Work Session

Mayor and Council Special Session (43rd Voting Session), Work Session and Executive Session July 21, 2026 Agenda "The City of Hagerstown will inspire an inclusive, business-friendly, and sustainable community with clean, safe, and vibrant neighborhoods." "The City of Hagerstown shall be a community focused municipality" 2:00 PM SPECIAL SESSION 1. Approval of a Resolution: Establishing Charter Review Committee 2:00 PM WORK SESSION 2:05 PM 1. Preliminary Agenda Review 2:20 PM 2. Review of Lease Holdover -Department of Labor, Licensing and Regulation. Doug Reaser, Economic Development Manager 2:30 PM 3. Proposed Parking Permit System - Historic Heights Neighborhood - Jim Bender, City Engineer 2:50 PM 4. Settlement Agreement with Boulevard Contractors: 32 N. Potomac Street – Jim Bender, City Engineer 2:55 PM 5. Water and Sewer Miscellaneous Fee Adjustments -- Nancy Hausrath, Director of Utilities 3:05 PM 6. E-Bikes & E-Scooters/Camera System – Chief Paul ‘Joey’ Kifer & Captain Andrew Lewis 3:25 PM 7. Strategic Demolition Fund & Community Legacy Grant Application - Matthew Ross, Planner 3:40 PM 8. FY28 Budget Discussion – Scott Nicewarner, City Administrator CITY ADMINISTRATOR'S COMMENTS MAYOR AND COUNCIL COMMENTS EXECUTIVE SESSION 4:00 PM 1. The Mayor and Council will meet in Open Session for the purpose of voting to close its meeting to discuss matters that the Open Meetings Act permits it to discuss in Executive/Closed Session. ADJOURN  REQUIRED MOTION MAYOR AND CITY COUNCIL HAGERSTOWN, MARYLAND Topic: Approval of a Resolution: Establishing Charter Review Committee Mayor and City Council Action Required: Discussion: Financial Impact: Recommendation: Motion: Action Dates: ATTACHMENTS: File Name Description Motion.resol.charter_review_committee_2026.pdf Motion: Resolution Charter Review  REQUIRED MOTION MAYOR AND CITY COUNCIL HAGERSTOWN, MARYLAND Date: July 21, 2026 TOPIC: Approval of a Resolution: Establishing a Charter Review Committee Charter Amendment Code Amendment Ordinance Resolution X Other MOTION: I hereby move for the approval of a resolution establishing the Charter Review Committee 2026 to review the City’s Charter and present to the Mayor and Council written recommendations, if any, for changes to the existing Charter. The Committee shall be composed of seven (7) voting members and two (2) non-voting Council members, to be selected by the Mayor and Council. The term of the Committee shall be one year, commencing September 1, 2026 and terminating on August 31, 2027. The City Attorneys shall attend the meetings of the Committee to provide advice but shall not vote. The City Administrator shall assign employees as necessary to serve as liaison to the Committee and shall provide staff services. These appointees shall not vote. DATE OF PASSAGE: 07/21/2026 EFFECTIVE DATE: 07/21/2026  CITY OF HAGERSTOWN, MARYLAND A RESOLUTION ESTABLISHING A CHARTER REVIEW COMMITTEE WHEREAS, the Mayor and Council believe that it is appropriate and timely to conduct a review of the City Charter and having determined that it is not feasible for any existing department, board or other City body to undertake the review, NOW, THEREFORE, BE IT RESOLVED, that the Mayor and City Council, pursuant to the Provisions of Administrative Sections of the City Code Part 2, Article V, Section 10-19 through 10-23, and Article VI Sections 10-24 through 10-26, does hereby create the Charter Review Committee of 2026. The Committee will be responsible for reviewing the City Charter and present to the Mayor and City Council written recommendations, if any, for changes to the existing Chater. The Committee shall be composed of 7 voting members and 2 non-voting Council members, to be selected by the Mayor and City Council. The City Attorneys shall attend the meetings of the Committee to provide advice but shall not vote. The City Administrator shall assign such employees as he deems necessary to serve as liaison to the Committee and shall provide staff services. These appointees shall not vote. The term of the Committee shall be one year commencing September 1, 2026 and terminating on August 31, 2027. BE IT FURTHER RESOLVED, by the Mayor and City Council for Hagerstown, Maryland, that this Resolution shall become effective immediately upon its passage. WITNESS AND ATTEST MAYOR AND CITY COUNCIL OF THE AS TO CORPORATE SEAL CITY OF HAGERSTOWN, MARYLAND _______________________________ ______________________________ Donna K. Spickler, City Clerk William B. McIntire, Mayor Date of Passage: July 21, 2026 Effective Date: July 21, 2026 1  REQUIRED MOTION MAYOR AND CITY COUNCIL HAGERSTOWN, MARYLAND Topic: Preliminary Agenda Review Mayor and City Council Action Required: Discussion: Financial Impact: Recommendation: Motion: Action Dates: ATTACHMENTS: File Name Description July_28__2026_Preliminary_Agenda.pdf Preliminary Agenda  MAYOR AND CITY COUNCIL REGULAR SESSION (44TH VOTING SESSION) JULY 28, 2026 AGENDA Vision Statement: The City of Hagerstown will inspire an inclusive, business-friendly, and sustainable community with clean, safe and vibrant neighborhoods.” Mission Statement: “We are dedicated to creating a thriving community where diversity is celebrated, economic development flourishes, and the quality of life is enhanced through collaborative and consistent representation.” Preliminary Agenda The agenda and meeting packet is available at www.hagerstownmd.org/government/agenda ********************************************************************************************************* **** 