City Council

The Regular Meeting of the City Council of the City of Hackensack was held at City Hall, 65 Central Avenue, Hackensack, New Jersey, on Tuesday, January 16, 2001, at 8:00 P.M. Mayor Zisa called the meeting to order and asked everyone to stand for the flag salute and to remain standing for a moment of silent prayer in memory of a City Employee, Donna Salata, who passed away. I The Mayor asked the City Clerk to call the roll .. Present - Councilman Roger B. Mattei, Councilman Jesus R. Galvis, Councilwoman Juanita Trammell, Deputy Mayor Mark A. Stein, Mayor John F. Zisa, City Manager James S. Lacava, City Clerk Doris L. Dukes and City Attorney Richard E. Salkin Mrs. Dukes: 11In accordance with the Open Public Meetings Act, Chapter 231, Laws of 1975 adequate notice of this meeting was provided by sending a notice to the Record and by posting a copy on the bulletin board in Hackensack". Mayor Zisa called for a motion to approve the minutes of the meetings held January 2, 2001. Motion offered by Stein, seconded by Trammell that the minutes be approved as submitted. Carried RESOLUTION #23 OFFERED BY: TRAMMELL SECONDED BY: STEIN BE IT RESOLVED by the City Council of the City of I Hackensack authorized stated: that to make the proper the officers following refunds be and for are the hereby reason AMOUNT BLOCK LOT NAME YEAR REASON $446.00 323 20,COOlE Liptrot, Kevin S. 1998 Err.Pmt $ 45. 00 to Loretta Onorato, 190 Catalpa Avenue, Hackensack, NJ for cancelled registration for Basketball program. Roll Call: Ayes -Mattei, Galvis, Trammell, Stein, Zisa RESOLUTION #24 OFFERED BY: STEIN SECONDED BY: GALVIS WHEREAS, the City of Hackensack received Change Order No. 1 from Gino Tessaro Construction Co., for the City Hall Roof Cupola, loose mortar joints and sponge cement finish project; and WHEREAS, Thomas Toscano, Director of Operations for the I City, has recommended that said Change Order be approved; and WHEREAS, the Chief Financial Officer has certified that funds are available from Account No. X-50-R07-013 of the General Capital Fund in the amount of $2,600.00, P.O. #120045; NOW, THEREFORE, BE IT RESOLVED, that Change Order No. 1 for Gino Tessaro Construction Co., Inc., 140 Prospect Avenue, Apt 16-D, Hackensack, New Jersey 07601, increasing the original contract from $14,800.00 to $17,400.00, be and is hereby approved. Roll Call: Ayes - Mattei, Galvis, Trammell, Stein, Zisa RESOLUTION #25 OFFERED BY: GALVIS SECONDED BY: TRAMMELL WHEREAS, the governing body of the City of Hackensack has been advised that an emergency affecting the safety and welfare of the Citizens of the City of Hackensack and the general public of the City when the roofing and flashing on the parapet walls in the Municipal building deteriorated causing extensive leaking, and I WHEREAS, the Director of Operations of the City of Hackensack furnished the City Manager a written report setting forth the circumstances regarding the emergency; and WHEREAS, the governing body is satisfied that an emergency did exist and that immediate action was necessary to restore the aforementioned area to complete restoration; and WHEREAS, the cost of the repair was $10,995.00, which was fair and reasonable; and WHEREAS, the Chief Financial Officer has certified that funds are available in Account #0-10-891-28W of the Current Fund, P.O. #120016. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hackensack that pursuant to N.J.S.A.40A:ll-6, which authorizes the governing body to award contracts without benefit of public bidding in emergency situations, and the vendor, Gino Tessaro Construction Company, 140 Prospect Avenue #16-D, Hackensack, New Jersey 07601 be paid therefore. I Roll Call: Ayes - Mattei, Galvis, Trammell, Stein, Zisa RESOLUTION #26 OFFERED BY: MATTEI SECONDED BY: GALVIS WHEREAS, the governing body of the City of Hackensack has been advised that an emergency affecting the health, safety and welfare of the citizens of Hackensack and the general public when a street sweeper became inoperable; and WHEREAS, the Superintendent of Sanitation of the City of Hackensack furnished a written report to the