City Council

A Special Meeting of the City Council of the City of Hackensack was held at City Hall, 65 Central Avenue, Hackensack, New Jersey, on Monday, December 30, 2013, at 9:00 AM. Mayor Labrosse called the meeting to order and Acting City Clerk Attorney Joe Morris announced that the meeting was being held in accordance with the Sunshine Law, notice having been published according to law, with a copy on file in the City Clerk’s office, and a copy posted on the bulletin board in City Hall. Mr. Morris called the roll: Present – Mayor John P. Labrosse, Jr., Deputy Mayor Kathleen Canestrino, Councilman David Sims, Councilman Leonardo Battaglia and Councilwoman Rose Greenman. Attorney Tom Scrivo was present. Interim City Manager Anthony Rottino was present. City Manager’s Report – We have a short report today. We had an emergency boiler repair that was done over the weekend. We had to close City Hall on Thursday and Friday. I can assure you that the employees are happy it was a success. It was done on time and was on budget. Our new clerk is going to start next Monday. She is here today. I would like to introduce everyone to Deborah Karlsson and welcome her aboard. As a side note, she was with the City about seven years ago. She is a Hackensack resident and has decided to come back and assume the position as clerk. I would like the Mayor and Council to know that our thoughts and prayers go out to the Stassi family; an employee of the DPW for about 17 years had a stroke last week. He is in Hackensack hospital, he is in intensive care and as of yesterday he was still bleeding internally and paralyzed on one side. I reached out to his family to tell them they have our support. Anything they need, we are here to help them. Have a happy new year! CITY OF HACKENSACK RESOLUTION NO. 516-13 OFFERED BY: CANESTRINO SECONDED BY: BATTAGLIA __________________________________________________________________________________ WHEREAS, the date of this resolution is subsequent to December 20, 2013; and WHEREAS, principal and interest will be due on various dates from January 1, 2014 to December 31, 2014, inclusive, on sundry bonds issued and outstanding. NOW, THEREFORE, BE IT RESOLVED, that the following appropriations be made to cover the period January 1, 2014 to December 31, 2014 inclusive, in accordance with NJSA 40A:4-19: DEBT SERVICE – CITY OF HACKENSACK Payment of Bond Principal $1,815,000 Payment of Bond Interest $ 800,000 Payment of Bond Anticipation Notes $1,635,000 Payment of Emergency Notes $ 183,000 Payment of Interest on Notes $ 73,835 Waste Water Treatment Bond Principal $ 273,000 Interest $ 77,500 Bergen County Bank Loan Program 12/30/13  Lease Payments Principal $ 132,500 Interest $ 13,500 Green Acres Loan Program Principal $ 19,665 Interest $ 8,611 DEBT SERVICE - PUBLIC PARKING SYSTEM Payment of Bond Principal $ 150,000 Payment of Bond Interest $ 40,000 Roll Call – Ayes: Battaglia, Canestrino, Greenman, Sims, Labrosse CITY OF HACKENSACK RESOLUTION NO. 517 -13 OFFERED BY: CANESTRINO SECONDED BY: SIMS ________________________________________________________________ Roll Call - Ayes: Battaglia, Canestrino, Greenman, Sims, Labrosse CITY OF HACKENSACK BERGEN COUNTY, NEW JERSEY Agenda Item No. Resolution Date: December 30, 2013 NO. 518-13 Introduced by: GREENMAN Seconded by: BATTAGLIA RESOLUTION AUTHORIZING AN EMERGENCY CONTRACT FOR THE REPLACEMENT OF THE STEAM BOILER IN CITY HALL WHEREAS, the City of Hackensack (“City”) has an actual and imminent need to replace the steam boiler in City Hall; WHEREAS, the City sought and obtained quotations for replacement and installation of a new boiler from the following companies: 1. All County Mechanical Contracting - $57,850.00 12/30/13  2. Allied Boiler & Welding, LLC - $41,500.00 3. C.J. Vanderbeck and Son, Inc. - $35,980.00 WHEREAS, it is the recommendation of John F. Flannigan, Project Manager, based on past experience and references, that a contract be awarded to C.J. Venderbeck & Son, Inc., in the amount of $35,980.00 for the following scope of work: 1. Isolation of leaking boiler from existing system; 2. Disassembly/demolition of boiler and removal from City Hall; 3. Preparation of area for new boiler; 4. Rigging of new HB Smith Section into Boiler Room; 5. Assembly of new HB Smith Boiler; 6. Installation of new operating and safety controls; 7. Installation of new blow down valves and piping; 8. Installation of new Power Flame gas fired burner; 9. Connection of new boiler to existing steam header; 10. Connection of new boiler into existing Boiler feed Unit with new valves; 11. Wiring of new Boiler, Burner, and Controls; and 12. Firing up and Setting up for proper operation WHEREAS, pursuant to N.J.S.A. 40A:11-6 of the New Jersey Local Public Contracts Law, N.J.S.A. 40A:11-1, et seq. (“LPCL”), the City is permitted to negotiate and award a contract without public advertising for bids and bidding therefore, notwithstanding that the contract price will exceed the bid threshold, when an emergency affecting the public health, safety or welfare requires the immediate delivery of