City Commission

City of Hallandale Beach 400 S. Federal Highway Hallandale Beach, FL 33009 Meeting Agenda Wednesday, May 20, 2020 5:30 PM Virtual Meeting City Commission Mayor Joy F. Cooper Vice Mayor Sabrina Javellana Commissioner Mike Butler Commissioner Michele Lazarow Commissioner Anabelle Lima-Taub City Manager Greg Chavarria City Attorney Jennifer Merino City Clerk Jenorgen M. Guillen, CMC City Commission Meeting Agenda May 20, 2020 CITY HALL IS CLOSED TO THE PUBLIC. IN ACCORDANCE WITH FLORIDA EXECUTIVE ORDER 20-69, THIS WILL BE A VIRTUAL MEETING. IF YOU WISH TO PROVIDE PUBLIC COMMENT, YOU MAY DO SO: A) BY SUBMITTING A VOICEMAIL AT 954-457-1482 B) BY SUBMITTING AN AUDIO/VIDEO FILE OR EMAIL AT publicparticipation@cohb.org C) BY SUBMITTING AN eCOMMENT AT www.cohb.org/agenda ALL PUBLIC COMMENT MUST BE SUBMITTED BY 4:30PM ON MAY 20, 2020. THE MEETING CAN BE VIEWED ONLINE AT www.cohb.org/hbtv OR ON CHANNEL 78. 1. CALL TO ORDER 2. ROLL CALL 3. PLEDGE OF ALLEGIANCE 4. ORDER OF BUSINESS 5. PUBLIC PARTICIPATION (Comments must be submitted to the City Clerk prior to the start of the meeting). IF YOU WISH TO PROVIDE PUBLIC COMMENT, YOU MAY DO SO: A) BY SUBMITTING A VOICEMAIL AT 954-457-1482 B) BY SUBMITTING AN AUDIO/VIDEO FILE OR EMAIL AT publicparticipation@cohb.org C) BY SUBMITTING AN eCOMMENT AT www.cohb.org/agenda ALL PUBLIC COMMENT MUST BE SUBMITTED BY 4:30PM ON MAY 20, 2020. THE MEETING CAN BE VIEWED ONLINE AT www.cohb.org/hbtv OR ON CHANNEL 78. 6. PRESENTATIONS A. AZERBAIJAN REPUBLIC DAY PROCLAMATION. (SPONSORED BY MAYOR JOY F. COOPER) B. AMERICAN AIRLINES PROCLAMATION. (SPONSORED BY MAYOR JOY F. COOPER) C. BUDGET PROCESS KEY DATES FOR FY 2020/21. (STAFF: BUDGET & PROGRAM MONITORING DIRECTOR) Attachments: FY 2020/21 Budget Process Key Dates Memo Exhibit 1 - Budget Process Key Dates D. FY 19/20 BUDGET UPDATE (STAFF: BUDGET & PROGRAM MONITORING DIRECTOR) Attachments: Corona Virus (COVID-19) Fiscal Year 2019/20 Impact - Third Update Memo E. MINIBUS AND ELECTRIC BUS GRANT UPDATE. (STAFF: DEVELOPMENT SERVICES DIRECTOR) Attachments: Minibus and Electric Bus Grant Update City of Hallandale Beach Page 2 Printed on 5/19/2020 City Commission Meeting Agenda May 20, 2020 F. PRESENTATION REGARDING LIGHTING - THREE ISLANDS. (STAFF: PUBLIC WORKS DIRECTOR) Attachments: Three Islands Street Lighting Presentation 7. APPROVAL OF DRAFT MINUTES A. APRIL 15, 2020 VIRTUAL CITY COMMISSION MEETING MINUTES Attachments: 04152020 Draft Minutes B. FEBRUARY 19, 2020 CITY COMMISSION MEETING MINUTES Attachments: 02192020 Draft Minutes C. FEBRUARY 5, 2020 CITY COMMISSION MEETING MINUTES Attachments: 020520 Draft Minutes 8. CONSENT AGENDA (Matters on the Consent Agenda are not expected to require discussion. Items will be adopted by one motion. If discussion is desired by any member of the Commission, then that item may be pulled from the Consent Agenda by any member of the City Commission and will be considered separately. If the public wishes to speak on a matter on the Consent Agenda they must inform the City Clerk prior to the start of the meeting. They will be