City Manager setting forth the circumstances regarding the emergency; and WHEREAS, the governing body is satisfied that an emergency did exist and that immediate action was necessary to restore the aforementioned equipment; and WHEREAS, the cost of the repair was $12,376.22, which was I a fair and reasonable quotation; and WHEREAS, the Chief Financial Officer has certified that funds are available in Account No. 0-10-501-273 of the Current Budget, P.O. #119666; NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of Hackensack that pursuant to N. J. S .A. 40A: 11-6 which authorizes the governing body to award contracts without benefit of public bidding in emergency situations, the vendor W.E. Timmerman Equipment Company, P.O. Box 71, Whitehouse, New  Jersey 08888, be paid therefore. Roll Call: Ayes - Mattei, Galvis, Trammell, Stein, Zisa RESOLUTION #27 OFFERED BY: STEIN SECONDED BY: MATTEI WHEREAS, pursuant to an advertisement in The Record, two bids were received from J. Fletcher Creamer and Son and Martina and Son, Inc., for Emergency Storm and Sanitary Repairs; and I WHEREAS, upon review of the two bids received it was determined that a contract for this service exists through June 30, 2001; and WHEREAS, the Director of Operations has recommended and the Director of Purchasing concurs, that both bids be rejected; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hackensack that both bids for Emergency Storm and Sanitary Repairs be rejected; Roll Call: Ayes - Mattei, Galvis, Trammell, Stein, Zisa RESOLUTION #28 OFFERED BY: MATTEI SECONDED BY: STEIN WHEREAS, the City advertised for the receipt of bids on August 22, 2000, for one new Sport Utility Vehicle, at which time two bids were received; and WHEREAS, on September 18, 2000, by Resolution #269, both I bids were rejected because they exceeded the budgeted amount; and WHEREAS, the City advertised for receipt of bids for this project again on December 19th, 2000 and no bids were received; and WHEREAS, pursuant to P.L., 1971, C. 198 sec. 4 (40A:11- 4); if on one occasion bids were rejected and on the second occasion no bids were received, such contract may then be negotiated and awarded upon adoption of a resolution by a two­ thirds affirmative vote; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hackensack that the Director of Purchasing be and is hereby authorized to negotiate for the purchase of one new 2001 Sports Utility Vehicle for the City of Hackensack. Roll Call: Ayes - Mattei, Galvis, Trammell, Stein, Zisa RESOLUTION #29 OFFERED BY: GALVIS SECONDED BY: TRAMMELL I WHEREAS, pursuant to an advertisement in The Record, nine bids were received on December 19th, 2000 for the 2000 Road Resurfacing Program, in the City of Hackensack; and WHEREAS, upon review of the bids submitted, Kenneth G. B. Job, Consulting Engineer for the City of Hackensack has recommended that the bid be awarded to the low bidder; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hackensack that the contract for the 2000 Road Resurfacing Program, in the City of Hackensack, be awarded to D & L Paving Contractors, Inc., P. O. Box 507, Nutley, NJ 07110, in the amount of $123,376.40; and BE IT FURTHER RESOLVED that the Chief Financial Officer has certified that funds are available in account No. X-50- R07-016 of the General Capital Fund, P. O. #120098 for said amount. Roll Call: Ayes - Mattei, Galvis, Trammell, Stein, Zisa RESOLUTION #30 OFFERED BY: TRAMMELL SECONDED BY: STEIN I WHEREAS, the City of Hackensack requires the services of a Financial Consultant; and WHEREAS, such professional services will be rendered or performed by a person authorized by law to practice a recognized profession and whose practice is regulated by law pursuant to N.J.S.A. 40A:ll-5 (1) (a) (i) of the Local Public Contracts Law; and WHEREAS, the Local Public Contracts Law requires that the resolution authorizing the award of contracts for professional services without competitive bids and the contract itself must be available for public inspection; and WHEREAS, it is the desire of the City Council of the City of Hackensack to retain the services of Joseph Scrivo, 15 Dogwood Court, Mahwah, NJ 07430 to provide Financial Consulting Services; and WHEREAS, a certificate establishing that funds are available for this contract from a designated appropriation from the 2000 Budget in Account No. 1-10-210-204 of the I Current Fund, in an amount not to exceed $10,000.00, P.0.