goods or the performance of services; WHEREAS, when authorizing an emergency contract, the official in charge of the agency wherein the emergency occurred shall notify the purchasing agent, in writing, of the need for the performance of a contract, the nature of the emergency, the time of its occurrence and the need for invoking an emergency contract pursuant to N.J.S.A. 40A:11-6; WHEREAS, pursuant to N.J.A.C. 5:34-6.1, in order to authorize an emergency contract, an actual or imminent emergency must exist requiring the immediate delivery of the goods or performance of the service; the need for the goods or services could not have been reasonably foreseen or the need for such goods or services has arisen notwithstanding a good faith effort on the part of the contracting unit to plan for the purchase of goods or service; and the contract shall be limited as to meet only the immediate needs of the emergency; WHEREAS, by memorandum, the Project Manager notified the Interim City Manager of the existence of the emergency need for replacement of the boiler caused by leaking below the water levels and in the steam head, resulting in the shutting down on the safety controls; WHEREAS, the Project Manager advised that without replacement of the existing boiler, the equipment would not last through the winter months; WHEREAS, an inoperable boiler is a danger to the public health, safety and welfare; WHEREAS, the City Council finds that an emergency situation exists for the need to replace the steam boiler; and WHEREAS, the City Council further finds it to be in the best interest of the City and its citizens to authorize the emergency contract with C.J. 12/30/13 Vanderbeck & Son, Inc., in the amount of $35,980.00 for the purchase and installation of a new steam boiler. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Hackensack, in the County of Bergen, and the State of New Jersey that an emergency situation exists for the need replace City Hall’s steam boiler. BE IT FURTHER RESOLVED that the contract is hereby awarded to C.J. Vanderbeck & Son, Inc., for the purchase and installation of a new boiler not to exceed $35,980.00, and the City Chief Financial Officer is authorized to pay properly completed vouchers up to such amount. BE IT FURTHER RESOLVED that the Mayor, Acting City Manager, or other appropriate City official is hereby authorized to execute a written agreement with C.J. Vanderbeck & Son, Inc., pursuant to the terms herein and the proposal submitted in connection herewith. Roll Call - Ayes: Battaglia, Canestrino, Greenman, Sims, Labrosse CITY OF HACKENSACK BERGEN COUNTY, NEW JERSEY Agenda Item No. Date: December 30, 2013 NO. 519-13 Introduced by: CANESTRINO Seconded by: GREENMAN RESOLUTION AUTHORIZING THE CITY OF HACKENSACK TO TRANSFER THE DEPARTMENT OF HUMAN SERVICES TO THE COUNTY OF BERGEN WHEREAS, pursuant to the provisions of N.J.S.A. 44:8-107 et seq., the City of Hackensack (“City”) maintains a Department of Human Services (“Department”) for the purpose of providing general assistance to individuals; and WHEREAS, N.J.S.A. 44:8-145.1 provides that a municipality may transfer the financial and operational responsibility for administration of general public assistance to the county in which it is located; and WHEREAS, the Governing Body of the City after review of the Department of Human Services has determined that it would be in the best interest of the City to request that the County of Bergen be responsible for the financial and operational responsibility for the Department; and NOW, THEREFORE, LET IT BE RESOLVED, by the Council of the City of Hackensack, as follows: 12/30/13  1. The City Manager is hereby authorized and directed to take any and all action and execute all required documents in order to facilitate the transfer of the financial and operational responsibility for the administration of general public assistance to the County of Bergen; 2. The City Manager or his designee is hereby authorized to review and/or prepare any documents, resolutions, ordinances or contracts which may be required to facilitate this transaction; 3. The City Manager shall implement the necessary procedure for the transfer of the Department; 4. The City Manager is hereby authorized to execute any and all documents necessary to facilitate the foregoing. BE IT FURTHER RESOLVED, that the City Clerk shall be and is hereby authorized and directed to forward a certified copy of this Resolution to the Director, Bergen County Board of Social Services. Roll Call- Ayes: Battaglia, Canestrino, Greenman, Sims, Labrosse CITY OF HACKENSACK BERGEN COUNTY, NEW JERSEY Agenda Item No. Date: December 30, 2013 NO. 520-13 Introduced by: GREENMAN Seconded by: CANESTRINO RESOLUTION AUTHORIZING THE CITY OF HACKENSACK TO ENTER INTO A GRANT AGREEMENT WITH THE COUNTY OF BERGEN FOR BARRIER FREE CURB CUT WHEREAS, the Mayor and Council of the City of Hackensack (“City”) wish to enter into a grant agreement (“Grant Agreement”) with the County of Bergen (“County”) for the purpose of using up to $55,278.00 in grant awards from the 2013 Community Development