Committee of the Whole

City of Groveport 655 Blacklick St. Groveport, OH 43125 614.830.2052 www.groveport.org Meeting Minutes Monday, November 16, 2015 6:30 PM Council Chambers Committee of the Whole Mayor Lance Westcamp Council Members - Ed Rarey, Jean Ann Hilbert, Donna Drury, Ed Dildine, Shawn Cleary & Becky Hutson Committee of the Whole Meeting Minutes November 16, 2015 I. Call to Order by Committee Chair Cleary at 6:30 p.m. Staff Present: Marsha Hall - Administrator, Kevin Shannon - Law Director, Jeff Green - Director of Finance, Stephen Moore - Chief Building Official, Patty Storts - Community Affairs Director, Steve Farst - Engineer, Dennis Moore - Public Works Superintendent, Kyle Lund - Parks and Recreation Director, Tom Walker - Director of Golf, Bob Dowler - Director of Transportation, Ralph Portier - Chief of Police Guests Present: The Guest Book is on file with the Clerk of Council. II. Moment of Silence Committee Chair Cleary asked everyone to join him in a moment of silence. III. Pledge of Allegiance Chief Portier led the Pledge of Allegiance. IV. Roll Call Present: 6 - Council Member Cleary, Council Member Dildine, Council Member Drury, Council Member Hilbert, Council Member Hutson, and Council Member Rarey V. Approval of Minutes - October 19, 2015 Approved as submitted. #238-2015 COTW Minutes 10-19-15 Attachments: COTW Minutes 10-19-15.pdf VI. Business of Guests a. Madison Township Fire Chief Bates - Monthly Update Madison Township Fire Chief Bates reported the department is staying around 500 runs per month. Crews are going through live fire training on night burns this month at the fire academy. The department will be making a recommendation at the next Trustees meeting on replacing the fire engine that was totaled in the September 3, 2015 accident. With the insurance settlement the cost City of Groveport Page 1 Committee of the Whole Meeting Minutes November 16, 2015 will be at a 29% discount since the vehicle will be paid up front in lieu of a loan. Chief Bates explained patients can be transported to the hospital of their choice as long as it is medically appropriate and it can be done following State guidelines. #239-2015 MTFD October 2015 Monthly Report. Attachments: MTFD October 2015 Monthly Report.pdf VII. New Business None. VIII. Unfinished Business None. IX. Ordinances and Resolutions A. 3rd Readings ORD. 15-069 AN ORDINANCE AUTHORIZING THE CHARITY NEWSIES SALE AND THE DECLARATION OF AN EMERGENCY Sponsors: Drury Chair Cleary read by title Ordinance No.15-069. A motion was made by Council Member Hilbert, seconded by Council Member Dildine, to pass this Ordinance as emergency legislation at the next regular City Council meeting and to recommend approval to the City Council. The motion carried by the following vote: Yes: 6 - Cleary, Dildine, Drury, Hilbert, Hutson and Rarey B. 2nd Readings RES. 15-006 A RESOLUTION AUTHORIZING THE USE OF A PORTION OF BONDS OR BOND ANTICIPATION NOTES OF THE CITY OF GROVEPORT, IN THE PRINCIPAL AMOUNT OF NOT TO EXCEED $914,000.00, TO BE ISSUED FOR THE PURPOSE OF CONSTRUCTING PARKING LOT AND ADJACENT HILLSIDE IMPROVEMENTS, ALONG WITH COURSE MODIFICATIONS, IMPROVEMENTS AND APPURTENANCES THERETO IN CONNECTION WITH THE CITY’S MUNICIPAL GOLF COURSE PROJECT, TO REIMBURSE THE CITY'S GENER A L , PERMANENT IMPROVEMENT, OR BOND City of Groveport Page 2 Committee of the Whole Meeting Minutes November 16, 2015 CONSTRUCTION FUND FOR MONIES PREVIOUSLY ADVANCED FOR SUCH PURPOSE Sponsors: Hutson Chair Cleary read by title Resolution No. 15-006. A motion was made by Council Member Hilbert, seconded by Council Member Rarey, to recommend approval to the City Council. The motion carried by the following vote: Yes: 6 - Cleary, Dildine, Drury, Hilbert, Hutson and Rarey X. Financial Report #240-2015 Finance Report October 2015 Attachments: Finance Report October 2015.pdf XI. Other Business None. XII. Reports A. Mayor - Lance Westcamp Mayor Westcamp thanked Warren Motts for putting together the Veterans' Day Ceremony for the City of Groveport. The community should be proud that not only was Mayor Westcamp present at the ceremony but all six Council Members were in attendance to honor our veterans. The Mayor will suggest to Mr. Motts that at next year's event he should go back to playing the military songs. The good weather brought out approximately 100 people to honor the community's veterans. The Mayor complimented Administration and the Council Members on the two articles in Southeast Messenger. One was the American Legion Robert Dutro Post 486 thanking Council and Administration; the other on Groveport Madison School District praising the City of Groveport officials. B. Administrator - Marsha Hall Administrator Marsha Hall reported