City Council

The Regular Meeting of the City Council of the City of Hackensack was held at City Hall, 65 Central Avenue, Hackensack, New Jersey, on Monday, July 22, 2013, at 7:00 p.m. Mayor Labrosse called the meeting to order and City Clerk Debra Heck announced that the meeting was being held in accordance with the Sunshine Law, notice having been published according to law, with a copy on file in the City Clerk’s office, and a copy posted on the bulletin board in City Hall. Mrs. Heck called the roll: Present – Mayor John P. Labrosse, Jr., Deputy Mayor Kathleen Canestrino, Councilman Leonardo Battaglia, Councilman David Sims, Councilwoman Rose Greenman, Interim City Attorney Thomas P. Scrivo and City Manager Stephen Lo Iacono. There were no pending minutes to approve at this time. City Manager’s report – Mr. Lo Iacono commented on the recent Fourth of July activities and he reminded everyone of the continuing Summer Concert series which features the Duprees tomorrow night. He also spoke about the upcoming National Night Out and the annual Torch Run. Mr. Lo Iacono reported that the new 3-1-1 app has been more active than imagined and also that a group from South Korea had visited City Hall to study the structure of local government, which he said was a learning experience for both groups. Mr. Lo Iacono announced that tax bills will be mailed out on August 1, 2013 and August 2, 2013 which is later than usual, however the County did not strike the tax rate until last week. He also said that the grace period has been extended to August 29, 2013. NO. 296- 13 OFFERED BY: CANESTRINO SECONDED BY: SIMS INTRODUCTION OF ORDINANCE NO. 17-2013, AN ORDINANCE AMENDING CHAPTER 3 ENTITLED “ADMINISTRATIVE OFFICES” OF THE CITY OF HACKENSACK MUNICIPAL CODE TO ADD NEW ARTICLE VIII ENTITLED “DIRECTOR OF ECONOMIC DEVELOPMENT” BE IT RESOLVED that the above ordinance, being Ordinance 17-2013 as introduced, does now pass on first reading and that said Ordinance shall be considered for final passage at a meeting to be held on August 20, 2013 at 7:00 p.m. or as soon thereafter as the matter can be reached at the regular meeting place of the City Council and at such time and place all persons interested be given an opportunity to be heard concerning said Ordinance and that the City Clerk be and she is hereby authorized and directed to publish said ordinance according to law with a notice of its introduction and passage on first reading and of the time and place when and where said ordinance will be further considered for final passage. Roll Call: Ayes- Battaglia, Canestrino, Greenman, Sims, Labrosse 7/22/13  ORDINANCE NO. 17-2013 AN ORDINANCE AMENDING CHAPTER 3 ENTITLED “ADMINISTRATIVE OFFICES” OF THE CITY OF HACKENSACK MUNICIPAL CODE TO ADD NEW ARTICLE VIII ENTITLED “DIRECTOR OF ECONOMIC DEVELOPMENT” WHEREAS, the N.J.S.A. 40:48-1 et seq., (hereinafter referred to as the “Statute”) provides that the Governing Body of every municipality may create an office or position necessary for the efficient conduct of the affairs of the municipality by way of ordinance; and WHEREAS, the City of Hackensack (“Hackensack”) is in need of economic development services to ensure economic opportunity to the Hackensack residents and to enhance the City’s vibrancy and development; and WHEREAS, the Governing Body of Hackensack has determined that, for reasons of efficiency and economy, securing a Director of Economic Development in the best interests of the City; and. WHEREAS, the Director of Economic Development will report through the City Manager; and NOW, THEREFORE, BE IT ORDAINED, BY THE COMMON COUNCIL OF THE CITY OF HACKENSACK, as follows: SECTION 1. The City of Hackensack Municipal Code, Chapter 3 entitled “Administrative Offices,” is amended to add new Article VIII entitled “Director of Economic Development” as follows: § 3-26. Director of Economic Development Established There is hereby created and established the position of Director of Economic Development in the government of the City of Hackensack. The Director of Economic Development’s appointment by the City Manager shall be at the pleasure of the Council, and this Director shall receive such compensation as shall be provided annually by ordinance. § 3-27. Duties It shall be the duty of the Director of Economic Development of the City of Hackensack to: A. Research, study and evaluate the economic development of the City of Hackensack on an ongoing basis, with particular attention to the development and redevelopment of areas within the city which may be appropriate for such consideration. B. Make recommendations to the Mayor and Council for the development of such areas and the zoning of such areas for residential or commercial purposes. C. Prepare such advisory reports and perform such other duties as may from time to time be requested by the Mayor and Council concerning the feasibility of certain proposed projects. 7/22/13  D. Make recommendations to the Planning Board or the Board of Adjustment that may be requested concerning applications for development presented therein. E. Design and implement campaigns to attract industrial, commercial and other economic development into the City. F. Undertake an inventory and the securing and promotion of sites whose development is to the economic benefit of the City. G. Assist prospective developers in securing financing for development projects. H. Arrange and coordinate city services necessary for specific economic development projects. I. Keep appropriate statistics and data to indicate trends in economic development and make evaluations and recommendations concerning the same. J. Review and make recommendations concerning economic development aspects of the Comprehensive Master Plan of the City. K. Coordinate the City's economic development efforts with those of other governmental bodies