Committee of the Whole

City of Groveport 655 Blacklick St. Groveport, OH 43125 614.830.2052 www.groveport.org . Meeting Minutes Monday, July 15, 2024 5:30 PM Council Chambers Committee of the Whole Mayor Lance Westcamp Council Members - Jean Ann Hilbert, Ed Dildine, Shawn Cleary, Becky Hutson, Scott Lockett & Jack Rupp Committee of the Whole Meeting Minutes July 15, 2024 I. Call to Order Committee Chair Dildine called the Committee of the Whole meeting to order at 5:30 p.m. Staff Present: Kevin Shannon - Law Director, Jason Carr - Finance Director, Michael Loges - Development Director, Kurt Blevins - Police Captain, Mindy Kay - Clerk of Council Guests Present: The Guest Book is on file with the Clerk of Council. II. Moment of Silence Committee Chair Dildine asked everyone to join him in a moment of silence. III. Pledge of Allegiance Captain Blevins led the Pledge of Allegiance. IV. Roll Call Absent: 1 - Rupp Present: 5 - Dildine,Hutson,Lockett,Hilbert, and Cleary V. Approval of Minutes The May 20, 2024 Committee of the Whole Minutes stand approved as submitted. #131-2024 May 20, 2024 Committee of the Whole Meeting Minutes Attachments: 2024.05.20 Committee of the Whole Meeting Minutes.pdf VI. Business of Guests A. Madison Township Representative #132-2024 MTFD Monthly Report Attachments: MTFD Monthly Report.pdf B. Steven Spencer - Better Safe Project Steven Spencer of Bearcat Home Improvement spoke in regards to The City of Groveport Page 1 Committee of the Whole Meeting Minutes July 15, 2024 Better Safe Project that he and his wife cofounded. He explained that The Better Safe Project is based on the need to change the statistics on the number of house fires. He said that being in the home improvement business, one of his main goals is to make sure people have adequate fire prevention safety equipment in their homes. One of the things people often overlook is their smoke detectors, which are supposed to be changed once every ten years. Many homes also do not have fire extinguishers. Mr. Spencer stated The Better safe Project is seeking grants and donations from local entities to help with its startup and asked for Council’s endorsement. He explained he would like to start the project here in Groveport and it’s first goal is to install 10,000 units into Groveport homes. Mrs. Hilbert said she’d like for Mr. Spencer to talk with Administrator King when he gets back into the office. Mr. Dildine suggested he reach out to Chief Robinson at the Madison Township Fire Department as well. VII. New Business VIII. Unfinished Business IX. Ordinances and Resolutions A. 3rd Readings B. 2nd Readings Ord. 2024-031 AN ORDINANCE AMENDING PART ONE - ADMINISTRATIVE CODE, CHAPTER 143, EMPLOYEES GENERALLY OF THE CODIFIED ORDINANCES OF THE CITY OF GROVEPORT, OHIO Sponsors: Lockett Attachments: Ord. 2024-031 Exhibit A revised.pdf Law Director Shannon stated this ordinance is based on the motion Council had made due to the inconsistency of sick leave use, sick leave eligibility, and the sick leave donation program. He read aloud the proposed language that would make it consistent. He confirmed with Council that the Observed Holiday Section does currently include Juneteenth and read aloud the additional language that Mr. Dildine had requested to include any State recognized holidays created in the future. Mrs. Hilbert asked that the language include Federally recognized holidays. Mr. Shannon and Council concluded to make the motion to change the language to include Federally recognized holidays at the next City of Groveport Page 2 Committee of the Whole Meeting Minutes July 15, 2024 Council Meeting. A motion was made by Council Member Hilbert, seconded by Council Member Lockett, to recommend approval to the City Council. The motion carried by the following vote: Yes: 5- Dildine,Hutson,Lockett,Hilbert, and Cleary X. Financial Report Finance Director Carr gave highlights from the Financial Report. #133-2024 Financial Report XI. Other Business XII. Reports A. Mayor - Lance Westcamp Mayor Westcamp thanked Clerk of Council Kay, who had been cross training with the Clerk of Courts in order to fill in during her maternity leave. He expressed his appreciation for their teamwork. B. Administrator - BJ King C. Director of Law - Kevin Shannon D. Director of Finance - Jason Carr Mr. Carr stated that the Tax Budget resolution needs to be passed at next Monday’s Council meeting and confirmed with Ms. Kay that the Public Hearing will be held at 6:15pm. E. Chief of Police - Casey Adams Captain Blevins spoke about a condo fire on Cypress Grove. He said everyone got out safely and the Madison Township Fire Department and the Columbus Fire Department made an amazing response. #134-2024 PD Council Report Attachments: PD Council Report.pdf F. Economic Development Director - Michael Loges City of Groveport Page 3 Committee of the Whole Meeting Minutes July 15, 2024 #135-2024 EDEV Council Report Attachments: EDEV Council Report.pdf G. Public Services Director - Brian Strayer #136-2024 PS Council Report Attachments: PS Council Report.pdf H. Chief Building Official - Mike Poirier #137-2024 B&Z Council Report Attachments: B&Z Council Report.pdf I. Director of Golf - Tom Walker #138-2024 GOLF Council Report Attachments: GOLF Council Report.pdf J. Recreation Director - Seth Bowers #139-2024 REC Council Report Attachments: REC Council Report.pdf K. Community Affairs Director - Jessica Wyke #140-2024 CA Council Report Attachments: CA Council Report.pdf L. City Engineer - Steve Farst #141-2024 ENG Council Report Attachments: ENG Council Report.pdf M. Director of Transportation / Senior Services - Bob Dowler City of Groveport Page 4 Committee of the Whole Meeting Minutes July 15, 2024 #142-2024 DOT Council Report Attachments: DOT Council Report.pdf N. Personnel Director / Human Resources - Joyce Myers #143-2024 HR Council Report Attachments: HR Council Report.pdf O. Director of Information Technology - Trevor Swackhamer P. Clerk of Council - Mindy Kay Q. Council Members - Jean Ann Hilbert, Ed Dildine, Shawn Cleary, Becky Hutson, Scott Lockett and Jack Rupp XIII. Adjournment Council Member Cleary made a motion, seconded by Council Member Hilbert, to adjourn at 5:58 p.m. All in favor stated AYE, None Opposed. Motion passed. __________________________________________ Edward Dildine, President Pro Tem __________________________________________ Mindy Kay Clerk of Council PLEASE NOTE: THESE MINUTES ARE NOT VERBATIM. A RECORDING OF THE MEETING IS AVAILABLE IN THE CLERK'S OFFICE DURING REGULAR BUSINESS HOURS. City of Groveport Page 5