7:00 p.m. REGULAR SESSION – Council Chamber, 2nd floor, City Hall I. CALL TO ORDER - Mayor William B. McIntire II. INVOCATION III. PLEDGE TO THE FLAG IV. ANNOUNCEMENTS A. Rules of Procedure – Effective November 18, 2025 B. Use of cell phones during meetings is restricted. C. All correspondence for distribution to Elected Officials should be provided to the City Clerk and should include a copy for the City Clerk for inclusion in the official record. D. Meeting Schedule: 1. Tuesday, August 4, 2026 – Work Session at 2:00 p.m. 2. Tuesday, August 11, 2026 – Work Session at 2:00 p.m. 3. Tuesday, August 18, 2026 – Work Session at 2:00 p.m. 4. Tuesday, August 25, 2026 – Regular Session at 7:00 p.m. V. APPOINTMENTS Historic District Commission VI. CITIZEN COMMENTS Thirty minutes (30) are allotted for Citizen Comments for items germane to City of Hagerstown business. Anyone wishing to speak during a Regular Session must pre-register using the form found on the City’s website: www.hagerstownmd.org no later than twenty-four (24) hours prior to the scheduled start of the meeting. Failing to pre-register accurately may result in a speaker not being permitted to speak. Speakers will be called in the order they pre-registered. Each speaker will be permitted to speak for three (3) minutes. ** Please note all times are approximate and subject to change. Meetings are televised and recorded. ** City Hall • Council Chamber • 1 East Franklin Street • Hagerstown, MD 21740 • 301.766.4183 • TDD 301.797.6617  Regular Session Agenda (44th Voting Session) July 28, 2026 Mayor & City Council Page 2 VII. PUBLIC HEARING Cline Farm Annexation – A-2026-01 Testimony for Public Hearings will be accepted in person at the scheduled meeting. Anyone wishing to speak during the public hearing must sign in at City Hall prior to the hearing. Each speaker will be permitted to speak for three (3) minutes. VIII. MINUTES June 2, 2026, June 9, 2026, and June 23, 2026 IX. CONSENT AGENDA A. Engineering: 1. Software Subscription to Manage CCTV Footage of Storm Drains - IT Pipes Opco, LLC (Beaverton, OR) $ 19,000.00 2. Blanket Purchase Order for Trash and Recycling Carts - Rehrig Pacific Co. (Erie, PA) $ 100,000.00 3. Wheaton Park Stage Construction - Alternate Bid Work - NLH Construction (New Market, MD) $ 53,687.00 4. Concrete Box Culvert Installation at American Legion Driveway - Carl Belt, Inc. (Cumberland, MD) $ 592,500.00 B. Fire: 1. Tempest Mobile Ventilator - Tempest (Fresno, CA) $ 750,000.00 2. Pierce Enforcer Pumper - 2nd - Atlantic Emergency Solutions (Manassas, VA) $ 1,500,000.00 3. iBrid MX6 CO/H2S Meters - National Safety Supply, Inc. (Emmitsburg, MD) $ 30,842.65 C. Human Resources 1. Liability and Property Insurances - Local Government Insurance Trust (LGIT) (Hanover, MD) $ 1,160,275.00 D. Information Technology 1. Annual Phone system Maintenance Renewal - Glessner Technologies (Hagerstown, MD) $ 15,498.00 2. HPD - Network Storage for RTIC Digital Scratch Space - Winslow Technology Group, LLC (Waltham, MA) $ 49,675.00 3. Intellitime Annual Software and Maintenance Renewal - Intellitime Systems Corporation (Santa Ana, CA) $ 79,289.04 4. Annual MUNIS Support and Maintenance Agreement - Tyler Technologies (Dallas, TX) $ 332,413.07 5. Annual Maintenance and Support for Ninja RMM - Software House International (SHI) (Piscataway, NJ) $ 14,568.75 6. HPD Laserfiche Avante Software Renewal - MCCI (Tallahassee, FL) $ 10,285.79 7. Sprypoint Professional Services for Implementation - Sprypoint Services (Chicago, IL) $ 524,000.00 E. Police 1. Blanket Funding for Upfitting of Departmental Vehicles - East Coast Emergency Lighting (Millstone Township, NJ) $ 200,000.00 2. 2026 Ford Explorer ST-Line - Keystone Ford (Chambersburg, PA) $ 47,000.00 3. 2025 Ford Explorer Police Interceptor Utility - Keystone Ford (Chambersburg, PA) $ 45,600.00 4. Two 2026 Chevrolet Tahoes PPB 4WD Vehicles - Hertrich Fleet services (Milford, DE) $ 111,592.00 5. 2026 GMC Acadia - Sheehy GMC (Hagerstown, MD) $ 44,853.00 6. 2026 Subaru Outback - Sheehy Subaru (Hagerstown, MD) $ 35,945.00 7. Four 2026 Ford Explorer Police Interceptor Utility Vehicles - Keystone Ford (Chambersburg, PA) $ 186,800.00 8. Entry Level Recruit Fees for Washington County Police Academy (WCPA) - Washington County Sheriff's Office (Hagerstown, MD) $ 22,500.00 Consent Items Continued on Page 3 F. Public Works ** Please note all times are approximate and subject to change. Meetings are televised and recorded. ** City Hall • Council Chamber • 1 East Franklin Street • Hagerstown, MD 21740 • 301.766.4183 • TDD 301.797.6617 Regular Session Agenda (44th Voting Session) July 28, 2026 Mayor & City Council Page 3 1. City Hall Gutter Work, Snow Board Replacement, Water Table Repairs - Garland/DBS, Inc. (Cleveland, OH) $ 77,985.00 2. Replace Existing Refrigerant Monitoring Service at Hagerstown Ice Rink - Kelly HVAC, Inc. (Upper Marlboro, MD) $ 25,188.00 G. Utilities: 1. Light – 2026 Chevrolet Silverado 2500 w/ Utility Body -- Criswell Chevrolet (Gaithersburg, MD) $ 63,389.76 2. Light – Norfolk Southern Rail Crossing Fees -- RailPros Field Services, Inc. (Omaha, NE) $ 26,590.00 3. Water: Magnafloc Polymer Purchase - George S. Coyne Chemical Co., Inc. (Croydon, PA) $ 50,805.00 4. Water – R.C. Willson Water Treatment Plant Residual Land Application - Synagro (Baltimore, MD) $ 204,000.00 5. Water: R.C. Willson WTP SCADA Upgrade - ABB, Inc. (Warminster, PA) $ 528,373.00 6. Water: Tandem Dump Truck – Unit 207 Replacement - Kenworth Sales-Hagerstown (Hagerstown, MD) $ 191,402.15 7. Water and Wastewater: Master Plan GIS Change Order #2 ~ Black and Veatch (Gaithersburg, MD) $ 1,470,452.00 8. Wastewater: Airlift Pumps for ENR Filter Modules - Parkson (Fort Lauderdale, FL) $ 86,215.00 9. Wastewater – Pelletizer Roof Replacement Change Order #1 - Garland/DBS, Inc. (Cleveland, OH) $ 57,981.00 10. Wastewater – Odor Scrubber Chemical Purchase - Source Technologies, LLC (Lexington, KY) $ 28,800.00 11. Wastewater – Pump Station 33 Project Close Out - Buchart Horn (York, PA) $ 9,525.25 X. UNFINISHED BUSINESS There is no Unfinished Business XI. NEW BUSINESS A. Introduction of an Ordinance: Amending Chapter 238, Water, Establishing Water Miscellaneous Fees - FY27 through FY31 B. Introduction of an Ordinance: Amending Chapter 240, Water Pollution Control, Establishing Sewer Miscellaneous Fees - FY27 through FY31 C. Approval of a Resolution: Acceptance of Streets in Hager’s Crossing D. Approval of a Resolution: Lease Holdover with Department of Labor, Licensing and Regulation (DLLR) E. Approval of a Resolution: Permit Parking During Baseball Games at Meritus Park F. Approval of a Resolution: Authorizing Deed of Easement with BSE Stateline, LLC G. Approval of a Resolution: Authorizing Deed of Easement with 1183 Luther Drive, LLC H. Approval of a Resolution: Strategic Demolition and Community Legacy Grant Application I. Approval of Settlement Agreement with Boulevard Contractors at 32 N. Potomac Street J. Approval to Accept The Arts & Entertainment District Security Grant K. Approval of Application for Community Parks and Playgrounds Grant L. Approval to Accept the Maryland Criminal Intelligence Network Grant (MCIN) M. Approval to Accept Recruitment and Retention Grant N. Approval of Government Relations Engagement Agreement with Compass GR Partners XII. CITY ADMINISTRATOR COMMENTS XIII. MAYOR & COUNCIL COMMENTS XIV. ADJOURN ** Please note all times are approximate and subject to change. Meetings are televised and recorded. ** City Hall • Council Chamber • 1 East Franklin Street • Hagerstown, MD 21740 • 301.766.4183 • TDD 301.797.6617 Regular Session Agenda (44th Voting Session) July 28, 2026 Mayor & City Council Page 4 Some items that have been discussed previously, or are of a routine nature, may not have additional information attached to this agenda. ** Please note all times are approximate and subject to change. Meetings are televised and recorded. ** City Hall • Council Chamber • 1 East Franklin Street • Hagerstown, MD 21740 • 301.766.4183 • TDD 301.797.6617  REQUIRED MOTION MAYOR AND CITY COUNCIL HAGERSTOWN, MARYLAND Topic: Review of Lease Holdover -Department of Labor, Licensing and Regulation. Doug Reaser, Economic Development Manager Mayor and City Council Action Required: Discussion: Financial Impact: Recommendation: Motion: Action Dates: ATTACHMENTS: File Name Description Review of Lease Holdover - 072126_WS_Lease_Extension.pdf Department of Labor, Licensing and Regulation. TO: Scott Nicewarner, City Administrator FROM: Doug Reaser, Economic Development Manager DATE: July 15, 2026 RE: Review of Lease Holdover – Department of Labor, Licensing and Regulation Staff will attend the July 21, 2026 Mayor & Council Work Session to review a lease holder letter with the State of Maryland. Background Maryland Department of Labor, Licensing and Regulation currently leases approximately 11,140 square feet located at 2-6 N Potomac (Elizabeth Hager Center) from the City. • Department of General Services has requested an additional extension of a holdover request of the lease from January 29, 2007. • This will be the 8th holdover request as the current 6-month term ends July 31, 2026. The new term will be from August 1, 2026 – January 31, 2027. • Current rent is $167,100 per year ($15/ft). State and City are acting in good faith and all rental payments are current. Staff seek direction from Mayor and Council on proceeding with the letter to extend the lease holdover. Attachments: Holdover Letter, Draft Motion c. Jill Thompson Michelle Hepburn Eric Deike Jim Bender Amanda Gregg CITY OF HAGERSTOWN 32 N. Potomac, Suite 200 Planning 301-766-4058 Department of Planning & Economic Development Hagerstown, Maryland 21740 Economic Development 301-766-4171 InvestHagerstown.org  CITY OF HAGERSTOWN, MARYLAND William B. McIntire Mayor One East Franklin Street • Hagerstown, MD 21740 E-mail: mayor@hagerstownmd.org Telephone: 301.766.4161 • TDD: 301.797.6617 • Website: www.hagerstownmd.org July 28, 2026 Mrs. Ilona Ghine Chief, Lease Management and Procurement Department of General Services Office of Real Estate 300 W. Preston St., Suite 601 Baltimore, MD 21201 RE: DGS File 3231 Extended Holdover Dear Mrs. Ghine: Mayor and City Council of Hagerstown, Maryland, (hereinafter called the "Lessor"), and the State of Maryland, (hereinafter called the "Lessee") to the use the Department of Labor, Licensing and Regulation, Division of Occupational Health, are parties to that certain Lease dated January 29, 2007 (the "Lease") for the lease of the building located at 14 N. Potomac Street, Hagerstown, Maryland. Pursuant to the terms of Section 9.2 of the Lease, Lessee exercised its option to extend the term of the Lease for a period of six (6) months (the "Holdover Period"). The Holdover Period expired on July 31, 2023. Pursuant to the terms of Section 9.2 of the Lease, the Lessor granted an additional extension of the holdover period