City Council

AGENDA REGULAR COUNCIL MEETING CITY OF GULF SHORES, ALABAMA JUNE 10, 2013 1. Call to Order 2. Invocation – Battalion Chief, Bo Smith – Gulf Shores Fire Department 3. Pledge of Allegiance 4. Roll Call 5. Approval of Minutes A. May 20, 2013 – Rescheduled Regular Council Meeting B. May 20, 2013 – Council Work Session Meeting C. June 3, 2013 – Special Meeting D. June 3, 2013 – Council Work Session Meeting 6. Approval of Expense Vouchers 7. New Business A. Ordinance – Sales Tax Holiday 2013 B. Resolution – Appointment – Mary Wayne Gilmore – Beautification Board C. Resolution – Appointment – Mike Diehl – Gulf Shores Utilities Board D. Resolution – Reappointment – Sheila Hodges – Gulf Shores & Orange Beach Tourism E. Resolution – Accept Recreational Trails Grant F. Resolution – Accept TAP Grant G. Resolution – Award Bid – Various Sod Companies H. Resolution – Award Bid – Vehicle Decals I. Resolution – City Store J. Resolution – 2014 Entertainment Series K. Resolution – Letter of Intent – Airport Authority 8. Committee Reports 9. Staff Reports 10. Hearing of Persons Not Listed on Formal Agenda 11. Adjourn  ORDI A CE O. A ORDI A CE PROVIDI G FOR SALES TAX HOLIDAY O CERTAI ITEMS DURI G FIRST WEEKE D OF AUGUST, 2013 ______________________________________________________________________ WHEREAS, the State of Alabama has passed into law Act No. 2006-574, hereinafter referred to as “the Act”, creating a sales tax holiday the first weekend in August; and WHEREAS, the City Council of the City of Gulf Shores wishes to enact a sales tax holiday within the City that coincides with and parallels the terms and limitations of the Act, except that the time period shall only be as specified in Section 1 below and not for all years thereafter. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GULF SHORES, ALABAMA, WHILE IN REGULAR SESSION ON JUNE 10, 2013, as follows: Section 1. That under the authority granted in Section 4 of the Act, there shall be a Sales Tax Holiday commencing August 2, 2013 at 12:01 a.m. and ending August 4, 2013, at twelve midnight during which the payment of the 3% sales tax collected by the City of Gulf Shores will be exempted on the sale of those certain covered items, as defined in Section 1 of the Act. Section 2. That if a vendor erroneously charges tax during this period, the vendor should refund the tax to its customers. If the vendor fails to refund the tax, the vendor must remit the sales tax to the City when filing and paying their August tax return. All tax collected becomes city funds at the time of collection. Section 3. The City Clerk is hereby authorized and directed to certify a copy of this ordinance under the seal of the City of Gulf Shores, Alabama, and to forward a certified copy to the Alabama Department of Revenue to be recorded and posted on the Department website. Section 4. That this Ordinance shall become effective upon its adoption and publication as required by law. ADOPTED this 10th day of June, 2013. ____________ Robert Craft, Mayor ATTEST: ________________ Wanda Parris, MMC City Clerk I, Wanda Parris, MMC, City Clerk of the City of Gulf Shores, Alabama, do hereby certify that the foregoing is a true and correct copy of Ordinance No. (prepared by City Clerk), which Ordinance was duly and legally adopted at a regular meeting of the City Council on June 10, 2013, and the same was duly published as required by law. ______________________________ City Clerk  RESOLUTION NO. -13 A RESOLUTION APPOINTING MARY WAYNE GILMORE TO THE BEAUTIFICATION BOARD TO SERVE A TERM OF THREE YEARS ENDING ON JUNE 10, 2016 ______________________________ BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GULF SHORES, ALABAMA, WHILE IN REGULAR SESSION ON JUNE 10, 2013, as follows: Section 1. That Mary Wayne Gilmore is hereby appointed to the Beautification Board, to serve a three year term to expire on June 10, 2016. Section 2. That this Resolution shall become effective upon its adoption. ADOPTED this 10th day of June, 2013. __________________________ Robert Craft, Mayor ATTEST: ________________ Wanda Parris, MMC City Clerk I, Wanda Parris, MMC, City Clerk of the City of Gulf Shores, Alabama, do hereby certify that the foregoing is a true and correct copy of Resolution No. -13 (prepared by City Clerk), which Resolution was duly and legally adopted at a regular meeting of the City Council on June 10, 2013. _________________________ City Clerk  RESOLUTION NO. -13 A RESOLUTION APPOINTING MIKE DIEHL TO THE GULF SHORES UTILITIES BOARD, TO SERVE A FULL SIX YEAR TERM ENDING ON JUNE 10, 2019 ______________________________ BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GULF SHORES, ALABAMA, WHILE IN REGULAR SESSION ON JUNE 10, 2013, as follows: Section 1. That Mike Diehl be and he hereby is appointed to the Gulf Shores Utilities Board, Place 1, replacing Kurt L. Keene, to serve a full term ending on June 10, 2019. Section 2. That this Resolution shall become effective upon its adoption. ADOPTED this 10th day of June, 2013. __________________________ Robert Craft, Mayor ATTEST: _________________ Wanda Parris, MMC City Clerk C E R T I F I C A T E I, Wanda Parris, MMC, City Clerk of the City of Gulf Shores, Alabama, do hereby certify that the foregoing is a true and correct copy of Resolution No. -13 (prepared by City Clerk), which Resolution was duly and legally adopted at a regular meeting of the City Council on June 10, 2013. _________________________ City Clerk  RESOLUTION NO. -13 A RESOLUTION REAPPOINTING SHEILA HODGES TO THE GULF SHORES & ORANGE BEACH TOURISM BOARD TO SERVE A FULL TERM OF FOUR YEARS ENDING ON JUNE 28, 2017 ______________________________ BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GULF SHORES, ALABAMA, WHILE IN REGULAR SESSION ON June 10, 2013, as follows: Section 1. That Sheila Hodges is hereby reappointed to the Gulf Shores & Orange Beach Tourism Board, representing Non-Hotel/Motel- Other Accommodations, to serve a full term of four years ending on June 28, 2017. Section 2. That this Resolution shall become effective upon its adoption. ADOPTED this 10th day of June, 2013. __________________________ Robert Craft, Mayor ATTEST: _________________ Wanda Parris, MMC City Clerk I, Wanda Parris, MMC, City Clerk of the City of Gulf Shores, Alabama, do hereby certify that the foregoing is a true and correct copy of Resolution No. -13 (prepared by City Clerk), which Resolution was duly and legally adopted at a regular meeting of the City Council on June 10, 2013. _________________________ City Clerk  RESOLUTION NO. -13 A RESOLUTION AUTHORIZING, RATIFYING, AND CONFIRMING EXECUTION OF AN APPLICATION FOR GRANT FUNDING FROM THE ALABAMA DEPARTMENT OF ECONOMIC AND COMMUNITY AFFAIRS, RECREATIONAL TRAIL GRANT PROGRAM FOR EXPANSION OF THE FORT MORGAN MULTI-USE TRAIL IN THE AMOUNT OF $100,000.00; AND AUTHORIZING PAYMENT OF REQUIRED MATCHING FUNDS _____________________________________________ BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GULF SHORES, ALABAMA, WHILE IN REGULAR SESSION ON JUNE 10, 2013, as follows: Section 1. That the Mayor is hereby authorized and directed to execute a grant application with the Alabama Department of Economic & Community Affairs, Recreational Trail Grant Program for the expansion of the Fort Morgan Multi-Use Trail in the amount of $100,000.00. Any prior authorization and execution of said application is hereby ratified and approved; and Section 2. That the provision of a City contribution of $20,000.00 in matching funds is guaranteed and an additional $20,000.00 is hereby appropriated and approved to cover the associated costs of upgrading and expanding the 1.25 mile section of the oldest portion of the Fort Morgan Multi-Use Trail from 6 feet to 10 feet as designed. Section 3. That this Resolution shall become effective upon its adoption. ADOPTED this 10th day of June, 2013. Robert Craft, Mayor ATTEST: ____________________ Wanda Parris, MMC City Clerk C E R T I F I C A T E I, Wanda Parris, MMC, City Clerk of the City of Gulf Shores, Alabama, do hereby certify that the foregoing is a true and correct copy of Resolution No. -13 (prepared by City Clerk), which Resolution was duly and legally adopted at a regular meeting of the City Council on June 10, 2013. City Clerk  RESOLUTION NO. -13 A RESOLUTION AUTHORIZING EXECUTION OF A 2013 TRANSPORTATION ALTERNATIVES PROGRAM GRANT APPLICATION FOR FUNDING FROM THE U. S. DEPARTMENT OF TRANSPORTATION, FEDERAL HIGHWAY ADMINISTRATION, TO FACILITATE OBTAINING FINANCIAL ASSISTANCE IN THE AMOUNT OF $400,000.00 FOR INFRASTRUCTURE IMPROVEMENTS RELATIVE TO PEDESTRIAN BIKEWAY AND PATHWAY PROJECTS AND AUTHORIZING PAYMENT OF REQUIRED MATCHING FUNDS _____________________________________________ BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GULF SHORES, ALABAMA, WHILE IN REGULAR SESSION