#120231, has been issued by the Chief Financial Officer pursuant to and in accordance with N.J.A.C. 5:30-14.5 of the Rules and Regulations of the New Jersey Department of Community Affairs, Local Finance Board. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hackensack as follows: 1. The Mayor and City Clerk be and they are hereby authorized and directed to execute a contract with Joseph Scrivo to provide said services. 2. This contract is awarded without competitive bidding as professional services in accordance with N.J.S.A. 40:11- 5 (1) (a) (i) of the Local Public Contracts Law because said services are to be rendered or performed by a person authorized by law to practice a recognized profession and I whose profession is regulated by law; and BE IT FURTHER RESOLVED that the City Clerk be and hereby is responsible to retain a copy of the contract for public inspection and to publish notice of this action once in The Record. Roll Call: Ayes - Mattei, Galvis, Trammell, Stein, Zisa  RESOLUTION #31 OFFERED BY: MATTEI SECONDED BY: STEIN BE IT RESOLVED by the Mayor and Council of the City of Hackensack that Louis J. Dinice, Esq. , 433 Essex Street, Hackensack New Jersey, be reappointed Judge of the Hackensack Municipal Court for a three (3) year term to expire December 2003. Roll Call: Ayes - Mattei, Galvis, Trammell, Stein, Zisa I RESOLUTION #32 OFFERED BY: GALVIS SECONDED BY: WHEREAS, Insurance Design Administrators, the City of MATTEI Hackensack's Health Insurance Administrator, applied for the renewal of its contract for the year 2001; and WHEREAS, the Self Insurance Committee and the City' Insurance Agent of Record have reviewed the renewal and it is their opinion that the renewal is in the best interest of the City of Hackensack; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hackensack that the Mayor be and is hereby authorized to execute the Plan Document Amendment with IDA approving the renewal of their contract for the year 2001. Roll Call: Ayes - Mattei, Galvis, Trammell, Stein, Zisa RESOLUTION #33 OFFERED BY: STEIN SECONDED BY: TRAMMELL BE IT RESOLVED that in accordance with Chapter 345, Laws I of 1979, that interest rates and penalties for delinquent taxes and assessments be charged as follows effective January 1, 2001: Interest will be charged at the rate of 8 percent per annum on all delinquent taxes and assessments on the first $1,500.00 of the delinquency, 18 percent per annum on the amount in excess of $1,500.00 and 8 percent per annum on other City charges except that no interest shall be charged if payment of any installment of taxes is made within ten days after the date upon which the same became payable and interest at the rate of 6 percent per annum shall be charged on the unpaid balance due on assessments if the installment thereon is paid within ten days after the date upon which the installment became due; and BE IT FURTHER RESOLVED that pursuant to N.J.S.A.54:4-67, a fixed penalty of 6 percent will be charged to a taxpayer with a delinquency in excess of $10,000.00 who fails to pay the delinquency prior to the end of the calendar year. I Roll Call: Ayes - Mattei, Galvis, Trammell, Stein, Zisa RESOLUTION #34 OFFERED BY: GALVIS SECONDED BY: STEIN BE IT RESOLVED by the Mayor and Council of the City of Hackensack that the Tax Collector be and is hereby authorized to conduct the annual sale of delinquent tax liens for the calendar year 2001 and prior years and that the Collector's authorization to conduct the sale for prior years in 2001, be and is hereby ratified. Roll Call: Ayes - Mattei, Galvis, Trammell, Stein, Zisa RESOLUTION #35 OFFERED BY: TRAMMELL SECONDED BY: STEIN WHEREAS, various Year 2000 bills have been presented for payment this year, which bills were not covered by order number and/or recorded at the time of