Committee of the Whole

City of Groveport 655 Blacklick St. Groveport, OH 43125 614.830.2052 www.groveport.org Meeting Minutes Monday, December 12, 2016 6:30 PM Council Chambers Committee of the Whole Mayor Lance Westcamp Council Members - Ed Rarey, Jean Ann Hilbert, Ed Dildine, Shawn Cleary, Becky Hutson & Scott Lockett Committee of the Whole Meeting Minutes December 12, 2016 I. Call to Order by Committee Chair Cleary at 6:30 p.m. Staff Present: Marsha Hall - Administrator, Kevin Shannon - Law Director, Jeff Green - Director of Finance, Stephen Moore - Chief Building Official, Patty Storts - Community Affairs Director, Steve Farst - Engineer, Dennis Moore - Public Works Superintendent, Tom Walker - Director of Golf, Tom Byrne - Director of Parks & Facilities Management, Bob Dowler - Director of Transportation, Ralph Portier - Chief of Police Guests Present: The Guest Book is on file with the Clerk of Council. II. Moment of Silence Committee Chair Cleary asked everyone to join him in a moment of silence. III. Pledge of Allegiance Chief Portier led the Pledge of Allegiance. IV. Roll Call Absent: 1 - Hilbert Present: 5 - Cleary,Dildine,Hutson,Lockett, and Rarey V. Approval of Minutes - November 21, 2016 Approved as submitted. #277-2016 COTW Minutes 11-21-16 Attachments: COTW Minutes 11-21-16.pdf VI. Business of Guests Madison Township Fire Chief Bates - Monthly Update Madison Township Fire Chief Robert Bates wished everyone a Merry Christmas, a Happy New Year and a safe holiday season from him and his department. He updated Council on the status of Station 183's schematic design process and the new medic on order for the new facility. The department's monthly report will be available for the next City Council meeting. Chief Bates informed Council of the new fire code expected to be available in print by spring. This summer the City of Groveport Page 1 Committee of the Whole Meeting Minutes December 12, 2016 department will come to Council with legislation to update the City's current fire code. VII. New Business None. VIII. Unfinished Business None. IX. Ordinances and Resolutions A. 3rd Readings None B. 2nd Readings None X. Financial Report The Finance Report will be made available to City Council at a later date. XI. Other Business None. XII. Reports A. Mayor - Lance Westcamp Mayor Lance Westcamp reported Friday's Tree Lighting Ceremony was excellent. B. Administrator - Marsha Hall Administrator Marsha Hall will provide Council documentation describing several new pieces of legislation that the State of Ohio had passed at the last minute that will affect the City of Groveport. One new piece of legislation, through work by the Ohio Municipal League and contact with State Representatives, was modified or had some City of Groveport Page 2 Committee of the Whole Meeting Minutes December 12, 2016 language removed before that legislation was passed. The City needs to work with the State Legislature to not have last minute legislation pass every year when they have a lame duck session because it does not give the City ample time to explain the impact some legislation can have on Groveport. For example; the legislation pertaining to the concealed carry legislation going through for colleges, daycare facilities, etc., originally had language that would have required municipalities to allow concealed carry in all of their government buildings, unless there was a security guard at the front main entrance and security monitoring or standing equipment at the main entrance. Many municipalities couldn't afford the requirements. It took a lot of last minute phone calls to remove that language from that piece of legislation. Ms. Hall will be on vacation next week but will likely come to the Council meeting on Monday night. In the case that she does not attend the last meeting, Ms. Hall wished everyone a very Merry Christmas and Happy Holiday season. #278-2016 Adm Report to Council - Dec 12 Attachments: Adm Report to Council - Dec 12.pdf C. Director of Law - Kevin Shannon Nothing to report. D. Director of Finance - Jeff Green Nothing further to report. E. Chief of Police - Ralph Portier Nothing further to report. #279-2016 PD Council Report Attachments: PD Council Report.pdf F. Public Works Superintendent - Dennis Moore Public Works Superintendent Dennis Moore commented crews spent about 2 hours salting the roads over the weekend. #280-2016 PW December 2016 Council Report Attachments: PW December 2016 Council Report.pdf City of Groveport Page 3 Committee of the Whole Meeting Minutes December 12, 2016 G. Chief Building Official - Stephen Moore Nothing further to report. #281-2016 B & Z December 2016 Attachments: B & Z December 2016.pdf H. Director of Golf - Tom Walker Nothing further to report. #282-2016 Golf Report to Mayor and Council 12-16 