ON JUNE 10, 2013, as follows: Section 1. That the Mayor be and he is hereby authorized and directed to execute a 2013 Transportation Alternatives Program grant application for funding from the U. S. Department of Transportation, Federal Highway Administration, to facilitate obtaining financial assistance in the amount of $400,000.00 for infrastructure improvements relative to pedestrian bikeway and pathway projects; and Section 2. That the provision of a City contribution of matching funds of $100,000.00, which is required, is hereby authorized. Section 3. That this Resolution shall become effective upon its adoption. ADOPTED this 10th day of June, 2013. Robert Craft, Mayor ATTEST: ____________________ Wanda Parris, MMC City Clerk C E R T I F I C A T E I, Wanda Parris, MMC, City Clerk of the City of Gulf Shores, Alabama, do hereby certify that the foregoing is a true and correct copy of Resolution No. -13 (prepared by City Clerk), which Resolution was duly and legally adopted at a regular meeting of the City Council on June 10, 2013. City Clerk  RESOLUTION NO. -13 A RESOLUTION ACCEPTING THE BID OF WOERNER TURF AND CRAFT TURF FARMS FOR CITY SOD; AND AUTHORIZING EXECUTION OF CONTRACTS ________________________________________ BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GULF SHORES, ALABAMA, WHILE IN REGULAR SESSION ON JUNE 10, 2013, as follows: Section 1. That the bid of Woerner Turf for 419 Bermuda, Centipede and St. Augustine, be and the same is hereby accepted, being the lowest, most responsible, among sealed bids opened on May 30, 2013. Section 2. That the bid of Craft Turf Farms for Celebration Bermuda, Emerald Zoysia and Geo Zoysia, be and the same is hereby accepted, being the lowest, most responsible, among sealed bids opened on May 30, 2013. Section 3. That the Mayor and City Clerk be and they are hereby authorized and directed to execute and attest, respectively, contracts between the City of Gulf Shores and Woerner Turf and Craft Turf Farms for City Sod; in substantially the form presented to Council this date. Section 4. That this Resolution shall become effective upon its adoption. ADOPTED this 10th day of June, 2013. _____________________________ Robert Craft, Mayor ATTEST: _________________ Wanda Parris, MMC City Clerk C E R T I F I C A T E I, Wanda Parris, MMC, City Clerk of the City of Gulf Shores, Alabama, do hereby certify that the foregoing is a true and correct copy of Resolution No. -13 (prepared by City Clerk), which Resolution was duly and legally adopted at a regular meeting of the City Council on June 10, 2013. _____________________________ City Clerk  RESOLUTION NO. -13 A RESOLUTION ACCEPTING THE BID OF BAYSIDE SIGNS & GRAPHICS FOR VEHICLE DECALS AS DEFINED IN SCOPE OF WORK AND IN AN AMOUNT NOT TO EXCEED $41,135.00 ________________________________________ BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GULF SHORES, ALABAMA, WHILE IN REGULAR SESSION ON JUNE 10, 2013, as follows: Section 1. That the bid of Bayside Signs & Graphics for vehicle decals, be and the same is hereby accepted, being the lowest, most responsible, among sealed bids opened on May 21, 2013. Section 2. That the Mayor and City Clerk be and they are hereby authorized and directed to execute and attest, respectively, a contract between the City of Gulf Shores and Bayside Signs & Graphics for vehicle decals; in substantially the form presented to Council this date. Section 3. That this Resolution shall become effective upon its adoption. ADOPTED this 10th day of June, 2013. _____________________________ Robert Craft, Mayor ATTEST: _________________ Wanda Parris, MMC City Clerk C E R T I F I C A T E I, Wanda Parris, MMC, City Clerk of the City of Gulf Shores, Alabama, do hereby certify that the foregoing is a true and correct copy of Resolution No. -13 (prepared by City Clerk), which Resolution was duly and legally adopted at a regular meeting of the City Council on June 10, 2013. _____________________________ City Clerk  RESOLUTION NO. -13 A RESOLUTION AUTHORIZING THE CREATION OF A “CITY STORE” TO ENHANCE MARKETING AND MAINTENANCE OF THE NEW CITY BRAND AND OFFERING “SMALL TOWN, BIG BEACH” LOGOED MERCHANDISE FOR PUBLIC SALE WHEREAS, brand and logo represents the image of our area and evokes a message of promise to our visitors as well as reinforces pride in this special region among our residents; and WHEREAS, to promote and market that new brand, the City wishes to create a “City Store” to give residents and visitors an opportunity to purchase logoed items for their use; and WHEREAS, it is the intent of the “City Store” to offer this high quality, affordable, merchandise, such as, hats, mugs, t-shirts, and car decals for retail sale so citizens and visitors may carry our “Small Town, Big Beach” lifestyle with them wherever they go. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GULF SHORES, ALABAMA, WHILE IN REGULAR SESSION ON JUNE 10, 2013, as follows: Section 1. That the City Council hereby authorizes the creation of a “City Store” for retail sale of logoed items at various City locations, certain sponsored events, the Museum store, and an online store at www.gulfshoresgear.com; and Section 2. That the City Council approves the expenditure of an additional $16,000.00 in “start-up” funds to enable the store to open July 1, 2013. Section 3. That this Resolution shall become effective upon its adoption. ADOPTED this 10th day of June, 2013. ___________________________ Robert Craft, Mayor ATTEST: __________________ Wanda Parris, MMC City Clerk CERTIFICATE I, Wanda Parris, MMC, City Clerk of the City of Gulf Shores, Alabama, do hereby certify that the foregoing is a true and correct copy of Resolution No. -13 (prepared by City Clerk), which Resolution was duly and legally adopted at a regular meeting of the City Council on June 10, 2013. _________________________ City Clerk  RESOLUTIO O. -13 A RESOLUTIO AUTHORIZI G A D DIRECTI G THE MAYOR A D CITY CLERK TO EXECUTE A D ATTEST, RESPECTIVELY, CO TRACTS FOR E TERTAI ME T SERIES PERFORMA CES FOR 2014; _________________________________________________ BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GULF SHORES, ALABAMA, WHILE IN REGULAR SESSION ON JUNE 10, 2013, as follows: Section 1. That the Recreation and Cultural Affairs Department – Special Events Division has planned the upcoming 2014 Entertainment Series; Section 2. That the program will include a series of shows performed by a variety of artists and include free school outreach performances; and Section 3. That the City Council desires to authorize the Director of Recreation and Cultural Affairs Department to determine the performance lineup and secure the contracts as proposed; and Section 4. That the Mayor and City Clerk be and they are hereby authorized and directed to execute and attest, respectively, contracts between the City of Gulf Shores and various performers for Entertainment Series 2014, at a cost not to exceed $165,000.00 and in substantially the form presented to Council this date. Section 5. That this Resolution shall become effective upon its adoption. ADOPTED this 10th day of JUNE, 2013. __________________________ Robert Craft, Mayor ATTEST: ___________________ Wanda Parris, MMC City Clerk CERTIFICATE I, Wanda Parris, MMC, City Clerk of the City of Gulf Shores, Alabama, do hereby certify that the foregoing is a true and correct copy of Resolution No. -13 (prepared by City Clerk), which Resolution was duly and legally adopted at a regular meeting of the City Council on June 10, 2013. ___________________________ City Clerk  RESOLUTION NO. -13 A RESOLUTION AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE A LETTER OF INTENT TO THE AIRPORT AUTHORITY AS IT PERTAINS TO ACQUISITION AND DISPOSAL OF REAL PROPERTY FOR THE MUTUAL BENEFIT OF THE CITY AND THE AUTHORITY ______________________________________________________ BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GULF SHORES, ALABAMA, WHILE IN REGULAR SESSION ON JUNE 10, 2013, as follows: Section 1. That the Mayor is hereby authorized and directed to execute a Letter of Intent to the Airport Authority as it pertains to acquisition and disposal of real property for the mutual benefit of the City and the Authority; in substantially the form presented to Council this date. Section 2. That this Resolution shall become effective upon its adoption. ADOPTED this 10th day of JUNE, 2013. ________________________ Robert Craft, Mayor ATTEST: __________________ Wanda Parris, MMC City Clerk I, Wanda Parris, MMC, City Clerk of the City of Gulf Shores, Alabama, do hereby certify that the foregoing is a true and correct copy of Resolution No.-13 (prepared by City Clerk), which Resolution was duly and legally adopted at a regular meeting of the City Council on June 10, 2013. ___________________________ City Clerk