Committee of the Whole

City of Groveport 655 Blacklick St. Groveport, OH 43125 614.830.2052 www.groveport.org Meeting Minutes Monday, July 20, 2015 6:30 PM Council Chambers Committee of the Whole Mayor Lance Westcamp Council Members - Ed Rarey, Jean Ann Hilbert, Donna Drury, Ed Dildine, Shawn Cleary & Becky Hutson Committee of the Whole Meeting Minutes July 20, 2015 I. Call to Order by Committee Chair Cleary at 6:30 p.m. Staff Present: Marsha Hall - Administrator, Kevin Shannon - Law Director, Steve Farst - Engineer, Dennis Moore - Public Works Superintendent, Kyle Lund - Parks and Recreation Director, Tom Walker - Director of Golf, Tom Byrne - Director of Facilities Management, Bob Dowler, Director of Transportation, Kurt Blevins - Captain Guests Present: The Guest Book is on file with the Clerk of Council. II. Moment of Silence Committee Chair Cleary asked everyone to join him in a moment of silence. III. Pledge of Allegiance Captain Blevins led the Pledge of Allegiance. IV. Roll Call Council Member Dildine arrived at 6:35 p.m. Present: 6 - Council Member Cleary, Council Member Dildine, Council Member Drury, Council Member Hilbert, Council Member Hutson, and Council Member Rarey V. Approval of Minutes - June 15, 2015 Approved as submitted. #139-2015 COTW Meeting Minutes 6-15-2015 Attachments: COTW Meeting Minutes 6-15-2015.pdf VI. Business of Guests a. Madison Township Fire Chief Bates - Monthly Update Madison Township Fire Chief Bates updated Council on the June 2015 department report. The fire department will be conducting live fire training in the next two weeks in Canal Winchester. The Medic Committee is close to having a spec ready on the new medic apparatus. The 4th of July went off quite well and the fireworks City of Groveport Page 1 Committee of the Whole Meeting Minutes July 20, 2015 company did a fine job. There were some fireworks that failed to launch but everyone was pleased with this year's display. There was less of a crowd on Wirt Road this year than in previous years. People are starting to move back, maybe because of the heights of the trees and those types of issues. Council Member Hilbert inquired if Groveport and Madison Township residents will have the same troubles as the Franklin Township residents with their fire department doing so many runs in Columbus. Chief Bates responded if the Madison Township Fire Department was out on a Columbus run they obviously would not be available to take any other runs at that time. That scenario is one of the reasons for the third medic to be in service to handle the increased call volume in Madison Township. In regards to the automatic aid, Madison Township has given Columbus 1,489 runs and received from Columbus 1,345 runs through the end of June. The numbers are pretty equal while Franklin Township's numbers show a great disparity. He advised Council to take that information with a grain of salt, if Council recalls, Madison Township Fire Department's numbers once showed a great disparity also. According to the Columbus Dispatch they haven't received the numbers from Franklin Township Fire Department in the way all the departments agreed upon for accurate reporting. Council Member Cleary commented Rickenbacker only has an engine and no medic. Chief Bates stated Rickenbacker only has the engine, the rescue, the ARFF trucks and the tanker. #140-2015 MTFD June 2015 Monthly Report Attachments: MTFD June 2015 Monthly Report.pdf b. Marvin Stevens Groveport resident Marvin Stevens of 4839 Dorchester Street addressed Council regarding the traffic on Dorchester Street. He appealed to Council and the Police Chief to monitor the speeding on the street. He suggested police officers could monitor the traffic or the City could place more signs. He noted there are eleven "no parking on this side" signs and only five "25 MPH Speed Limit" signs on the street. The speeding vehicles are a danger to the youngsters and private property in the area. Council Member Hutson asked when the speed trailer was last placed in the area. Captain Blevins stated the speed trailer is in rotation right now but Groveport should be getting it soon. After discussions on possible solutions, Captain Blevins provided Mr. Stevens with his business card. Mr. Stevens was advised to contact him to follow up on the matter. c. Groveport Community Announcements System City of Groveport Page 2 Committee of the Whole Meeting Minutes July 20, 2015 Administrator Marsha Hall and Sergeant Brian Thompson presented Council and the audience with the Groveport Community Announcements System. The City of Groveport has partnered with Nixle to implement a Community Notification System to alert residents, or any interested party, in real-time for localized emergency situations, relevant community advisories, and community announcements. The system covers anything from a City wide emergency to announcements. It can pinpoint specific geographic locations within the City. For instance, if there was a water line break where an area of Groveport had to be placed on a boil alert, the City can segregate that area and send announcements to only those who would be affected by the water line break. Sergeant Thompson instructed Council and the audience on how to sign up for the service on their smart phones. Ms. Hall and Sgt. Thompson went through the individual keyword codes to be alerted to specific departments and/or programs. The press release was sent to all City residents and businesses. The press release is also on the City website. #152-2015 Groveport Community Announcements System Press Release Attachments: Groveport Community Announcements System Press Release.pdf VII. New Business None. VIII. Unfinished Business None. IX. Ordinances and Resolutions A. 3rd Readings - None B. 2nd Readings - None X. Financial Report Finance Director Jeff Green was not present. #141-2015 Finance Report June 2015 Attachments: Finance Report June 2015.pdf XI. Other Business City of Groveport Page 3 Committee of the Whole Meeting Minutes July 20, 2015 None. XII. Reports