City Commission

City of Hallandale Beach 400 S. Federal Highway Hallandale Beach, FL 33009 Meeting Agenda Wednesday, March 21, 2018 6:30 PM Commission Chambers City Commission Mayor Keith S. London Vice Mayor Michele Lazarow Commissioner Mike Butler Commissioner Rich Dally Commissioner Anabelle Taub City Manager Roger M. Carlton City Attorney Jennifer Merino Interim City Clerk Jenorgen M. Guillen City Commission Meeting Agenda March 21, 2018 1. CALL TO ORDER 2. ROLL CALL 3. PLEDGE OF ALLEGIANCE 4. ORDER OF BUSINESS 5. PUBLIC PARTICIPATION (Speakers must sign-in with the City Clerk prior to the start of the meeting) 6. PRESENTATIONS A. PROCLAMATION PROCLAIMING MARCH 2018, NATIONAL WOMEN'S HISTORY MONTH (SPONSORED BY VICE MAYOR MICHELE LAZAROW). THIS ITEM WAS DEFERRED AT THE MARCH 5, 2018 CITY COMMISSION MEETING 7. COMMISSIONER COMMUNICATIONS - Items not on the Agenda A. COMMISSIONER BUTLER B. COMMISSIONER DALLY C. COMMISSIONER TAUB D. VICE MAYOR LAZAROW E. MAYOR LONDON 8. APPROVAL OF DRAFT MINUTES A. JANUARY 31, 2018 JOINT COMMISSION AND HBCRA BOARD OF DIRECTORS MEETING DRAFT MINUTES. Attachments: 013118 Draft Minutes B. FEBRUARY 13, 2018 SPECIAL CITY COMMISSION MEETING DRAFT MINUTES Attachments: 021318 Draft Minutes 9. CONSENT AGENDA City of Hallandale Beach Page 2 Printed on 3/20/2018 City Commission Meeting Agenda March 21, 2018 A. AFTER ACTION FOLLOW-UP MEMO - FEBRUARY 21, MARCH 5 & 7, 2018 MEETINGS (STAFF: CITY MANAGER) Attachments: After Action Report - 032118 Attachment 1 - Unit Cost per Bid Attachment 2 - Utilities Conversion - City of Hallandale Beach B. MONTHLY FINANCIAL REPORT (STAFF: BUDGET & PROGRAM MONITORING DIRECTOR) Attachments: Monthly Financial Report for January 2018 Memorandum Monthly Budget to Actual Summary-January 2018 C. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT WITH THE AMERICAN PUBLIC WORKS ASSOCIATION (“APWA”) TO COMPLETE THE APWA ACCREDITATION PROCESS FOR AN AMOUNT NOT TO EXCEED ELEVEN THOUSAND THREE HUNDRED DOLLARS ($11,300) DOLLARS; FURTHER AUTHORIZING THE CITY MANAGER TO EXECUTE ALL RELATED DOCUMENTS TO EFFECTUATE THE CONTRACT; AND PROVIDING FOR AN EFFECTIVE DATE.(STAFF: PUBLIC WORKS DIRECTOR) Attachments: Agenda Cover Memo Exhibit 1 - Resolution Exhibit 2 - APWA Accreditation Practice Areas Exhibit 3 - APWA Accreditation Agreement Exhibit 4 - APWA Accreditation Application D. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, RATIFYING THE SETTLEMENT WITH VALERIY BOGATOV AS FATHER AND REPRESENTATIVE OF ALEX BOGATOV V. CITY OF HALLANDALE BEACH ET AL, IN CASE NO: CACE 12-18354 (25). (STAFF: CITY ATTORNEY) Attachments: Agenda Cover Memo Exhibit 1 - Resolution E. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, ACCEPTING THE DONATION OF AN OIL PAINTING VALUED AT FIVE HUNDRED AND FIFTY DOLLARS ($550) FROM RUTH GONZALEZ; AUTHORIZING THE CITY MANAGER TO EXECUTE AN ART DONATION City of Hallandale Beach Page 3 Printed on 3/20/2018 City Commission Meeting Agenda March 21, 2018 AGREEMENT AND ALL RELATED DOCUMENTS; AND PROVIDING FOR AN EFFECTIVE DATE. (STAFF: PARKS & RECREATION DIRECTOR) Attachments: Agenda Cover Memo Exhibit 1 - Resolution Exhibit 2 - Photo of oil painting Exhibit 3 - Artwork Donation Agreement RGonzalez 0318 F. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, APPROVING AND AUTHORIZING THE CITY MANAGER TO EXECUTE AN INTERLOCAL AGREEMENT WITH BROWARD COUNTY FOR TEMPORARY DEBRIS MANAGEMENT SITES AND OTHER RELATED SERVICES WITH THE TERM STARTING UPON EXECUTION OF THE AGREEMENT AND ENDING ON NOVEMBER 30, 2022; FURTHER AUTHORIZING THE CITY MANAGER TO EXECUTE ALL RELATED DOCUMENTS TO EFFECTUATE THE PROJECT; AND PROVIDING FOR AN EFFECTIVE DATE. (STAFF: PUBLIC WORKS DIRECTOR) Attachments: Agenda Cover Memo Exhibit 1 - Resolution Exhibit 2 - Interlocal Agreement for Temporary Debris Management Sites Exhibit 3 - 2017 Proposed DDMS 10. ORDINANCES ON FIRST