and agencies. L. Administer all federal, state, county and local aid programs pertaining to economic development in the City, except as otherwise provided by law. SECTION 2. All other Ordinances or parts of Ordinances inconsistent herewith are hereby repealed to the extent of such inconsistency. SECTION 3. This ordinance shall take effect upon final passage and publication as provided by law. NO. 297-13 OFFERED BY: SIMS SECONDED BY: GREENMAN INTRODUCTION OF ORDINANCE NO. 18-2013, A BOND ORDINANCE PROVIDING FOR VARIOUS REPAIRS AND IMPROVEMENTS TO FIREHOUSE #2 IN AND BY THE CITY OF HACKENSACK, IN THE COUNTY OF BERGEN; NEW JERSEY, APPROPRIATING $300,000 THEREFOR AND AUTHORIZING THE ISSUANCE OF $275,000 IN BONDS OR NOTES OF THE CITY TO FINANCE PART OF THE COST THEREOF BE IT RESOLVED that the above ordinance, being Ordinance 18-2013 as introduced, does now pass on first reading and that said Ordinance shall be considered for final passage at a meeting to be held on August 20, 2013 at 7:00 p.m. or as soon thereafter as the matter can be reached at the regular meeting place of the City Council and at such time and place all persons interested be given an opportunity to be heard concerning said Ordinance and that the City Clerk be and she is hereby authorized and 7/22/13 directed to publish said ordinance according to law with a notice of its introduction and passage on first reading and of the time and place when and where said ordinance will be further considered for final passage. Roll Call: Ayes- Battaglia, Canestrino, Greenman, Sims, Labrosse ORDINANCE 18-2013 BOND ORDINANCE PROVIDING FOR VARIOUS REPAIRS AND IMPROVEMENTS TO FIREHOUSE #2 IN AND BY THE CITY OF HACKENSACK, IN THE COUNTY OF BERGEN, NEW JERSEY, APPROPRIATING $300,000 THEREFOR AND AUTHORIZING THE ISSUANCE OF $275,000 BONDS OR NOTES OF THE CITY TO FINANCE PART OF THE COST THEREOF. BE IT ORDAINED BY THE CITY COUNCIL OF CITY OF HACKENSACK, IN THE COUNTY OF BERGEN, NEW JERSEY (not less than two-thirds of all members thereof affirmatively concurring) AS FOLLOWS: Section 1. The improvement described in Section 3 of this bond ordinance is authorized to be undertaken by the City of Hackensack, in the County of Bergen, New Jersey (the “City”), as a general improvement. For the improvement or purpose described in Section 3(a), there is hereby appropriated the sum of $300,000. For the improvement or purpose described in Section 3, there is hereby appropriated the sum of $25,000 as the down payment required by the Local Bond Law. The down payment appropriated is now available by virtue of provision for down payment or for capital improvement purposes in one or more previously adopted budgets.1 Section 2. In order to finance the cost of the improvement or purpose set forth, negotiable bonds are hereby authorized to be issued in the principal amount of $275,000 pursuant to the Local Bond Law. In anticipation of the issuance of the bonds, negotiable bond anticipation notes are hereby authorized to be issued pursuant to and within the limitations prescribed by the Local Bond Law. Section 3. (a) The improvement hereby authorized and the purpose for the financing of which the bonds are to be issued is for various improvements to Firehouse #2, including, but not limited to replacement/repair of concrete floors, waterproofing of floor, cleaning and painting of structural steel, replacement of windows, sealing of exterior wall cracks, repair to stucco, replacement of interior wall covering, removal of vegetation, removal of existing roof and replacement with roofing system including flashing, aluminum cap installation, construction of access stair and platform and various environmental, asbestos and mold remediation, including all work and materials necessary therefor and incidental thereto. (b) The estimated maximum amount of bonds or notes to be issued for the improvement or purpose is as stated in Section 2 hereof. (c) The estimated cost of the improvement or purpose is equal to the amount of the appropriation herein made therefor. Section 4. All bond anticipation notes issued hereunder shall mature at such times as may be determined by the chief financial officer; provided that no note shall mature later than one year from its date. The notes shall bear interest at such rate or rates and be in such form as may be determined by the chief financial officer. The chief financial officer shall determine all matters in connection with notes issued pursuant to this ordinance, and the chief financial officer's signature upon the notes shall be conclusive evidence 7/22/13 as to all such determinations. All notes issued hereunder may be renewed from time to time subject to the provisions of the Local Bond Law. The chief financial officer is hereby authorized to sell part or all of the notes from time to time at public or private sale and to deliver them to the purchasers thereof upon receipt of payment of the purchase price plus accrued interest from their dates to the date of delivery thereof. The chief financial officer is directed to report in writing to the governing body at the meeting next succeeding the date when any sale or delivery of the notes pursuant to this ordinance is made. Such report must include the amount, the description, the interest rate and the maturity schedule of the notes sold, the price obtained and the name of the purchaser. Section 5. The City hereby certifies that it has adopted a capital budget or a temporary capital budget, as applicable. The capital or temporary capital budget of the City is hereby amended to conform with the provisions of this ordinance to the extent of any inconsistency herewith. To the extent that the purposes authorized herein are inconsistent with the adopted capital or temporary capital budget, a revised capital or temporary capital budget has been filed with