for a period commencing on August 1, 2023, and ending January 31, 2024 (the "Additional Holdover Extension") and February 1, 2024, to July 31, 2024 (the "Third Holdover Extension"). Pursuant to the terms of Section 9.2 of the Lease, the Lessor granted a fourth extension of the holdover period for a period commencing on August 1, 2024, and ending January 31, 2025 ("Fourth Holdover Extension"). Pursuant to the terms of Section 9.2 of the Lease, the Lessor granted a fifth extension of the holdover period for a period commencing on February 1, 2025, and ending July 31, 2025 ("Fifth Holdover Extension"). Pursuant to the terms of Section 9.2 of the Lease, the Lessor granted a sixth extension of the holdover period for a period commencing on August 1, 2025, and ending January 31, 2026 ("Sixth Holdover Extension"). Pursuant to the terms of Section 9.2 of the Lease, the Lessor granted a seventh extension of the holdover period for a period commencing on February 1, 2026, and ending July 31, 2026 ("Seventh Holdover Extension"). Pursuant to the terms of Section 9.2 of the Lease, the Lessor will grant an eighth extension of the holdover period for a period commencing on August 1, 2026, and ending January 31, 2027 ("Eighth Holdover Extension"). Sincerely, CITY OF HAGERSTOWN William B. McIntire, Mayor  REQUIRED MOTION MAYOR AND CITY COUNCIL HAGERSTOWN, MARYLAND Date: July 28, 2026 TOPIC: Approval of a Motion: Lease Holdover Extension with Maryland Department of Labor, Licensing and Regulation Charter Amendment Code Amendment Ordinance Resolution __ Other _ X_ MOTION: I hereby move that the Mayor and City Council approve the attached holdover extension letter with Maryland Department of General Services for a lease at 2-6 N. Potomac Street, in Hagerstown, MD. DATE OF INTRODUCTION: N/A DATE OF PASSAGE: 07/28/2026 EFFECTIVE DATE: 07/28/2026  REQUIRED MOTION MAYOR AND CITY COUNCIL HAGERSTOWN, MARYLAND Topic: Proposed Parking Permit System - Historic Heights Neighborhood - Jim Bender, City Engineer Mayor and City Council Action Required: Discussion: Financial Impact: Recommendation: Motion: Action Dates: ATTACHMENTS: File Name Description Memo - Permit Parking Council_Memo_Historic_Heights_parking_permit_July_21__26.pdf during Baseball Games  REQUIRED MOTION MAYOR AND CITY COUNCIL HAGERSTOWN, MARYLAND Topic: Settlement Agreement with Boulevard Contractors: 32 N. Potomac Street – Jim Bender, City Engineer Mayor and City Council Action Required: Discussion: Financial Impact: Recommendation: Motion: Action Dates: ATTACHMENTS: File Name Description 32 N Potomac Street - 32_N_Potomac_Street_settlement.pdf Settlement with Boulevard Contractors  REQUIRED MOTION MAYOR AND CITY COUNCIL HAGERSTOWN, MARYLAND Topic: Water and Sewer Miscellaneous Fee Adjustments -- Nancy Hausrath, Director of Utilities Mayor and City Council Action Required: Discussion: Financial Impact: Recommendation: Motion: Action Dates: ATTACHMENTS: File Name Description Memo: MEMO_WATER_AND_SEWER_MISC_FEE_DISCUSSION_07142026_(1).pdf Water & Sewer Misc Fee Draft_Ordinance_Sewer.pdf Intro Ord Sewer Draft_Ordinance_Water.pdf Intro Ord Water  CITY OF HAGERSTOWN, MARYLAND Utilities Department 1 Clean Water Circle • Hagerstown, MD 21740 Telephone: 301-739-8577, ext. 650 Website: www.hagerstownmd.org July 9, 2026 To: Scott Nicewarner, City Administrator From: Nancy Hausrath, Director of Utilities Action: Discussion – Water and Sewer Miscellaneous Fee Adjustments As requested by the Mayor and City Council, please find attached the draft Ordinances amending Chapters 238 and Chapter 240 of City Code to adjust miscellaneous fees. Water Fee increases include Service Connection Charges and Review and Inspection Fees. Please note that many fees have not been adjusted in over 15 years. Sewer Fees increases include Connection Charges, Surcharge Rates, Industrial Waste Discharge Fees, and Review and Inspection Fees. Increases in FY28 through FY31 are based on the recommendations from NewGen Strategies – 5% annually for water and 3% annually for sewer. As was discussed in prior meetings, should the Mayor and City Council adopt the proposed recommendations, and it becomes necessary to amend the fees, the fees can be amended via ordinance. Staff will present the proposed fees at the July 14, 2026 Mayor and City Council meeting.  REQUIRED MOTION MAYOR AND CITY COUNCIL HAGERSTOWN, MARYLAND DATE: July 28, 2026 TOPIC: Introduction of an Ordinance: Establish Sewer Miscellaneous Fees - FY27 through FY31 Charter Amendment ________ Code Amendment ________ Ordinance X Resolution ________ Other ________ MOTION: I hereby move for the Introduction of an Ordinance to establish fees for Connection Charges, Surcharge Rates, Industrial Waste Discharge Fees, and Review and Inspection Fees as indicated in the body of the Ordinance for FY27 through FY31 effective for all FY27 bills rendered on or after October 1, 2026. A 3% increase will be applied on July 1st of each subsequent fiscal year beginning FY28. These rates and fees are necessary to meet the revenue requirements of the Sewer Fund. DATE OF INTRODUCTION: July 28, 2026 DATE OF PASSAGE: August 25, 2026 EFFECTIVE DATE: September 24, 2026  ORDINANCE REVISING RATES FOR SEWER MISCELLANEOUS FEES FOR THE CITY OF HAGERSTOWN, MARYLAND AN ORDINANCE of the City of Hagerstown, Maryland, pursuant to provisions of the City Charter and the Code of the City of Hagerstown, Maryland, Chapter 240, Water Pollution Control, to establish adequate rates and charges for