City Commission

City of Hallandale Beach 400 S. Federal Highway Hallandale Beach, FL 33009 Meeting Agenda Wednesday, February 5, 2020 5:30 PM Commission Chambers City Commission Mayor Joy F. Cooper Vice Mayor Sabrina Javellana Commissioner Mike Butler Commissioner Michele Lazarow Commissioner Anabelle Lima-Taub City Manager Greg Chavarria City Attorney Jennifer Merino City Clerk Jenorgen M. Guillen, CMC City Commission Meeting Agenda February 5, 2020 1. CALL TO ORDER 2. ROLL CALL 3. PLEDGE OF ALLEGIANCE 4. ORDER OF BUSINESS 5. PUBLIC PARTICIPATION (Speakers must sign-in with the City Clerk prior to the start of the meeting) 6. PRESENTATIONS A. PROCLAMATION TO FORMER MAYOR JOY D. ADAMS. (SPONSORED BY CITY COMMISSION) B. PRESENTATION BY PFM ASSET MANAGEMENT, LLC (PFM), OF THE ANNUAL INVESTMENT PERFORMANCE FOR THE AVAILABLE FUNDS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2019. (STAFF: FINANCE DIRECTOR) Attachments: Agenda Cover Memo Exhibit 1 - PFM Investment Performance Presentation for FY18-19 Exhibit 2 - City of Hallandale Beach Investment Policy 7. COMMISSIONER COMMUNICATIONS - Items not on the Agenda A. COMMISSIONER BUTLER B. COMMISSIONER LAZAROW C. COMMISSIONER LIMA-TAUB D. VICE MAYOR JAVELLANA E. MAYOR COOPER 8. CONSENT AGENDA (Matters on the Consent Agenda are not expected to require discussion. Items will be adopted by one motion. If discussion is desired by any member of the Commission, then that item may be pulled from the Consent Agenda by any member of the City Commission and will be considered separately. If the public wishes to speak on a matter on the Consent Agenda they must inform the City Clerk prior to the start of the meeting. They will be recognized prior to the approval of the Consent Agenda or on the separate item, if it is pulled.) A. MONTHLY FINANCIAL REPORT FOR THE MONTH OF DECEMBER 2019 (STAFF: BUDGET & PROGRAM MONITORING DIRECTOR) City of Hallandale Beach Page 2 Printed on 1/30/2020 City Commission Meeting Agenda February 5, 2020 Attachments: Monthly Financial Report Memo December- signed Exhibit 1 - Monthly Reports - December 2019 Exhibit 2 - General-Fund-Revenue-Greater-Than-or-Equal-to-$200,000 Exhibit 3 - Budget Transfer that exceeds $50000 -Notification Memo December 2019 B. STRATEGIC PLAN UPDATE: KEY PERFORMANCE INDICATORS FOR DECEMBER 2019 (STAFF: BUDGET & PROGRAM MONITORING DIRECTOR) Attachments: Key Performance Indicators (KPls) for December 2019 Memorandum Exhibit 1 - Key-Performance-Indicators-December-2019 C. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, AWARDING BID #FY2017-2018-014-001, UNIFORM PURCHASE FOR THE HALLANDALE POLICE DEPARTMENT, TO THE LOWEST BIDDER, LOU’S POLICE DISTRIBUTORS, INC. IN THE AMOUNT NOT TO EXCEED FIFTY TWO THOUSAND DOLLARS ($52,000) ANNUALLY FOR A TOTAL COSTS NO TO EXCEED FIFTY TWO THOUSAND DOLLARS ($52,000) FOR A FIVE (5) YEAR TERM; AND PROVIDING AN EFFECTIVE DATE. (STAFF: POLICE CHIEF) Attachments: Agenda Cover Memo Exhibit 1 - Resolution Exhibit 2 - LOU'S POLICE DISTRIBUTORS PROPOSAL Exhibit 3 - GOLD NUGGET UNIFORM INC. DBA ARGO UNIFORM CO. PROPOSAL Exhibit 4 - GOLD NUGGET UNIFORM DBA ARGO UNIFORM CO INC. BAFO 12-30-2019 Exhibit 5 - AWARD RECOMMENDATION MEMORANDUM RE-BID FY 2017-2018-014-00 Exhibit 6 - RE-BID # FY 2017-2018-014-001 POLICE UNIFORM PURCHASES SUMMAR D. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, AUTHORIZING THE PIGGY-BACKING OF THE STATE OF FLORIDA DEPARTMENT OF MANAGEMENT SERVICES CONTRACT # 781118-15-1 CAR RENTAL SERVICES FROM EAN SERVICES (ENTERPRISE RENT A CAR) IN THE AMOUNT OF ONE HUNDRED SIX THOUSAND EIGHT HUNDRED SIXTY ($106,860) DOLLARS FOR FISCAL YEAR 2018-19; AND PROVIDING AN EFFECTIVE DATE. (STAFF: POLICE CHIEF) Attachments: Agenda Cover Memo Exhibit 1 - Resolution Exhibit 2 - Coral Springs Contract Exhibit 3 - Enterprise Rental Rate Agreement City of Hallandale Beach Page 3 Printed on 1/30/2020 City Commission Meeting Agenda February 5, 2020 E. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, AUTHORIZING CONTRACTING WITH SOUTH FLORIDA REGIONAL PLANNING COUNCIL TO PREPARE A POST-DISASTER REDEVELOPMENT PLAN IN AN AMOUNT NOT TO EXCEED FOURTY THOUSAND ($40,000) DOLLARS; AND PROVIDING FOR AN EFFECTIVE DATE. (STAFF: PUBLIC WORKS DIRECTOR) Attachments: Agenda Cover Memo Exhibit 1 - Resolution Exhibit 2 - Contract Exhibit 3 - Grant Agreement and Scope of Work F. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER TO EXECUTE A FIRST AMENDMENT TO AGREEMENT WITH PALM BEACH AGGREGATES, LLC TO EXTEND CERTAIN MILESTONE DATES SPECIFIED IN THE ORIGINAL AGREEMENT FOR THE CAPACITY ALLOCATION OF ONE MILLION GALLONS OF WATER PER DAY FROM PHASE 1 OF THE C-51 RESERVOIR; AND PROVIDING FOR AN EFFECTIVE DATE. (STAFF: PUBLIC WORKS DIRECTOR) Attachments: Agenda Cover Memo Exhibit 1 - Resolution Exhibit 2 - Capacity allocation Agreement - Hallandale Beach PBA Fully Executed 100818 Exhibit 3 - Second Amendment to C-51 Reservoir Capacity Allocation Agreement City of H G. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, AUTHORIZING CITY OFFICIALS TO SUBMIT A GRANT APPLICATIONS FOR GRANT PROGRAMS INDENTIFIED IN “EXHIBIT A” AS PART OF THE CITYWIDE GRANT PROGRAM; AUTHORIZING, IN THE EVENT OF GRANT APPLICATION AWARD, A CITY MATCH AS INDICATED IN “EXHIBIT A” CONTINGENT ON THE AVAILABILITY OF BUDGETED FUNDS; PROVIDING FOR ACCEPTANCE OF THE GRANT AWARD AND EXECUTION OF ALL DOCUMENTS; PROVIDING FOR AN EFFECTIVE DATE. (STAFF: CITY MANAGER) Attachments: Agenda Cover Memo Exhibit 1 - Resolution Exhibit 2 - FY20 Grant Opportunities Matrix 9. ORDINANCES ON FIRST READING City of Hallandale Beach Page 4 Printed on 1/30/2020 City Commission Meeting Agenda February 5, 2020 A. AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, CODIFYING SECTION 2-109 “BEACH PRESERVATION ADVISORY BOARD” IN CHAPTER 2 “ADMINISTRATION” ARTICLE III “BOARDS, COMMITTEES, DISTRICTS AND AUTHORITIES”; TO APPLY GENERAL ADVISORY BOARD