transfers between the 2000 Budget Appropriations in the last two months of 2000; and WHEREAS, N.J.S. 40A:4-58 provides that all unexpended I balances carried forward after the close of the year are available, until lapsed at the close of the succeeding year, to meet specific claims, commitments or contracts incurred during the preceding fiscal year, and allow transfers to be made from unexpended balances which are expected to be insufficient during the first three months of the succeeding year; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hackensack that transfers in the amount of $67,000.00 be made between the Year 2000 Budget Appropriations Reserves as follows: FROM TO Community development S/W $ 37,000.00 Utilities Electric/Natural Gas 12,000.00 Utilities Water 10,000.00 Utilities gasoline 15,000.00 Garbage & Trash S/W 5,000.00 City Garage O/E 5,000.00 Garbage & Trash S/W Streets & Roads O/E Garbage & Trash S/W 10,000.00 10,000.00 10,000.00 I Parks & Playgrounds O/E 10,000.00 Celebrate Public Events S/W 3,000.00 Recreation Department 3,000.00 Celebrate Public Events S/W 2,000.00 Municipal Court O/E 2,000.00 Total $ 67,000.00 $67,000.00 Roll Call: Ayes - Mattei, Galvis, Trammell, Stein, Zisa RESOLUTION #36 OFFERED BY: MATTEI SECONDED BY: TRAMMELL WHEREAS, pursuant to N.J.S.A. 40A:10-6, et seq., the Mayor and Council instituted a self insurance program and created an insurance fund requiring insurance consultation services for the administration therefore; and WHEREAS, such professional services will be rendered or performed by a person authorized by law to practice a I recognized profession and whose practice is regulated by law pursuant to N.J.S.A. 40A:ll-3 (1) (a) (i) of the Local Public Contracts Law; and WHEREAS, the Local Public Contracts Law requires that the resolution authorizing the award of contracts for professional services without competitive bids and the contract itself must be available for public inspection; and WHEREAS, it is the desire of the City Council of the City of Hackensack to retain the services of Bergen Risk Managers,  Inc., to perform insurance consultation services as third party administrator of the insurance fund/self insurance program for an amount not to exceed $54, 000. 00; and WHEREAS, a certificate establishing that funds are available from Account No. 1-10-290-289 in the amount of $27, 000 and Account No. 1 10-292 289 in the amount of $27, 000 of the Current Fund, Purchase Order No. 120102, has been issued by the Chief Financial Officer; I NOW, THEREFORE, City of Hackensack as follows: BE IT RESOLVED by the City Council of the 1. The Mayor and City Clerk be and they are hereby authorized and directed to execute a contract with Bergen Risk Managers, Inc., 417 Boulevard, Hasbrouck Heights, N. J., to provide-the aforesaid services for the period January l, 2001 through December 31, 2001. 2. This contract is awarded without competitive bidding as a professional services in accordance with N.J.S.A. 40A: ll 1(1} (a} of the Local Public Contracts Law. 3. T.he City Clerk be and hereby is directed to retain a copy of the contract for public inspection and to publish notice of this action once in The Record. Roll Call: Ayes Mattei, Galvis, Trammell, Stein, Zisa RESOLUTION #37 OFFERED BY: GALVIS SECONDED BY: STEIN I WHEREAS, insufficient awarding of an emergent condition has risen with respect to temporary contracts appropriations and insurance premiums to facilitate an no adequate the provision has been made in 2001 Temporary Appropriations for the aforesaid purpose, and N.J.S.40A: 4-20 provides for the creation of an emergency temporary appropriation for the purpose above-mentioned; and WHEREAS, the total emergency. temporary resolutions adopted in the year 2001 pursuant to the provisions of N.J.S.40A:4-20 (Chapter 96, P.L.1951} including this resolution total $930, 000.00; NOW, THEREFORE, BE IT RESOLVED (not less than two-thirds of all the members thereof affirmatively concurring} that in accordance with N.J.S.40A:4-20: 1. An emergency temporary appropriation be and the same is hereby made for the awarding of annual contracts in the amount of $930, 000.00; 2. That said emergency temporary appropriation will be I provided for in the 2001 budget; 3. That one certified copy of this resolution be filed with the Director of Local Government Services. Current Appropriations Group Insurance/Surety O/E $ 70, 000.00 Sewer Treatment-BCUA O/E 840, 000.00 PEOSHA 0/E 20, 000.00 Total $930, 000. 