Work Session

Mayor and Council Work Session November 12, 2013 Agenda "A diverse, business-friendly, and sustainable community with clean, safe and strong neighborhoods." "Providing the most efficient and highest-quality services as the municipal location of choice for all customers." "Art is the essence of awareness." Louise Nevelson 3:00 p.m. Artist Alley Sign Unveiling and Washington County Arts Coucil Gallery Ribbon Cutting - Washington County Arts Council, 34 S. Potomac St. Hagerstown, Maryland 4:15 p.m. Executive Session SPECIAL SESSION 5:45 PM 1. 28th Special Session - Approval of IBEW Contract 6:00 PM WORK SESSION 1. Main Street Maryland Designation 6:15 PM 2. Community/Neighborhood Policing 6:45 PM 3. Budget Discussion 7:30 PM 4. Washington County Delegation Meeting Discussion Points CITY ADMINISTRATOR'S COMMENTS MAYOR AND COUNCIL COMMENTS ADJOURN  REQUIRED MOTION MAYOR AND CITY COUNCIL HAGERSTOWN, MARYLAND Topic: 28th Special Session - Approval of IBEW Contract Mayor and City Council Action Requested: Discussion: Financial Impact: Recommendation: Motion: Action Dates: ATTACHMENTS: Name: Description: IBEW.pdf 28th Special Session - Approval of IBEW Contract IBEW.pdf 28th Special Session - Approval of IBEW Contract IBEW.pdf 28th Special Session - Approval of IBEW Contract  REQUIRED MOTION MAYOR AND CITY COUNCIL HAGERSTOWN, MARYLAND Topic: Main Street Maryland Designation Mayor and City Council Action Requested: Staff ask for the Mayor and City Council's support for the City's application to the State of Maryland Department of Housing and Community Development (DHCD) to designate the City Center commercial district as a Main Street Maryland and National Main Street community. Discussion: A Main Street designation is a nationally-recognized symbol, indicating that the community cares about their downtown, and that grass-roots promotion and events, unique business incentive programs and community pride are all important. The brand has value, made consistent and strengthened by the guiding principles, which are standardized across all Main Street communities (see attached). A committee structure is also standard, which helps to organize the often fractured downtown revitalization conversation into collaborating action-oriented teams. The Main Street program requires a four point committee approach: Organization, Promotion, Design and Economic Restructuring. Main Street Maryland requires one additional point: Clean, Safe and Green (see further explanations of these committees attached). The committees include representation from all the various stakeholders in the downtown revitalization effort, from both the public and private sectors. It is within these committees that the hard work is done. Action-plans are developed, strategies implemented, and the Main Street organization at both the State and National levels are there as supportive resources with extensive experience. There are many benefits to joining the Main Street Maryland community, including funding prioritization, technical assistance for revitalization efforts, a strong network of support across all Main Street communities, trainings and database access. More details of the benefits are attached to this memo. Launched in 1977 by the National Trust for Historic Preservation, the Main Street Project was implemented to preserve the business climates and architecture that was quickly being eroded in many of America's downtowns. Originally designed as a strategic structure that could be easily implemented in any town anywhere, the Main Street program has evolved to be a separate entity from the National Trust, called the National Main Street Center. Since the program's inception, there have been more than 2,000 communities assisted by becoming a Main Street Community. The Main Street Maryland program is administered by the State of Maryland Department of Housing and Community Development (DHCD). In August 2013, City staff and Downtown Alliance representatives met for nearly a full day with DHCD staff responsible for the Main Street Maryland program. Since the initial meeting, staff have further researched and explored various components of the Main Street program in preparation for this recommendation. The City's Department of Community and Economic Development (DCED) already does much of the work that is required to be demonstrated in order to obtain and maintain the Main Street Maryland designation (see attached examples). As a result, staff believe that the DCED is best positioned to be the required designated point of contact