Work Session

Mayor and Council 27th Special Session, Work Session, and Executive Session November 7, 2017 Agenda "A diverse, business-friendly, and sustainable community with clean, safe and strong neighborhoods." "Providing the most efficient and highest-quality services as the municipal location of choice for all customers." "The veterans of our military services have put their lives on the line to protect the freedoms that we enjoy. They have dedicated their lives to their country and deserve to be recognized for their commitment." Judd Gregg EXECUTIVE SESSION 3:30 PM 1. Executive Session 4:00 PM SPECIAL SESSION 1. Approval of Purchase of Four Vehicles for Police Use - Keystone Ford (Chambersburg, PA) $ 82,095.00 2. Approval of Retainer Agreement for City Legal Services 3. Approval of a Contract: 2018, 2019, 2020 Fireworks Vendor 4:00 PM WORK SESSION 4:15 PM 1. Washington County Strategic Highway Safety Plan - Police Chief Victor Brito and Washington County Sheriff Douglas Mullendore 4:35 PM 2. Main Street Hagerstown’s Christkindle Markt - Amanda Whitmore, Downtown Coordinator 4:50 PM 3. Stormwater Utility Fee Study - Rodney Tissue, City Engineer 5:10 PM 4. Community Coalition Meeting Update - Mayor and City Council CITY ADMINISTRATOR'S COMMENTS MAYOR AND COUNCIL COMMENTS ADJOURN  REQUIRED MOTION MAYOR AND CITY COUNCIL HAGERSTOWN, MARYLAND Topic: Executive Session Mayor and City Council Action Required: Discussion: Financial Impact: Recommendation: Motion: Action Dates: ATTACHMENTS: File Name Description November_7__2017_Executive_Session.pdf Agenda  EXECUTIVE SESSION MAYOR & CITY COUNCIL NOVEMBER 7, 2017 AGENDA 3:30 p.m. EXECUTIVE SESSION – Council Chamber, 2nd floor, City Hall 1. To consult with counsel to obtain legal advice; #7 *Legal Advice *AUTHORITY: Annotated Code of Maryland, General Provisions Article: Section 3-305(b) (Subsection is noted in parentheses)  CITY OF HAGERSTOWN, MARYLAND PUBLIC BODY: Mayor & City Council DATE: November 7, 2017 . PLACE: Council Chamber, 2nd floor, City Hall TIME: 3:30 p.m. . AUTHORITY: ANNOTATED CODE OF MARYLAND, GENERAL PROVISIONS ARTICLE: Section 3-305(b): 1. To discuss: [ ] (i) the appointment, employment, assignment, promotion, discipline, demotion, compensation, removal, resignation or performance evaluation of appointees, employees, or officials over whom it has jurisdiction; or [ ] (ii) any other personnel matter that affects 1 or more specific individuals; [ ] 2. To protect the privacy or reputation of individuals with respect to a matter that is not related to public business; [ ] 3. To consider the acquisition of real property for a public purpose and matters directly related thereto; [ ] 4. To consider a matter that concerns the proposal for a business or industrial organization to locate, expand, or remain in the State; [ ] 5. To consider the investment of public funds; [ ] 6. To consider the marketing of public securities; [X] 7. To consult with counsel to obtain legal advice; [ ] 8. To consult with staff, consultants, or other individuals about pending or potential litigation; [ ] 9. To conduct collective bargaining negotiations or consider matters that relate to the negotiations; [ ] 10. To discuss public security, if the public body determines that public discussions would constitute a risk to the public or public security, including: (i) the deployment of fire and police services and staff; and (ii) the development and implementation of emergency plans; [ ] 11. To prepare, administer or grade a scholastic, licensing, or qualifying examination; [ ] 12. To conduct or discuss an investigative proceeding on actual or possible criminal conduct; or [ ] 13. To comply with a specific constitutional, statutory, or judicially imposed requirement that prevents public disclosures about a particular proceeding or matter; or [ ] 14. Before a contract is awarded or bids are opened, discuss a matter directly related to a negotiation strategy or the contents of a bid or proposal, if public discussion or disclosure would adversely impact the ability of the public body to participate in the competitive bidding or proposal process. [ ] 15. Administrative Function  REQUIRED MOTION MAYOR AND CITY COUNCIL HAGERSTOWN, MARYLAND Topic: Approval of Purchase of Four Vehicles for Police Use - Keystone Ford (Chambersburg, PA) $ 82,095.00 Mayor and City Council Action Required: Discussion: Financial Impact: Recommendation: Motion: Action Dates: ATTACHMENTS: File Name Description Motion.HPD_Vehicles_11-07-17.pdf Motion Police_-_Four_Vehicles.pdf Consent Agenda - Completed Consent_Agenda_-_Keystone.pdf Consent Agenda - Pre- Owned Vehicles Quote_-_Keystone_Ford.pdf Quote - Pre-Owned Vehicles  REQUIRED MOTION MAYOR AND CITY COUNCIL HAGERSTOWN, MARYLAND Date: November 7, 2017 TOPIC: Approval of Purchase of Four Vehicles for Police Use Charter Amendment Code Amendment Ordinance Resolution Other X MOTION: I hereby move for Mayor and Council approval of the purchase of four vehicles for police use. These vehicles will be purchased from Keystone Ford, Chambersburg, PA for a total of $ 82,095.00. Funding will be from HPD’s Vehicle CIP Account #C0129. DATE OF PASSAGE: 11/07/2017  REQUIRED MOTION MAYOR AND CITY COUNCIL HAGERSTOWN, MARYLAND Topic: Approval of Retainer Agreement for City Legal Services Mayor and City Council Action Required: Discussion: Financial Impact: Recommendation: Motion: Action Dates: ATTACHMENTS: File Name Description Approval_-_Retainer_Agreement_for_City_Legal_Services.pdf Motion and Contract  REQUIRED MOTION MAYOR AND CITY COUNCIL HAGERSTOWN, MARYLAND Topic: Approval of a Contract: 2018, 2019, 2020 Fireworks Vendor Mayor and City Council Action Required: At the November 7, 2017 Mayor and City Council Work Session, staff will review the recommended firework vendor contract for 2018, 2019, and 2020. Staff is seeking approval of the contract at a Special Session on November 7, 2017. Discussion: Proposal P1636.18 was issued by staff on October 3, 2017 to seek a vendor to provide fireworks for the 2018, 2019, and 2020 Fireworks at Fairgrounds Park event. Staff is recommending that the City select the bid proposal set forth by Zambelli Fireworks with the following annual and total pricing: 2018 $20,000 2019 $20,000 2020 $21,000 Total $61,000 This price compares to the City’s incurred, annual expense of $20,000 for each of the years 2015, 2016 and 2017. The July 1, 2018 expense will be budgeted as part of the FY19 budget process. Similarly, subsequent years will be budgeted respectively. Background - Following the close of the proposal period, four total bids