00 Roll Call: Ayes - Mattei, Galvis, Trammell, Stein, Zisa RESOLUTIONS #38 and #39 were removed from the Docket prior to the meeting. RESOLUTION #40 OFFERED BY: MATTEI SECONDED BY: GALVIS BE IT RESOLVED by the City Council of the City of Hackensack that the bills in the following accounts be and are hereby ordered paid: Current Account Public Assistance II Account Capital Account $ 5,924,799.73 15,985.75 3,824.94 I Public Parking System Account 5,356.10 Trust Account 8,412.00 Payroll Agency Account 85,883.89 BE IT FURTHER RESOLVED that said bills are on file as a public record in the office of the Chief Financial Officer. Roll Call: Ayes - Mattei, Galvis, Trammell, Stein, Zisa Mrs. Dukes advised the Mayor that her Docket was completed. The Mayor thanked her and asked the City Manager, City Attorney and members of Council if they had anything to report. They did not. Mayor Zisa opened the meeting to the public for discussion of City business. Dorothy Schwartz, 47 Prospect Avenue, suggested that Mayor Zisa not allow Mr. Donovan to continue with his comments regarding the Board of Education, meeting after meeting, I although he is told this meeting is not the right forum. Mayor Zisa thanked her but said he would not limit the freedom of speech but would limit the time because he did not feel it would be right. Paul St.Onge, llOB Arcadia Road, representing the neighbors at the Hackensack Garden Apartments on Arcadia Road, advised they are having problems with parking in the area of their apartments. People from Maywood do not have overnight parking and are using all of the spaces in the area of Hackensack Gardens. The situation has gotten worse since the snowfall. He said he had spoken with Mr. Perkins, Administrator from Maywood, who told him that Maywood has an agreement with International Foods for their residents to use their lot for parking. He asked that the residents in the area be issued permits for parking in the area of their apartments. Mayor Zisa said the issuance of permits has come up before and have had the same problems in other areas of the I City. Boris Todorovski, lOOA Arcadia Road, Superintendent for the Hackensack Garden apartments also addressed the same problem. John Perkins, Maywood Administrator, suggested that he be provided with a list of cars with their license plate numbers  that are parking in the area, and he would send letters to them. Jack Donovan, Willow Avenue, made comments about the newsletter sent out by the Board of Education. He also made remarks about the crime report. Larry Riley, 27 Rowland Avenue, said he works in the area of Hudson Street and was robbed. He mentioned the article in the newspaper about a sexual assault in the area of the I Recreation Center. There are a lot of kids there and the Seniors hold meetings in the building. be a higher volume of police presence. He feels there should He asked the City Council if they could do something to remedy the situation. The Mayor replied that there was a walking and bike detail in the fall, but did not know if they have stepped up patrol since the incident. Len Nix, 83 Elm Avenue, asked questions about Fairmount Avenue and the trailer on American Legion Drive. The Mayor and/or the City Attorney responded. Mr. Fernandez made a presentation to Councilman Galvis for a donation that was made to Ecuador. Councilman Galvis thanked him and added that a City Official from Ecuador came to visit him. They needed a wheelchair for a sixteen year old boy. He spoke with the Elks and the Police and within a few hours the chair had been delivered to his office. Motion offered by Mattei, seconded by Galvis that the public hearing be closed and the meeting be adjourned. Carried I (9:08 P. M. ) EPUTY MAYOR MARK A. STEIN ATTEST: I