Work Session

Mayor and Council 85th Special Session, Executive Session, and Work Session October 15, 2019 Agenda "The City of Hagerstown will promote a diverse, business-friendly, and sustainable community with clean, safe, and strong neighborhoods." "The City of Hagerstown shall be the model provider of the most efficient and highest quality customer services to be known as the municipal location of choice for all" “We cannot live better than in seeking to become better.” - Socrates EXECUTIVE SESSION 3:30 PM 1. Executive Session 4:00 PM SPECIAL SESSION 1. Approval of a Resolution: Support of the Maryland Department of Housing and Community Development’s Neighborhood Business Works Program Financing for William D. Carroll, III 2. Approval of Adoption of Rules of Procedure – material to be presented 4:00 PM WORK SESSION 1. Proclamation: Character Counts! Week – Carolyn Brooks, Founder and Director of Character Counts! of Washington County 4:10 PM 2. Character Counts! Update – Carolyn Brooks 4:25 PM 3. Hagerstown Police Department Staffing Update – Chief Paul Kifer 4:40 PM 4. Discussion on Legislative Priorities for 2020 Session – Mayor and City Council 4:55 PM 5. Preliminary Agenda Review 5:10 PM 6. FY21 Preliminary Budget for General Fund Agency Contributions – Michelle Hepburn, Director of Finance, and Jennifer Peterson, Accounting and Budget Manager 5:25 PM 7. Code Requirements for Obstructing Public Sidewalks – Kathleen Maher, Director of Planning and Code Administration, and Paul Fulk, Neighborhood Services Manager 5:40 PM 8. Proposed Automatic Mutual Aid Agreement – Chief Steve Lohr CITY ADMINISTRATOR'S COMMENTS MAYOR AND COUNCIL COMMENTS ADJOURN  REQUIRED MOTION MAYOR AND CITY COUNCIL HAGERSTOWN, MARYLAND Topic: Executive Session Mayor and City Council Action Required: Discussion: Financial Impact: Recommendation: Motion: Action Dates:  REQUIRED MOTION MAYOR AND CITY COUNCIL HAGERSTOWN, MARYLAND Topic: Approval of a Resolution: Support of the Maryland Department of Housing and Community Development’s Neighborhood Business Works Program Financing for William D. Carroll, III Mayor and City Council Action Required: Discussion: Financial Impact: Recommendation: Motion: I hereby move that the Mayor and City Council adopt a resolution indicating support of the Maryland Department of Housing and Community Development’s Neighborhood Business Works program to finance a loan in the amount of $250,000 to William D. Carroll, III. This loan will allow Mr. Carroll to finance a portion of the acquisition and renovation costs for the Pythian Castle building project at 16-18 W. Franklin Street, Hagerstown, MD. Action Dates: DATE OF PASSAGE: 10/15/2019 EFFECTIVE DATE: 10/15/2019 ATTACHMENTS: File Name Description 101519_SS_MCC_Packet_NBWP_William_Carroll.pdf Motion and Resolution William Carroll  REQUIRED MOTION MAYOR AND CITY COUNCIL HAGERSTOWN, MARYLAND DATE: October 15, 2019 TOPIC: Resolution: Support of the Maryland Department of Housing and Community Development’s Neighborhood Business Works Program financing for William D. Carroll, III. Charter Amendment Code Amendment Ordinance Resolution X Other MOTION: I hereby move that the Mayor and City Council adopt a resolution indicating support of the Maryland Department of Housing and Community Development’s Neighborhood Business Works program to finance a loan in the amount of $250,000 to William D. Carroll, III. This loan will allow Mr. Carroll to finance a portion of the acquisition and renovation costs for the Pythian Castle building project at 16-18 W. Franklin Street, Hagerstown, MD. DATE OF PASSAGE: 10/15/2019 EFFECTIVE DATE: 10/15/2019  City of Hagerstown Resolution No. ___________ RESOLUTION OF THE CITY OF HAGERSTOWN SUPPORTING MARYLAND DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT, NEIGHBORHOOD BUSINESSWORKS PROGRAM FINANCING TO WILLIAM D. CARROLL, III WHEREAS, the City of Hagerstown is interested in promoting the revitalization of our community by encouraging the development and/or expansion of for-profit and nonprofit small businesses; and WHEREAS, WILLIAM D. CARROLL, III applied to the Neighborhood BusinessWorks