A. Mayor - Lance Westcamp Mayor Westcamp reminded everyone this is the week of the Franklin County Fair and Groveport has always supported the fair. He commented on the work being done on all the streets in the City. The Mayor thanked Administration for the great job with getting these projects going in Groveport and Council for approving the budget to allow these projects to go forward. The Mayor commented his wife has been taking their grandchildren to KidSpace and she praised the programs offered. B. Administrator - Marsha Hall Council Member Cleary requested Administrator Hall work with staff to look into dates for the 2016 Budget Workshop. #142-2015 Adm Report to Council - July 20 Attachments: Adm Report to Council - July 20.pdf C. Director of Law - Kevin Shannon Nothing further to report. D. Director of Finance - Jeff Green Administrator Marsha Hall referred to an email sent to the Mayor and Council regarding the Audit Exit Conference scheduled for next Monday at 6:00 p.m. in the Council Conference room. The Mayor and all of Council were encouraged to attend the conference. E. Chief of Police - Ralph Portier Captain Kurt Blevins publicly thanked Council Member Cleary for the food he provided for the officers during the 4th of July Celebration. He addressed Mr. Stevens regarding looking into solutions for the traffic issues on Dorchester Street. #143-2015 PD 0615 Attachments: PD 0615.pdf City of Groveport Page 4 Committee of the Whole Meeting Minutes July 20, 2015 F. Public Works Superintendent - Dennis Moore Council Member Dildine asked how the mosquito spraying had gone. Council Member Cleary responded he knew it went great because he rode with the Public Works crew while they did the spraying. Public Works Superintendent Dennis Moore commented it went well and crews will be back out to spray again. Franklin County is also doing their part managing the mosquito problems. Council Member Cleary suggested the City may want to look into setting up the right equipment and resources to spray themselves every year. #144-2015 PW July 2015 Council Report Attachments: PW July 2015 Council Report.pdf G. Chief Building Official - Stephen Moore Not present. #145-2015 B & Z Council Report July 2015 Attachments: B & Z Council Report July 2015.pdf H. Director of Golf - Tom Walker Nothing further to report. #146-2015 Golf Report to Mayor and Council 7-20-15 Attachments: Golf Report to Mayor and Council 7-20-15.pdf I. Parks & Recreation Director - Kyle Lund Parks & Recreation Director Kyle Lund reported on the Shred-It event to be held alongside the KidsFest. The event will be Saturday, August 8, 2015 from 9:00 a.m. to noon. The indoor pool will be closed between August 7th and August 21st for maintenance and repairs. During this closure, lap swimming and deep water exercises will be at the outdoor pool. #147-2015 RC Council Report July 2015 Attachments: RC Council Report July 2015.pdf J. Community Affairs Director - Patty Storts City of Groveport Page 5 Committee of the Whole Meeting Minutes July 20, 2015 Not present. #148-2015 CA Council Report - July Attachments: CA Council Report - July.pdf K. Director of Facilities Management - Tom Byrne Nothing further to report. #149-2015 FM 7-15-15 status Attachments: FM 7-15-15 status.pdf L. City Engineer - Steve Farst City Engineer Steve Farst reported the water treatment plant is in operation and a walk through with the EPA is scheduled for the end of the month. The water storage tank painting has been completed. Caldwell Tanks is mobilizing a civil crew to perform some repairs on the foundations. They will disinfect the tank at the end of this week and hope to have the tank back in service in two weeks. Mr. Farst updated Council on the Street Maintenance Program. The weather has slowed some progress on the schedule. Mayor Westcamp inquired on the tour of the new plant. Mr. Farst responded tours can be given in August. Council Member Hilbert asked if Mr. Farst knew the final cost of the project. He commented pay requests are still being processed but the project is under budget. #150-2015 EngineersReport_7_15_15 Attachments: EngineersReport_7_15_15.pdf M. Director of Transportation - Bob Dowler Director of Transportation Bob Dowler reported the City has hired Lisa Zurbriggen as Transportation Coordinator. Lisa was unable to attend tonight's meeting but will be introduced to Council in August. #151-2015 DOT Council Report for 072015 Attachments: DOT Council Report for 072015.pdf City of Groveport Page 6 Committee of the Whole Meeting Minutes July 20, 2015 N. Clerk of Council - Ruthanne Sargus Ross Nothing to report. O. Council Members - Ed Rarey, Jean Ann Hilbert, Donna Drury, Ed Dildine, Shawn Cleary and Becky Hutson Council Member Hutson commented she will be on vacation and may not be present at the next meeting. She raised the issue of parked cars on the street next to the post office. Parking on Madison Street is causing major issues. The roadway is not wide enough for the width of three vehicles. Council Member Drury reported the Trees & Decoration Committee has been planning for Christmas and are thinking of holiday themed flags to display at the City's intersections. The Committee wants to be sure there won't be any problems with displaying the flags for 30 to 35 days. Council Member Hilbert stated it's a shame that there are issues with the Groveport Post Office. It probably does more business than any other post office in the area. Council Member Cleary reported he has received a lot of praise in regards to the fireworks display. XIII. Adjournment Council Member Hilbert made a motion, seconded by Council Member Dildine, to adjourn at 7:23 p.m. All in favor stated AYE, None Opposed. Motion passed. __________________________________________ Shawn M. Cleary, President Pro-Tem __________________________________________ Ruthanne Sargus Ross, Clerk of Council PLEASE NOTE: THESE MINUTES ARE NOT VERBATIM. A RECORDING OF THE MEETING IS AVAILABLE IN THE CLERK'S OFFICE DURING REGULAR BUSINESS HOURS. City of Groveport Page 7