the Division of Local Government Services. Section 6. Any grant monies received for the purposes described in Section 3(a) hereof shall be applied either to direct payment of the cost of the improvement or to payment of the obligations issued pursuant to this ordinance. The amount of obligations authorized but not issued hereunder shall be reduced to the extent that such funds are so used. Section 7. The City hereby makes the following covenants and declarations with respect to obligations determined to be issued by the Chief Financial Officer on a tax-exempt basis. The City hereby covenants that it will comply with any conditions subsequent imposed by the Internal Revenue Code of 1986, as amended (the “Code”), in order to preserve the exemption from taxation of interest on the obligations, including, if necessary, the requirement to rebate all net investment earnings on the gross proceeds above the yield on the obligations. The Chief Financial Officer is hereby authorized to act on behalf of the City to deem the obligations authorized herein as bank qualified for the purposes of Section 265 of the Code, when appropriate. The City hereby declares the intent of the City to issue bonds or bond anticipation notes in the amount authorized in Section 2 of this bond ordinance and to use the proceeds to pay or reimburse expenditures for the costs of the purposes described in Section 3 of this bond ordinance. This Section 7 is a declaration of intent within the meaning and for purposes of Treasury Regulations §1.150-2 or any successor provisions of federal income tax law. Section 8. The following additional matters are hereby determined, declared, recited and stated: (a) The improvement or purpose described in Section 3 of this bond ordinance is not a current expense. It is an improvement or purpose that the City may lawfully undertake as a general improvement, and no part of the cost thereof has been or shall be specially assessed on property specially benefited thereby. (b) The period of usefulness of the improvement or purpose within the limitations of the Local Bond Law, according to the reasonable life thereof computed from the date of the bonds authorized by this ordinance, is 10 years. (c) The Supplemental Debt Statement required by the Local Bond Law has been duly prepared and filed in the office of the Clerk, 7/22/13  and a complete executed duplicate thereof has been filed in the office of the Director of the Division of Local Government Services in the Department of Community Affairs of the State of New Jersey. Such statement shows that the gross debt of the City as defined in the Local Bond Law is increased by the authorization of the bonds and notes provided in this bond ordinance by $275,000, and the issuance of the obligations authorized herein is permitted by the exception to the debt limitation authorized by N.J.S.A. 40A:2-7(d). (d) An aggregate amount not exceeding $60,000 for items of expense listed in and permitted under N.J.S.A. 40A:2-20 is included in the estimated cost indicated herein for the purpose or improvement. Section 9. The Chief Financial Officer of the City is hereby authorized to prepare and to update from time to time as necessary a financial disclosure document to be distributed in connection with the sale of obligations of the City and to execute such disclosure document on behalf of the City. The chief financial officer is further authorized to enter into the appropriate undertaking to provide secondary market disclosure on behalf of the City pursuant to Rule 15c2-12 of the Securities and Exchange Commission (the “Rule”) for the benefit of holders and beneficial owners of obligations of the City and to amend such undertaking from time to time in connection with any change in law, or interpretation thereof, provided such undertaking is and continues to be, in the opinion of a nationally recognized bond counsel, consistent with the requirements of the Rule. In the event that the City fails to comply with its undertaking, the City shall not be liable for any monetary damages, and the remedy shall be limited to specific performance of the undertaking. Section 10. The full faith and credit of the City are hereby pledged to the punctual payment of the principal of and the interest on the obligations authorized by this bond ordinance. The obligations shall be direct, unlimited obligations of the City, and the City shall be obligated to levy ad valorem taxes upon all the taxable property within the City for the payment of the obligations and the interest thereon without limitation of rate or amount. Section 11. This bond ordinance shall take effect 20 days after the first publication thereof after final adoption, as provided by the Local Bond Law. NO. 298- 13 OFFERED BY: CANESTRINO SECONDED BY: SIMS ____________________________________________________________________________ BE IT RESOLVED by the City Council of the City of Hackensack that the bills in the following accounts be and are hereby ordered paid: Current Fund $5,943,620.77 Escrow 58,088.79 Grants 9,738.23 Payroll 385,186.91 Self Insurance 136,770.44 Public Parking System 10,235.51 Capital 11,166.46 Trust Account 136,951.98 Roll Call – Battaglia, Canestrino, Greenman, Sims, Labrosse 7/22/13  NO. 299- 13 OFFERED BY: GREENMAN SECONDED BY: CANESTRINO ___________________________________________________________________________ WHEREAS, Sanitation Equipment Corp., has been awarded State Contract No. 69718 for repairs to Packer No. 290; and WHEREAS, the Sanitation Department of the City of Hackensack needs to repair this Packer pursuant to the Local Public Contract Laws (N.J.S.A.40A: 11-12); and WHEREAS, the Sanitation Director recommends and the City Manager agrees that the utilization of the contract represents the best price available and is in the best interest of the City