were received. The prices that each of these companies provided for the total three year contract is as follows: COMPANY NAME TOTAL CONTRACT PRICE (3 YEARS) Schaefer Fireworks $59,500 Zambelli Fireworks $61,000 Fireworks Extravaganza $71,850 Pyro Engineering $88,500 Staff will attend the November 7, 2017 Work Session to review this selection and answer any questions pertaining to this bid selection. Financial Impact: Recommendation: Zambelli is being recommended over simply the lowest total price for the following reasons: Comparison of Zambelli and Schaefer indicates an equal price of $1.24 per shell. Zambelli  proposed using 16,400 shells per year. Schaefer proposed using 16,001 shells per year. Staff reviewed the proposed display for each of the two companies and concluded that the display proposed by Zambelli Fireworks included a wider variety of fireworks. This increased selection of fireworks included additional half and half effects, strobing effects, novelty effects, and rising tall effects that staff believe will create a more memorable and impressive overall display. Motion: I hereby move that Mayor and Council approve the bid of Zambelli Fireworks to provide fireworks and technical assistance for the 2018, 2019, and 2020 Fireworks at Fairgrounds Park event at a total contract price of $61,000. Action Dates: DATE OF PASSAGE: 11/7/2017 ATTACHMENTS: File Name Description 110717_MOTION_Fireworks_Contract.pdf MOTION: Fireworks Contract 110717_Fireworks_Bid_Memo.pdf MEMO: Fireworks contract  REQUIRED MOTION MAYOR AND CITY COUNCIL HAGERSTOWN, MARYLAND Date: November 7, 2017 TOPIC: Approval of a Contract: 2018, 2019, 2020 Fireworks Vendor Charter Amendment Code Amendment Ordinance Resolution Other X MOTION: I hereby move that Mayor and Council approve the bid of Zambelli Fireworks to provide fireworks and technical assistance for the 2018, 2019, and 2020 Fireworks at Fairgrounds Park event at a total contract price of $61,000. DATE OF PASSAGE: 11/7/2017  CITY OF HAGERSTOWN, MARYLAND Department of Community & Economic Development TO: Valerie Means, City Administrator FROM: Lauren Metz, Planning and Outreach Coordinator DATE: November 1, 2017 SUBJECT: 2018-2020 July 4th Fireworks Bid __________________________________________________________________________________ At the November 7, 2017 Mayor and City Council Work Session, staff will review the recommended firework vendor contract for 2018, 2019, and 2020. Staff is seeking approval of the contract at a Special Session on November 7, 2017. Proposal P1636.18 was issued by staff on October 3, 2017 to seek a vendor to provide fireworks for the 2018, 2019, and 2020 Fireworks at Fairgrounds Park event. Staff is recommending that the City select the bid proposal set forth by Zambelli Fireworks with the following annual and total pricing: 2018 $20,000 2019 $20,000 2020 $21,000 Total $61,000 This price compares to the City’s incurred, annual expense of $20,000 for each of the years 2015, 2016 and 2017. The July 1, 2018 expense will be budgeted as part of the FY19 budget process. Similarly, subsequent years will be budgeted respectively. Zambelli is being recommended over simply the lowest total price for the following reasons:  Comparison of Zambelli and Schaefer indicates an equal price of $1.24 per shell. Zambelli proposed using 16,400 shells per year. Schaefer proposed using 16,001 shells per year.  Staff reviewed the proposed display for each of the two companies and concluded that the display proposed by Zambelli Fireworks included a wider variety of fireworks. This increased selection of fireworks included additional half and half effects, strobing effects, novelty effects, and rising tall effects that staff believe will create a more memorable and impressive overall display. Background - Following the close of the proposal period, four total bids were received. The prices that each of these companies provided for the total three year contract is as follows: COMPANY NAME TOTAL CONTRACT PRICE (3 YEARS) Schaefer Fireworks $59,500 Zambelli Fireworks $61,000 Fireworks Extravaganza $71,850 Pyro Engineering $88,500 Staff will attend the November 7, 2017 Work Session to review this selection and answer any questions pertaining to this bid selection. c: Jill Thompson, Michelle Hepburn, Tyler French ______________________________________________________________________________ 14 N. Potomac Street, Suite 200A Hagerstown, MD 21740  REQUIRED MOTION MAYOR AND CITY COUNCIL HAGERSTOWN, MARYLAND Topic: Washington County Strategic Highway Safety Plan - Police Chief Victor Brito and Washington County Sheriff Douglas Mullendore Mayor and City Council Action Required: Discussion: Financial Impact: Recommendation: Motion: Action Dates: ATTACHMENTS: File Name Description Strategic Washington_County_Strategic_Highway_Safety_Plan_2017_to_2020_revised.doc Highway Safety Plan WASHINGTON COUNTY STRATEGIC HIGHWAY SAFETY PLAN 2017 - 2020 Page 1 of 26 TABLE OF CONTENTS: Traffic Safety Overview………………………………….Page 3 - 7 Distracted Driving………………………………………….Page 7 - 9 Pedestrians and Bicyclists……………………………..Page 10 - 12 Aggressive Driving…………………………………………Page 13 - 15 Occupant Protection………………………………….…..Page 16 - 18 Impaired Driving…………………………………………….Page 19 - 21 Highway Infrastructure…………………………………..Page 22 - 25 Implementation and Evaluation……………………....Page 26 Washington County Strategic Highway Plan Committee Members……………………………….Page 26 Page 2 of 26 Traffic Safety Overview: Moving Towards Zero Deaths Washington County has three major Interstate Highways that go through the County, Interstate 70, Interstate 81 and Interstate 68. Washington County has also experienced an increase in vehicular, pedestrian and bicycle traffic over the last decade as the population increased and additional businesses moved into the area. As a result, the number of serious and fatal crashes also increased over time. Serious injury is defined as any injury, other than a fatal injury, which prevents the injured person from walking, driving or normally continuing activities he/she was capable of performing before the injury occurred. Law enforcement resources have been limited as the request for other services have increased and so the amount of time spent on traffic enforcement has decreased. Washington County implemented the Data Driven Approach to Crime and Traffic Safety in 2012. The result was that crime decreased, but traffic fatalities increased. This Strategic Highway Safety Plan will address the shortcomings addressed above so that the goals and objectives of the Plan can be accomplished through partnerships