at the next regular City Council meeting there will be a large number of new legislation on the agenda to start through the process. As was done last year, staff will bring the ordinances pertaining to next year's Capital Improvements and projects before Council to have the Ordinances in place early in the new year. City of Groveport Page 3 Committee of the Whole Meeting Minutes November 16, 2015 C. Director of Law - Kevin Shannon Law Director Shannon advised Council he had received correspondence from the Ohio Department of Commerce regarding liquor licenses in the City of Groveport. Mr. Shannon had conferred with Chief Ralph Portier prior to tonight's meeting and as there are no outstanding issues, the City will not be requesting a hearing at this time. D. Director of Finance - Jeff Green Nothing further to report. E. Chief of Police - Ralph Portier Chief Ralph Portier reported the Sheriff's Dispatches estimated number was in red on his submitted report. The actual number is 298 dispatches through the Franklin County Sheriff's Office. The cost to the City is $8.44 per dispatch. #241-2015 PD November 2015 Council Report Attachments: PD November 2015 Council Report.pdf F. Public Works Superintendent - Dennis Moore Nothing further to report. #242-2015 PW November 2015 Council Report Attachments: PW November 2015 Council Report.pdf G. Chief Building Official - Stephen Moore Chief Building Official Stephen Moore updated Council on the house on Westport. The department is in the process of having the asbestos study completed, gathering estimates from demolition companies and are waiting for the utilities to be disconnected. If Council gets any inquiries regarding the matter they can direct them to Mr. Moore. #243-2015 B&Z November 2015 Attachments: B&Z November 2015.pdf City of Groveport Page 4 Committee of the Whole Meeting Minutes November 16, 2015 H. Director of Golf - Tom Walker Nothing further to report. #244-2015 Golf Report to Mayor and Council 11-18-15 Attachments: Golf Report to Mayor and Council 11-18-15.pdf I. Parks & Recreation Director - Kyle Lund Parks & Recreation Director Kyle Lund thanked Sergeant Josh Short and Officer Josh Guiler for their work with the Women's Self-Defense Class held in October. The class had 27 participants and all the women were greatly appreciative. #245-2015 Rec Center Nov 2015 Attachments: Rec Center Nov 2015.pdf Rec Center Dec 2015 Final.pdf J. Community Affairs Director - Patty Storts Nothing further to report. #246-2015 CA Council Report Attachments: CA Council Report.pdf K. Director of Facilities Management - Tom Byrne Director of Facilities Management Tom Byrne was not present. Council Member Cleary raised the matter of work needing to be done at Veterans Park. A cut through path for easier access for elderly citizens and bushes needing trimmed and/or removed. #247-2015 F&P 11-10-15 status Attachments: F&P 11-10-15 status.pdf FM Energy Report.pdf L. City Engineer - Steve Farst Mayor Westcamp asked City Engineer Steve Farst when Tallman Street at Rohr Road would be opened to the public. Mr. Farst commented the road should be opened for public use since the 30 City of Groveport Page 5 Committee of the Whole Meeting Minutes November 16, 2015 days have expired on the ordinance accepting the Newport Village public improvements. #248-2015 Engineers Report_11_10_15 Attachments: Engineers Report_11_10_15.pdf M. Director of Transportation - Bob Dowler Nothing further to report. Council Member Hutson commented the great numbers reported for the G.R.E.A.T. Program shows that Council has made a good decision in implementing the transit program. #249-2015 DOT Council Report for 111615 Attachments: DOT Council Report for 111615.pdf N. Clerk of Council - Ruthanne Sargus Ross Nothing to report. O. Council Members - Ed Rarey, Jean Ann Hilbert, Donna Drury, Ed Dildine, Shawn Cleary and Becky Hutson Council Member Dildine commented on the pictures of the playground equipment for the Founders Bend Neighborhood Park. He thinks the prices for the equipment was great and it is wonderful the residents are involved in the project. XIII. Adjournment A motion was made by Council Member Rarey, seconded by Council Member Hilbert, to adjourn at 6:54 p.m. Motion carried by the following vote: Yes: 6 - Cleary, Dildine, Drury, Hilbert, Hutson and Rarey __________________________________________ Shawn M. Cleary, President Pro-Tem __________________________________________ Ruthanne Sargus Ross, Clerk of Council City of Groveport Page 6 Committee of the Whole Meeting Minutes November 16, 2015 PLEASE NOTE: THESE MINUTES ARE NOT VERBATIM. A RECORDING OF THE MEETING IS AVAILABLE IN THE CLERK'S OFFICE DURING REGULAR BUSINESS HOURS. City of Groveport Page 7