of Hackensack. NOW, THEREFORE, BE IT RESOLVED, that the Mayor and Council of the City of Hackensack authorizes the repair of Packer No. 290 from Sanitation Equipment Corp., S-122 Route 17 North, Paramus, New Jersey 07652; and BE IT FURTHER RESOLVED, that the Chief Financial Officer has certified that the funds are available in current account 3-01-26-305-305-272 in the Amount of $12,821.13. Roll Call - Ayes: Battaglia, Canestrino, Greenman, Sims, Labrosse NO. 300- 13 OFFERED BY: SIMS SECONDED BY: CANESTRINO ___________________________________________________________________________ WHEREAS, pursuant to an advertisement on May 31, 2013, proposals were received on June 21, 2013 for Shade Tree Supply and Plant 20 trees on the city streets of the City of Hackensack; and WHEREAS, Seven Proposals were received from P. Scanlon, Landscaping, Inc., D’Onofrio and Sons, Inc., TC Landscape Construction, Greenscape Landscaping, Louis Barbato Landscape, NMS Landscaping and Ed Clark Landscaping Architect. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Hackensack that the contract for Shade Tree Supply and Plant 20 trees be awarded to P. Scanlon Landscaping, Inc., P.O. Box 1136, New City, New York, 10956 at the contract price of $5,912.50; and BE IT FURTHER RESOLVED, that the Chief Financial Officer has certified that funds are available in the current account 3-01-26-313-313- 265. 7/22/13  Roll Call - Ayes: Battaglia, Canestrino, Greenman, Sims, Labrosse NO. 301- 13 OFFERED BY: GREENMAN SECONDED BY: BATTAGLIA _____________________________________________________________________________ WHEREAS, the Department of Public Works of the City of Hackensack requires Hardware and Software Maintenance for 2013 for the Workstations and Servers; and WHEREAS, the proposal for the Department of Public Works for Hardware and Software Maintenance for 2013 for the Workstations and Servers is hereby recognized extraordinary in 5:3014C promulgated by the Local Finance Board, Division of Local Government Services Inc. NOW, THEREFORE, BE IT RESOLVED, that the proposal submitted by Data Jet Corporation, 189 Euclid Avenue, Hackensack, New Jersey 07601 be accepted and paid in the amount of $9,200.00; and BE IT FURTHER RESOLVED, that the Chief Financial Officer has certified that funds are available in the current account 3-01-26-300-300- 232. Roll Call - Ayes: Battaglia, Canestrino, Greenman, Sims, Labrosse NO. 302- 13 OFFERED BY: SIMS SECONDED BY: CANESTRINO ____________________________________________________________________________ WHEREAS, pursuant to an advertisement in The Record, bids were received on June 14, 2013 for Genuine OEM Parts and Labor Rates for Repairs on International Trucks for one year; and WHEREAS, two bids were received from Deluxe International Trucks, Inc., and On-Site Fleet Services. NOW, THEREFORE, BE IT RESOLVED, that the Mayor and Council of the City of Hackensack award the bid for Genuine OEM Parts and Labor Rates for Repairs on International Trucks to Deluxe International Trucks, Inc., 600 South River Street, Hackensack, New Jersey, 07601 for a 22% markup above bidders cost for parts and $125.00 hourly rate for repairs for one year; and 7/22/13  BE IT FURTHER RESOLVED that the Chief Financial Officer has certified that funds will be available in accounts 3-01-26-305-305-272 and 4- 01-26-305-305-272 of the current fund. Roll Call - Ayes: Battaglia, Canestrino, Greenman, Sims, Labrosse NO. 303- 13 OFFERED BY: GREENMAN SECONDED BY: CANESTRINO ___________________________________________________________________________ WHEREAS, pursuant to LPCL 40A:11-6.1 four quotes were received from Harris Uniforms Inc., a/k/a Vindan Inc., Atlantic Tactical, Turnout Fire/Safety and Galls for Police Uniforms for the Police Department of the City of Hackensack; and WHEREAS, the Police Director advised the City Manager that he had reviewed such quotations and found that Harris Uniforms Inc., a/k/a Vindan Inc., 259 Main Street, Hackensack, New Jersey, 07601 is reasonable and satisfactory. NOW, THEREFORE, BE IT RESOLVED, that the Mayor and Council of the City of Hackensack award the purchase of Police Uniforms to Harris Uniforms Inc., a/k/a Vindan Inc., 259 Main Street, Hackensack, New Jersey, 07601 for the amount of $11,934.00; and BE IT FURTHER RESOLVED, that the Chief Financial Officer has certified that the funds are available in Trust account T-03-56-850-836-801 in the amount of $11,934.00. Roll Call - Ayes: Battaglia, Canestrino, Greenman, Sims, Labrosse NO. 304- 13 OFFERED BY: SIMS SECONDED BY: CANESTRINO _____________________________________________________________________________ WHEREAS, Hewlett Packard Company, Public Sector Sales C10GM, 10810 Farnam Drive, Omaha, NE, 68154 has been awarded the WSCA Computer Contract No. 83918; and WHEREAS, the City of Hackensack wishes to utilize this state contract for the Health Department authorized by the Local Public Contract Law (N.J.S.A. 40A:11-12); and WHEREAS, the cost of the purchase is $18,045.41; and WHEREAS, the Registrar of Health recommends and the Director of Purchasing agrees that the utilization of the contract represents the best price available and is in the best interest of the City of Hackensack. NOW, THEREFORE, BE IT RESOLVED, that the Mayor and Council of the City of Hackensack authorizes the execution of this WSCA Computer 7/22/13 Contract with Hewlett Packard Company, Public Sector Sales C10GM, 10810 Farnam Drive, Omaha, NE, 68154; and BE IT FURTHER RESOLVED, that the Chief Financial Officer has certified that the funds are available in current account 3-01-27-330-331-262 in the amount of $18,045.41. Roll Call - Ayes: Battaglia, Canestrino, Greenman, Sims, Labrosse NO. 305- 13 OFFERED BY: GREENMAN SECONDED BY: BATTAGLIA ______________________________________________________________________________ WHEREAS, Bids were received on May 17, 2013 for the Summer Food Service Program 2013; and WHEREAS, bids were received from Nu-Way Concessionaries, Inc., The Maramont Corporation and New Jersey Friendship House. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Hackensack that the contract for the Summer Foods Program 2013 be awarded to The Maramont Corporation, 5240 St. Charles Road, Berkeley, IL, 60163, at the contract price of $2.59 per lunch and $0.68 per snack; and BE IT FURTHER RESOLVED, that the Chief Financial Officer has certified that grant funds are available in account G-02-13-906-000-000. Roll Call - Ayes: Battaglia, Canestrino, Greenman, Sims, Labrosse NO. 306- 13 OFFERED BY: SIMS SECONDED BY: CANESTRINO _____________________________________________________________________________ WHEREAS, pursuant to LPCL 40A:11-6.1 three quotes were received from Valley Enterprise Container, Inc., Apex Equipment and RDK Garbage Truck Sales and Service for (2) two 30 yard roll off containers for the Department of Public Works for the City of Hackensack; and WHEREAS, the Superintendent of Public Works advised the City Manager that he had reviewed such quotations and found that the quote from Valley Enterprise Container, Inc., is reasonable and satisfactory. NOW, THEREFORE, BE IT RESOLVED, that the Mayor and Council of the City of Hackensack award the purchase of (2) two 30 yard roll off containers to Valley Enterprise Container, Inc., P.O. Box 230, 111 Eagleville Road, Blanchard, PA, 06826 for the amount of $7,900.00; and BE IT FURTHER RESOLVED, that the Chief Financial Officer has certified that the funds are available in Grant account G-02-12-906-000-000 in the amount of $7,900.00. Roll Call - Ayes: Battaglia, Canestrino, Greenman, Sims, Labrosse 7/22/13  NO. 307- 13 OFFERED BY: SIMS SECONDED BY: BATTAGLIA _____________________________________________________________________________ WHEREAS, the governing body of the City of Hackensack has been advised that an emergency affecting the safety and welfare of the citizens of the City of Hackensack and the general public did occur when emergency repairs were needed when Packer No. 217 became in-operable; and WHEREAS, the Director of Sanitation notified the City Manager setting forth the circumstances regarding the emergency; and WHEREAS, the governing body is satisfied that an emergency exists and that immediate action is necessary to restore the aforementioned. WHEREAS, the total cost of the repair was $6,515.41, which was a fair and reasonable quotation; and WHEREAS, the Chief Financial Officer has certified that funds are available in Current account 3-01-26-305-305-272. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Hackensack that pursuant to N.J.S.A. 40A: 11-6 which authorizes the governing body to award contracts without benefit of public bidding in emergency situations that the vendor DG and Sons LLC, 53 Woodland Avenue, Rochelle Park, New Jersey, 07662 be paid therefore. Roll Call - Ayes: Battaglia, Canestrino, Greenman, Sims, Labrosse NO. 308- 13 OFFERED BY: BATTAGLIA SECONDED BY: SIMS ____________________________________________________________________________ BE IT RESOLVED by the City Council of the City of Hackensack that the proper officers be and are hereby authorized to make the following refund for the reason stated: $402.00 is a refund for the Hackensack Summer Playground Program. Refund to: Mrs. Wanda Rivera 377 Passaic Street Hackensack, NJ, 07601 Roll Call - Ayes: Battaglia, Canestrino, Greenman, Sims, Labrosse NO. 309- 13 OFFERED BY: BATTAGLIA SECONDED BY: SIMS 7/22/13  BE IT RESOLVED by the City Council of the City of Hackensack that the proper officers be and are hereby authorized to make the following refund for the reason stated: $325.00 is a refund for the Hackensack Summer Playground Program. Refund to: Mr. Marco Morillo 456 Kaplan Avenue Hackensack, NJ, 07601 Roll Call - Ayes: Battaglia, Canestrino, Greenman, Sims, Labrosse NO. 310- 13 OFFERED BY: SIMS SECONDED BY: BATTAGLIA _____________________________________________________________________________ BE IT RESOLVED by the City Council of the City of Hackensack that the proper officers be and are hereby authorized to make the following refund for the reason stated: $725.00 is the refund for a Hackensack Summer Playground Program. Refund to: Mrs. Cecilia Iglisias 301 Beech Street Apt. No. 5B Hackensack, NJ, 07601 Roll Call - Ayes: Battaglia, Canestrino, Greenman, Sims, Labrosse NO. 311- 13 OFFERED BY: CANESTRINO SECONDED BY: SIMS _____________________________________________________________________________ BE IT RESOLVED by the City Council of the City of Hackensack that the proper officers be and are hereby authorized to make the following refund for the reason stated: $196.00 is a refund for the Hackensack Summer Playground Program. Refund to: Mrs. Lesli Warrick 455 Colonial Terrace Hackensack, NJ, 07601 Roll Call - Ayes: Battaglia, Canestrino, Greenman, Sims, Labrosse NO. 312- 13 OFFERED BY: GREENMAN SECONDED BY: BATTAGLIA ____________________________________________________________________________ 7/22/13  BE IT RESOLVED by the City Council of the City of Hackensack that the proper officers be and are hereby authorized to make the following refund for the reason stated: $475.00 is a refund for the Hackensack Summer Playground Program. Refund to: Mrs. Annette Reagans 280 Parker Avenue Hackensack, NJ, 07601 Roll Call - Ayes: Battaglia, Canestrino, Greenman, Sims, Labrosse NO. 313- 13 OFFERED BY: SIMS SECONDED BY: CANESTRINO ____________________________________________________________________________ WHEREAS, the governing body of the City of Hackensack has been advised that an emergency affected the safety and welfare of the citizens of the City of Hackensack and the general public when Hurricane Sandy damaged many trees that blocked city streets and sidewalks and therefore the need for removal was eminent; and WHEREAS, the City Manager too emergency action regarding these circumstances; and WHEREAS, the governing body was satisfied that an emergency existed and that immediate action was necessary to restore the aforementioned; and WHEREAS, the total cost of the removal was $10,000.00 which was a fair and reasonable quotation; and WHEREAS, the Chief Financial Officer has certified that funds are available in Current account 2-01-26-313-313-276 in the amount of $2,700.00 and 3-01-26-313-313-276 in the amount of $7,300.00. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Hackensack that pursuant to N.J.S.A. 40A:11-6 which authorizes the governing body to award contract without benefit of public bidding in emergency situations that the vendor Elmwood Services, Inc., P.O. Box 5680, Paterson, New Jersey, 07509 be paid therefore. Roll Call - Ayes: Battaglia, Canestrino, Greenman, Sims, Labrosse NO. 314- 13 OFFERED BY: SIMS SECONDED BY: GREENMAN ______________________________________________________________________________ WHEREAS, NJS 40A:4-87 provides that the Director of the Division of Local Government Services may approve the insertion of any special item of revenue in the budget of any county or municipality when such item shall have been made available by law and the amount was not determined at the time of the adoption of the budget; and 7/22/13  WHEREAS, the Director may also approve the insertion of an item of appropriation for equal amount, NOW THEREFORE, BE IT RESOLVED, that the Council of the City of Hackensack, in the County of Bergen, State of New Jersey, hereby requests the Director of the Division of Local Government Services to approve the insertion of an item of revenue in the budget of the calendar year 2013 in the sum of $132,815.38 which is now available from: Miscellaneous Revenues: Special Items of General Revenue Anticipated With Prior Written Consent of the Director of the Division of Local Government Services: State and Federal Revenues Off-set with Appropriations: 2013 Summer Food Program in the amount of $132,815.38. BE IT FURTHER RESOLVED that the like sum of $132,815.38 is hereby appropriated under the caption of : General Appropriations: (a) Operations Excluded from CAPS State and Federal Programs Off-Set by Revenues: 2013 Summer Food Program Other Expenses BE IT FURTHER RESOLVED, that the above is the result of funds from the State of New Jersey, Department of Agriculture in the amount of $132,815.38 ROLL CALL – Ayes: Battaglia, Canestrino, Greenman, Sims, Labrosse NO. 315-13 OFFERED BY: SIMS SECONDED BY: CANESTRINO ______________________________________________________________________________ WHEREAS, the City of Hackensack is submitting an application for the 2013 Byrne Justice Assistance Grant which involves grant funding for specific law enforcement equipment; and WHEREAS, the City of Hackensack will submit a single application for eligible equipment. NOW THEREFORE, BE IT FURTHER RESOLVED, that the Mayor and City Clerk shall execute all documents required for the application of this grant. Roll Call - Ayes: Battaglia, Canestrino, Greenman, Sims, Labrosse NO. 316- 13 OFFERED BY: GREENMAN SECONDED BY: BATTAGLIA ____________________________________________________________________________ 7/22/13  WHEREAS, Joel O. Mella, Sanitation Worker, has requested a Leave of Absence without pay for three months for personal reasons; and WHEREAS, the City Manager, Stephen Lo Iacono Jr. has determined that this employee be granted a Leave of Absence for three months, commencing Tuesday, June 25, 2013, and ending on Friday, September 20, 2013. NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Council of the City of Hackensack, that Joel O. Mella, Sanitation Worker, be granted a Leave of Absence for three months, without pay, as requested; and BE IT FURTHER RESOLVED, that a certified copy of this Resolution be forwarded to the employee’s pension system by the Chief Financial Officer. Roll Call - Ayes: Battaglia, Canestrino, Greenman, Sims, Labrosse NO. 317- 13 OFFERED BY: SIMS SECONDED BY: CANESTRINO _____________________________________________________________________________ WHEREAS, Robert Lopez, Police Sergeant, has requested a Leave of Absence without pay for six weeks for bonding with his newborn child under the Federal Family Leave Act; and WHEREAS, the City Manager, Stephen LoIacono Jr. has determined that this employee be granted a Leave of Absence for six week, commencing Monday, August 5, 2013 and terminating Sunday, September 15, 2013. NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Council of the City of Hackensack, that Robert Lopez, Police Sergeant, be granted a Leave of Absence for six weeks, without pay, as requested; and BE IT FURTHER RESOLVED that a certified copy of this Resolution is forwarded to the employee’s pension system by the Chief Financial Officer. Roll Call - Ayes: Battaglia, Canestrino, Greenman, Sims, Labrosse NO. 318- 13 OFFERED BY: GREENMAN SECONDED BY: SIMS ______________________________________________________________________________ BE IT RESOLVED, by the City Council of the City of Hackensack that the following organizations be granted permission to conduct a Raffle in accordance with the applications on file in the office of the City Clerk: RA# 2037 PBA Local #9 Civic Association RA# 2038 Hackensack University Medical Center Roll Call – Ayes: Battaglia, Canestrino, Greenman, Sims, Labrosse NO. 319- 13 7/22/13 OFFERED BY: SIMS SECONDED BY: GREENMAN BE IT RESOLVED, by the City Council of the City of Hackensack that the proper officers be and are hereby authorized to make the following refunds for the reasons stated: AMOUNT BLOCK LOT NAME YEAR REASON $1584.64 527 5.06 Valley National Bank 2012 Overpym t For