City Council

The Regular Meeting of the City Council of the City of Hackensack was held at City Hall, 65 Central Avenue, Hackensack, New Jersey, on Monday, February 2, 1998. Mayor Zisa called the meeting to order at 8:10 P. M. and asked everyone to stand for the flag salute. · The Mayor then asked the City Clerk to call the roll. I Present - Councilmen Roger B. Mattei, Jesus R. Galvis, Deputy Mayor Juanita Trammell, Councilman Mark A. Stein, Mayor John F. Zisa, City Manager James S. Lacava, City Clerk Doris L. Dukes and City Attorney Richard E. Salkin Mrs. Dukes: "In accordance with the Open Public Meetings Act, Chapter 231, Laws of 1975 adequate notice of this meeting was provided by sending a notice to The Record and by posting a copy on the Bulletin Board in City Hall." Mayor Zisa called for a motion to approve the minutes of the meetings held January 20th, 1998. Motion offered by Tr ammell, seconded by Stein, that the minutes be approved as submitted. Carried Resolution #36 OFFERED BY: Stein SECONDED BY: Mattei BE IT RESOLVED by the City Council of the City of Hackensack that the following organizations be granted permission to conduct a Raffle and amend Bingo and Raffle Licenses in accordance with applications on file in the office of the City Clerk: RA 1552 Baseball of Hackensack, Inc. RL:l544 & I BL:l545 {to Amend) Knights of Columbus Trinity Council Roll Call: Ayes - Mattei, Galvis, Trammell, Stein, Zisa Resolution #37 OFFERED BY: Mattei SECONDED BY: Stein WHEREAS, pursuant to an advertisement in The Record, bids we·re received on January 13, 1998, for Radio Communication Maintenance for the Police Department and the Department of Public Works of the City of Hackensack; and WHEREAS, one bid was received from Warner Communication Co., Inc.; NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Hackensack that the contract for Radio Communication Maintenance for the City of Hackensack be awarded to Warner Communication Co., Inc., 239 Lorraine Avenue, Upper Montclair, New Jersey 07043, at a yearly cost of $14,817.00; and BE IT FURTHER RESOLVED, that the Chief Financial Officer has certified that funds are available in account 8-010-310-275 in the amount of $11,622.00 and account 8-010-410-275 in the amount of $3,195.00 of the 1998 General Account, P.O. #103673 I Roll Call: Ayes - Mattei, Galvis, Trammell, Stein, Zisa Resolution # 38 OFFERED BY: Trammell SECONDED BY: Mattei WHEREAS, an emergent condition has risen with respect to insufficient temporary appropriations to facilitate the awarding of annual contracts and no adequate provision has been made in the 1998 temporary appropriations for the aforesaid purpose, and N.J.S. 40A:4-20 provides for the creation of an emergency temporary appropriation for the purpose above mentioned; and  WHEREAS, the total emergency temporary resolutions adopted in the year 1998 pursuant to the provisions of N.J.S. 40A:4-20 (Chapter 96, P.L.1951) including this resolution total $121,000.00; NOW, THEREFORE, BE IT RESOLVED (not less than two-thirds of all the members thereof affirmatively concurring) that in accordance with N.J.S. 40A:4-20: 1) An emergency temporary appropriation be and the same is I hereby made for the awarding of annual contracts in the amount of $121,000.00; 2) That said emergency temporary appropriation will be provided for in the 1998 budget. 3) That one certified copy of this resolution be filed with the Director of Local Government Services. Public Bldg. & Grounds O/E 20,000.00 PHPF Public Health 0/E B,000.00 Public Health Clinic O/E 40,000.00 Dog Warden O/E 26,000.00 PEOSHA O/E 14,000.00 Interlocal Agreement O/E 13,000.00 Roll Call: Ayes - Mattei, Galvis, Trammell, Stein, Zisa Resolution #39 OFFERED BY: Stein SECONDED BY: Trammell WHEREAS, various 1997 bills have been presented for payment this year, which bills were not covered by order number and/or recorded at the time of transfers between the 1997 Budget Appropriations Reserve in the last two months of 1997; and I WHEREAS, N.J.S. 40A:4-59 provides that all unexpended balances carried forward after the close of the year are available, until lapsed at the close of the succeeding year, to meet specific claims, commitments or contracts incurred during the preceding fiscal year, and allow transfers to be made from unexpended balances which are expected to be insufficient during the first three months of the succeeding year; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hackensack that the transfers in the amount of $39,000.00 be made between the 1997 Budget Appropriation Reserves as follows:- FROM TO Utilities $14,000.00 Traffic Control O/E $12,000.00 Const. Bd. of Appeals 2,000.00 Police S/W 25,000.00 Group Ins. Plans 0/E 25,000.00 Roll Call: Ayes - Mattei, Galvis, Trammell, Stein, Zisa Resolution #40 OFFERED BY: Mattei SECONDED BY: Stein WHEREAS, a Bergen County Community Development Grant has been proposed by the following: $142,000.00 by Friendship House, 125 Atlantic Street, for the expansion of their Food Service Training Program; I WHEREAS, pursuant to the State Interlocal Services Act, Community Development funds may not be spent in a municipality without authorization by the Mayor and Council; and WHEREAS, the aforesaid projects are in the best interest of the people of Bexgen County; and  WHEREAS, this resolution does not obligate the financial resources of the municipality and is intended solely to expedite expenditure of the aforesaid Community Development funds. NOW, THEREFORE, BE IT RESOLVED that the Mayor and Council of the City of Hackensack hereby confirm endorsement of the aforesaid projects; and I BE IT FURTHER RESOLVED that a copy of this resolution be sent to the Director of the Bergen County Community Development Program so that implementation of the aforesaid projects may be expedited. Roll Call: Ayes - Mattei, Galvis, Trammell, Stein, Zisa Resolution # 41 OFFERED BY: Trammell SECONDED BY: Stein WHEREAS, the City of Hackensack desires, attract and retain qualified employees to