Committee of the Whole

City of Groveport 655 Blacklick St. Groveport, OH 43125 614.830.2052 www.groveport.org Meeting Minutes Monday, August 21, 2017 Immediately following ethics training Council Chambers Committee of the Whole Mayor Lance Westcamp Council Members - Jean Ann Hilbert, Ed Dildine, Shawn Cleary, Becky Hutson, Scott Lockett & Jim Beidler Committee of the Whole Meeting Minutes August 21, 2017 I. Call to Order by Committee Chair Dildine at 6:08 p.m. Staff Present: Marsha Hall - Administrator, Kevin Shannon - Law Director, Jeff Green - Director of Finance, Dennis Moore - Public Works Superintendent, Stephen Moore - Chief Building Official, Tom Walker - Director of Golf, Kyle Lund - Recreation Center Director, Tom Byrne - Director of Parks & Facilities Management, Steve Farst - Engineer, Bob Dowler - Director of Transportation, Sue Wadley - Personnel Director, Ralph Portier - Chief of Police Guests Present: The Guest Book is on file with the Clerk of Council. II. Moment of Silence Committee Chair Dildine asked everyone to join him in a moment of silence. III. Pledge of Allegiance Chief Portier led the Pledge of Allegiance. IV. Roll Call Present: 6 - Beidler,Cleary,Dildine,Hilbert,Hutson, and Lockett V. Approval of Minutes - July 17, 2017 Approved as submitted. #495-2017 COTW Minutes 7-17-17 Attachments: COTW Minutes 7-17-17.pdf VI. Business of Guests a. Madison Township Fire Chief Bates - Monthly Update Madison Township Fire Chief Bates reported the department's new Engine 181 is in service and can be seen around town. He updated Council on the progress of Station 183 which broke ground during the week. Chief Bates got an email informing him Medic 183 will be ready for its inspection at the end of the second week in September. The new Medic 183 will be placed in service and the department will run two medics out of Station 181 until Station 183 is open. The Township City of Groveport Page 1 Committee of the Whole Meeting Minutes August 21, 2017 Trustees added an additional six full-time members to the fire department to bring the staffing level to meet the needs for Station 183. These six will help offset the overtime by filling in for the members out on injury and/or illness leave. It will also get them ready for the opening of Station 183. Chief Bates hopes everyone is able to join the department at Motts Military Museum for the 911 service at 7:30 a.m. on Monday, September 11. The planned speaker for the event is Captain Jack from the New York City Fire Department. Chief Bates clarified that the number of fire runs is up because Columbus now reports auto accidents under fire. Ninety-two incidents are actually responses to auto accidents, which is noted on the first page of the report. The department has made a conscientious effort to reduce the number of false alarms in the last 18 to 24 months. From 2015 to 2016 the department cut false alarm runs by 130. Council Member Hilbert informed everyone that the Franklin County Opiate Crisis Task Force will be meeting at the Madison Township Community Center on October 1, 2017 from 2:00 p.m. to 3:30 p.m. Everyone is welcome to attend. #496-2017 MTFD July 2017 Attachments: MTFD July 2017 Monthly Report.pdf VII. New Business - None VIII. Unfinished Business - None IX. Ordinances and Resolutions A. 3rd Readings ORD. 17-030 AN ORDINANCE AUTHORIZING THE ADMINISTRATOR TO ENTER INTO AN EASEMENT AGREEMENT WITH 6500 PONTIUS ROAD LLC, AKA HILLWOOD DEVELOPMENT COMPANY (HILLWOOD), VACATING AN EXISTING EASEMENT AND GRANTING A NEW EASEMENT TO FACILITATE THE RELOCATION OF A SANITARY SEWER LINE FOR THE 6500 PONTIUS ROAD SITE Sponsors: Dildine City Engineer, Steve Farst, explained this is a new owner of the site and they have made contact by email to Mr. Farst to say they are comfortable with granting these easements. City of Groveport Page 2 Committee of the Whole Meeting Minutes August 21, 2017 Chair Dildine read by title Ordinance No.17-030. A motion was made by Council Member Hilbert, seconded by Council Member Cleary, to recommend approval to the City Council. The motion carried by the following vote: Yes: 6- Beidler,Cleary,Dildine,Hilbert,Hutson, and Lockett