sewage collection and treatment. BE IT ENACTED AND ORDAINED by the Mayor and Council of the City of Hagerstown, Maryland, that the following rates are hereby adopted. § 240-30. Connection charge. [Amended 5-28-2002 by Ord. No. 2002-15; 9-29-2020 by Ord. No. O-20-29] The connection charge for a lateral connection to the sanitary sewer service system shall be $1,300, beginning November 1, 2020 $1,320.00 and shall be due and payable at the time the connection permit is issued. An additional connection charge for a wye side-by-side connection shall be $200, beginning November 1, 2020, $206 and shall be due and payable at the time the connection permit is issued. Fees become effective on October 1, 2026 and will increase 3% each subsequent year beginning July 1, 2027 through July 1, 2030. § 240-46. Surcharge information. The approving authority shall establish, maintain and make available to the public a list to specify: A. All waste characteristics which, in excessive concentration, are subject to surcharge. B. A definition for each waste characteristic of the level of concentration which is excessive. C. The rate of surcharge for each excessive waste characteristic. § 240-47. Surcharge rates. [Amended 7-12-2005 by Ord. No. O-05-19; 6-20-2006 by Ord. No. O-06-17; 5-22-2007 by Ord. No. O-07-15; 5-27-2008 by Ord. No. O-08-19; 9-22-2009 by Ord. No. O- 09-13; 2-25-2014 by Ord. No. O-14-02; 4-23-2019 by Ord. No. O-19-03]4; 5-28-2024 by Ord. No. O- 24-10; 8-27-2024 by Ord. No. O-24-20] A. In accordance with the Charter of the City of Hagerstown, the Mayor and Council of the City of Hagerstown shall, by ordinance, fix, establish and adjust the rates of surcharge for each and every waste characteristic which, in excessive concentration, shall be subject to surcharge. The rate of surcharge shall reflect the cost incurred by the City in treating the excessive concentrations of these waste characteristics. B. The rates of surcharge shall be reviewed at least annually by the approving authority in order to determine from the WPC Department records whether or not they are justifiable to meet the cost incurred by the City in treating the excessive concentrations of these waste characteristics. If the difference between the revenue derived from the surcharge and the total annual cost related to those wastes subject to surcharge is sufficient to justify a change in rates, the approving authority shall recommend to the Mayor and Council of the City that the appropriate change be made. C. In addition to the standard service charge rates for all classes of customers, customers with excess strength waste for the following waste characteristics shall pay the following industrial surcharge rates. The industrial surcharge rate for Chemical Oxygen Demand in excess above 2.919 pounds shall continue to be $0.33 $0.34per 1,000 gallons. For Biological Oxygen Demand in excess above 1.688 pounds, the surcharge rate shall continue to be $0.82 $0.84 per 1,000 gallons. For suspended solids in excess above 1.688 pounds, the surcharge rate shall continue to be $0.82 $0.84per 1,000 gallons.  For grease and oil in excess of 0.0000 pounds, the surcharge rate shall continue to be $0.47 $48 per 1,000 gallons. Fees become effective on October 1, 2026 and will increase 3% each subsequent year beginning July 1, 2027 through July 1, 2030. 240-51. Industrial waste discharge permit application. A. To obtain an industrial waste discharge permit, the owner or his agent shall make application as specified in this chapter. Supplemental information to the application considered pertinent by the approving authority shall include but may not be limited to the quantity of discharge, the rates of discharge (maximum, average and minimum) and whether these rates of flow are continuous or intermittent, the character and the chemical content of the industrial waste and proposed and/or existing pretreatment facilities. B. Permits shall contain: (1) Effective and expiration dates. (2) Statement of nontransferability as specified in section (list appropriate section). (3) Effluent limitations based on applicable general pretreatment standards, Categorical Pretreatment Standards, local limits and/or state and local law. (4) Self-monitoring, sampling, reporting, notification and recordkeeping requirements, including an identification of the pollutants to be monitored, sampling location, sampling frequency and sample type, based on the applicable general pretreatment standards, Categorical Pretreatment Standards, local limits and/or state and local law. (5) Statement of applicable civil and criminal penalties for violation of pretreatment standards and requirements and any applicable compliance schedule. Such schedule may not extend the compliance date beyond applicable federal deadlines. (6) Other conditions as deemed appropriate by the City to ensure compliance with all applicable pretreatment standards and requirements. C. Permit duration. Permits shall be issued for a specified time period, not to exceed five years. Permits can be extended in writing by the City for up to 180 days past the expiration date. The terms and conditions of the permit may be subject to modification by the City during the term of the permit as limitations or requirements as identified herein are modified or other just cause exists (i.e., changes in the federal or state pretreatment requirements or standards). Users shall apply for a new permit at least 180 days prior to the expiration of the user's