READING 11. ORDINANCES ON SECOND READING/PUBLIC HEARING A. AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, AMENDING CHAPTER 2 “ADMINISTRATION”, SECTION 2-39 “POLICE AND FIREFIGHTERS’ BOARD OF TRUSTEES”, TO ALLOW FOR COMMISSION APPOINTMENT OF CITY RESIDENTS TO PENSION BOARD; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; PROVIDING FOR CODIFICATION; AND PROVIDING FOR AN EFFECTIVE DATE. (STAFF: SPONSORED BY MAYOR KEITH S. LONDON) Attachments: Agenda Cover Memo Exhibit 1- Ordinance ON FEBRUARY 21, 2018 THIS ITEM WAS APPROVED BY A 3/1 ROLL CALL VOTE. B. AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE City of Hallandale Beach Page 4 Printed on 3/20/2018 City Commission Meeting Agenda March 21, 2018 CITY OF HALLANDALE BEACH, FLORIDA, AMENDING THE ADOPTED BUDGET FOR FY 17/18 TO REFLECT THE REVENUES, EXPENDITURES, APPROPRIATIONS AND OTHER MISCELLANEOUS BUDGET ADJUSTMENTS; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE. (STAFF: BUDGET AND PROGRAM MONITORING DIRECTOR) Attachments: Agenda Cover Memo Exhibit 1 - Ord Approving Budget Amendment for Various Exhibit A - Budget Amendment-2.21.18 ON MARCH 7, 2018 THIS ITEM WAS APPROVED BY A 3/0 ROLL CALL VOTE. 12. RESOLUTIONS/PUBLIC HEARING 13. RESOLUTIONS/CITY BUSINESS A. DOLPHIN SWIM TEAM PROGRAM UPDATE (STAFF: PARKS AND RECREATION DIRECTOR) Attachments: Agenda Cover Memo B. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH HAZEN AND SAWYER, INC., FOR THE SCOPE OF SERVICES PROVIDED IN EXHIBIT 7 FOR DESIGN, PERMITTING, BID SERVICES, AND CONSTRUCTION OVERSIGHT ASSISTANCE FOR THE REPLACEMENT OF THE WATER TREATMENT PLANT TRANSFER PUMPS (PHASE 2) FOR AN AMOUNT NOT TO EXCEED TWO HUNDRED NINETY-NINE THOUSAND, SEVEN HUNDRED DOLLARS ($299,700); FURTHER AUTHORIZING THE CITY MANAGER TO EXECUTE ALL RELATED DOCUMENTS TO EFFECTUATE THE PROJECT; AND PROVIDING FOR AN EFFECTIVE DATE. (STAFF: PUBLIC WORKS DIRECTOR) City of Hallandale Beach Page 5 Printed on 3/20/2018 City Commission Meeting Agenda March 21, 2018 Attachments: Agenda Cover Memo Exhibit 1 - Resolution Exhibit 2 -Transfer Pump Evaluation Exhibit 3 - Resolution 2017-006 Exhibit 4 -Resolution 2017-032 Exhibit 5 - High Service Pumps Replacement - Scope of Work Phase I Exhibit 6 - Agreement for RFP #FY 2015-2016-025 Exhibit 7 - Transfer Pumps Replacement - Scope of Work C. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, AWARDING RFP # FY 2017-2018-001, ARCHITECTURAL AND ENGINEERING SERVICES FOR SUNRISE PARK TO THE HIGHEST RANKED RESPONSIBLE FIRM, SAVINO & MILLER DESIGN STUDIO, INC; AUTHORIZING THE CITY MANAGER TO NEGOTIATE A CONTRACT PRICE NOT TO EXCEED THREE HUNDRED AND FIFTY THOUSAND ($350,000) DOLLARS; FURTHER AUTHORIZING THE CITY MANAGER AND CITY ATTORNEY TO NEGOTIATE WITH THE SUCCEEDING RANKED FIRM SHOULD NEGOTIATIONS WITH SAVINO & MILLER DESIGN STUDIO, INC NOT BE SUCCESSFUL; AND PROVIDING AN EFFECTIVE DATE(STAFF: CAPITAL PROJECTS MANAGER) Attachments: Agenda Cover Memo Exhibit 1 - Resolution Exhibit 2 - Sunrise RFP Exhibit 3 - SUMMARY RATING SHEET RFP # FY 2017-2018-001 CCNA SUNRISE PARK EXHIBIT 4 - VARIANCES AND LEGAL PROCEEDING Pages from Savino Miller Design S D. DISCUSSION OF ENHANCEMENTS OF SCHOOL SAFETY. (STAFF: CHIEF OF POLICE) Attachments: Chief of Police Memorandum E. DISCUSSION ON COMMISSION CHAMBERS SECURITY. (SPONSORED BY COMMISSIONER ANABELLE TAUB) Attachments: City Manager Memorandum - Commission Chamber Security 14. CITY ATTORNEY COMMUNICATIONS - Items not on the Agenda 15. CITY MANAGER COMMUNICATIONS - Items not on the Agenda A. SANITARY SEWER INFILTRATION AND INFILTRATION EVALUATION UPDATE. City of Hallandale Beach Page 6 Printed on 3/20/2018 City Commission Meeting Agenda March 21, 2018 Attachments: Memorandum Exhibit 2 - Clean Water Revolving Loan Fund Application 16. INFORMATIONAL ITEMS: (No Action Required) 17. ADJOURN City of Hallandale Beach Page 7 Printed on 3/20/2018