Committee of the Whole

City of Groveport 655 Blacklick St. Groveport, OH 43125 614.830.2052 www.groveport.org Meeting Minutes Monday, March 17, 2014 6:30 PM Council Chambers Committee of the Whole Mayor Lance Westcamp Council Members - Ed Rarey, Jean Ann Hilbert, Donna Drury, Ed Dildine, Shawn Cleary & Becky Hutson Committee of the Whole Meeting Minutes March 17, 2014 I. Call to Order by Committee Chair Dildine at 6:30 p.m. Staff Present: Marsha Hall - Administrator, Kevin Shannon - Law Director, Jeff Green - Director of Finance, Stephen Moore - Chief Building Official, Linda Haley - Community Affairs Director, Steve Farst - Engineer, Dennis Moore - Public Works Superintendent, Kyle Lund - Parks and Recreation Director, Tom Walker - Director of Golf, Ralph Portier - Chief of Police Not Present: Tom Byrne - Director of Facilities Management Guests Present: The Guest Book is on file with the Clerk of Council. II. Moment of Silence Committee Chair Dildine asked everyone to join him in a moment of silence. III. Pledge of Allegiance Chief Portier led the Pledge of Allegiance. IV. Roll Call Absent: 2 - Council Member Drury, and Council Member Hilbert Present: 4 - Council Member Cleary, Council Member Dildine, Council Member Hutson, and Council Member Rarey V. Approval of Minutes - February 18, 2014 #042-2014 COTW Meeting Minutes 2-18-2014 Attachments: COTW Meeting Minutes 2-18-2014.pdf Approved as submitted. VI. Business of Guests 1. Madison Township Fire Chief Bates - Update #043-2014 MTFD February 2014 Monthly Report City of Groveport Page 1 Committee of the Whole Meeting Minutes March 17, 2014 Attachments: MTFD February 2014 Monthly Report.pdf VII. New Business - None VIII. Unfinished Business - None IX. Ordinances and Resolutions A. 3rd Readings - None B. 2nd Readings RES. 14-002 A RESOLUTION AUTHORIZING THE USE OF A PORTION OF THE PROCEEDS OF BONDS OR BOND ANTICIPATION NOTES OF THE CITY OF GROVEPORT, IN THE ESTIMATED PRINCIPAL AMOUNT OF NOT TO EXCEED $2,187,900.00, TO BE ISSUED FOR THE PURPOSE OF CONSTRUCTING A NEW CITY WATER TREATMENT FACILITY WITH RELATED SITE IMPROVEMENTS AND APPURTENANCES THERETO, TO REIMBURSE THE CITY'S GENERAL, PERMANENT IMPROVEMENT, OR BOND CONSTRUCTION FUND FOR MONEYS PREVIOUSLY ADVANCED FOR SUCH PURPOSE Sponsors: Rarey Chair Dildine read by title Resolution No. 14-002. A motion was made by Council Member Cleary, seconded by Council Member Hutson, to recommend approval to the City Council. The motion failed by the following vote: Yes: 3 - Cleary, Hutson and Rarey No: 1 - Dildine X. Financial Report #053-2014 Financial Report February 2014 Attachments: Financial Report February 2014.pdf XI. Other Business XII. Reports A. Mayor - Lance Westcamp City of Groveport Page 2 Committee of the Whole Meeting Minutes March 17, 2014 B. Administrator - Marsha Hall Nothing further to report. #044-2014 Adm Report to Council - Mar 17 Attachments: Adm Report to Council - Mar 17.pdf C. Director of Law - Kevin Shannon Nothing to report. D. Director of Finance - Jeff Green Nothing further to report. E. Chief of Police - Ralph Portier #045-2014 PD February 2014 Attachments: PD February 2014.pdf F. Public Works Superintendent - Dennis Moore #046-2014 PW Council Report 3-17-2014 Attachments: PW Council Report 3-17-2014.pdf G. Chief Building Official - Stephen Moore #047-2014 B&Z March 2014 Attachments: B&Z March 2014.pdf H. Director of Golf - Tom Walker Nothing further to report. #048-2014 Golf Council Report 3-17-14 Attachments: Golf Council Report 3-17-14.pdf I. Parks & Recreation Director - Kyle Lund City of Groveport Page 3 Committee of the Whole Meeting Minutes March 17, 2014 #049-2014 Parks & Rec Council Report Feb Attachments: Parks & Rec Council Report Feb.pdf Seniors March Newsletter.pdf J. Community Affairs Director - Linda Haley #050-2014 CA Council Report 3-17-14 Attachments: CA Council Report 3-17-14.pdf K. Director of Facilities Management - Tom Byrne Not present. #051-2014 FM 3-17-14 Attachments: FM 3-17-14 status.pdf L. City Engineer - Steve Farst #052-2014 Engineers Council Report 3-12-14 Attachments: Engineers Council Report 3-12-14.pdf M. Clerk of Council - Ruthanne Sargus Ross Nothing to report. N. Council Members - Ed Rarey, Jean Ann Hilbert, Donna Drury, Ed Dildine, Shawn Cleary and Becky Hutson Nothing to report. XIII. Adjournment Council Member Cleary made a motion, seconded by Council Member Hutson, to adjourn at 6:44 p.m. All in favor stated AYE, None Opposed. Motion passed. __________________________________________ Edward G. Dildine, President Pro-Tem City of Groveport Page 4 Committee of the Whole Meeting Minutes March 17, 2014 __________________________________________ Ruthanne Sargus Ross, Clerk of Council PLEASE NOTE: THESE MINUTES ARE NOT VERBATIM. A RECORDING OF THE MEETING IS AVAILABLE IN THE CLERK'S OFFICE DURING REGULAR BUSINESS HOURS. City of Groveport Page 5