Salemme, John & Regina Commercial Mortgage Svc 1720 Route 23 North Wayne, NJ 07470 $1857.00 528 13 Valley National Bank 2012 Overpym t For Salemme, John & Regina Commercial Mortgage 1720 Route 23 North Wayne, NJ 07470 $928.00 528 13 Valley National Bank 2013 Overpym t For Salemme, John & Regina Commercial Mortgage 1720 Route 23 North Wayne, NJ 07470 $2090.54 87.01 1 Schneck Law Group 2010 SBJ LLC Released For Gharib, Ghazi ck 301 South Livingston Ave, Suite 105 Livingston, NJ 07039 $2650.00 87.01 1 Schneck Law Group 2011 SBJ LLC Released For Gharib, Ghazi ck 301 South Livingston Ave, Suite 105 Livingston, NJ 07039 $612.81 238 8C014B Bloom, Fredi 2012 OverPym t 160 Overlook Ave CBJ #14B Hackensack, NJ 07601 7/22/13 AMOUNT BLOC LOT NAME YEAR REASON K $1405.13 320 13 BAC Tax Service Corp 2012 Overpymt Ref #22750324 For Francis, Nichola CA6-913-LB-01 PO Box 10211 Van Nuys, CA 91499- 6089 Roll Call - Ayes: Battaglia, Canestrino, Greenman, Sims, Labrosse NO. 320- 13 OFFERED BY: SIMS SECONDED BY: BATTAGLIA ____________________________________________________________________________ WHEREAS, Sanitation Equipment Corporation, South 122 Route 17 North, Paramus, New Jersey, 07652 has been awarded the New Jersey State Contract No. 69718 for parts and repairs for Road Maintenance Equipment; and WHEREAS, the Sanitation Department of the City of Hackensack needs to repair of Packer No. 215 pursuant to the Local Public Contract Laws (N.J.S.A. 40A: 11-12); and WHEREAS, the Sanitation Director recommends and the City Manager agrees that the utilization of the contract represents the best price available and is in the best interest of the City of Hackensack; and WHEREAS, the total cost of the repair is $8,851.74, which is fair and reasonable; and WHEREAS, the Chief Financial Officer has certified that the funds are available in current account 3-01-26-305-305-272. NOW, THEREFORE, BE IT RESOLVED, that the Mayor and Council of the City of Hackensack authorizes the repairs of Packer No. 215 from Sanitation Equipment Corporation, S 122 Route 17 North, Paramus, New Jersey, 07652. Roll Call - Ayes: Battaglia, Canestrino, Greenman, Sims, Labrosse NO. 321- 13 OFFERED BY: SIMS SECONDED BY: CANESTRINO ____________________________________________________________________________ WHEREAS, pursuant to LPCL 40A:11-6.1 three quotes were received from Advanced Video Surveillance Technology, Service Works, Inc. and T&R Alarm Systems Inc. for the provision and installation of CCTV systems/cameras at the Department of Public Works facility at 120 East Broadway, Hackensack, New Jersey 07601; and WHEREAS, the Superintendent of Public Works advised the Director of Purchasing that he had reviewed such quotes and found that the quote 7/22/13 submitted by Advanced Video Surveillance Technology 140J Commerce Way, Totowa, New Jersey, 07512 is reasonable and satisfactory. NOW, THEREFORE, BE IT RESOLVED, that the Mayor and Council of the City of Hackensack award the contract to Advanced Video Surveillance Technology, 140J Commerce Way, Totowa, New Jersey, 07512, for the total amount of $4,458.00; and BE IT FURTHER RESOLVED, that the Chief Financial Officer has certified that the funds are available in grant accounts G-02-12-906-000-000 in the amount of $1,761.83, G-02-09-901-000-001 in the amount of $67.86, G-02-11-907-000-000 in the amount of $45.50 and G-02-13-905-000-000 in the amount of $2,582.81 Roll Call - Ayes: Battaglia, Canestrino, Greenman, Sims, Labrosse NO. 322- 13 OFFERED BY: GREENMAN SECONDED BY: BATTAGLIA ____________________________________________________________________________ WHEREAS, pursuant to LPCL 40A:11-6.1 three quotes were received from Advanced Video Surveillance Technology, Service Works, Inc. and T&R Alarm Systems Inc. for the provision and installation of CCTV systems/cameras at the Recycling Center, 16 Green Street, Hackensack, New Jersey, 07601; and WHEREAS, the Superintendent of Public Works advised the Director of Purchasing that he had reviewed such quotes and found that the quote submitted by Advanced Video Surveillance Technology 140J Commerce Way, Totowa, New Jersey, 07512 is reasonable and satisfactory; and NOW, THEREFORE, BE IT RESOLVED, that the Mayor and Council of the City of Hackensack award the contract to Advanced Video Surveillance Technology, 140J Commerce Way, Totowa, New Jersey, 07512, for the total amount of $4,857.00; and BE IT FURTHER RESOLVED, that the Chief Financial Officer has certified that the funds are available in grant account G-02-12-906-000-000 in the amount of $4,857.00. Roll Call - Ayes: Battaglia, Canestrino, Greenman, Sims, Labrosse NO. 323- 13 OFFERED BY: SIMS SECONDED BY: CANESTRINO _____________________________________________________________________________ BE IT RESOLVED by the Mayor and Council of the City of Hackensack that the following individuals are hereby appointed as Public Defenders: 1) Navarro Gray, Esq., Hunt, Hamlin & Ridley, 60 Park Place, Suite #1602, Newark, New Jersey, 07102. 2) Michael DeMarco, Esq., DeMarco and DeMarco, 912 Belmont Avenue, N. Haledon, New Jersey, 07508. 