Work Session

Mayor and Council Work Session December 2, 2014 Agenda "A diverse, business-friendly, and sustainable community with clean, safe and strong neighborhoods." "Providing the most efficient and highest-quality services as the municipal location of choice for all customers." "When nothing else seems to help, I go look at a stone-cutter hammering away at his rock perhaps a hundred times without so much as a crack showing in it. Yet at the hundred and first blow it will split in two, and I know it was not that blow that did it, but all that had gone before." Jacob Riis 4:00 PM WORK SESSION 1. Proclamation - Historic Houses of Worship Tour 4:15 PM 2. Washington County Community Coalition 4:30 PM 3. Discussion of 2014 Delegation Meeting 5:00 PM 4. Debt Management Policy - Draft 5:10 PM 5. Unattended Donation Containers 5:20 PM 6. Update on Operations of the Potterfield Pool and Greens at Hamilton Run 5:55 PM 7. Update on Stormwater Management Program 6:15 PM 8. 2015 and 2016 Pavement Preservation and Highway User Revenue Funding 6:30 PM 9. Mayor and Council Updated Goals and Priorities for 2015 and 2016 CITY ADMINISTRATOR'S COMMENTS MAYOR AND COUNCIL COMMENTS ADJOURN  REQUIRED MOTION MAYOR AND CITY COUNCIL HAGERSTOWN, MARYLAND Topic: Proclamation - Historic Houses of Worship Tour Mayor and City Council Action Required: Discussion: Financial Impact: Recommendation: Motion: Action Dates:  REQUIRED MOTION MAYOR AND CITY COUNCIL HAGERSTOWN, MARYLAND Topic: Washington County Community Coalition Mayor and City Council Action Required: Discussion: Financial Impact: Recommendation: Motion: Action Dates: ATTACHMENTS: File Name Description Community_Coalition.pdf Community Coalition  REQUIRED MOTION MAYOR AND CITY COUNCIL HAGERSTOWN, MARYLAND Topic: Discussion of 2014 Delegation Meeting Mayor and City Council Action Required: Discussion: Financial Impact: Recommendation: Motion: Action Dates: ATTACHMENTS: File Name Description Delegation_Memo.pdf Discussion of 2014 Delegation Meeting  REQUIRED MOTION MAYOR AND CITY COUNCIL HAGERSTOWN, MARYLAND Topic: Debt Management Policy - Draft Mayor and City Council Action Required: Discussion: Financial Impact: Recommendation: Motion: Action Dates: ATTACHMENTS: File Name Description Debt_Management_Policy.pdf Debt Management Policy  REQUIRED MOTION MAYOR AND CITY COUNCIL HAGERSTOWN, MARYLAND Topic: Unattended Donation Containers Mayor and City Council Action Required: In preparation for introduction of an ordinance at the end of the month, review of draft Code provisions to prohibit unattended donation containers in the city. The Mayor and City Council directed staff to pursue that approach on October 14th. Discussion: Proposed Ordinance Provisions Adopt a new Chapter 183, Nuisance – Unattended Donation Containers. The draft provisions include the following: 1. A policy statement about the importance of protecting our neighborhoods from nuisance issues and the observation that it is the City’s experience that unattended donation containers become dumping sites and therefore the Mayor and City Council have determined that such containers are a nuisance. 2. Definition of Nuisance which includes unattended donation containers and indicates that such a condition is in violation of this chapter. 3. Definition of “Owner” and “Premises” which are consistent with other code provisions. 4. Definition of “Unattended Donation Container” that makes it clear this provision is addressing unsupervised collection points for donated clothing, furniture, or other household materials. 5. Prohibitions section makes it clear that nuisance conditions are prohibited. 6. Notice to Abate section provides 30 days to remove the unattended donation container from the mailing of the notice of violation. As recommended by the City Attorney, this provides time for the container-owner to collect the container or the property owner to remove the container, so there is less chance that the City will need to pursue abatement and collect and store the container. 7. Failure to abate shall result in a municipal infraction and the property owner and/or container owner, if we can track down that contact information, shall be fined in an amount not to exceed $500 for each offense. Staff will be present at the December 2nd work session to discuss this proposal. Financial Impact: Recommendation: Motion: Action Dates: Discusssion - October 14, 2014, December 2, 2014 ATTACHMENTS: File Name Description 112414__M_CC_Packet_Unattended_Donation_Containers.pdf Unattended Donation Containers  REQUIRED MOTION MAYOR AND CITY COUNCIL HAGERSTOWN, MARYLAND Topic: Update on Operations of the Potterfield Pool and Greens at Hamilton Run Mayor and City Council Action Required: Discussion: Financial Impact: Recommendation: Motion: Action Dates: ATTACHMENTS: File Name Description Potterfield_Pool.pdf Golf Course and Pool Management  REQUIRED MOTION MAYOR AND CITY COUNCIL HAGERSTOWN, MARYLAND Topic: Update on Stormwater Management Program Mayor and City Council Action Required: Discussion: Financial Impact: Recommendation: Motion: Action Dates: ATTACHMENTS: File Name Description Council_Stormwater_Update_Dec_2__14.pdf Stormwater Update  REQUIRED MOTION MAYOR AND CITY COUNCIL HAGERSTOWN, MARYLAND Topic: 2015 and 2016 Pavement Preservation and Highway User Revenue Funding Mayor and City Council Action Required: Discussion: Financial Impact: Recommendation: Motion: Action Dates: ATTACHMENTS: File Name Description Pavement Preservation Pavement_Preservation.pdf and Highway User Revenue Funding  REQUIRED MOTION MAYOR AND CITY COUNCIL HAGERSTOWN, MARYLAND Topic: Mayor and Council Updated Goals and Priorities for 2015 and 2016 Mayor and City Council Action Required: Discussion: Financial Impact: Recommendation: Motion: Action Dates: ATTACHMENTS: File Name Description Mayor and Council Goals_and_Priorities.pdf Goals Priorities for 2015 and 2016