Work Session

Mayor and Council Work Session and Executive Session October 20, 2015 Agenda "A diverse, business-friendly, and sustainable community with clean, safe and strong neighborhoods." "Providing the most efficient and highest-quality services as the municipal location of choice for all customers." "Don't let your dreams go up in smoke - practice fire safety" - Author Unknown 4:00 PM WORK SESSION 4:00 PM 1. Proclamation: Red Ribbon Week 4:05 PM 2. Proclamation: Fire Prevention Month 4:10 PM 3. Proclamation: Character Counts! Month 4:15 PM 4. Preliminary Agenda Review 4:30 PM 5. CDBG Homeownership Program - 64 East Franklin Street Renovations 4:45 PM 6. FY17 Preliminary Budget for General Fund Agency Contributions CITY ADMINISTRATOR'S COMMENTS MAYOR AND COUNCIL COMMENTS ADJOURN  REQUIRED MOTION MAYOR AND CITY COUNCIL HAGERSTOWN, MARYLAND Topic: Proclamation: Red Ribbon Week Mayor and City Council Action Required: Discussion: Financial Impact: Recommendation: Motion: Action Dates:  REQUIRED MOTION MAYOR AND CITY COUNCIL HAGERSTOWN, MARYLAND Topic: Proclamation: Fire Prevention Month Mayor and City Council Action Required: Discussion: Financial Impact: Recommendation: Motion: Action Dates:  REQUIRED MOTION MAYOR AND CITY COUNCIL HAGERSTOWN, MARYLAND Topic: Proclamation: Character Counts! Month Mayor and City Council Action Required: Discussion: Financial Impact: Recommendation: Motion: Action Dates:  REQUIRED MOTION MAYOR AND CITY COUNCIL HAGERSTOWN, MARYLAND Topic: Preliminary Agenda Review Mayor and City Council Action Required: Discussion: Financial Impact: Recommendation: Motion: Action Dates:  REQUIRED MOTION MAYOR AND CITY COUNCIL HAGERSTOWN, MARYLAND Topic: CDBG Homeownership Program - 64 East Franklin Street Renovations Mayor and City Council Action Required: Staff request the Mayor & Council award the contract for Bid B1597.16 to Milton Stamper Builders with a contract amount of $279,624. Staff will be available during the work session to answer any questions on this project. Discussion: Please find the attached Consent Agenda form recommending the award of a contract to Milton Stamper Builders, the low bidder for Bid B1597.16. The contract is for Community Development Block Grant (CDBG) funded renovations at 64 East Franklin Street. The scope of work for this contract includes the following: Complete interior renovation of the vacant structure with new interior finishes New roof, new windows, and exterior painting New plumbing, electric, and HVAC systems throughout the structure The initial low bid amount by Milton Stamper Builders was $323,200. Staff worked with Milton Stamper Builders to revise the renovation plan and reduced the contract amount to $264,624. An additional $15,000 for contingency will also be included as part of the contract. The renovations will be fully funded by the Community Development Block Grant Homeownership Program Budget. Upon completion of the renovations, the property will be sold to a CDBG eligible owner occupied household. The new homeowner must maintain the property as a principal residence for a period of five years. The target date for completion of the renovations is the spring of 2016. Financial Impact: Recommendation: Motion: Action Dates: ATTACHMENTS: File Name Description CDBG Homeownership Program - 64 East 64_E_FRANKLIN.pdf Franklin Street Renovations  REQUIRED MOTION MAYOR AND CITY COUNCIL HAGERSTOWN, MARYLAND Topic: FY17 Preliminary Budget for General Fund Agency Contributions Mayor and City Council Action Required: Discussion: Financial Impact: Recommendation: Motion: Action Dates: ATTACHMENTS: File Name Description Agency_Contributions.pdf Memo