Block Fund for the project entitled “Barrier Free Curb Cut” (the “Project”) and WHEREAS, the Governing Body of the City has determined that it would be in the best interest of the City to enter into the aforesaid Grant Agreement; and NOW, THEREFORE, LET IT BE RESOLVED, by the Mayor and the Council of the City of Hackensack, as follows: 1. That the City Manager is hereby authorized and directed to be a signatory to the aforesaid Grant Agreement; and 12/30/13  2. That the Chief Financial Officer is hereby authorized and directed to sign all County of Bergen vouchers submitted in connection with the aforesaid Project; and 3. That the City of Hackensack is liable for any funds not spent in accordance with the Grant Agreement; and that the liability of the Mayor and Council is in accordance with HUD requirements; and 4. The City Manager or his designee is hereby authorized to execute any and all documents necessary to facilitate the foregoing. BE IT FURTHER RESOLVED, that the City Clerk be and is hereby directed to retain a copy of the Grant Agreement for public inspection. Roll Call-Ayes: Battaglia, Canestrino, Greenman, Sims, Labrosse CITY OF HACKENSACK BERGEN COUNTY, NEW JERSEY Agenda Item No. Date: December 30, 2013 NO.521 Introduced by: GREENMAN Seconded by: CANESTRINO RESOLUTION AUTHORIZING THE CITY OF HACKENSACK TO ENTER INTO A GRANT AGREEMENT WITH THE COUNTY OF BERGEN FOR ROAD RESURFACING WHEREAS, the Mayor and Council of the City of Hackensack (“City”) wish to enter into a grant agreement (“Grant Agreement”) with the County of Bergen (“County”) for the purpose of using up to $367,935.00 in grant awards from the 2013 Community Development Block Fund for the project entitled “Road Resurfacing” (the “Project”); and WHEREAS, the Governing Body of the City has determined that it would be in the best interest of the City to enter into the aforesaid Grant Agreement; and NOW, THEREFORE, LET IT BE RESOLVED, by the Mayor and the Council of the City of Hackensack, as follows: 1. That the City Manager is hereby authorized and directed to be a signatory to the aforesaid Grant Agreement; and 2. That the Chief Financial Officer is hereby authorized and directed to sign all County of Bergen vouchers submitted in connection with the aforesaid Project; and 12/30/13  3. That the City of Hackensack is liable for any funds not spent in accordance with the Grant Agreement; and that the liability of the Mayor and Council is in accordance with HUD requirements; and 4. The City Manager or his designee is hereby authorized to execute any and all documents necessary to facilitate the foregoing. BE IT FURTHER RESOLVED, that the City Clerk be and is hereby directed to retain a copy of the Grant Agreement for public inspection. Roll Call-Ayes: Battaglia, Canestrino, Greenman, Sims, Labrosse A motion was offered by Deputy Mayor Canestrino and seconded by Councilman Sims to open the meeting to the public. No one wished to be heard, a motion was made by Deputy Mayor Canestrino and seconded by Councilman Sims to close the meeting to the public. Councilman Battaglia – None Deputy Mayor Canestrino – Have a Happy New Year and we welcome aboard our new city clerk! Councilman Sims – I thank you all for your support. It has been a challenging and successful six months and I am looking forward to better things in 2014. Councilwoman Greenman – Thank you for attending. It has been exciting, challenging and I think successful six months. We appreciate your support, gentlemen, and we welcome the new city clerk. I am going to call her Debbie, the good Debbie. Happy, healthy, prosperous New Year for everyone in the city! Mayor Labrosse – I too want to wish everyone a Happy New Year! I want to send my prayers and well wishes out to Mr. Stassi. The City manager mentioned he is in the hospital. We should all give him our best wishes and prayers; hopefully he gets back on his feet as soon as possible. In my opinion, it has been a very successful six months. What this council has been able to accomplish in six months has been really unbelievable. The city is taking on a whole different look. The city will be taking on a whole different direction and I think it is the right direction. I am very happy with this council and what we have been able to achieve. I am very proud of everybody. Everybody is working hard. We welcomed aboard Mr. Rottino, filling in as our interim City Manager and also working as our Director of Economic Development. All our employees are on board with what we are doing, I want to give my thanks out to them and wish everyone a Happy New Year! Best wishes. There being no further business, the meeting adjourned. Minutes were adopted June 14, 2016. _____________________________ Mayor John P. Labrosse, Jr. 12/30/13  ______________________ ___________________ Deputy Mayor Kathleen Canestrino _______________________________________ Councilwoman Rose Greenman ________________________________________ Councilman David Sims ________________________________________ Councilman Leonardo Battaglia __________________________ Debra Heck, City Clerk 12/30/13