in the community. Over the past three years (2013 – 2015), Washington County has accounted for approximately 5% of all traffic fatalities in Maryland. That portion has fluctuated from 4.5% to 5.7% to 3.3% over that time, while the County has maintained approximately 2.5% of the State’s population and 3.5% of the State’s vehicle miles traveled. This means that Washington County is slightly overrepresented in fatalities. However, the proportion of serious injuries (defined as KABCO=4 on the police crash report) has only fluctuated from 2.7% to 2.4% to 1.7%. This means that the County is underrepresented with regards to serious injuries as it related to vehicle miles traveled. When analyzing traffic citations issued across the State and adjudicated in Maryland District Courts, there are over one million violations each year. From 2013 through 2015, Washington County has accounted for approximately 20,000 (1.6%) of all citations issued each year. This means the citations are issued within the boundaries of Washington County. Page 3 of 26 2017 – 2022 Strategic Highway Safety Plan: The Washington County 2017 – 2022 Strategic Highway Safety Plan focuses on the specific emphasis areas of Distracted Driving, Pedestrians & Bicyclists, Aggressive Driving, Impaired Driving, Occupant Protection and Highway Infrastructure, which have been the major factors in causing serious injury and fatalities involving crashes in Washington County. A Strategic Highway Safety Plan Committee, which is a sub-committee of the Traffic Advisory Council, convened to review, strategize and formulate this Plan. All partner agencies of the Traffic Advisory Council have adopted this Plan and are a part of its implementation. The Plan Committee reviewed historical crash data for the last five years and devised this plan to address the causation of serious and fatal crashes as well as targeting specific roadways where a high number of these crashes have historically occurred. Page 4 of 26 MARYLAND DEPARTMENT OF TRANSPORTATION Maryland Motor Vehicle Administration Maryland Highway Safety Office Washington County Crash Summary 5 Year 2011 2012 2013 2014 2015 AVG. % Fatal Crashes 12 24 20 22 15 19 0.9 Injury Crashes 847 910 781 760 721 804 37.9 Property Damage Crashes 1,207 1,264 1,193 1,318 1,508 1298 61.2 Total Crashes 2,066 2,198 1,994 2,100 2,244 2120 100.0 Total of All Fatalities 12 25 21 25 17 20 Total Number Injured 1,274 1,314 1,076 1,062 1,013 1,148 Page 5 of 26 2015 is subject to change. Data is based on reports provided by the Maryland State Police Central Records Division (CRD). 2015 crash reports submitted to CRD during calendar year 2016 (up to December 31, 2016) will be accepted in the database; however, based on an analysis of previous reporting years, nearly all crash reports completed by local agencies have been submitted and processed by this time of year. Revised summary reports may be produced after an analysis is completed on crash reports submitted, or revised, between the run date of this report and December 31, 2016. Page 6 of 26 The Strategic Highway Safety Plan is established in support of the State of Maryland’s Highway Safety Office goal of zero deaths in crashes in Maryland. As you can see by the Fatal Crash Trend chart above, Washington County has begun to trend lower in the last two years in large part due to the increased enforcement efforts of law enforcement. This Plan will incorporate a number of initiatives other than just enforcement and should have a more significant impact toward zero deaths. Distracted Driving: A distracted driving crash occurs when a driver shifts attention away from the driving task to do other things such as texting, cell phone use, adjusting the radio, attending to a child, and a number of other things. Historically, there has been an average of ten distracted driving fatalities in Washington County, with nine occurring in 2015. Over the past three years, Washington County has accounted for 7.5% of the State’s distracted driving fatalities. There has been a significant decline in serious injuries resulting from such crashes in the county as well, from a high of 52 in 2013 (2.7% of all distracted driving serious injuries) to a low in 2015 (1.7% of all). However, those figures also mean that in 2015, 52.9% of all fatalities and 43.2% of all serious injuries in Washington County resulted from distracted driving crashes. Correspondingly, distracted driving crashes resulted in 23.0% of all fatalities and 37.2% of all serious injuries in 2015 statewide. This illustrates the significance of the distracted driving problem in Washington County. Distracted driving violations include the use of handheld cell phone to participate in calls and texting. The issuance of such citations increased dramatically in Maryland in the past three years through increasing restrictions in the laws, from 14,192 in 2013 to 41,277 in 2014, to 42,744 in 2015. As the State saw this increase, Washington County had a slight decrease from a high of 1,232 in 2014 to 706 in 2015 which accounted for 1.6% of the State distracted driving citations. Also, 3.5% of all citations issues in Washington County in 2015 were for distracted driving violations. Page 7 of 26 MARYLAND DEPARTMENT OF TRANSPORTATION Maryland Motor Vehicle Administration Maryland Highway Safety Office Washington Co. - Distracted Driver Involved Crash Summary 5 Year 2011 2012 2013 2014 2015 AVG. % Fatal Crashes 9 17 11 10 7 11 0.8 Injury Crashes 599 616 550 501 424 538 39.7 Property Damage Crashes 804 832 772 818 798 805 59.5 Total Crashes 1,412 1,465 1,333 1,329 1,229 1354 100.0 Total of All Fatalities 9 17 12 11 9 12 Total Number Injured 927 921 771 730 616 793 Page 8 of 26 2015 is subject to change. Data is based on reports provided by the Maryland State Police Central Records Division (CRD). 2015 crash reports submitted to CRD during calendar year 2016 (up to December 31, 2016) will be accepted in the database; however, based on an analysis of previous reporting years, nearly all crash reports completed by local agencies have been submitted and processed by this time of year. Revised summary reports may be produced after an analysis is completed on crash reports submitted, or revised, between the run date of this report and December 31, 2016. Distracted Driving Strategies 1. Evaluate and improve data quality for problem identification and program evaluation purposes. 2. Enhance and improve enforcement of distracted driving laws. 3. Integrate and foster the use of technologies and engineering application to address distracted driving infrastructure. 