City Commission

City of Hallandale Beach 400 S. Federal Highway Hallandale Beach, FL 33009 Meeting Agenda Wednesday, September 18, 2019 3:30 PM Commission Chambers City Commission Mayor Joy D. Adams Vice Mayor Sabrina Javellana Commissioner Mike Butler Commissioner Michele Lazarow Commissioner Anabelle Lima-Taub City Manager Greg Chavarria City Attorney Jennifer Merino City Clerk Jenorgen M. Guillen, CMC City Commission Meeting Agenda September 18, 2019 1. CALL TO ORDER 2. ROLL CALL 3. PLEDGE OF ALLEGIANCE 4. ORDER OF BUSINESS 5. PUBLIC PARTICIPATION (Speakers must sign-in with the City Clerk prior to the start of the meeting) 6. PRESENTATIONS A. CERTIFICATES OF APPRECIATION FOR THE FREE PET CLINIC EVENT PARTICIPANTS. (SPONSORED BY COMMISSIONER ANABELLE LIMA-TAUB) THIS ITEM IS TIME CERTAIN FOR 5:30 PM. B. CERTIFICATES OF APPRECIATION FOR THE PLANT-BASED FESTIVAL PARTICIPANTS. (SPONSORED BY COMMISSIONER ANABELLE LIMA-TAUB) THIS ITEM IS TIME CERTAIN FOR 5:30 PM. C. CERTIFICATES OF APPRECIATION FOR THE SUPPORT DURING HURRICANE DORIAN. (STAFF: CITY MANAGER) D. DRUG-FREE PAIN MANAGEMENT MONTH PROCLAMATION. (SPONSORED BY MAYOR JOY D. ADAMS) E. INTRODUCTION OF NEW POLICE OFFICERS AND RECENT PROMOTIONS. (STAFF: POLICE CHIEF) F. CIGARETTE BUTT LITTER PREVENTION PRESENTATION. (STAFF: PUBLIC WORKS DIRECTOR) Attachments: Cigarette Butt Litter Prevention Presentation 7. COMMISSIONER COMMUNICATIONS - Items not on the Agenda A. COMMISSIONER BUTLER B. COMMISSIONER LAZAROW C. COMMISSIONER LIMA-TAUB D. VICE MAYOR JAVELLANA City of Hallandale Beach Page 2 Printed on 10/25/2019 City Commission Meeting Agenda September 18, 2019 E. MAYOR ADAMS 8. APPROVAL OF DRAFT MINUTES A. AUGUST 21, 2019 CITY COMMISSION MEETING MINUTES. Attachments: 08212019 Draft Minutes B. AUGUST 19, 2019 BUDGET WORKSHOP MEETING MINUTES. Attachments: 08192019 Draft Minutes C. AUGUST 12, 2019 BUDGET WORKSHOP SPECIAL COMMISSION MEETING MINUTES. Attachments: 08122019 Draft Minutes D. AUGUST 7, 2019 CITY COMMISSION MEETING MINUTES. Attachments: 08072019 Draft Minutes 9. CONSENT AGENDA (Matters on the Consent Agenda are not expected to require discussion. Items will be adopted by one motion. If discussion is desired by any member of the Commission, then that item may be pulled from the Consent Agenda by any member of the City Commission and will be considered separately. If the public wishes to speak on a matter on the Consent Agenda they must inform the City Clerk prior to the start of the meeting. They will be recognized prior to the approval of the Consent Agenda or on the separate item, if it is pulled.) A. MONTHLY FINANCIAL REPORT FOR THE MONTH OF AUGUST (STAFF: BUDGET & PROGRAM MONITORING DIRECTOR) Attachments: Monthly Financial Report for August 2019 Exhibit 1 - Monthly Budget to Actual Summary August 2019 Exhibit 2 - Budget Transfer that exceeds $50000 August 2019 B. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, AUTHORIZING A TWO-YEAR EXTENSION OF THE MAULDIN & JENKINS, LLC AGREEMENT FOR AUDIT SERVICES; AND PROVIDING AN EFFECTIVE DATE. (STAFF: FINANCE DIRECTOR) Attachments: Agenda Cover Memo Exhibit 1 - Resolution Exhibit 2 - Resolution 2017-052 Exhibit 3 - Resolution 2017-105 Exhibit 4 - Mauldin & Jenkins executive agreement, RFP & proposal for Audit Services City of Hallandale Beach Page 3 Printed on 10/25/2019 City Commission Meeting Agenda September 18, 2019 C. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, AUTHORIZING THE UTILIZATION OF THE FLORIDA MUNICIPAL POWER AGENCY’S CONTRACT FOR UTILITY BILLING PRINTING AND MAILING SERVICES FOR AN AMOUNT NOT TO EXCEED EIGHTY-FIVE THOUSAND THREE HUNDRED AND FIFTY DOLLARS ($85,350.00); AUTHORIZING THE CITY MANAGER TO EXECUTE ALL RELATED DOCUMENTS TO EFFECTUATE THE PROJECT; AND PROVIDING FOR AN EFFECTIVE DATE. (STAFF: FINANCE DIRECTOR) Attachments: Agenda Cover Memo Exhibit 1 - Resolution Exhibit 2 - Agreement FMPA & ENCO Exhibit 3 - Amendment #1 Exhibit 4 - Contract Assigned - Resolution 2019-35 D. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, DECLARING A UNIQUE CIRCUMSTANCE PURSUANT TO CHAPTER 23, SECTION 8 (5), EXCEPTION TO BID REQUIREMENTS, OF THE CITY OF HALLANDALE BEACH CODE OF ORDINANCES; AUTHORIZING THE PURCHASE OF COMPRESSED NATURAL GAS IN THE NOT-TO-EXCEED AMOUNT OF EIGHTY-FIVE THOUSAND DOLLARS ($85,000) FROM OPIS ENERGY TO BE UTILIZED IN THE SANITATION DIVISION; AND PROVIDING FOR AN EFFECTIVE DATE. (STAFF: PUBLIC WORKS DIRECTOR) Attachments: Agenda Cover Memo Exhibit 1 - Resolution E. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, AUTHORIZING EXECUTION OF THE MEMORANDUM OF UNDERSTANDING REGARDING COLLABORATIVE STUDY AND SUBSEQUENT DEVELOPMENT OF AN INTEGRATED SOLID WASTE AND RECYCLING SYSTEM WITHIN BROWARD COUNTY; AND PROVIDING FOR AN EFFECTIVE DATE. (STAFF: PUBLIC WORKS DIRECTOR) Attachments: Agenda Cover Memo Exhibit 1 - Resolution Exhibit 2 - Arcadis - Solid Waste and Recycling Issues Study Final Report 2018-12-13 Exhibit 3 - 2019-05-24 Solid Waste MOU_FINAL City of Hallandale Beach Page 4 Printed on 10/25/2019 City Commission Meeting Agenda September 18, 2019 F. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, AUTHORIZING CONTRACT WITH REYNOLDS, SMITH AND HILLS, INC TO CONDUCT VULNERABILITY ASSESSMENT AND ADAPTATION PLAN UTILIZING GRANT FUNDS OF SIXTY-SIX THOUSAND ($66,000) DOLLARS; AND PROVIDING FOR AN EFFECTIVE DATE. (STAFF: PUBLIC WORKS DIRECTOR) Attachments: Agenda Cover Memo Exhibit 1 - Resolution Exhibit 2 - Resolution 15-886 (Unified Projections) Exhibit 3 - Resolution 17-357 (Paris) Exhibit 4 - Resolution 2018-042 Exhibit 5 - Resolution 2019-021 Exhibit 6 - Grant Proposal Exhibit 7 - RS&H Executed Contract G. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, AUTHORIZING CONTRACT WITH REYNOLDS, SMITH AND HILLS, INC TO CONDUCT THE CITY’S GREENHOUSE EMISSION INVENTORY IN AN AMOUNT NOT TO EXCEED FIFTEEN THOUSAND ($15,000) DOLLARS; AND PROVIDING FOR AN EFFECTIVE DATE. (STAFF: PUBLIC WORKS DIRECTOR) Attachments: Agenda Cover Memo Exhibit 1 - Resolution Exhibit 2 - Resolution 2017-023 Exhibit 3 - Executed Contract Exhibit 4 - Resolution 2018-042 Exhibit 5 - Sustainability Action Plan Excerpt Exhibit 6 - Resolution 2019-021 Exhibit 7 - Quote and Scope of Services H. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER TO CONVEY CITY OWNED ESCHEATED TAX DEED PROPERTY ACQUIRED FROM BROWARD COUNTY LOCATED AT 715 FOSTER ROAD, HALLANDALE BEACH, FLORIDA (FOLIO NUMBER 5142 21 27 0030) TO THE HALLANDALE BEACH COMMUNITY REDEVELOPMENT AGENCY; FURTHER AUTHORIZING THE CITY MANAGER TO EXECUTE A QUIT CLAIM DEED; AND PROVIDING FOR AN EFFECTIVE DATE. (STAFF: CITY MANAGER) City of Hallandale Beach Page 5 Printed on 10/25/2019 City Commission Meeting Agenda September 18, 2019 Attachments: Agenda Cover Memo Exhibit 1 - Resolution Exhibit 2 - BCPA Report and Deed I. A RESOLUTION OF THE MAYOR AND COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA APPROVING THE INTERLOCAL AGREEMENTS BETWEEN THE CITY OF HALLANDALE BEACH AND THE HALLANDALE BEACH COMMUNITY REDEVELOPMENT AGENCY RELATING TO THE PROVISION OF INDIRECT AND DIRECT SERVICES BY THE CITY TO THE HBCRA FOR FISCAL YEAR 2019-2020; AUTHORIZING THE CITY MANAGER TO EXECUTE THE INTERLOCAL AGREEMENTS; AUTHORIZING THE CITY MANAGER TO TAKE ALL STEPS NECESSARY AND APPROPRIATE TO IMPLEMENT THE TERMS AND CONDITIONS OF THE INTERLOCAL AGREEMENTS; AND PROVIDING AN EFFECTIVE DATE. (STAFF: CITY MANAGER) Attachments: Agenda Cover Memo Exhibit 1 - Resolution Exhibit 2- DPW Property Maintenance ILA Exhibit 3- Transit Services ILA Exhibit 4- Police SIU ILA Exhibit 5- Indirect ILA 10. ORDINANCES ON FIRST READING A. AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, ADDING SECTION 6-69, “ANIMAL DISPLAYS OR EXHIBITS” TO INCORPORATE SAFETY AND WELFARE REGULATIONS FOR THE DISPLAY OF LIVE ANIMALS; ESTABLISHING PERMIT REQUIREMENTS FOR THE DISPLAY OF LIVE ANIMALS; PROVIDING FOR ENFORCEMENT; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; PROVIDING FOR CODIFICATION; AND PROVIDING FOR AN EFFECTIVE DATE. (SECOND READING)(SPONSORED BY COMMISSIONER MICHELE LAZAROW). Attachments: Agenda Cover Memo Exhibit 1 - Ordinance 11. ORDINANCES ON SECOND READING/PUBLIC HEARING 12. RESOLUTIONS/PUBLIC HEARING 13. RESOLUTIONS/CITY BUSINESS City of Hallandale Beach Page 6 Printed on 10/25/2019 City Commission Meeting Agenda September 18, 2019 A. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER AUTHORIZING THE ADDITIONAL EXPENDITURE IN THE AMOUNT OF TWO HUNDRED FORTY NINE THOUSAND FIFTY SIX DOLLARS ($249,056) DOLLARS ON TEMPORARY BUILDING PLAN REVIEW AND INSPECTION SERVICES FROM CALVIN, GIORDANO & ASSOCIATES, INC.; AND PROVIDING FOR AN EFFECTIVE DATE. (STAFF: DEVELOPMENT SERVICES DIRECTOR) Attachments: Agenda Cover Memo Exhibit 1 - Resolution Exhibit 2 - RFQ #2017-08 Exhibit 3 - P.O. #20190757-00 Exhibit 4 - COHB Resolution 2017- 63 Exhibit 5 - Available Funding Account breakdown B. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, AWARDING RFP FY#2018-2019-009 FOR CITY OF HALLANDALE BEACH WATER TREATMENT PLANT NANO FILTRATION MEMBRANE REPLACEMENT TO HARN R/O SYSTEMS, INC.; AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT TO EFFECTUATE THE PROJECT; AND PROVIDING FOR AN EFFECTIVE DATE. (STAFF: PUBLIC WORKS DIRECTOR) Attachments: Agenda Cover Memo Exihibit 1 - Resolution Exhibit 2 - Non-Mandatory Pre-Bid Sign-In Sheet Exhibit 3 – BID Tabulation Summary Exhibit 4 – Award Recommendation Memorandum Exhibit 5 – Local Vendor Preference Summary C. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, RATIFYING THE SETTLEMENT WITH DEENA ABOULAFIA V. FLORIDA DEPARTMENT OF TRANSPORTATION, BROADSPECTRUM INFRASTRUCTURE, INC., AND CITY OF HALLANDALE BEACH IN CASE NO: CACE 17- 011423 (08) IN THE CIRCUIT COURT OF THE SEVENTEENTH JUDICIAL CIRCUIT, BROWARD COUNTY, FLORIDA AND AUTHORIZING THE CITY MANAGER AND CITY ATTORNEY TO ENTER INTO SETTLEMENT, FOR PERSONAL INJURIES SHE SUSTAINED, IN EXCHANGE FOR THE EXECUTION OF THE APPROPRIATE RELEASE; AND PROVIDING AN EFFECTIVE DATE. City of Hallandale Beach Page 7 Printed on 10/25/2019 City Commission Meeting Agenda September 18, 2019 (STAFF: CITY ATTORNEY) Attachments: Agenda Cover Memo Exhibit 1 - Resolution 14. CITY ATTORNEY COMMUNICATIONS - Items not on the Agenda 15. CITY MANAGER COMMUNICATIONS - Items not on the Agenda 16. INFORMATIONAL ITEMS: (No Action Required) 17. ADJOURN THIS MEETING IS OPEN TO THE PUBLIC. IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT OF 1990, ALL PERSONS THAT ARE DISABLED; WHO NEED SPECIAL ACCOMMODATIONS TO PARTICIPATE IN THIS MEETING BECAUSE OF THAT DISABILITY SHOULD CONTACT THE OFFICE OF THE CITY CLERK AT 954-457-1340 NO LATER THAN TWO DAYS PRIOR TO SUCH PROCEEDING. AGENDA ITEMS MAY BE VIEWED AT THE OFFICE OF THE CITY CLERK, CITY OF HALLANDALE BEACH CITY HALL, 400 S. FEDERAL HIGHWAY, HALLANDALE BEACH, FL 33009. ANYONE WISHING TO OBTAIN A COPY OF ANY AGENDA ITEM SHOULD CONTACT THE CITY CLERK AT 954-457-1340. A COMPLETE AGENDA PACKET IS ALSO AVAILABLE ON THE CITY WEBSITE AT www.hallandalebeachfl.gov ALL INTERESTED PERSONS MAY APPEAR AT THE MEETING AND MAY BE HEARD WITH RESPECT TO THE PROPOSED MATTER. SHOULD ANY PERSON DESIRE TO APPEAL ANY DECISION MADE BY THE BOARD, AGENCY, OR CITY COMMISSION WITH RESPECT TO ANY MATTER TO BE CONSIDERED AT SUCH MEETING OR HEARING, THAT PERSON SHALL ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. TWO OR MORE MEMBERS OF CITY COMMISSION OR OTHER CITY BOARDS MAY ATTEND AND PARTICIPATE AT THIS MEETING. THESE MEETINGS MAY BE CONDUCTED BY MEANS OF OR IN CONJUNCTION WITH COMMUNICATIONS MEDIA TECHNOLOGY, SPECIFICALLY, A TELEPHONE CONFERENCE CALL. THE LOCATION 400 S. FEDERAL HIGHWAY, HALLANDALE BEACH, FL 33009, WHICH IS OPEN TO THE PUBLIC, SHALL SERVE AS AN ACCESS POINT FOR SUCH COMMUNICATION. City of Hallandale Beach Page 8 Printed on 10/25/2019