the City of Hackensack and, as a means thereof, is contemporaneously adopting an Internal Revenue Code Section 457 Deferred Compensation Plan and a conforming Amendment (the Plan and such Amendment together hereinafter referred to as the "Plan ") for the purpose of making available to eligible employees the accrual of tax benefits under such Plan; and WHEREAS, the City of Hackensack desires such Plan to comply with the Small Business Job Protection Act of 1996 amendments to Section 457 of the Internal Revenue Code, such amendments being necessary to maintain the Plan as an eligible Deferred Compensation Plan within the meaning of Section 457 of the Internal Revenue Code; and WHEREAS, the City of Hackensack also desires that the Plan provide for certain elections that may be made in accordance with I the Small Business Job Protection Act of 1996 amendments to Section 457 of the Internal Revenue Code; and WHEREAS, Valic has been found to possess the necessary administrative, enrollment and servicing capabilities for the Plan. NOW, THEREFORE, BE IT RESOLVED that the Mayor and Council of the City of Hackensack hereby adopt the Plan and its conforming amendment prepared by Valic and assigned by the Director of the Division of Local Government Services the Plan Identifier: 03-PD­ VALIC-022295. BE IT FURTHER RESOLVED, that the City of Hackensack is adopting a Deferred Compensation Plan substantially similar to one on which a favorable Private Letter Ruling has been previously obtained from the Internal Revenue Service except for provisions added by reason of the Small business Job Protection Act of 1996 (United States Public Law No.104-88) , and all such provisions are stated in the Internal Revenue Code Section 457. The use of the Ruling is for guidance only and the City acknowledges that for Internal Revenue Services purposes, the Ruling of another employer is not to be Considered precedent. BE IT FURTHER RESOLVED, that the Plan Administrator, Raymond N. Carnevale shall be designated as the official representative of I the City, and he/she hereby is directed to execute the Plan on behalf of the City. BE IT FURTHER RESOLVED that requests for a Deferred Compensation Plan and Service Agreement was prepared and made available to providers of deferred compensation services. The vendors responding to the request for proposals were VALIC and The Equitable. The Committee reviewed the proposals submitted and met with the representatives of the responding companies. VALIC was selected because VALIC has been found to possess the necessary administrative, enrollment, and servicing capabilities for the City of Hackensack.  BE IT FURTHER RESOLVED that VALIC shall be retained by the City as a contractor under the Deferred Compensation Plan and VALIC shall educate all eligible employees of the City regarding the Plan and shall enroll and service those eligible employees who participate in the Plan. As enrolling agent, VALIC shall be the alternate agent for its funding options to be offered under the Plan. BE IT FURTHER RESOLVED that there has been no collusion or I evidence or appearance of collusion, between any local official and a representative of the contractor in the selection of a contractor for the administration of a Service Agreement pursuant to N.J.A.C.5:37-5.7. BE IT FURTHER RESOLVED that the City of Hackensack is hereby authorized to execute a Service Agreement with VALIC and that such Service Agreement has been assigned by the Director of the Division of Local Government Services the following identifier: 03 SA-VALIC- 0222295 and to submit all necessary documents to the Director of Local Government Services in the State Department of Community Affair. BE IT FURTHER RESOLVED that a certified copy of this Resolution be forwarded to the City of Hackensack Plan Administrator. Roll Call: Ayes - Mattei, Galvis, Trammell, Stein, Zisa Resolution #42 OFFERED BY: Galvis SECONDED BY: Trammell BE IT RESOLVED by the City Council of the City of Hackensack that the bills in the following accounts be and are hereby ordered paid: I Current Fund Account $ 7,578,166.43 Public Assistance II Account 7,953.76 Capital Account 150,368.15 Public Parking System Account 4,691.28 Trust Account 9,235.00 Payroll Agency Account 120,204.69 BE IT FURTHER RESOLVED that said bills are on file as a public record in the office of the Chief Financial Officer. Roll Call: Ayes - Mattei, Galvis, Trammell, Stein, Zisa Mrs. Dukes advised the Mayor that her Docket was completed. Mayor Zisa thanked her and asked the City Manager and City Attorney and members of Council if they had anything to report. They did not. Mayor Zisa mentioned the Dr. Matthew Golombek, Chief Scientist for the Mars Pathfinder,- the NASA Science project� is a 1972 graduate of Hackensack High School and will be in the City next week. There will be a reception in his honor. The Mayor opened the meeting to the public for discussion of City business. Jack Donovan, Willow Avenue, again voiced his objections to employees working in the City but live-, elsewhere. something should be done. He feels I Dorothy Schwartz, 47 Prospect Avenue, again, addressed the issue of posting no parking signs for the removal of leaves and they were not removed and the coordination of legal notices to The Record.  Ms. Schwartz advised the Mayor and Council of the action she took regarding the lack of heat in her apartment for three days and reported the Bus Stop at the corner of Essex Street and Prospect Avenue was damaged. Frank Campbell, 111 Catalpa Avenue, asked the status of the Fox Theatre building on Main Street. The City Attorney and the Mayor responded. He also mentioned leaves need to be removed at Zabris.kie Street and Johnson Avenue. Mr. Lacava will look into it. I Motion offered by Stein, sec'onded by Mattei, that the public hearing be closed and the meeting be adjourned. Carried (8:45 P.M) . PUTY MAYOR JUANITA . TRAMMELL \ ��'.\ r. I.: "--- -- z---,,;=::==- ,1 �clJ-U� ':- COUNCILMAN MARK'A. STEIN ATTEST: I I