existing permit. D. Permit nontransferability. Wastewater discharge permits are issued to a specific user for a specific operation. A wastewater discharge permit shall not be reassigned or transferred or sold to a new owner, new user, different premises or a new or changed operation without the prior written approval of the City. E. Wastewater discharge permit appeals. Any person, including the industrial user, may petition the Water and Sewer Department to reconsider the terms of a wastewater discharge permit within 60 days of its issuance. (1) Failure to submit a timely petition for review shall be deemed to be a waiver of the administrative appeal. (2) In its petition, the appealing party must indicate the wastewater discharge permit provisions objected to, the reasons for this objection and the alternative condition, if any, it seeks to place in the wastewater discharge permit.  (3) The effectiveness of the wastewater discharge permit shall not be stayed pending the appeal. (4) If the City fails to act within 60 days, a request for reconsideration shall be deemed to be denied. Decisions not to reconsider a wastewater discharge permit, not to issue a wastewater discharge permit or not to modify a wastewater discharge permit shall be considered final administrative action for purposes of judicial review. (5) Aggrieved parties seeking judicial review of the final administrative wastewater discharge permit decision must do so by filing a complaint with the appropriate court having jurisdiction within appropriate state statute of limitations. F. Wastewater discharge permit modification. (1) The Water and Sewer Department may modify the wastewater discharge permit for good cause, including but not limited to the following: (a) To incorporate any new or revised federal, state or local pretreatment standards or requirements. (b) To address significant alterations or additions to the industrial user's operation, processes or wastewater volume or character since the time of wastewater discharge permit issuance. (c) A change in the POTW that requires either a temporary or permanent reduction or elimination of the authorized discharge. (d) Information indicating that the permitted discharge poses a threat to Hagerstown's Water and Sewer Department, Hagerstown Water Pollution Control personnel, the general public or receiving waters. (e) Violation of any terms or conditions of the wastewater discharge permit. (f) Misrepresentations or failure to fully disclose all relevant facts in the wastewater discharge permit application or in any required reporting. (g) Revision of or a grant of variance from categorical pretreatment standards pursuant to 40 CFR 403.13. (h) To correct typographical or other errors in the wastewater discharge permit. (i) To reflect a transfer of the facility ownership and/or operation to a new owner/operator. (2) The filing of a request by the permittee for a wastewater discharge permit modification does not stay any wastewater discharge permit condition. G. Tenant responsibility. Where an owner of property leases premises to any other person as a tenant under any rental or lease agreement, if either the owner or the tenant is an industrial user, either or both may be held responsible for compliance with the provisions of this chapter. H. Permit application fee. The fee for the issuance of an industrial waste discharge permit in accordance with this section, which permit shall be valid for a five-year period, shall be $300 $325. for significant industrial users (SIU) and $150 $175.00 for all other permitted industrial users. A significant industrial user is defined in § 240-3 of the City Code. A major modification in the industrial waste discharge permit may require the payment of a new application fee in the discretion of the Water and Sewer Department. Fees become effective on October 1, 2026 and will increase 3% each subsequent year beginning July 1, 2027 through July 1, 2030. [Added 9- 25-2001 by Ord. No. 2001-39]  I. Annual permit maintenance fee. In addition to the permit application fee, all persons or entities discharging any industrial waste under a valid industrial waste discharge permit into the water pollution control system of the City of Hagerstown shall pay an annual permit maintenance fee according to the following schedule: Fees become effective on October 1, 2026 and will increase 3% each subsequent year beginning July 1, 2027 through July 1, 2030. [Added 9-25-2001 by Ord. No. 2001-39] Wastewater Flow Annual Maintenance (gallons/day) Permit Fee Less than 1,000 $250.00 $257.00 1,000 to 9,999 $500.00 $515.00 10,000 to 25,000 $1,000.00 $1030.00 More than 25,000 $2,000.00 $2,060.00 § 240-53. Review, approval and inspection of facilities. A. The design and installation of the plants, equipment and other facilities as referred to herein shall be subject to review, approval and inspection by the City Engineer and the approving authority and subject to the requirements of all applicable federal, state, county and City statutes, codes, ordinances and regulations. [Amended 6-17-2003 by Ord. No. 2003-22] 1. Review fees. All persons constructing any main extension and/or pump stations which are to become part of the sewer collection system of the City of Hagerstown shall submit to the City for review plans for such construction. A fee shall be charged for review by the City of these plans which shall be due and payable at the time that the plans are submitted for review. The Council of the