PROVISIONS; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; PROVIDING FOR CODIFICATION; AND PROVIDING FOR AN EFFECTIVE DATE. (FIRST READING) (SPONSORED BY COMMISSIONER ANABELLE LIMA-TAUB) Attachments: Agenda Cover Memo Exhibit 1 - Ordinance B. AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, AMENDING THE CITY OF HALLANDALE BEACH POLICE OFFICERS’ AND FIREFIGHTERS’ PERSONNEL RETIREMENT TRUST SET FORTH IN EXHIBIT A OF ORDINANCE NUMBER 2011-11, AS SUBSEQUENTLY AMENDED, TO IMPLEMENT THE RETIREMENT CHANGES CONTAINED IN MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF HALLANDALE BEACH AND THE HALLANDALE BEACH PROFESSIONAL FIRE FIGHTERS, METRO BROWARD LOCAL 3080, DISTRICT 10; AMENDING ARTICLE III, CREATING A NEW SECTION 3.17 ENTITLED “BOARD OF TRUSTEES SHALL NOT AMEND THE PLAN”; AMENDING ARTICLE VI, CREATING A NEW SECTION 6.15 ENTITLED “TRANSITION OF FIREFIGHTERS TO BROWARD SHERIFF’S OFFICE”; PROVIDING FOR SEVERABILITY; PROVIDING FOR A REPEALER; AND PROVIDING FOR AN EFFECTIVE DATE. (STAFF: HUMAN RESOURCES DIRECTOR) Attachments: Agenda Cover Memo Exhibit 1 - Ordinance Exhibit 2 - Memorandum of Understanding with the Hallandale Beach Professional Fire Fig 10. ORDINANCES ON SECOND READING/PUBLIC HEARING A. AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, CREATING SECTION 10-01 OF CHAPTER 10, TAXATION AND FINANCE, ARTICLE I IN GENERAL, “EMERGENCY RESERVE,” SETTING AN EMERGENCY RESERVE THRESHOLD; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; PROVIDING FOR CODIFICATION; AND PROVIDING FOR AN EFFECTIVE DATE. (SECOND READING) (STAFF: BUDGET & PROGRAM MONITORING DIRECTOR) City of Hallandale Beach Page 5 Printed on 1/30/2020 City Commission Meeting Agenda February 5, 2020 Attachments: Agenda Cover Memo Exhibit 1 - Ordinance Exhibit 2 - Fund Balance Policy THIS ITEM WAS APPROVED ON DECEMBER 18, 2019 ON A 3/2 ROLL CALL VOTE. B. AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, AMENDING THE CITY OF HALLANDALE BEACH PROFESSIONAL/MANAGEMENT RETIREMENT PLAN TO PROVIDE PARTICIPANTS WITH THE OPTION TO PARTICIPATE IN THE FLORIDA RETIREMENT SYSTEM; PROVIDING FOR SEVERABILITY; PROVIDING FOR A REPEALER; AND PROVIDING FOR AN EFFECTIVE DATE. (SECOND READING) (STAFF: HUMAN RESOURCES DIRECTOR) Attachments: Agenda Cover Memo Exhbit 1 - Ordinance THIS ITEM WAS APPROVED ON DECEMBER 18, 2019 ON A 5/0 ROLL CALL VOTE. 11. RESOLUTIONS/PUBLIC HEARING A. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, CONSIDERING APPLICATION #V—10-02369 FOR A VARIANCE FROM SECTION 32-778(c) FOR THE OPENING OF A NEW PHARMACY NAMED BEST ORGANIC PHARMACY AT 409 W. HALLANDALE BEACH BOULEVARD, SUITE 417, HALLANDALE BEACH; PROVIDING FOR AN EFFECTIVE DATE. (STAFF: DEVELOPMENT SERVICES DIRECTOR) Attachments: Agenda Cover Memo Exhibit 1 - Resolution Exhibit 2 - Location Map Exhibit 3 - Aerial Map Exhibit 4 – 1000 Feet Radial Map Exhibit 5 - Applicant's Letter and Backup Exhibit 6 - Site Plans Exhibit 7 - Planning and Zoning Board Cover Memo dated August 28, 2019 Exhibit 8 – Minutes of PZB Meeting of August 28, 2019 and November 26, 2019 THIS IS A QUASI-JUDICIAL ITEM. 12. RESOLUTIONS/CITY BUSINESS City of Hallandale Beach Page 6 Printed on 1/30/2020 City Commission Meeting Agenda February 5, 2020 A. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, AUTHORIZING THE CITY TO JOIN THE FLORIDA HATE CRIME COALITION (FHCC); PROVIDING FOR AN EFFECTIVE DATE. (SPONSORED BY COMMISSIONER MICHELE LAZAROW) Attachments: Agenda Cover Memo Exhibit 1 - Resolution B. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, SUPPORTING UNITED STATES HOUSE OF REPRESENTATIVES BILL H.R. 2772, KNOWN AS THE “INVESTING IN OUR COMMUNITIES ACT”, AND PROVIDING AN EFFECTIVE DATE. (SPONSORED BY COMMISSIONER ANABELLE LIMA-TAUB) Attachments: Agenda Cover Memo Exhibit 1 - Resolution C. A RESOLUTION OF THE CITY OF HALLANDALE BEACH, FLORIDA, DENOUNCING HATE, EXTREMISM AND BIGOTRY; SUPPORTING STEPS TO COMBAT HATE, EXTREMISM AND BIGOTRY; URGING CONGRESS TO PROVIDE ADDITIONAL AND IMMEDIATE FUNDING TO STATE AND LOCAL LAW ENFORCEMENT AGENCIES TO COMBAT HATE CRIMES WHICH THREATEN THE FREEDOM TO PRACTICE ONE’S RELIGION, PROPOSING THE USE OF SUCH FUNDING FOR A HATE CRIME POLICE TASK FORCE; PROVIDING FOR DISTRIBUTION; AND PROVIDING AN EFFECTIVE DATE. (SPONSORED BY COMMISSIONER ANABELLE LIMA-TAUB) Attachments: Agenda Cover Memo Exhibit 1 - Resolution D. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, SUPPORTING PRESIDENT DONALD J. TRUMP’S EXECUTIVE ORDER COMBATING THE RISE OF ANTI-SEMITISM AND ANTI-SEMITIC INCIDENTS IN THE UNITED STATES AND AROUND THE WORLD WHICH AIMS TO PROTECT THE APPROXIMATELY 2,900 JEWISH HOUSEHOLDS, AND THE APPROXIMATELY 900 EASILY IDENTIFIABLE MEMBERS OF THE ORTHODOX JEWISH COMMUNITY LIVING IN HALLANDALE BEACH AND SUSCEPTIBLE TO ANTI-SEMITIC ATTACKS; DIRECTING THE CITY CLERK TO DISTRIBUTE AS APPROPRIATE; AND PROVIDING AN EFFECTIVE DATE. (SPONSORED BY COMMISSIONER ANABELLE LIMA-TAUB) City of Hallandale Beach Page 7 Printed on 1/30/2020 City Commission Meeting Agenda February 5, 2020 Attachments: Agenda Cover Memo Exhibit 1- Resolution THIS ITEM IS TIME CERTAIN FOR 6:00 PM. E. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, DECLARING A UNIQUE CIRCUMSTANCE PURSUANT TO CHAPTER 23, SECTION 8 (5), EXCEPTION TO BID REQUIREMENTS, OF THE CITY OF HALLANDALE BEACH CODE OF ORDINANCES; AUTHORIZING THE CITY MANAGER TO EXECUTE AGREEMENTS FOR ONLINE PAYMENT SOLUTIONS WITH PAYMENTUS CORPORATION FOR MERCHANT SERVICES AND BILL PAYMENT OPTIONS, BANK UP CORPORATION FOR LOCKBOX SERVICES, ADCOMP SYSTEMS GROUP FOR KIOSK SERVICES AND TYLER MUNIS FOR INTERACTIVE VOICE RESPONSE (IVR) GATEWAY FOR AMOUNTS AS BUDGETED; AND PROVIDING FOR AN EFFECTIVE DATE. (STAFF: FINANCE DIRECTOR) Attachments: Agenda Cover Memo Exhibit 1 - Resolution Exhibit 2 - Paymentus Corporation Agreement Exhibit 3 - Bank Up Corporation Agreement Exhibit 4 - Adcomp Systems Group contract with Fayetteville Public Works Commission F. DISCUSSION ON WATER ACCESS LANE (STAFF: DEVELOPMENT SERVICES AND PARKS RECREATION AND OPEN SPACE DIRECTORS) G. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, DECLARING A UNIQUE CIRCUMSTANCE PURSUANT TO CHAPTER 23, SECTION 8 (5), EXCEPTION TO BID REQUIREMENTS, OF THE CITY OF HALLANDALE BEACH CODE OF ORDINANCES; AUTHORIZING THE CITY MANAGER TO PURCHASE COMPRESSED NATURAL GAS (CNG) FROM OPIS ENERGY AND PETROCARD; AND PROVIDING FOR AN EFFECTIVE DATE. (STAFF: PUBLIC WORKS DIRECTOR) Attachments: Agenda Cover Memo H. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, AUTHORIZING PAYMENT OF LEGAL FEES INCURRED IN THE SUCCESSFUL LEGAL DEFENSE OF MAYOR JOY COOPER; PROVIDING FOR AN EFFECTIVE DATE. (STAFF: CITY ATTORNEY) City of Hallandale Beach Page 8 Printed on 1/30/2020 City Commission Meeting Agenda February 5, 2020 Attachments: Agenda Cover Memo Exhibit 1 - Resolution Exhibit A - Davis Attorney Invoice- Re J Cooper Exhibit B - Governors EO 19-264 RE Cooper I. 2019 CITY MANAGER'S ANNUAL REPORT TO THE CITY COMMISSION. (STAFF: CITY MANAGER) Attachments: HB_Annual_Report_2019 J. 2020 INFRASTRUCTURE BOND PROPOSAL. (STAFF: CITY MANAGER) Attachments: Agenda Cover Memo Infrastructure Bond Proposal 13. CITY ATTORNEY COMMUNICATIONS - Items not on the Agenda 14. CITY MANAGER COMMUNICATIONS - Items not on the Agenda 15. INFORMATIONAL ITEMS: (No Action Required) 16. ADJOURN City of Hallandale Beach Page 9 Printed on 1/30/2020 City Commission Meeting Agenda February 5, 2020 THIS MEETING IS OPEN TO THE PUBLIC. IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT OF 1990, ALL PERSONS THAT ARE DISABLED; WHO NEED SPECIAL ACCOMMODATIONS TO PARTICIPATE IN THIS MEETING BECAUSE OF THAT DISABILITY SHOULD CONTACT THE OFFICE OF THE CITY CLERK AT 954-457-1340 NO LATER THAN TWO DAYS PRIOR TO SUCH PROCEEDING. AGENDA ITEMS MAY BE VIEWED AT THE OFFICE OF THE CITY CLERK, CITY OF HALLANDALE BEACH CITY HALL, 400 S. FEDERAL HIGHWAY, HALLANDALE BEACH, FL 33009. ANYONE WISHING TO OBTAIN A COPY OF ANY AGENDA ITEM SHOULD CONTACT THE CITY CLERK AT 954-457-1340. A COMPLETE AGENDA PACKET IS ALSO AVAILABLE ON THE CITY WEBSITE AT www.hallandalebeachfl.gov ALL INTERESTED PERSONS MAY APPEAR AT THE MEETING AND MAY BE HEARD WITH RESPECT TO THE PROPOSED MATTER. SHOULD ANY PERSON DESIRE TO APPEAL ANY DECISION MADE BY THE BOARD, AGENCY, OR CITY COMMISSION WITH RESPECT TO ANY MATTER TO BE CONSIDERED AT SUCH MEETING OR HEARING, THAT PERSON SHALL ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. TWO OR MORE MEMBERS OF CITY COMMISSION OR OTHER CITY BOARDS MAY ATTEND AND PARTICIPATE AT THIS MEETING. THESE MEETINGS MAY BE CONDUCTED BY MEANS OF OR IN CONJUNCTION WITH COMMUNICATIONS MEDIA TECHNOLOGY, SPECIFICALLY, A TELEPHONE CONFERENCE CALL. THE LOCATION 400 S. FEDERAL HIGHWAY, HALLANDALE BEACH, FL 33009, WHICH IS OPEN TO THE PUBLIC, SHALL SERVE AS AN ACCESS POINT FOR SUCH COMMUNICATION. City of Hallandale Beach Page 10 Printed on 1/30/2020