Work Session

Mayor and Council Work Session and Executive Session November 5, 2013 Agenda "A diverse, business-friendly, and sustainable community with clean, safe and strong neighborhoods." "Providing the most efficient and highest-quality services as the municipal location of choice for all customers." "There is no greater impediment to the advancement of knowledge than the ambiguity of words." Thomas Reid 3:30 p.m. MARYLAND THEATRE SOUND SYSTEM DEDICATION - Maryland Theatre, 21 S. Potomac Street Hagerstown, MD 4:15 p.m. Executive Session 5:45 PM WORK SESSION 1. Street Closure Request for Krumpe's New Year's Eve Donut Drop 5:55 PM 2. City Center Dollars Holiday Promotion 6:05 PM 3. Municipal Stadium Improvements 6:15 PM 4. 2014 and 2015 Pavement Management Plan 6:35 PM 5. Crime Free Housing CITY ADMINISTRATOR'S COMMENTS MAYOR AND COUNCIL COMMENTS ADJOURN 7:45 p.m.  REQUIRED MOTION MAYOR AND CITY COUNCIL HAGERSTOWN, MARYLAND Topic: Street Closure Request for Krumpe's New Year's Eve Donut Drop Mayor and City Council Action Requested: What's NXT is presenting the Krumpe's New Year's Eve Do-nut Drop on December 31, 2013 in Public Square at 7 p.m. The event features free coffee, free hot chocolate, free popcorn and of course, Krumpe's Do-nuts. Family festivities begin at 6 p.m. and the donut drop begins at 6:59 p.m. In order to have these festivities safe for the public, they are requesting to have the first block of South Potomac closed for the event from 5:30 p.m. to 7:30 p.m. The street closure would be similar to the Wind Down Friday closure. A representative of What's NXT will be at the meeting to discuss the event. Thank you in advance for your assistance and support of activities in the City of Hagerstown. Discussion: What's NXT is presenting the Krumpe's New Year's Eve Do-nut Drop on December 31, 2013 in Public Square at 7 p.m. The event features free coffee, free hot chocolate, free popcorn and of course, Krumpe's Do-nuts. Family festivities begin at 6 p.m. and the donut drop begins at 6:59 p.m. In order to have these festivities safe for the public, they are requesting to have the first block of South Potomac closed for the event from 5:30 p.m. to 7:30 p.m. Financial Impact: No financial impact. Recommendation: What's NXT is presenting the Krumpe's New Year's Eve Do-nut Drop on December 31, 2013 in Public Square at 7 p.m. The event features free coffee, free hot chocolate, free popcorn and of course, Krumpe's Do-nuts. Family festivities begin at 6 p.m. and the donut drop begins at 6:59 p.m. In order to have these festivities safe for the public, they are requesting to have the first block of South Potomac closed for the event from 5:30 p.m. to 7:30 p.m. Motion: This closure can be put on consent agenda for November. Action Dates: This closure can be put on consent agenda for November. ATTACHMENTS: Name: Description: street_closure,donut_drop.pdf Krumpe's New Year's Eve Do-nut Drop  REQUIRED MOTION MAYOR AND CITY COUNCIL HAGERSTOWN, MARYLAND Topic: City Center Dollars Holiday Promotion Mayor and City Council Action Requested: Discussion: For a second year, and building on the success of the City Center Dollar program, the Department of Community and Economic Development has once again instituted a holiday shopping promotion to raise awareness of downtown businesses. During the months of November and December, if customers spend $20 on City Center Dollars, they receive $25 in vouchers. The extra $5.00 is budgeted for in the DCED Budget under marketing and promotions. This year, we are marketing the City Center Dollars and the holiday promotions through the traditional channels but also in a few new ways, to include: <!--[if !supportLists]--> • Banners hung on the parking garage and the railroad overpass on Burhans Blvd. <!--[if !supportLists]--> • Updated Holiday Ad in Hagerstown Magazine (see attachment- next to City Center article) <!--[if !supportLists]--> • Sandwich board sign for daily placement in front of the Convention and Visitor Center. • Updating the static window-clings for participating businesses. <!--[if !supportLists]--> • Updating the promotional flyers for distribution. <!--[if !supportLists]--> • Extensive advertising on the City's Facebook page and other popular social media outlets. <!--[if !supportLists]--> • Email communications to the City-wide communication lists. <!--[if !supportLists]--> • Updating the City Center Dollar's presence on the City's website. City Center Dollars are gift certificates in $5 increments that can be used in participating downtown businesses. They are treated like cash vouchers by the City Center businesses, who then redeem them at the Department of Community and Economic Development offices for full face value. City Center Dollars are available for purchase through the Convention and Visitor Center Office on North Potomac Street. Currently, there are 29 downtown businesses that participate in the program and that number increases regularly as more businesses become aware of the benefits to participating. Staff hopes that these efforts will raise awareness of all the unique shopping, dining and service opportunities we have here in City Center Hagerstown. Financial Impact: Recommendation: Motion: Action Dates: ATTACHMENTS: Name: Description: CITY_CENTER_DOLLAR_110513.pdf City center Dollars Memo/Attachments  REQUIRED MOTION MAYOR AND CITY COUNCIL HAGERSTOWN, MARYLAND Topic: Municipal Stadium Improvements Mayor and City Council Action Requested: Discussion: Financial Impact: Recommendation: Motion: Action Dates: ATTACHMENTS: Name: Description: Municipal_Improvements.pdf Municipal Stadium Improvements  REQUIRED MOTION MAYOR AND CITY COUNCIL HAGERSTOWN, MARYLAND Topic: 2014 and 2015 Pavement Management Plan Mayor and City Council Action Requested: Discussion: Financial Impact: Recommendation: Motion: Action Dates: ATTACHMENTS: Name: Description: Pavement_Preservation_Program.pdf Pavement Management Plan  REQUIRED MOTION MAYOR AND CITY COUNCIL HAGERSTOWN, MARYLAND Topic: Crime Free Housing Mayor and City Council Action Requested: Discussion: Financial Impact: Recommendation: Motion: Action Dates: ATTACHMENTS: Name: Description: Crime_Free_Housing.pdf Crime Free Housing Crime_Free_Housing2.pdf Crime Free Housing  REQUIRED MOTION MAYOR AND CITY COUNCIL HAGERSTOWN, MARYLAND Topic: Mayor and City Council Action Requested: Discussion: Financial Impact: Recommendation: Motion: Action Dates: ATTACHMENTS: Name: Description: No Attachments Available  REQUIRED MOTION MAYOR AND CITY COUNCIL HAGERSTOWN, MARYLAND Topic: Mayor and City Council Action Requested: Discussion: Financial Impact: Recommendation: Motion: Action Dates: ATTACHMENTS: Name: Description: No Attachments Available  REQUIRED MOTION MAYOR AND CITY COUNCIL HAGERSTOWN, MARYLAND Topic: 7:45 p.m. Mayor and City Council Action Requested: Discussion: Financial Impact: Recommendation: Motion: Action Dates: ATTACHMENTS: Name: Description: No Attachments Available