recognized prior to the approval of the Consent Agenda or on the separate item, if it is pulled.) A. MONTHLY FINANCIAL REPORT FOR THE MONTH OF APRIL 2020. (STAFF: BUDGET & PROGRAM MONITORING DIRECTOR) Attachments: Monthly Financial Report for April 2020 Memo Exhibit 1 - General Fund Revenue Budgeted ≥ $200,000 Exhibit 2 - Monthly Financial Report Exhibit 3 - Budget Transfer that exceeds $50000 for April 2020 B. STRATEGIC PLAN UPDATE: KEY PERFORMANCE INDICATORS FOR APRIL 2020. (STAFF: BUDGET & PROGRAM MONITORING DIRECTOR) Attachments: Key Performance Indicators (KPIs) for April 2020 Memo Exhibit 1 - KPIs Monthly Report C. COVID-19 EMERGENCY EXPENDITURES DISCLOSURE. (STAFF: CITY MANAGER) Attachments: COVID-19 Emergency Expenditure Disclosure Memo 9. ORDINANCES ON FIRST READING City of Hallandale Beach Page 3 Printed on 5/19/2020 City Commission Meeting Agenda May 20, 2020 A. AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, THE “CONDOMINIUM TRANSPARENCY AND ACCOUNTABILITY ACT,” ESTABLISHING REGISTRATION REQUIREMENTS FOR CONDOMINIUM, MULTI-FAMILY HOMEOWNERS AND COOPERATIVE ASSOCIATIONS WITHIN THE CITY; CREATING REGISTRATION DATABASE TO BE AVAILABLE TO THE PUBLIC; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; PROVIDING FOR CODIFICATION; PROVIDING FOR AN EFFECTIVE DATE. (FIRST READING)(SPONSORED BY COMMISSIONER ANABELLE LIMA-TAUB) Attachments: Agenda Cover Memo Exhibit 1 - Ordinance THIS ITEM IS HEARD IN CONJUNCTION WITH ITEM 12B. 10. ORDINANCES ON SECOND READING/PUBLIC HEARING 11. RESOLUTIONS/PUBLIC HEARING 12. RESOLUTIONS/CITY BUSINESS A. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, SUPPORTING THE ADL'S (ANTI-DEFAMATION LEAGUE) ANTI-HATE RESOLUTION STANDING AGAINST THE TARGETING OF INDIVIDUAL COMMUNITIES DURING THE COVID-19 PANDEMIC; AND PROVIDING AN EFFECTIVE DATE. (SPONSORED BY COMMISSIONER MICHELE LAZAROW) Attachments: Agenda Cover Memo Exhibit 1 - Resolution B. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, IN FAVOR OF REQUIRING “KAUFMAN LANGUAGE” OR “AS AMENDED FROM TIME TO TIME” LANGUAGE IN CONDOMINIUM AND HOMEOWNER ASSOCIATION DECLARATIONS; AND PROVIDING AN EFFECTIVE DATE. (SPONSORED BY COMMISSIONER ANABELLE LIMA-TAUB) Attachments: Agenda Cover Memo Exhibit 1 - Resolution THIS ITEM IS HEARD IN CONJUNCTION WITH ITEM 9A. C. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE City of Hallandale Beach Page 4 Printed on 5/19/2020 City Commission Meeting Agenda May 20, 2020 CITY OF HALLANDALE BEACH, FLORIDA, APPROVING THE 2020 AMENDMENTS TO EXISTING INTERLOCAL AGREEMENTS BETWEEN BROWARD COUNTY AND THE CITY OF HALLANDALE BEACH FOR THE DIVISION AND DISTRIBUTION OF THE PROCEEDS OF LOCAL OPTION GAS TAXES IMPOSED BY BROWARD COUNTY; AND PROVIDING AN EFFECTIVE DATE. (STAFF: BUDGET & PROGRAMMING MONITORING DIRECTOR) Attachments: Agenda Cover Memo Exhibit 1 - Resolution Exhibit 2 – Broward County Memo dated April 8, 2020 Exhibit 3 – Broward County Three Cent “Additional” Local Option Gas Tax (Hallandale Bea Exhibit 4 – Broward County Fifth Cent “Transit” Local Option Gas Tax D. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, MODIFYING THE CITY’S INVESTMENT POLICY TO EXCLUDE INVESTMENTS IN SECURITIES ISSUED BY FIRMS THAT DERIVE REVENUE PRIMARILY THROUGH THE DIRECT OR INDIRECT USE OF FOSSIL FUELS; AND PROVIDING AN EFFECTIVE DATE. (SPONSORED BY VICE MAYOR SABRINA JAVELLANA) Attachments: Agenda Cover Memo Exhibit 1 - Resolution Exhibit 2 – Resolution No. 2014-139 Exhibit A - COHB Investment Policy DRAFT with track changes E. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, AWARDING RFP# FY2018-2019-010, BEST USE OF NORTH CITY BEACH CENTER TO THE HIGHEST RANKED VENDOR, BEACHWALK ELITE HOTELS & RESORTS, LLC; AUTHORIZING THE CITY MANAGER TO NEGOTIATE AN OPERATION AND MANAGEMENT AGREEMENT WITH BEACHWALK ELITE HOTELS & RESORTS, LLC; AND PROVIDING FOR AN EFFECTIVE DATE. (STAFF: PARKS & RECREATION DIRECTOR) Attachments: Agenda Cover Memo Exhibit 1 - Resolution Exhibit 2 - SUMMARY RATING SHEET Exhibit 3 - RFP FY 2018-2019-010 BEST USE NORTH BEACH CITY CENTER F. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, AUTHORIZING THE CITY TO UTILIZE COMPETITIVELY SOLICITED CONTRACTS THROUGH City of Hallandale Beach Page 5 Printed on 5/19/2020 City Commission Meeting Agenda May 20, 2020 THE OMNIA PARTNERS GOVERNMENT PURCHASING ALLIANCE TO PROCURE TRANE REPLACEMENTS OF THE CERTAIN A/C UNITS IN AN AMOUNT NOT TO EXCEED ONE HUNDRED NINETEEN THOUSAND THREE HUNDRED EIGHTY DOLLARS ($119,380); AND PROVIDING AN EFFECTIVE DATE. (STAFF: PUBLIC WORKS DIRECTOR) Attachments: Agenda Cover Memo Exhibit 1 - Resolution Exhibit 2 – City of Hallandale Beach DPW A/C Unit Replacements Exhibit 3 - Omnia Partners Contract # 15-JLP-023 Exhibit 4 - Omnia Partners Contract Renewal # 15-JLP-023 Exhibit 5 - Omnia Partners RFP #15-JLP-023 G. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, AWARDING BID # FY2019-2020-001, CITY OF HALLANDALE BEACH, CONSTRUCTION OF LIFT STATIONS #8 TO THE LOWEST, RESPONSIVE BIDDER, IN AN AMOUNT NOT TO EXCEED ONE MILLION SIX HUNDRED EIGHTY SEVEN THOUSAND TWO HUNDRED AND FIFTY DOLLARS ($1,687,250) TO HINTERLAND GROUP, INC.; AUTHORIZING THE CITY MANAGER TO EXECUTE ALL RELATED DOCUMENTS TO EFFECTUATE THE AGREEMENT; AND PROVIDING AN EFFECTIVE DATE. (STAFF: PUBLIC WORKS DIRECTOR) Attachments: Agenda Cover Memo Exhibit 1 - Resolution Exhibit 2 – Agenda Cover Memo RFP FY # 2013-2014-006 Exhibit 3 – Award Recommendation Memo Bid # FY 2019-2020-001 Lift Station #8 Replac H. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, GRANTING AN EASEMENT TO FLORIDA POWER AND LIGHT (FPL) FOR THE PLACEMENT UNDERGROUNDING OF EXISTING OVERHEAD POWERLINES AS PART OF THE GOLDEN ISLES TENNIS CENTER AND PARK IMPROVEMENT PROJECT; AND PROVIDING AN EFFECTIVE DATE. (STAFF: ASSISTANT CITY MANAGER KEVEN KLOPP) Attachments: Agenda Cover Memo Exhibit 1 - Resolution Exhibit 2 – FPL Easement Agreement including survey sketch and legal description. 