ORD. 17-031 AN ORDINANCE ACCEPTING AND DEDICATING AS A PUBLIC IMPROVEMENT, THE SANITARY SEWER LINE CONSTRUCTED IN CONJUNCTION WITH THE GROVEPORT 1 DEVELOPMENT AT 6500 PONTIUS ROAD AND 6606 PONTIUS ROAD DEVELOPMENT SITES Sponsors: Lockett Chair Dildine read by title Ordinance No.17-031. A motion was made by Council Member Hilbert, seconded by Council Member Lockett, to recommend approval to the City Council. The motion carried by the following vote: Yes: 6- Beidler,Cleary,Dildine,Hilbert,Hutson, and Lockett B. 2nd Readings ORD. 17-033 AN ORDINANCE GRANTING TO SOUTH CENTRAL POWER COMPANY, ITS SUCCESSORS AND ASSIGNS, THE RIGHT TO ACQUIRE, CONSTRUCT, MAINTAIN AND OPERATE IN THE STREETS, THOROUGHFARES, ALLEYS, BRIDGES AND PUBLIC PLACES OF THE CITY OF GROVEPORT, STATE OF OHIO AND ITS SUCCESSORS, LINES FOR THE DISTRIBUTION OF ELECTRIC POWER AND ENERGY TO PARTS OF THE CITY OF GROVEPORT AND THE INHABITANTS THEREOF FOR LIGHT, HEAT, POWER AND OTHER PURPOSES AND FOR THE TRANSMISSION OF THE SAME WITHIN, THROUGH OR ACROSS SAID CITY OF GROVEPORT, STATE OF OHIO, SUBJECT TO AND IN COMPLIANCE WITH THE CERTIFIED TERRITORIES FOR ELECTRIC SUPPLIERS ACT (OHIO REVISED CODE SECTIONS 4933.81 TO 4933.90Z) Sponsors: Hutson The City's golf course and parts of its industrial park are serviced by South Central Power Company. The City has a 25 year franchise agreement with the power company that is up this year. Chair Dildine read by title Ordinance No.17-033. A motion was made by Council Member Hilbert, seconded by Council Member Beidler, to recommend approval to the City Council. The motion carried by the following vote: Abstain: 1- Cleary Yes: 5- Beidler,Dildine,Hilbert,Hutson, and Lockett City of Groveport Page 3 Committee of the Whole Meeting Minutes August 21, 2017 ORD. 17-034 AN ORDINANCE TO ADOPT THE SOLID WASTE MANAGEMENT PLAN FOR THE SOLID WASTE AUTHORITY OF CENTRAL OHIO Sponsors: Hilbert Administrator Marsha Hall provided Council with a separate document from SWACO regarding the plan. The City is a member of SWACO and the agency will bring someone before Council if there is a need for a questions and answers session. Groveport City Council has to vote yes or no as to whether Council wants the plan. Chair Dildine read by title Ordinance No.17-034. A motion was made by Council Member Cleary, seconded by Council Member Hutson, to recommend approval to the City Council. The motion carried by the following vote: Yes: 6- Beidler,Cleary,Dildine,Hilbert,Hutson, and Lockett #491-2017 SWACO Plan overview Attachments: SWACO Plan overview.pdf RES. 17-006 A RESOLUTION ACCEPTING THE RECOMMENDATIONS OF THE GROVEPORT TAX INCENTIVE REVIEW COUNCIL RELATING TO VARIOUS CITY OF GROVEPORT TAX INCENTIVES Sponsors: Cleary Attachments: RES. 17-006 TIRC Meeting Minutes 8-2-2017.pdf This Resolution is done every year following the Tax Incentive Review Council (TIRC) meeting. All the City's CRA districts are in compliance and the committee accepted the reports. Chair Dildine read by title Resolution No.17-006. A motion was made by Council Member Hilbert, seconded by Council Member Beidler, to recommend approval to the City Council. The motion carried by the following vote: Yes: 6- Beidler,Cleary,Dildine,Hilbert,Hutson, and Lockett X. Financial Report #508-2017 Finance Report Attachments: Finance Report.pdf XI. Other Business Mr. Dildine suggested the smoking ban at the golf course be addressed at the next regular City Council meeting. City of Groveport Page 4 Committee of the Whole Meeting Minutes August 21, 2017 XII. Reports A. Mayor - Lance Westcamp Mayor Lance Westcamp thanked Personnel Director, Sue Wadley, for arranging the City of Groveport employees night at the Clippers game. Groveport Madison High School has a football game coming up on Friday night. The Mayor wanted to know if the field would be ready to open by Friday. The project's engineer provided documents for the City's Engineer review and the documents were returned within thirty-six hours. There has been no resubmittal. The Hall of Fame will hopefully draw a good crowd. Mayor Westcamp thanked Mr. Beidler for stepping up to the plate to fill the vacant Council seat. Mr. James Beidler