4. Conduct outreach initiatives including, but not limited to, education, training, and media programs to reduce distracted driving. 5. Evaluate and recommend legislation and/or regulations that address distractive behavior while driving. Page 9 of 26 Pedestrians and Bicyclists: Pedestrian crashes are defined as crashes involving a person reported as a pedestrian on foot, including a motorist who has exited a vehicle. Bicyclist crashes are defined as crashes involving a person reported as a bicyclist or pedal cyclist. With regards to pedestrian and bicycle safety in Washington County, very few fatalities or serious injuries happen among those populations. Pedestrian fatalities have fluctuated over the past three years, from four in 2013, to six in 2014, to a low of two in 2015. Serious injuries have remained fairly constant with five in 2013, six in 2014, and five in 2015. Bicyclist fatalities have occurred very rarely over the past three years, from zero in 2013, zero in 2014, and one in 2015. Page 10 of 26 MARYLAND MOTOR VEHICLE ADMINISTRATION Maryland Highway Safety Office Washington Co. - Pedestrian On Foot Involved Crash Summary 5 Year 2011 2012 2013 2014 2015 AVG. % Fatal Crashes 0 1 4 6 2 3 5.1 Injury Crashes 47 41 35 46 49 44 85.5 Property Damage Crashes 6 5 7 3 3 5 9.4 Total Crashes 53 47 46 55 54 51 100.0 Total of All Fatalities 0 1 4 6 2 3 Total Number Injured 52 45 40 50 54 48 * Averages for all pages are 5 year averages. % is percent of 5 yr total. Page 11 of 26 2015 is subject to change. Data is based on reports provided by the Maryland State Police Central Records Division (CRD). 2015 crash reports submitted to CRD during calendar year 2016 (up to December 31, 2016) will be accepted in the database; however, based on an analysis of previous reporting years, nearly all crash reports completed by local agencies have been submitted and processed by this time of year. Revised summary reports may be produced after an analysis is completed on crash reports submitted, or revised, between the run date of this report and December 31, 2016. Pedestrian and Bicycle Strategies 1. Identify and target pedestrian and bicycle safety issues, populations, and locations of activity and concern through the collection, analysis, and evaluation of data and information. 2. Promote safe behaviors of all road users appropriate for the environment through education and enforcement initiatives. 3. Create and improve roadway environments for safe walking and bicycling through implementation of engineering treatments, land use planning, and system-wide countermeasures. 4. Develop, apply, and promote technological approaches, including those in vehicles and emergency response equipment, in order to better prevent and reduce the severity of collisions involving pedestrians and bicyclist. 5. Identify and promote safe driving and pedestrian behavior for all motorist and public safety professionals at the scene of emergency events. Page 12 of 26 Aggressive Driving: An aggressive driving crash occurs when at least one driver in the crash was reported to be driving aggressively, defined by having one of the following values in the first two Contributing Circumstance fields from the standard crash report form. Failed to yield the right-of-way Failed to obey stop sign Failed to obey traffic signal Failed to obey other traffic control Failed to keep right of center Failed to stop for a school bus Wrong way on a one way street Exceeded speed limit Too fast for conditions Followed too closely Improper lane change Improper passing Historically, there have been very few aggressive driving fatalities in Washington County, with zero occurring in 2015. Minimal serious injuries resulted from such crashes in the County as well, from a high of seven in 2013 (2.4% of all aggressive driving serious injuries) to just three in 2015 (1.6% of all). Those figures mean that in 2015, 7% of all serious injuries in Washington County resulted from aggressive driving crashes. Aggressive driving citations are rarely issued in Maryland because a driver must be observed committing three or more specific violations to qualify under the aggressive driving statute. In Maryland, only 797 aggressive driving citations were issued in 2015 and 15 (1.9%) of those were issued in Washington County. There has been an average of less than ten speed related fatalities in Washington County, with five occurring in 2015. Over the past three years, Washington County has accounted for an average of 8.3% of the State’s speeding related fatalities. There has been a significant decline in serious injuries resulting from such crashes in the County as well, from a high of 15 in 2014 (3.3% of all serious injuries in 2015) to a low of five in 2015 (1.7% of all). However, those figures also mean that in 2015, 29.4% of all fatalities and 11.4% of all serious injuries in Washington County resulted from speed related crashes. This illustrates the significance of the speed related fatalities in Washington County. Speeding violations are very common and those adjudicated through the District Court do not include automated speed enforcement. The State has seen an average of 244,588 speed citations issued over the past three years, with 2.0% of those citations being issued in Washington County. Conversely, close to one-quarter (24.1%) of all Washington County citations in 2015 were issued for speeding. Page 13 of 26 MARYLAND DEPARTMENT OF TRANSPORTATION Maryland Motor Vehicle Administration Maryland Highway Safety Office Washington Co. - Aggressive Driver Involved Crash Summary 5 Year 2011 2012 2013 2014 2015 AVG. % Fatal Crashes 2 7 0 1 0 2 1.6 Injury Crashes 75 70 66 49 36 59 46.8 Property Damage Crashes 90 71 64 57 45 65 51.7 Total Crashes 167 148 130 107 81 127 100.0 Total of All Fatalities 2 8 0 2 0 2 Total Number Injured 128 109 114 73 69 99 Page 14 of 26 2015 is subject to change. Data is based on reports provided by the Maryland State Police Central Records Division (CRD). 2015 crash reports submitted to CRD during calendar year 2016 (up to December 31, 2016) will be accepted in the database; however, based on an analysis of previous reporting years, nearly all crash reports completed by local agencies have been submitted and processed by this time of year. Revised summary reports may be produced after an analysis is completed on crash reports submitted, or revised, between the run date of this report and December 31, 2016. Aggressive Driving Strategies 1. Use data-driven approaches to identify driver behaviors and target audiences to focus on aggressive and speed-related enforcement, education, engineering, and emergency services. 