13. COMMISSIONER COMMUNICATIONS - Items not on the Agenda City of Hallandale Beach Page 6 Printed on 5/19/2020 City Commission Meeting Agenda May 20, 2020 A. COMMISSIONER BUTLER B. COMMISSIONER LAZAROW C. COMMISSIONER LIMA-TAUB D. VICE MAYOR JAVELLANA E. MAYOR COOPER 14. CITY ATTORNEY COMMUNICATIONS - Items not on the Agenda 15. CITY MANAGER COMMUNICATIONS - Items not on the Agenda 16. INFORMATIONAL ITEMS: (No Action Required) 17. ADJOURN City of Hallandale Beach Page 7 Printed on 5/19/2020 City Commission Meeting Agenda May 20, 2020 PURSUANT TO EXECUTIVE ORDER NO. 20-69, ISSUED BY THE OFFICE OF GOVERNOR RON DESANTIS ON MARCH 20, 2020, MUNICIPALITIES MAY CONDUCT MEETINGS OF THEIR GOVERNING BOARDS WITHOUT HAVING A QUORUM OF ITS MEMBERS PRESENT PHYSICALLY OR AT ANY SPECIFIC LOCATION, AND UTILIZING COMMUNICATIONS MEDIA TECHNOLOGY SUCH AS TELEPHONIC OR VIDEO CONFERENCING, AS PROVIDED BY SECTION 120.54(5)(B)2, FLORIDA STATUTES. THIS MEETING IS OPEN TO THE PUBLIC. IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT OF 1990, ALL PERSONS THAT ARE DISABLED; WHO NEED SPECIAL ACCOMMODATIONS TO PARTICIPATE IN THIS MEETING BECAUSE OF THAT DISABILITY SHOULD CONTACT THE OFFICE OF THE CITY CLERK AT 954-457-1340 NO LATER THAN TWO DAYS PRIOR TO SUCH PROCEEDING. A COPY OF ANY AGENDA ITEM SHOULD CONTACT THE CITY CLERK AT 954-457-1340. A COMPLETE AGENDA PACKET IS ALSO AVAILABLE ON THE CITY WEBSITE AT www.hallandalebeachfl.gov SHOULD ANY PERSON DESIRE TO APPEAL ANY DECISION MADE BY THE BOARD, AGENCY, OR CITY COMMISSION WITH RESPECT TO ANY MATTER TO BE CONSIDERED AT SUCH MEETING OR HEARING, THAT PERSON SHALL ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. TWO OR MORE MEMBERS OF CITY COMMISSION OR OTHER CITY BOARDS MAY PARTICIPATE AT THIS MEETING. THESE MEETINGS MAY BE CONDUCTED BY MEANS OF OR IN CONJUNCTION WITH COMMUNICATIONS MEDIA TECHNOLOGY. Public access to watch this virtual meeting can be accomplished as follows: 1) Watch Meeting on the City’s Website: https://cohb.org/HBTV 2) Watch Meeting on Comcast Cable Channel 78 Interested parties may participate in the meeting as follows: 1) Pre-recoded Voice Message: leave a voice message at (954) 457-1482 no later than 4:30 p.m. on Wednesday, May 20, 2020, voice messages will be played during the Commission meeting; 2) Pre-recorded Video/Audio Message: email an audio/video file to publicparticipation@cohb.org no later than 4:30 p.m. on Wednesday, May 20, 2020, audio/video messages will be played during the Commission meeting; 3) Written Comments: email a written message to publicparticipation@cohb .org or via eComments at www.cohb.org/agenda once the agenda is published. Written comments will be distributed to the commission but will not be read during the meeting. Voice messages or audio/video files shall not exceed three (3) minutes. Please include your name, name of City where you reside and the number of the City Commission agenda item (s) City of Hallandale Beach Page 8 Printed on 5/19/2020 City Commission Meeting Agenda May 20, 2020 you wish to address (if applicable). Only the first three (3) minutes will be played and allowed into the record. Messages containing inappropriate content, in accordance with City Code Section 2-32, will not be played during the commission meeting. City of Hallandale Beach Page 9 Printed on 5/19/2020