7/22/13  Roll Call - Ayes: Battaglia, Canestrino, Greenman, Sims, Labrosse NO. 324-13 OFFERED BY: SIMS SECONDED BY: BATTAGLIA ___________________________________________________________________________ BE IT RESOLVED by the Mayor and Council of the City of Hackensack that Write Associates, P.O. Box 1301, West Caldwell, NJ, 07007 is hereby appointed as Public Relations consultant. Roll Call - Ayes: Battaglia, Canestrino, Greenman, Sims, Labrosse NO. 325-13 OFFERED BY: BATTAGLIA SECONDED BY: CANESTRINO ____________________________________________________________________________ BE IT RESOLVED by the Mayor and Council of the City of Hackensack that Richard C. Takvorian, Esq., Takvorian & Associates, LLC, 26 Bridge Street, Hackensack, NJ, 07601 is hereby appointed as assistant Municipal Judge for a one year term. Roll Call - Ayes: Battaglia, Canestrino, Greenman, Sims, Labrosse A motion was made by Deputy Mayor Canestrino and seconded by Councilman Sims to open the meeting to the public. Victor Sasson, Euclid Avenue, asked if the City will be hiring a Director of Economic Development and if so what the salary will be. Mr. Sasson also said that the City should sever its relationship with the Main Street Alliance. Mayor Labrosse commented that the new person will not be working with the Main Street Alliance. Mr. Sasson asked if the recently appointed public relations consultant is a member of the Council’s campaign team and he was told that he is. Mr. Sasson said that he does not think that this is a good idea as it could be a conflict. He also urged the City to contact auto dealers with reference to the donation of hybrid cars to the City. Mr. Sasson also raised questions regarding solar panels on school buildings and Mr. Lo Iacono explained that they are a separate entity. Anita Rivers, 259 Railroad Avenue, offered her congratulations to everyone. She also spoke about the flooding and sewer back-ups in her area and said that the situation has gotten worse. She asked if the Council has strategies for resolving this issue and what she can do as a resident. Mr. Lo Iacono said that the City is very aware of the situation and that there is a report from the City engineer regarding same. In the interim however, the DPW continues to clean out the sewers. Regina DiPasqua, Parker Avenue, questioned what had ever become of the proposed meeting with the Board of Education and the Council and Mayor Labrosse told her that the former Council had been trying to set up 7/22/13 the meeting and was unsuccessful but that he would again look into same. The duties of the public relations person were discussed and the Mayor indicated that the new firm would replace Lenox Consulting. Ms. DiPasqua also questioned the need for security cameras at the DPW and Recycling center and Mr. Lo Iacono said that the cameras are being paid for with grant funds and that cameras are needed due to illegal dumping. Ms. DiPasqua also spoke about the shooting incident this morning and said that Officer Al Ayoubi had been lucky. Christine Logier, Prospect Avenue, spoke about the bed bug situation that she has been experiencing and said that she has not received help from any public agency. Richard Puntasecca, 120 Meadow Street, asked how a repair shop had ever gotten a permit to be located next to a church. He also spoke about the high grass and garbage near his house and Councilman Battaglia said that he had sent the DPW there to clean up the area. Kathy Salvo, Hudson Street, spoke about Mr. Puntasecca’s dilemma, the request for cameras on Hudson Street and the lease for the Police substation. She asked Mr. Lo Iacono if there is any grant money available for cameras. Mrs. Salvo also spoke about the news rack ordinance and said that the City had paid $5,000 for something that it cannot find and asked if the old ordinance could be reinstated. Mrs. Salvo also expressed her concern regarding this morning’s incident but said that Police Director Mordaga is shaking things up and that she supports his efforts. She further wished the Council good luck. Ann Stern, 151 Prospect Avenue, asked questions about the chapter 159 resolution regarding the Summer Food Program and Mr. Lo Iacono explained its significance. She also spoke about yellow and red cones that are placed in the street to regulate traffic patterns, however the Mayor told her that he would need more information on this. Ms. Stern advised that pixels are out in the traffic lights, etc. Paul Incalcatera, Broadway, said that the first ward is very happy to see the new Council and that things have been a lot better with the Cultural Arts Center. He questioned what is happening with the new building and was advised that the second floor still needs to be renovated and that the City is seeking grant money for this. Mr. Incalcatera asked if some rehearsals could be moved to the new building and also said that there is speeding on Broadway. Mr. Incalcatera wished the Council good luck and much success and said that he knows that they are good, honest people. Peter Marchesani, 65 Davis Avenue, asked if the police officer who is standing during this meeting can be given a seat. He also raised questions with reference to shade trees and the Maywood garbage situation. Mayor Labrosse said that he had checked if there were any workers comp claims for employees working on the Maywood trash collection and that there were none. The importance of interlocal agreements was discussed. Marlene Puntasecca, 120 Meadow Street, said that she is glad to see new faces and that she would love to have her trash picked up twice a week, particularly during the summer. Mayor Labrosse said that the Council is ready to move on that pretty quickly and that the first ward has been picked for a trial run. Director Mordaga’s new task force was also discussed. As no one else wished to be heard, a motion was made by Deputy Mayor Canestrino and seconded by Councilman Sims to close the public portion of the meeting. 7/22/13  A second motion was made by Councilman Sims and seconded by Deputy Mayor Canestrino to adjourn the meeting and to go into closed session to discuss personnel matters, contractual matters and litigation at 8:30 p.m. _____________________________ Mayor John P. Labrosse, Jr. ______________________ ___________________ Deputy Mayor Kathleen Canestrino _______________________________________ Councilwoman Rose Greenman _______________________________________ Councilman David Sims _______________________________________ Councilman Leonardo Battaglia __________________________ Debra Heck, City Clerk 7/22/13