2. Develop and implement aggressive driving enforcement practices. 3. Identify and implement effective engineering and technological solutions to reduce aggressive driving. 4. Conduct public awareness, training, and media programs aimed at reducing aggressive driving. 5. Promote and support legislation and adjudication to reduce aggressive driving such as ADOPT. Page 15 of 26 Occupant Protection: The lack of use of personal restraints or protective equipment is typically not a contributing factor to a crash occurring, but when a crash does occur, the severity of personal injury is greatly affected by the lack of use of this occupant protection equipment. An unrestrained occupant crash is defined as including a passenger vehicle (automobile, station wagon, van, SUV or pickup truck) occupant: • Less than 8 years of age recorded as not using a Child/Youth Restraint. • Eight years of age or older recorded as not using a Lap and Shoulder Belt or Air Bag and Belt, or • Whose restraint use was recorded as using None or Air Bag Only. Very few fatalities or serious injuries have occurred as a result of occupant protection over the last three years in Washington County. Fatalities in Washington County resulting from lack of occupant protection decreased from eight in 2013, to seven in 2014, to three in 2015. Serious injuries went from nine in 2013 to six in 2015. These figures account for 4.2% of the State’s unrestrained fatalities and 2.1% of the State’s serious injuries in 2015. MARYLAND DEPARTMENT OF TRANSPORTATION MARYLAND MOTOR VEHICLE ADMINISTRATION Maryland Highway Safety Office Washington County Driver or Passenger - Safety Equipment Use Safety 200 200 200 200 201 201 201 201 201 201 TOTA AVG % Equipment 6 7 8 9 0 1 2 3 4 5 L . In Use 15 9 8 10 5 4 14 5 6 2 78 8 53.8 Not In Use 9 7 3 2 4 3 6 8 7 4 53 5 36.6 NS,Other 1 1 1 2 5 1 3.4 Unknown 1 1 2 2 3 9 1 6.2 100. Dri/Passeng 25 17 11 12 9 9 22 13 16 11 145 15 0 er Fatalities Safety Equipment Not in Use - Air Bag Only or None. Excludes motorcycles, mopeds and ATV's. Page 16 of 26  Safety 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 TOTAL AVG. % Equipment In Use 1,161 1,074 1,051 975 915 944 1,022 851 788 771 9,552 955 85.5 Not In Use 121 107 86 69 72 75 71 56 77 54 788 79 7.1 NS,Other 32 40 24 50 47 51 38 29 46 18 375 38 3.4 Unknown 35 59 76 37 64 37 39 30 40 38 455 46 4.1 Dri/Passenger 1,349 1,280 1,237 1,131 1,098 1,107 1,170 966 951 881 11,170 1,117 100.0 Injuries Safety Equipment Not in Use - Air Bag Only or None. Excludes motorcycles, mopeds and ATV's. Page 17 of 26 Occupant Protection Strategies 1. Improve the timeliness, accuracy, completeness, uniformity, accessibility, and integration of occupant protection-related data. 2. Enhance and improve enforcement of adult and child occupant protection laws. 3. Implement adult and child occupant protection public awareness and education, training, and media campaigns. 4. Evaluate and recommend legislation and/or regulations to advance occupant protection for all ages. Page 18 of 26 Impaired Driving: The National Highway Traffic Safety Administration (NHTSA) defines alcohol impairment as any fatal vehicle crashes involving a driver with a blood alcohol concentration (BAC) of 0.08 grams per deciliter (g/dl) or higher. Over the past three years, fewer than ten impaired driving fatalities occurred in Washington County, with just six occurring in 2015. During that time, Washington County has accounted for an average of 4.3% of the State’s distracted driving fatalities. There has been a significant decline in serious injuries resulting from such crashes in the county as well, from a high of 20 in 2013 (5.2% of all impaired driving serious injuries) to a low of seven in 2015 (2.0% of all). However, those figures also mean that, in 2015, 35.3% of all fatalities and 15.9% of all serious injuries in Washington County resulted from impaired driving crashes. Correspondingly, impaired driving crashes resulted in 31.1% of all fatalities and 13.2% of all serious injuries in 2015. This shows that Washington County is tracking with the State totals, so impaired driving is a concern but the county is not the worst in the State. Impaired driving arrests relate to driving while impaired by alcohol and/or drugs and several citations are issued at the point of a single arrest. Therefore, all judicial figures related to impaired driving will quantify arrests, not individual citations. Impaired driving arrests have remained fairly steady in Maryland over the past three years, from 23,326 in 2013 to 22,777 in 2014, to 22,051 in 2015. Of those arrests, an average of 1.8% was of older drivers (ages 65+) and 3.9% were of younger drivers (ages 16-20). Washington County had a slight increase from 550 in 2013 to 510 in 2014 to 607 in 2015 which accounted for 2.8% of the State impaired driving arrests in 2015. Of the impaired arrests in the County, an average of 2.0% was of older drivers (ages 65+) and 4.0% were of younger drivers (ages 16-20). MARYLAND DEPARTMENT OF TRANSPORTATION Maryland Motor Vehicle Administration Maryland Highway Safety Office Washington Co. Driver Involved Alcohol or Drug Impaired Crash Summary 5 Year 2011 2012 2013 2014 2015 AVG. % Fatal Crashes 7 11 7 6 5 7 3.4 Injury Crashes 81 107 75 74 59 79 37.9 Property Damage Crashes 111 147 109 112 133 122 58.6 Total Crashes 199 265 191 192 197 209 100.00 Total of All Fatalities 7 11 7 6 6 7 Total Number Injured 116 154 103 89 77 108 Page 19 of 26 2015 is subject to change. Data is based on reports provided by the Maryland State Police Central Records Division (CRD). 2015 crash reports submitted to CRD during calendar year 2016 (up to December 31, 2016) will be accepted in the database; however, based on an analysis of previous reporting years, nearly all crash reports completed by local agencies have been submitted and processed by this time of year. Revised summary reports may be produced after an analysis is completed on crash reports submitted, or revised, between the run date of this report and December 31, 2016 Page 20 of 26 Impaired Driving Strategies 1. Improve the availability, quality, collections, and use of data to support impaired driving enforcement, adjudication, programs, and initiatives. 2. Enhance and improve enforcement of impaired driving laws. 3. Enhance and improve the prosecution and adjudication of impaired driving cases. 4. Investigate and foster the use of technologies and best practices to support impaired driving countermeasures. 5. Conduct outreach initiatives including, but not limited to, education, training, and media programs to reduced impaired driving. Page 21 of 26 Highway Infrastructure: An average of 10 fatalities and 754 serious injuries occurred in crashes involving infrastructure related issues. While work zone crashes are minimal, run-off the roadway and intersection crashes leave an opportunity to improve. Page 22 of 26 A Run-Off-the-Road Crash is defined as a crash where the first event was recorded as striking a fixed object or running off the road, or the location of the crash was reported as off-road or in the median. An average of 8 fatalities and 290 serious injuries per year resulted from run-off-the-road crashes between 2006 and 2015 Intersection Crashes are those crashes reported as occurring in an intersection or being intersection-related (i.e., in a traffic situation resulting from an intersection). An average of 2 fatalities and 443 serious injuries per year resulted from intersection-related crashes between 2006 and 2015. Work Zone Crashes are those crashes reported as occurring in a work zone in the standard crash report. They can include construction, maintenance, and utility work zones. Although Washington County has no fatalities resulting from work zone crashes, an average of 20 serious injuries have occurred each year between 2006 and 2015. MARYLAND DEPARTMENT OF TRANSPORTATION Maryland Motor Vehicle Administration Maryland Highway Safety Office IS81 Crash Summary 5 Year 2012 2013 2014 2015 2016 AVG. % Fatal Crashes 2 2 2 0 1 1 1.2 Injury Crashes 38 40 44 40 34 39 34.7 Property Damage 63 49 70 85 95 72 64.1 Crashes Total Crashes 103 91 116 125 130 113 100.0 Total of All Fatalities 2 2 3 0 1 2 Total Number Injured 62 53 61 64 62 60 Page 23 of 26 2015 is subject to change. Data is based on reports provided by the Maryland State Police Central Records Division (CRD). 2015 crash reports submitted to CRD during calendar year 2016 (up to December 31,2016) will be accepted in the database; however, based on an analysis of previous reporting years, nearly all crash reports completed by local agencies have been submitted and processed by this time of year. Revised summary reports may be produced after an analysis is completed on crash reports submitted, or revised, between the run date of this report and December 31, 2016. Page 24 of 26 Highway Infrastructure Strategies 1. Identify intersections where the Crash Severity Index is high and implement safety improvements. 2. Identify and target safety improvements along corridors where the Crash Severity Index is high and address roadway elements that contribute to crashes. 3. Identify, develop and implement system-wide improvements that address the safety of vulnerable user groups (e.g., bicyclists, pedestrians, motorcyclists, older and younger drivers, etc. Page 25 of 26 Implementation and Evaluation: Each law enforcement agency in Washington County has adopted this Washington County Strategic Highway Safety Plan and will conduct increased traffic enforcement and implement public awareness strategies according to the specific focus areas identified in this Plan. The Washington County Strategic Highway Safety Plan Committee will work with other State and local partners to conduct public awareness campaigns and identify infrastructure deficiencies that will reduce crashes in the specific focus areas identified in this Plan. The Washington County Traffic Advisory Council has also adopted this Washington County Strategic Highway Safety Plan. The Washington County Commissioners and other municipal governments have adopted the Washington County Strategic Highway Safety Plan. This Plan will be taken into consideration as there is discussion and actions taken to improve highway safety in Washington County. Washington County Strategic Highway Safety Plan Committee Members: • Sheriff Doug Mullendore, Washington County Sheriff’s Office • Chief Victor Brito, Hagerstown Police Department • Captain Tom Langston, Hagerstown Police Department • Lt. Joe George, Maryland State Police, Barrick “O” • Major Pete Lazich, Patrol Commander, Washington County Sheriff’s Office • Sgt. John Martin, Washington County Sheriff’s Office • Merle Saville, Washington County Engineering and Construction (Traffic Advisory Council Chairman) • Karie Braniff, Analyst, Washington County Sheriff’s Office • Michael Bible, Law Enforcement Liaison Program Manager at the Maryland Department of Transportation Highway Safety Office • Chris Perkins, State Highway Administration • Chief Chuck Stanford, Boonsboro Police Department • Chief T J Buskirk, Hancock Police Department • Chief George Knight, Smithsburg Police Department • Charles Summers, Deputy Director Emergency Management for Washington County. Page 26 of 26  REQUIRED MOTION MAYOR AND CITY COUNCIL HAGERSTOWN, MARYLAND Topic: Main Street Hagerstown’s Christkindle Markt - Amanda Whitmore, Downtown Coordinator Mayor and City Council Action Required: Discussion: At the November 7, 2017 Mayor and City Council work session, staff and volunteers will provide an informational update on Main Street Hagerstown’s inaugural Christkindle Markt event scheduled for December 2nd. Monika Wertman and Dieter Blosel will attend. Monika serves as chair of the Main Street Organization Work Group and is leading the planning group for the Christkindle Markt. Dieter Blosel is owner of the Schmankerl Stube. Christkindle Markt is a German Christmas shopping tradition that originated in the streets of Germany. Main Street Hagerstown will be replicating several aspects of a traditional Christkindle Markt in downtown Hagerstown to help usher in the holidays. Specifics about the event include: What: Christkindle Markt, German Christmas Market When: Saturday, December 2nd 12 p.m. to 6 p.m. Where: Public Square, Downtown Hagerstown Who: Artisan vendors, traditional German foods, musicians, Santa Claus, and kids activities Main Street Hagerstown is pleased that several downtown restaurants will be participating in the event by offering specials in their establishments. Augustoberfest is also sponsoring the kid’s activities for the day. Financial Impact: Recommendation: Motion: Action Dates: ATTACHMENTS: File Name Description MEMO: Main Street MCC_Memo_Christkindle_Markt.pdf Hagerstown’s Christkindle Markt  CITY OF HAGERSTOWN, MARYLAND Department of Community & Economic Development TO: Valerie Means, City Administrator FROM: Amanda Whitmore, Downtown Coordinator DATE: November 1, 2017 SUBJECT: Main Street Hagerstown’s Christkindle Markt __________________________________________________________________________________ At the November 7, 2017 Mayor and City Council work session, staff and volunteers will provide an informational update on Main Street Hagerstown’s inaugural Christkindle Markt event scheduled for December 2nd. Monika Wertman and Dieter Blosel will attend. Monika serves as chair of the Main Street Organization Work Group and is leading the planning group for the Christkindle Markt. Dieter Blosel is owner of the Schmankerl Stube. Christkindle Markt is a German Christmas shopping tradition that originated in the streets of Germany. Main Street Hagerstown will be replicating several aspects of a traditional Christkindle Markt in downtown Hagerstown to help usher in the holidays. Specifics about the event include: What: Christkindle Markt, German Christmas Market When: Saturday, December 2nd 12 p.m. to 6 p.m. Where: Public Square, Downtown Hagerstown Who: Artisan vendors, traditional German foods, musicians, Santa Claus, and kids activities Main Street Hagerstown is pleased that several downtown restaurants will be participating in the event by offering specials in their establishments. Augustoberfest is also sponsoring the kid’s activities for the day. Attachment: Event Banner c: Jill Thompson, Director of Community & Economic Development Christkindle Markt Planning Group ______________________________________________________________________________ 14 N. Potomac Street, Suite 200A Hagerstown, MD 21740  REQUIRED MOTION MAYOR AND CITY COUNCIL HAGERSTOWN, MARYLAND Topic: Stormwater Utility Fee Study - Rodney Tissue, City Engineer Mayor and City Council Action Required: Discussion: Financial Impact: Recommendation: Motion: Action Dates: ATTACHMENTS: File Name Description Stormwater_Utility_Fee_Study.11717.pdf Stormwater Utility Fee Study  REQUIRED MOTION MAYOR AND CITY COUNCIL HAGERSTOWN, MARYLAND Topic: Community Coalition Meeting Update - Mayor and City Council Mayor and City Council Action Required: Discussion: Financial Impact: Recommendation: Motion: Action Dates: ATTACHMENTS: File Name Description Community_Coalition_Meeting_Update.pdf Memo - Community Coalition Meeting Update Community Coalition Community_Coalition_Meeting_10-23-17.pdf October 23, 2017 Meeting Packet 2018_Draft_List_of_Coalition_Agenda_Items_10-15-17.pdf 2018 Draft List  CITY OF HAGERSTOWN, MARYLAND Donna K. Spickler City Clerk One East Franklin Street • Hagerstown, MD 21740 E-mail: dspickler@hagerstownmd.org Telephone: 301.766.4183 • TDD: 301.797.6617 TO: Mayor and City Council Members Valerie Means, City Administrator FROM: Donna K. Spickler, City Clerk SUBJECT: Community Coalition Meeting Update DATE: November 3, 2017 ------------------------------------------------------------------- Time is included on the November 7, 2017 Work Session to review the Community Coalition’s meeting topics prior to the Coalition’s appearance before the Mayor and City Council. Jill Thompson, Director of Community and Economic Development, provided the following summary of the October 25, 2017 meeting: 1. Brett Wilson is recommending that the CRIZ legislation be removed from the 2018 agenda as he will not be in a position to champion this legislation. He advised the group could continue to work on how to revisit this for 2019 or later. There is a suggestion to look at the RISE Zone incentives. It is important to understand how the benefits of a RISE Zone differ from the existing Enterprise Zone. All of downtown/CC-Mu zoning district is an Enterprise Zone which provides 10 years of property tax credits on new, qualified investment and income tax credits or the creation of new jobs. 2. The Funding Request of $ 5,000 from the City for the Coalition is scheduled during the November 21, 2017 Work Session. 3. Planning will begin for the reception in Annapolis. The group is seeking ideas for the reception including if attendance by a Washington County personality/celebrity could be a draw. The group is seeking ideas of who such personalities/celebrities might be. Copies of the Coalition’s October 23, 2017 meeting packet and the 2018 Draft List of Possible Community Coalition Agenda items are attached. Please let me know if you have any questions. Thank you.  2018 Draft List of Possible Community Coalition Agenda Items: Transportation:  I-81: o Construction funding for Phase 2 (Williamsport to I-70 interchange)  Note: SHA approved $5M for engineering and design of widening of I-81 for Phases 2 to 4 (Pennsylvania line) o SHA Applying for new INFRA grant in November. o We will need support for matching construction funding in upcoming CTP budget if INFRA grant is approved o Long term plan to complete widening for full 12 miles over 10 years o See Blue Sheet provided by County and maps of I-81  I-70/Rt. 65 Interchange improvements o County is working with SHA to install an enhanced cloverleaf interchange due to new commercial development (WalMart, etc.) current congestion, and expected new development projected for the area. o County originally asked for a full cloverleaf but compromised on an enhanced design that will keep one circular ramp on each side of MD65, and will be a 50% improvement for what they have now. County estimates cost at $41M. o State estimates were much higher due to overhead and contingency money. County in discussions over the disparity in estimates. o State committed to support the County’s recommendation and will use their design as the preferred design for this project. o SHA may ask for feedback as to how this project ranks in priority against the final phases of I-81 improvements. o Blue Sheet will be provided by County, map of proposed design, and map of future development Community Revitalization:  Urban Improvement Project (County, City, WCPS, MD Theatre, BISFA, USMH, Private Business for corporate office space) o $7.5 million, 5-year pledge by governor o County will be lead agency on this item and provide direction to coalition as to how to best support this initiative. (Delegation, WCPS, City, are also part of these discussions) o County will be providing the Blue Sheet for use in our coalition packet for the general assembly  CRIZ Legislation (CITY) o Del. Wilson is reviewing options with city and whether this will be presented again this year o City/Del. Wilson will need to provide Blue Sheet on this item.  