decided not to run for City Council with the current Council Members whose terms expire December 31, 2017. Council Members Dildine, Hutson and Lockett have filed their petitions but it is not yet known if anything has been certified. With the Department Heads in attendance, the Mayor took the opportunity to name the fourth on the list of candidates, Mr. Marvin Stevens. Mr. Stevens attended tonight's ethics training. B. Administrator - Marsha Hall Administrator Marsha Hall noted upcoming events: the Mayor's Business Appreciation Breakfast on August 30th and the 4th of July Thank You Dinner, also on August 30th. #497-2017 Adm Report to Council Attachments: Adm Report to Council - Aug 21.pdf C. Director of Law - Kevin Shannon Nothing further to report. D. Director of Finance - Jeff Green Nothing further to report. E. Chief of Police - Ralph Portier Nothing further to report but mentioned there may be a news release regarding an incident in Groveport. City of Groveport Page 5 Committee of the Whole Meeting Minutes August 21, 2017 #498-2017 PD Council Report Attachments: PD Council Report.pdf F. Public Works Superintendent - Dennis Moore Nothing further to report. #499-2017 PW Council Report Attachments: PW Council Report.pdf G. Chief Building Official - Stephen Moore Nothing further to report. It was mentioned that the Planning & Zoning Commission meeting is back on for September 5, 2017 to hear the zoning code ordinance referred by City Council. #500-2017 B&Z Council Report Attachments: B&Z Council Report.pdf H. Director of Golf - Tom Walker Nothing further to report. It was noted the grass is looking much greener. #501-2017 Golf Council Report Attachments: GOLF Council Report.pdf I. Recreation Director - Kyle Lund Contractors are working on the indoor pool. The work is on schedule. The indoor pool should be refilled at the end of August with the pool opening the 5th of September. #502-2017 REC Council Report Attachments: REC Council Report.pdf The Connection Sept. 2017.pdf J. Community Affairs Director - Patty Storts City of Groveport Page 6 Committee of the Whole Meeting Minutes August 21, 2017 Not present. #503-2017 CA Council Report Attachments: CA Council Report.pdf K. Director of Parks & Facilities Management - Tom Byrne Nothing further to report. #504-2017 P&F M Council Report Attachments: P&F M Council Report.pdf L. City Engineer - Steve Farst The two ordinances dealing with the sanitary sewer lines were part of the usual process the City has to accept public improvements of infrastructure. The easements are required because the sewer had to be shifted. #505-2017 ENG Council Report Attachments: ENG Council Report.pdf M. Director of Transportation - Bob Dowler Nothing further to report. #506-2017 DOT Council Report Attachments: DOT Council Report.pdf N. Personnel Director - Sue Wadley Nothing further to report. Mr. Dildine thanked Mrs. Wadley for arranging tonight's ethics training. #507-2017 HR Council Report Attachments: HR Council Report.pdf O. Clerk of Council - Ruthanne Sargus Ross Nothing to report. City of Groveport Page 7 Committee of the Whole Meeting Minutes August 21, 2017 P. Council Members - Jean Ann Hilbert, Ed Dildine, Shawn Cleary, Becky Hutson, Scott Lockett and Jim Beidler Council Member Cleary thanked staff for the job they are doing out there. The City looks great. Council Member Dildine thanked everyone for attending the ethics training and the police department for their handling of the incident that happened the day before. Chief Portier credited Sergeant Casey Adams with putting it together. Everyone needs to be cognizant of what is going on in Groveport. There has been no issues with traffic. XIII. Adjournment Council Member Cleary made a motion, seconded by Council Member Beidler, to adjourn at 6:38 p.m. All in favor stated AYE, None Opposed. Motion passed. __________________________________________ Edward G. Dildine, President Pro-Tem __________________________________________ Ruthanne Sargus Ross, Clerk of Council PLEASE NOTE: THESE MINUTES ARE NOT VERBATIM. A RECORDING OF THE MEETING IS AVAILABLE IN THE CLERK'S OFFICE DURING REGULAR BUSINESS HOURS. City of Groveport Page 8