Program for financing to renovate a portion of a vacant, mixed-use building located at 16-18 West Franklin Street, Hagerstown, MD 21740 for the purpose of providing renovations for a restaurant/retail area on the first floor, a restaurant/food hall on the second floor, and an event space on the third floor; and WHEREAS, this project is located in a State-approved locally designated revitalization area and conforms to the local zoning code; and WHEREAS, the regulations of the Neighborhood BusinessWorks Program require that all projects receiving financing be approved and supported by the appropriate governing body of the locality in which the project is situated; now, therefore, BE IT RESOLVED that the City of Hagerstown hereby endorses the Neighborhood BusinessWorks Program financing to WILLIAM D. CARROLL, III; and BE IT FURTHER RESOLVED that copies of this Resolution be sent to Mayor Robert E. Bruchey, II and to Michael Haloskey, Director, Neighborhood Business Works Program at Maryland Department of Housing and Community Development, 7800 Harkin Road, Lanham, MD 20706. Read and Passed this 15th Day of OCTOBER, 2019. I hereby certify that this Resolution is true and correct and duly adopted by the City of Hagerstown. ATTEST: THE CITY OF HAGERSTOWN ______________________ BY: _____________________________________ Donna K. Spickler, City Clerk Robert E. Bruchey, II, Mayor Date  REQUIRED MOTION MAYOR AND CITY COUNCIL HAGERSTOWN, MARYLAND Topic: Approval of Adoption of Rules of Procedure – material to be presented Mayor and City Council Action Required: Discussion: Financial Impact: Recommendation: Motion: Action Dates:  REQUIRED MOTION MAYOR AND CITY COUNCIL HAGERSTOWN, MARYLAND Topic: Proclamation: Character Counts! Week – Carolyn Brooks, Founder and Director of Character Counts! of Washington County Mayor and City Council Action Required: Discussion: Financial Impact: Recommendation: Motion: Action Dates:  REQUIRED MOTION MAYOR AND CITY COUNCIL HAGERSTOWN, MARYLAND Topic: Character Counts! Update – Carolyn Brooks Mayor and City Council Action Required: Discussion: Financial Impact: Recommendation: Motion: Action Dates:  REQUIRED MOTION MAYOR AND CITY COUNCIL HAGERSTOWN, MARYLAND Topic: Hagerstown Police Department Staffing Update – Chief Paul Kifer Mayor and City Council Action Required: Discussion: Financial Impact: Recommendation: Motion: Action Dates:  REQUIRED MOTION MAYOR AND CITY COUNCIL HAGERSTOWN, MARYLAND Topic: Discussion on Legislative Priorities for 2020 Session – Mayor and City Council Mayor and City Council Action Required: Discussion: Financial Impact: Recommendation: Motion: Action Dates:  REQUIRED MOTION MAYOR AND CITY COUNCIL HAGERSTOWN, MARYLAND Topic: Preliminary Agenda Review Mayor and City Council Action Required: Discussion: Financial Impact: Recommendation: Motion: Action Dates:  REQUIRED MOTION MAYOR AND CITY COUNCIL HAGERSTOWN, MARYLAND Topic: FY21 Preliminary Budget for General Fund Agency Contributions – Michelle Hepburn, Director of Finance, and Jennifer Peterson, Accounting and Budget Manager Mayor and City Council Action Required: Discussion: Financial Impact: Recommendation: Motion: Action Dates: ATTACHMENTS: File Name Description FY21 Preliminary Budget for Preliminary_Budget_FY21.pdf General Fund Agency Contributions  REQUIRED MOTION MAYOR AND CITY COUNCIL HAGERSTOWN, MARYLAND Topic: Code Requirements for Obstructing Public Sidewalks – Kathleen Maher, Director of Planning and Code Administration, and Paul Fulk, Neighborhood Services Manager Mayor and City Council Action Required: Discussion: Financial Impact: Recommendation: Motion: Action Dates: ATTACHMENTS: File Name Description Code_Requirements_for_Obstructing_Public_Sidewalks.pdf Code Requirements - Public Sidewalks  REQUIRED MOTION MAYOR AND CITY COUNCIL HAGERSTOWN, MARYLAND Topic: Proposed Automatic Mutual Aid Agreement – Chief Steve Lohr Mayor and City Council Action Required: Discussion: Financial Impact: Recommendation: Motion: Action Dates: ATTACHMENTS: File Name Description Proposed_Automatic_Mutual_Aid_Agreement_- Proposed Mutual Aid _Firefigthing__Rescue_and_EMS.pdf Agreement