAPTER 941 PARKS, OF THE CODIFIED ORDINANCES OF THE CITY OF GROVEPORT Sponsors: Jean Ann Hilbert Mr. Lund said this Ordinance would make a couple of changes to the park rules, one being no use of metal detectors due to the damage to the turf and the other is to allow the Administrator or his/her designee to give consent for special events, etc. A recommendation was made by Council Member Hilbert, seconded by Council Member Stoots that Ordinance No. 13-002 be recommended for approval. The recommendation carried by the following vote: Yes: 5 - Shawn Cleary, Ed Dildine, Donna Drury, Jean Ann Hilbert, Jan Stoots City of Groveport Page 3 Committee of the Whole Meeting Minutes - Final January 22, 2013 Recommended approval. ORD. 13-003 AN ORDINANCE APPROVING MUTUAL AID AGREEMENTS WITH VARIOUS POLITICAL SUBDIVISIONS IN THE CENTRAL OHIO AREA AND THE DECLARATION OF AN EMERGENCY Sponsors: Shawn Cleary At the request of Council, Law Director Shannon and Chief Portier apprised Council of which jurisdictions will be participating in the overall Mutual Aid Agreements, which was submitted to Council in their packet. Mr. Shannon said the Mutual Aid Agreements are pretty standard for this type of service. He said one agreement is for emergency related incidents and the other for non-emergency situations. A recommendation was made by Council Member Hilbert, seconded by Council Member Drury that Ordinance No. 13-003 be recommended for approval. The recommendation carried by the following vote: Yes: 5 - Shawn Cleary, Ed Dildine, Donna Drury, Jean Ann Hilbert, Jan Stoots Recommended approval. X. Financial Report Council did not have any questions or comments on the financial report. Council Member Hilbert said she appreciates the easy to read format and all the information that is provided by the finance department. XI. Other Business None XII. Reports A. Mayor - Lance Westcamp Mayor Westcamp reported that he was a guest speaker at the Lions Club and Warren Motts asked if he could address Council to update them on the Motts Military Museum. He directed Clerk City of Groveport Page 4 Committee of the Whole Meeting Minutes - Final January 22, 2013 McWilliams to add Mr. Motts to the Agenda for the next Council Meeting and asked that she call him to confirm the date and time. B. Administrator - Marsha Hall 1. Electric & Gas Aggregation Update Adminstrator Hall said that as she reported in her Council Update, she received a telephone call from Susan Brobst regarding their request that Groveport Council decide whether they want Groveport to be part of the township's electric and gas aggregation ballot issue. She said they have received information from the Franklin County Prosecutor that he needs to rule whether the township can even include municipalities in the issue or if the municipalities would have to have our own ballot issue. She said hopefully they will have the decision by the end of the week and noted she will update Council with any additional information. C. Director of Law - Kevin Shannon Nothing to report D. Director of Finance - Jeff Green Nothing to report E. Chief of Police - Ralph Portier Nothing to report F. Public Works Superintendent - Dennis Moore Mr. Moore said they had a contractor come out to review the timing of the signals on State Route 317 & Bixby and Old Hamilton Road intersections. He said Administrator Hall suggested that they hold the light on red longer and it was set at .8 seconds and they raised it to two seconds. He said the contractor will come back and review it and make his recommendation and he will let Council know his findings. Mr. Moore reported that he notified AEP regarding getting street lights on Homer Ohio Lane and he will update Council when he City of Groveport Page 5 Committee of the Whole Meeting Minutes - Final January 22, 2013 gets any information. G. Chief Building Official - Stephen Moore Mr. Moore reported that Dollar General is now open for business. He said they are also working with Stella & Dot, who just moved in on Opus Drive, to get them up and running. H. Director of Golf - Tom Walker Mr. Walker said the Richardson Road bridge will be closed from March 19 up until August 9th. He said they will notify the leagues and the County will post their information, too. I. Parks & Recreation Director - Kyle Lund Council Member Hilbert said she witnessed a couple of younger girls around age 10 or 12 playing on the tread mill goofing around together and falling off the tread mill. She said she also has seen other kids on the track that are not with an adult and she is concerned about children being unsupervised and would like this to be monitored a little closer. Council Member Drury asked Mr. Lund if the weather outside changes the temperature in the indoor pool, because she said the water is very cold in the morning. Mr. Lund said very early in the morning the water is cooler, because it takes awhile to get warmed up. J. Community Affairs Director - Linda Haley Out K. Engineer - Steve Farst Out L. Clerk of Council - Kimberly McWilliams Nothing to report M. Council Members - Ed Rarey, Jean Ann Hilbert, Donna Drury, Ed Dildine, Shawn Cleary and Jan Stoots Nothing to report City of Groveport Page 6 Committee of the Whole Meeting Minutes - Final January 22, 2013 XIII. Adjournment Council Member Drury made a motion, seconded by Council Member Cleary to adjourn at 7:21 p.m. All in favor stated AYE, None Opposed. Motion passed. __________________________________________ Edward G. Dildine, President Pro-Tem __________________________________________ Kimberly McWilliams, Clerk of Council PLEASE NOTE: THESE MINUTES ARE NOT VERBATIM. A RECORDING OF THE MEETING IS AVAILABLE IN THE CLERK'S OFFICE DURING REGULAR BUSINESS HOURS. City of Groveport Page 7