for the Main Street program. However, it is important to note that while the City would be the designated point of contact with the State, Hagerstown's Main Street Program will be a public-private partnership with broad community involvement and stakeholder participation through the committee structure. The committee structure is designed to be action- oriented vs. advisory. The work to improve and support City Center by the community's public and private stakeholders would be channeled into this action-oriented committee structure under the umbrella of Hagerstown's Main Street Program. Such a public-private partnership would increase community engagement efforts while at the same time increasing efficiency and reducing redundancy. DHCD has advised the City that existing personnel hours across various City staff that support downtown projects meets the Main Street Maryland staffing requirement. No new position is required or recommended. DHCD has advised the City that portions of the existing City Department of Community and Economic Development operating budget that support City Center meet the Main Street Maryland program budget requirement. For Fiscal Year 2015, staff anticipate requesting a moderate increase to the advertising budget. Additionally, there are no application fees or annual fees for the Main Street Maryland program. There is a quarterly reporting requirement for program activities. Financial Impact: Recommendation: Staff believe that this approach will assist in fostering collaboration and public-private participation in the redevelopment of City Center and will position the City Center for maximum forward momentum and further growth. Next Steps: <!--[if !supportLists]--> • With the authorization of the Mayor and City Council, staff will complete the Main Street Maryland Application for Designation. <!--[if !supportLists]--> • The Application for Designation requires a resolution by the Mayor and City Council which could be introduced at the November 26, 2013 meeting. (sample resolution attached.) Motion: Action Dates: ATTACHMENTS: Name: Description: Main_Street_Designation_11122013.pdf Main Street Designation Memo & Draft Resolution  REQUIRED MOTION MAYOR AND CITY COUNCIL HAGERSTOWN, MARYLAND Topic: Community/Neighborhood Policing Mayor and City Council Action Requested: Discussion: Financial Impact: Recommendation: Motion: Action Dates: ATTACHMENTS: Name: Description: Neighborhood_Policing_Program.pdf Community/Neighborhood Policing Neighborhood_Policing.pdf Community/Neighborhood Policing  REQUIRED MOTION MAYOR AND CITY COUNCIL HAGERSTOWN, MARYLAND Topic: Budget Discussion Mayor and City Council Action Requested: Discussion: Financial Impact: Recommendation: Motion: Action Dates: ATTACHMENTS: Name: Description: budget_work_session_memo_11.12.13.pdf Budget Discussion Budget_Info.pdf Budget Discussion  REQUIRED MOTION MAYOR AND CITY COUNCIL HAGERSTOWN, MARYLAND Topic: Washington County Delegation Meeting Discussion Points Mayor and City Council Action Requested: Discussion: Financial Impact: Recommendation: Motion: Action Dates: ATTACHMENTS: Name: Description: Memo_Delegation_Work_Session_Discussion_11-12-13.pdf Washington County Delegation Meeting Discussion Points  CITY OF HAGERSTOWN, MARYLAND Donna K. Spickler City Clerk TO: Mayor and City Council Bruce Zimmerman, City Administrator FROM: Donna Spickler, City Clerk SUBJECT: Washington County Delegation Meeting Discussion Points DATE: November 8, 2013 -------------------------------------------------------------- In preparation for the annual meeting with the Washington County Delegation, the Mayor has scheduled time during the November 12, 2013 Work Session for the Mayor and Council to establish their priorities and discussion points. The meeting with the Washington County Delegation will be held on Tuesday, December 3, 2013 at 2:00 p.m. at Hagerstown Community College. Thank you. City Hall • One East Franklin Street • Room 200 • Hagerstown, MD 21740-4987 Telephone: 301.739.8577, Ext. 113 E-mail: dspickler@hagerstownmd.org Fax: 301.790.3424 TDD: 301.797.6617  REQUIRED MOTION MAYOR AND CITY COUNCIL HAGERSTOWN, MARYLAND Topic: Mayor and City Council Action Requested: Discussion: Financial Impact: Recommendation: Motion: Action Dates: ATTACHMENTS: Name: Description: No Attachments Available  REQUIRED MOTION MAYOR AND CITY COUNCIL HAGERSTOWN, MARYLAND Topic: Mayor and City Council Action Requested: Discussion: Financial Impact: Recommendation: Motion: Action Dates: ATTACHMENTS: Name: Description: No Attachments Available