Attachments: Golf Report to Mayor and Council 12-4-16.pdf I. Recreation Director - Kyle Lund Not present. #283-2016 Rec Center Council Report Attachments: Rec Center Council Report.pdf J. Community Affairs Director - Patty Storts Community Affairs Director Patty Storts reported on the Tree Lighting Ceremony as a success, but every year the crowd gets larger and larger. The event attracted around 400 people and Town Hall is unable to accommodate such a large crowd. The building was packed and the stairway and elevator were backed up. It became such a safety concern for Ms. Storts that staff opened all the emergency exit doors just in case an emergency situation arose. She has already talked to Administrator Hall and Mayor Westcamp about some changes for next year. She welcomes any ideas from Council. Council Member Dildine remarked on how great the tree looks and the lights on the log cabin. #284-2016 CA December Council Report Attachments: CA December Council Report.pdf K. Director of Parks & Facilities Management - Tom Byrne Director of Parks & Facilities Management Tom Byrne thanked Clerk City of Groveport Page 4 Committee of the Whole Meeting Minutes December 12, 2016 of Council, Ruthanne Ross for providing copies of the latest energy project report from Dynamix Energy Services. The City is doing quite well with its grand totals in energy savings. A next step is for the City to take a look at street and traffic lighting. Dennis Moore is looking at the street lights now; he already has a model street light going into the Recreation Center. Ms. Hall commented Council Member Dildine may want to take a look at the light. The second light on Betz Way is a LED light. It was used to test the LED to determine if the City wanted to use the same lights on the Hendron Road Project. Staff does not like the LED light because it does not emit enough light. It doesn't look like a full light. City Engineer Steve Farst added he wants to contact the manufacturer who shipped the light and allowed City employees to install it so the light could be tested. LED lights can be specified with different kelvin ratings; the kelvin value is a measure of the color. Mr. Farst had asked the manufacturer to dial the LED as low as they could because he wanted to mimic or match the yellow sodium lights. His concern is that the LED won't give as much light coverage as the sodium lights. #287-2016 P&FM Council Report Attachments: P&FM Council Report.pdf L. City Engineer - Steve Farst Nothing further to report. #285-2016 Engineers Council Report Attachments: Engineers Council Report 12-7-16.pdf M. Director of Transportation - Bob Dowler Nothing further to report. #286-2016 Transportation Council Report Attachments: Transportation Council Report for 121216.pdf N. Clerk of Council - Ruthanne Sargus Ross Nothing further to report. O. Council Members - Ed Rarey, Jean Ann Hilbert, Ed Dildine, Shawn Cleary, Becky Hutson and Scott Lockett Council Member Cleary personally thanked all the staff. Each City of Groveport Page 5 Committee of the Whole Meeting Minutes December 12, 2016 department has something going on. The City stayed within budget and the City is financially well off. Groveport has the best police department around. The City has been very fortunate; let's challenge to get better next year. He is looking forward to a great 2017. Council Member Dildine reported the Madison Township Fire Department Local has adopted three families for the Christmas season. One from the City of Groveport, one from Canal Winchester and one from Madison Township. Each shift has taken responsibility for a family to provide a holiday dinner, toys and winter clothing. Mr. Dildine's shift, for the first time in three years, got the Groveport family so he will be able to help deliver items to the family. The families are provided from Groveport Madison Human Needs and must meet certain criteria to be selected as an adopt-a-family. Since most are on the free or reduced lunch program, meals for lunch and dinner will be provided during the Christmas break. Mr. Dildine commented that one piece of legislation that passed effects firefighters. Anyone in the fire service who develops certain types of cancer will be covered under Workers Compensation. Council Member Cleary wished every a Happy Holiday. XIII. Adjournment Council Member Rarey made a motion, seconded by Council Member Dildine, to adjourn at 6:48 p.m. All in favor stated AYE, None Opposed. Motion passed. __________________________________________ Shawn M. Cleary, President Pro-Tem __________________________________________ Ruthanne Sargus Ross, Clerk of Council PLEASE NOTE: THESE MINUTES ARE NOT VERBATIM. A RECORDING OF THE MEETING IS AVAILABLE IN THE CLERK'S OFFICE DURING REGULAR BUSINESS HOURS. City of Groveport Page 6