City of Hagerstown shall by ordinance fix, establish and adjust the amount of the pump station plan review fee in accordance with the Charter of the City of Hagerstown. The review fee shall be $0.50 $0.75 per linear foot of sewer main, and the pump station fee shall be $14 per gallon (minimum of pump station capacity). Fees become effective on October 1, 2026 and will increase 3% each subsequent year beginning July 1, 2027 through July 1, 2030. [Amended 9-29-2020 by Ord. No. O-20-29] 2. Inspection fees. All persons constructing any main extension and/or pump stations which are to become part of the sewer collection system of the City of Hagerstown shall have the same inspected by the Water and Sewer Department during the course of its construction in accordance with policies to be established by the Department. A fee shall be charged for such inspections which shall be due and payable prior to such inspections taking place. The Council of the City of Hagerstown shall by ordinance fix, establish and adjust the amount of the main extension and/or pump station inspection fee in accordance with the Charter of the City of Hagerstown. The inspection fee shall be $0.50 $3.25 per linear foot of sewer main. Fees become effective on October 1, 2026 and will increase 3% each subsequent year beginning July 1, 2027 through July 1, 2030. [Amended 9-29-2020 by Ord. No. O-20-29]  REQUIRED MOTION MAYOR AND CITY COUNCIL HAGERSTOWN, MARYLAND DATE: July 28, 2026 TOPIC: Introduction of an Ordinance: Establish Water Miscellaneous Fees - FY27 through FY31 Charter Amendment ________ Code Amendment ________ Ordinance X Resolution ________ Other ________ MOTION: I hereby move for the Introduction of an Ordinance to establish fees for Service Connection Charges and Review and Inspection Fees as indicated in the body of the Ordinance for FY27 through FY31 effective for all FY27 bills rendered on or after October 1, 2026. A 5% increase will be applied on July 1st of each subsequent fiscal year beginning FY28.These rates and fees are necessary to meet the revenue requirements of the Water Fund. DATE OF INTRODUCTION: July 28, 2026 DATE OF PASSAGE: August 25, 2026 EFFECTIVE DATE: September 24, 2026  ORDINANCE REVISING RATES FOR WATER MISCELLANEOUS FEES FOR THE CITY OF HAGERSTOWN, MARYLAND AN ORDINANCE of the City of Hagerstown, Maryland, pursuant to provisions of the City Charter and the Code of the City of Hagerstown, Maryland, Chapter 238, Water, to establish adequate rates and charges for water treatment and distribution. BE IT ENACTED AND ORDAINED by the Mayor and Council of the City of Hagerstown, Maryland, that the following rates and fees are hereby adopted. § 238-10. Service connection charges. [Amended 5-27-1969; 7-15-1974; 6-5-1978; 4-17-1990 by Ord. No. 1990-15; 10-16-1990 by Ord. No. 1990-48; 7-21-1992 by Ord. No. 1992-31; 6-21-1994 by Ord. No. 1994-20; 12-22-1998 by Ord. No. 1998-60; 11-23-1999 by Ord.No. 1999-51; 6-27-2000 by Ord. No. 2000-28] A. The initial service connection charge for water service shall be due and payable at the time of application for water service and shall be determined in accordance with the following schedule of fees: Fees become effective on October 1, 2026 and will increase 5% each subsequent year beginning July 1, 2027 through July 1, 2030 [Amended 5-22-2001 by Ord. No. 2001-18; 3-25-2003 by Ord. No. 2003-10; 7-1-2003 by Ord. No. 2003-24; 9- 29-2020 by Ord. No. O-20-28; 8-23-2022 by Ord. No. O-22-10] Application fee: $50.00 Service Pipe Size Fee 3/4-inch (5/8-inch meter) $815.00 $855.00 1-inch single (3/4-inch meter) $1,025.00 $1,075.00 1-inch double (two 3/4-inch $1,300.00 $1,365.00 meters) 1-inch RS Special $1,610.00 $1,690.00 2-inch service $1,890.00 $1,985.00 § 238-49. Plan review and inspection fees. [Added 6-17-2003 by Ord. No. 2003-23] Review Fees: All persons constructing any water main extensions and/or pump stations which are to become part of the water system of the City of Hagerstown shall submit to the City for review plans for such construction. A fee shall be charged for review by the City of these plans which shall be due and payable at the time that the plans are submitted for review. The Council of the City of Hagerstown shall by ordinance fix, establish and adjust the amount of the main extension and/or pump station plan review fee in accordance with the Charter of the City of Hagerstown. The water plan application fee shall be $50 per application, plus an additional $0.50 $0.75 per foot main review. Fees become effective on October 1, 2026 and will increase 5% each subsequent year beginning July 1, 2027 through July 1, 2030 [Amended 9-29-2020 by Ord. No. O-20-28] Inspection Fees: All persons constructing any water main extensions and/or pump stations which are to become part of the water system of the City of Hagerstown shall have the same inspected by the Water and Sewer Department during the course of its construction in accordance with policies to be established by the Department. A fee shall be charged for such construction permits/inspections which shall be due and payable prior to such inspections taking place. The Council of the City of Hagerstown shall by ordinance fix, establish and adjust the amount of the main extension and/or pump station construction permit/inspection fee in accordance with the Charter of the City of Hagerstown. The water plan inspection fee shall be $3.00 $3.25 per foot, and the pump station fee per gallon (minimum gallon of PS capacity) shall be $14. Fees become effective on October 1, 2026 and will increase 5% each subsequent year beginning July 1, 2027 through July 1, 2030. [Amended 9-29-2020 by Ord. No. O-20-28]  REQUIRED MOTION MAYOR AND CITY COUNCIL HAGERSTOWN, MARYLAND Topic: E-Bikes & E-Scooters/Camera System – Chief Paul ‘Joey’ Kifer & Captain Andrew Lewis Mayor and City Council Action Required: Discussion: Financial Impact: Recommendation: Motion: Action Dates: ATTACHMENTS: File Name Description Memo_-_E-Bikes_and_E-Scooters.pdf Memo: Ebike/eScooters  REQUIRED MOTION MAYOR AND CITY COUNCIL HAGERSTOWN, MARYLAND Topic: Strategic Demolition Fund & Community Legacy Grant Application - Matthew Ross, Planner Mayor and City Council Action Required: Discussion: Financial Impact: Recommendation: Motion: Action Dates: ATTACHMENTS: File Name Description Strategic Demolition Fund & 2026_0721_WS_Strategic_Demolition_Fund___Community_Legacy_Grant_Application.pdf Community Legacy Grant Application  REQUIRED MOTION MAYOR AND CITY COUNCIL HAGERSTOWN, MARYLAND Topic: FY28 Budget Discussion – Scott Nicewarner, City Administrator Mayor and City Council Action Required: Discussion: Financial Impact: Recommendation: Motion: Action Dates: ATTACHMENTS: File Name Description Memo_-_Budget_Discussion_7-21-26.pdf Memo: Budget Discussion  CITY OF HAGERSTOWN, MARYLAND Scott A. Nicewarner City Administrator One East Franklin Street • Hagerstown, MD 21740 E-mail: snicewarner@hagerstownmd.org Telephone: 301.766.4161 • TDD: 301.797.6617 • Website: www.hagerstownmd.org TO: Mayor and City Council Subject: FY28 Budget Season Discussion Though detailed discussion of the FY28 general, enterprise, and capital budgets is several months away, it is important that the Mayor and Council begin discussions regarding the City's long-term fiscal outlook and the financial challenges that will shape the upcoming budget. Early policy direction will allow staff to develop recommendations that align with the Council's priorities while maintaining the City's financial stability. The City is forecasted to continue experiencing a structural budget deficit, meaning that the ongoing cost of providing municipal services is growing at a faster rate than recurring revenues. Unlike a temporary shortfall caused by a one-time event, a structural deficit reflects an imbalance that will continue unless expenditures, revenues, or both are fundamentally adjusted. Several factors are contributing to this growing challenge, including: • Continued increases in personnel costs, including wages, health insurance, pensions, and other employee benefits. • Escalating public safety expenditures associated with police and fire operations and capital needs. • Inflationary pressures affecting contractual services, equipment, fuel, utilities, and construction costs. • Aging infrastructure requiring increased investment in maintenance, rehabilitation, and replacement. • State and federal regulatory requirements that continue to expand municipal responsibilities without corresponding revenue sources. • Revenue growth that has not kept pace with the increasing cost of providing core municipal services. While the City's financial management practices have positioned Hagerstown well in recent years, relying on one-time revenues, fund balances, or deferred investments is not a sustainable long- term strategy. Maintaining the City's strong financial position requires proactive planning rather than reactive budget reductions. Beginning these discussions now will provide sufficient time to evaluate alternatives before the formal FY28 budget process begins. Potential areas for Council consideration may include: • Reviewing the City's core service delivery model and identifying priority municipal functions. • Evaluating opportunities for operational efficiencies and organizational improvements.  • Examining user fees and other cost recovery mechanisms to ensure they reflect the actual cost of services. • Considering economic development initiatives that expand the City's long-term tax base. • Identifying potential capital project priorities and financing strategies. • Reviewing the City's revenue structure, including property tax, income tax, enterprise funds, and other recurring revenues. • Evaluating partnerships and regional service opportunities where appropriate. • Assessing long-term financial forecasts to better understand projected budget gaps over the next five years. The objective of these early discussions is not to predetermine any specific budget decisions, but rather to establish a shared understanding of the City's financial outlook and provide sufficient time for thoughtful policy deliberation. Beginning this process well in advance of budget adoption will enhance transparency, improve strategic decision-making, and minimize the need for last- minute adjustments. With proactive planning and collaborative decision-making, the City can address these structural challenges in a deliberate and responsible manner while continuing to invest in the services and infrastructure that support our residents, businesses, and future growth. Sincerely, City Administrator  REQUIRED MOTION MAYOR AND CITY COUNCIL HAGERSTOWN, MARYLAND Topic: The Mayor and Council will meet in Open Session for the purpose of voting to close its meeting to discuss matters that the Open Meetings Act permits it to discuss in Executive/Closed Session. Mayor and City Council Action Required: Discussion: Financial Impact: Recommendation: Motion: Action Dates: