Work Session

Mayor and Council Work Session October 14, 2014 Agenda "A diverse, business-friendly, and sustainable community with clean, safe and strong neighborhoods." "Providing the most efficient and highest-quality services as the municipal location of choice for all customers." "Look for a way to lift someone up. If that's all you do, it's enough." Elizabeth Lesser 4:00 PM WORK SESSION 1. Proclamations: Conflict Resolution Day Character Counts! Week National Community Planning Month Fire Prevention Month 4:10 PM 2. 2014 Hagerstown Ice and Sports Complex Annual Report 4:30 PM 3. Mayor and Council Comment and Review of McCleary Hill 5:00 PM 4. Unattended Donation Containers 5:15 PM 5. Bloom-Carlile Fund - FY 15 Funding 5:25 PM 6. Workers' Compensation Program and Staffing 5:45 PM 7. Competitive Negotiated Sale Recommendations 19-23 W. Antietam Street CITY ADMINISTRATOR'S COMMENTS MAYOR AND COUNCIL COMMENTS ADJOURN  REQUIRED MOTION MAYOR AND CITY COUNCIL HAGERSTOWN, MARYLAND Topic: Proclamations: Conflict Resolution Day Character Counts! Week National Community Planning Month Fire Prevention Month Mayor and City Council Action Required: Discussion: Financial Impact: Recommendation: Motion: Action Dates:  REQUIRED MOTION MAYOR AND CITY COUNCIL HAGERSTOWN, MARYLAND Topic: 2014 Hagerstown Ice and Sports Complex Annual Report Mayor and City Council Action Required: Discussion: Financial Impact: Recommendation: Motion: Action Dates: ATTACHMENTS: File Name Description 2014 Hagerstown Ice Ice_Rink_Memo.pdf and Sports Complex Annual Report  REQUIRED MOTION MAYOR AND CITY COUNCIL HAGERSTOWN, MARYLAND Topic: Mayor and Council Comment and Review of McCleary Hill Mayor and City Council Action Required: Discussion: Financial Impact: Recommendation: Motion: Action Dates: ATTACHMENTS: File Name Description Mayor and Council McCleary_Hill.pdf Comment and Review of McCleary Hill Mayor and Council McCleary_Hill.docx Comment and Review of McCleary Hill  CITY OF HAGERSTOWN, MARYLAND Department of Community & Economic Development TO: Bruce Zimmerman FROM: John Lestitian, Director DCED DATE: 10/09/2014 RE: Hagerstown Housing Authority – McCleary Hill Phase I The Hagerstown Housing Authority has submitted an application to the Maryland Department of Housing and Community Development (DHCD) to fund Phase I of the proposed redevelopment of Noland Village. The City has received correspondence from DHCD seeking comment on the proposed redevelopment and corresponding application for funding. Ted Shankle, HHA’s Executive Director, and respective HHA staff are scheduled to present details of their plan to the Mayor and City Council at the Work Session on October 14, 2014. Detailed hand-outs will be distributed at that time. Mr. Shankle will also be available for the Work Session on October 21st, should the Mayor and City Council have follow-up questions on the redevelopment, application or related issues. City staff will also be present should there be questions related to City codes, ordinances or policies. ______________________________________________________________________________ 14 N. Potomac Street, Suite 200A Hagerstown, MD 21740  REQUIRED MOTION MAYOR AND CITY COUNCIL HAGERSTOWN, MARYLAND Topic: Unattended Donation Containers Mayor and City Council Action Required: Discuss possible options to address problems caused by unattended donation containers and accumulations of uncontained materials at their periphery. Discussion: Staff will be present at the October 14th work session to discuss concerns related to unattended donation bins and options available to us to address this issue. As we see it, we have a couple of avenues we can pursue: 1. Amend Chapter 200, Sanitation, to add a provision for treating materials scattered around the outside of unattended donation containers as refuse and therefore subject to a code violation and the requisite remedies to right the situation. 2. Amend Chapter 185, Nuisance Abatement, to add “unattended donation container” to the definitions and to the list of prohibitions. As Councilman Aleshire pointed out, the Town of Myersville handles unattended donation containers in this manner. See attached. The first option would allow unattended donation containers, but provide penalties if the containers are not monitored properly and allowed to overflow and attract uncontained materials. The second option would prohibit placement of unattended donation containers in the city. Financial Impact: Recommendation: Motion: Action Dates: Discussion - October 14, 2014 ATTACHMENTS: File Name Description Unattended_Donation_Containers_10_10_14_packet.pdf Unatttended Donation Containers  REQUIRED MOTION MAYOR AND CITY COUNCIL HAGERSTOWN, MARYLAND Topic: Bloom-Carlile Fund - FY 15 Funding Mayor and City Council Action Required: Discussion: Financial Impact: Recommendation: Motion: Action Dates: ATTACHMENTS: File Name Description Bloom-Carlile_Memo.docx Bloom-Carlile Fund - FY 15 Funding  C I T Y OF H A G E R S T O W N, MARYLAND Finance Department 301-739-8577 X156 To: Bruce Zimmerman, City Administrator From: Michelle Hepburn, Director of Finance Date: October 10, 2014 Subject: Bloom-Carlile Trust – FY15 Funding The City’s Bloom-Carlile Trust Fund has a total balance of $122,766 as of June 30, 2014. This fund was established to monitor and distribute funds received by the City from the estates of S Martin Bloom, Annie Fill Carlile and others. These funds are to be used strictly to provide assistance to the poor and needy of Hagerstown. Action Requested: Mayor and Council authorization is requested to allocate $4,800 in Bloom-Carlile funds to the Community Action Council in FY15. Since 1983, the Washington County Community Action Council has been administering the disbursements and allocations of the Bloom-Carlile fund to city residents on behalf of the City. As part of the administration process, the Community Action Council provides a summary report that includes the total amount awarded from the City’s allocation of the Bloom-Carlile Fund and total balance remaining that can be distributed by Community Action Council. Due to staffing transitions at the Community Action Council and uncertainity of future operations, the City’s current year budget did not include an allocation of Bloom-Carlile Funds to Community Action Council. Subsequent to the adoption of the budget, the City has received the necessary reports from the Community Action Council for all prior periods through July 31, 2014. Now that the appropriate reporting is back in place, staff recommends the restoration of this funding to the Community Action Council for FY15 in the annual amount of $4,800 from the Bloom-Carlile Trust Fund. The allocation of funds would be distributed to Community Action Council from Bloom-Carlile funds on a monthly basis. Staff will be present at the Mayor and Council Work Session on October 14, 2014, to discuss.  REQUIRED MOTION MAYOR AND CITY COUNCIL HAGERSTOWN, MARYLAND Topic: Workers' Compensation Program and Staffing Mayor and City Council Action Required: Discussion: Financial Impact: Recommendation: Motion: Action Dates: ATTACHMENTS: File Name Description Workers_Comp_Oct_14_2014.pdf Workers' Compensation Program 10.14.2014  REQUIRED MOTION MAYOR AND CITY COUNCIL HAGERSTOWN, MARYLAND Topic: Competitive Negotiated Sale Recommendations 19-23 W. Antietam Street Mayor and City Council Action Required: Discussion: Financial Impact: Recommendation: Motion: Action Dates: ATTACHMENTS: File Name Description 19-23_West_Antietam_Memo.docx 19-23 W. Antietam Street  CITY OF HAGERSTOWN, MARYLAND Department of Community & Economic Development TO: Bruce Zimmerman FROM: Andrew Sargent DATE: 10/09/2014 RE: Competitive Negotiated Sale Recommendation: 19-23 West Antietam Street Requested Action Staff request direction from the Mayor and City Council to proceed with creating the required legal agreements approving the transfer of 19-23 West Antietam Street to a developer and authorizing the developer to initiate work at the site prior to settlement, as outlined in summary of the proposal. Background The Mayor and City Council directed and approved the Competitive Negotiated Sale process (CNS), whereby property owned by the City of Hagerstown is sold. CNS proposals are accepted on a rolling basis and considered by the CNS Committee, which is comprised of the Planning Director, the Finance Director, the Inspections Manager, the Downtown Manager and the Community Development Manager. Proposals found by the CNS Committee to have merit and which are in line with the City’s Vision are forwarded to the Mayor and City Council for consideration with a recommendation to proceed. 19-23 West Antietam Street After a fire on February 6, 2013, the City interceded for the sake of public safety and performed an emergency demolition of the top floor to make the structure immediately safe. Knowing that the City would likely own the structure as the bankruptcy case was being resolved, the City began advertising the property as available through the CNS process on October 16, 2013. Subsequently, the City took ownership of the property in March 2014. The property continues to have serious structural issues, has been condemned and needs to be razed. The Proposal The CNS Committee has received a proposal from a developer for the property. Bowman Development submitted their initial proposal in July 2014 and outlined their basic development plan for the property. This proposal calls for transfer of the real property to Bowman Development plus a City economic development incentive to assist in the demolition of the structure. Since that ______________________________________________________________________________ 14 N. Potomac Street, Suite 200A Hagerstown, MD 21740 proposal, Bowman Development has worked hard to solidify the demolition costs and after receiving further information, updated their proposal. The final proposal is summarized as follows: 1) Through a legal agreement, the City will transfer ownership of the property to Bowman Development. 2) The City will supply an economic development incentive to support Bowman’s development plan by providing funding to Bowman Development in the amount equal to half the cost to demolish the building or $75,000, whichever is less. 3) Within 30 days of the Agreement, Bowman Development will commence demolition. 4) Within 90 days of the Agreement, the City will transfer clear title of 19-23 West Antietam to Bowman Development. 5) If the City fails to transfer title of the property to Bowman Development, the City will reimburse Bowman Development for the complete cost of demolition estimated to be $150,000. Source of Funds The source for the economic development incentive is through the Economic Redevelopment Fund. Specifically, $75,000 is available and budgeted for dwelling unit reduction projects. While these funds were not originally envisioned for this project, the necessity to complete this transaction and the lack of a current unit reduction project makes this use the best option available. Recommendation It is the recommendation of the CNS Committee that the Mayor and City Council direct staff to develop the necessary agreements consistent with the above terms. It is the opinion of the CNS Committee that this project aligns with the City’s Vision and Commitment for Neighborhoods, supports the Community City Center Plan and will specifically contribute to the success of Catalyst Project 5, the Trail Project. Staff will be available to review details and respond to questions.