RISE Zones/Other o Lobbyist asked that we also consider an existing program such as RISE zones given CRIZ defeat o RISE zones would not require legislation as they are already established, but we would need to see if RISE zones or another similar incentive can be used as an alternative to CRIZ o RISE zones provide tax credits for designated areas that incorporate education institutions   NPS Headquarters/Visitors Center in Williamsport (Williamsport/CVB) o @40k sq. foot building - $20M project) o Ask for $3M from State (Capital Budget) denied in 2017 is still a possibility in 2018 o Governor Hogan (& Secretary Holt) supportive of project and stepped up with funding 2018 to purchase property and begin design o Additional money would be asked for in following years for construction o Long term lease with NPS bringing in 109 employees which includes 33 new to county (Incidental command, Park police) generating $7M in salary o Additional visitor parking and improved visitor experience o Creates Williamsport as a premier center and tourist destination for C&O Canal. Canal gets 1.5M visitors per year on Washington county section. Tourism benefits for the entire county. o 81k people per day go by Williamsport on I-81, Rt. 11, etc. - hoping to attract a portion of them to C&O Canal with new amenities and visitor’s center. o Blue sheet provided by Williamsport Tourism:  Towpath Rehabilitation o C&O Canal NHP applying for a $6.7M grant over 5 years through the Maryland State Highway Administration’s Transportation Alternatives Program (TAP) to resurface the entire towpath in multiple counties (including in Boonsboro). They have successfully competed for these funds before, most notably the towpath at Big Slackwater and the Restoration of the Conococheague Aqueduct. Coalition will support this request as part of it will benefit Washington County  Boonsboro Visitor Center and Transportation Museum o Boonsboro may seek bond bill funding to complete this project Rural Mental Health Challenges  Funding for a Mobile Crisis Team and 24/7 Walk-In Mental Health Clinic o Our Mental Health Authority (MHA) has put in for funding for a mobile crisis team (MCT) as well as a 24/7 Walk-in clinic for mental health for those having a mental health crisis. HPD and our Sheriff’s Dept is getting inundated with calls that involve people having a mental health crisis. The police are often challenged with properly handling those with mental health needs that they respond to as well as finding medical treatment for them outside of our Emergency Rooms. The MCT would provide a person(s) to be on call and/or ride with officers for when these issues arise to assist with getting patients immediate care (when appropriate) vs going into the criminal justice system. The state has noticed uneven mental health care between counties and that the basic needs require an MCT and a 24/7 walk in clinic which we do not currently have. Current providers are only open normal business times and may not be able to take immediate appointments. It can sometimes be days or weeks to get into a provider. When families have a crisis, often the only place to go is our Emergency Room at Meritus (which is the 2nd busiest ER in the state for mental health issues). Having an MCT and Walk-in clinic would take pressure off Meritus’s ER. In addition, patients that are not diagnosed to be severe enough for admittance into the hospital, could get services quicker from the clinic until they can be connected to one of our local providers for continuing care. 2018 Watch List:  USMH Operational Funding o (need additional operating funding with new programs coming online FY’17 to FY’19) USMH will receive an additional $200,000 in FY’18  Gaming Revenue Protection (no negative legislation anticipated)  Shifting of Liabilities from State to Localities o Last year a proposal was defeated that would require counties to pay 90% of SDAT assessment and directorial functions; counties will continue to fund at 50%  Highway User Revenue Restoration o Governor Hogan continued to support increasing HUR to local governments and included $53M in his initial budget to begin restoring funds in FY ‘18. DLS recommended this funding be rejected, but the House did not support the recommendation. The Senate reduced funding for transportation grants by $16.5 million and this amount was further modified in conference committee. In the budget as finalized, counties will receive an additional $8.8 million in transportation aid, Baltimore City maintained its funding level of $5.5 million, and the municipal share remained at $20.1 million.  HCC Operational Funding and Capital funding o Last year we received $1.52 million in capital funding - $1,088,000 million for the SMART House/Energy Efficiency Training Center and $448,000 for the Student Center – Parking Lot Construction o We will support any funding requested in 2018 for the new Center for Business and Entrepreneurial Studies (CEBES)  State funding of K-12 education o Kirwin Commission “Thorton 2” will set education funding formulas for next 20 years  The commission will continue its work during the interim.  legislation passed, HB 684, to provide assistance to counties with all day pre-K and/or counties with declining enrollments until the final Kirwin Commission recommendations are made.  $5.5 million was approved in the budget to provide scholarships to students attending private schools.  Final report with recommendations will come out in Dec. 2017 o 21st Century School Construction Commission working on capital funding side  Need to keep watch on what they recommend and how that affects our county  Joint Commission Report on Integration of Local Mental Health Authorities o The Behavioral Health Administration is in the process of studying how core service agencies (like our Mental Health Authority) should be integrated into a county’s system of care. One item under consideration is that should these agencies be independent (like ours) or become a part of the local Health Department. Interviews around the state are taking place, and a consultant will be making recommendations to BHA on a course of action. MHA officials are concerned about conflict of interest issues. Our Health Department is also one of the providers of mental health services, and the authority’s role is to provide oversight of providers so that the patients are getting the service they deserve. If MHA was under the health department it could cause challenges in providing oversight authority over the entity that employs them. MISCELANEOUS INFORMATION SHEETS (not necessarily agenda items):  Educate Annapolis on local educational initiatives like OnTrack and discuss where the State could assist (CHAMBER/GHC) o What other counties are affected or have needs like ours where partnerships could be formed? o Possibly present to Ways and Means Committee or Education subcommittee (without an ask)