City Commission

City of Hallandale Beach 400 S. Federal Highway Hallandale Beach, FL 33009 Meeting Agenda Special Meeting Wednesday, July 15, 2020 5:30 PM Virtual Meeting City Commission Mayor Joy F. Cooper Vice Mayor Sabrina Javellana Commissioner Mike Butler Commissioner Michele Lazarow Commissioner Anabelle Lima-Taub City Manager Greg Chavarria City Attorney Jennifer Merino City Clerk Jenorgen M. Guillen, CMC City Commission Meeting Agenda July 15, 2020 CITY HALL IS CLOSED TO THE PUBLIC. IN ACCORDANCE WITH FLORIDA EXECUTIVE ORDER 20-69, THIS WILL BE A VIRTUAL MEETING. IF YOU WISH TO PROVIDE PUBLIC COMMENT, YOU MAY DO SO: A) BY SUBMITTING A VOICEMAIL AT 954-457-1482 B) BY SUBMITTING AN AUDIO/VIDEO FILE OR EMAIL AT publicparticipation@cohb.org C) BY SUBMITTING AN eCOMMENT AT www.cohb.org/agenda ALL PUBLIC COMMENT MUST BE SUBMITTED BY 4:30PM ON JULY 15, 2020. THE MEETING CAN BE VIEWED ONLINE AT www.cohb.org/hbtv OR ON CHANNEL 78. 1. CALL TO ORDER 2. ROLL CALL 3. PLEDGE OF ALLEGIANCE 4. PUBLIC PARTICIPATION (Speakers must sign-in with the City Clerk prior to the start of the meeting) IF YOU WISH TO PROVIDE PUBLIC COMMENT, YOU MAY DO SO: A) BY SUBMITTING A VOICEMAIL AT 954-457-1482 B) BY SUBMITTING AN AUDIO/VIDEO FILE OR EMAIL AT publicparticipation@cohb.org C) BY SUBMITTING AN eCOMMENT AT www.cohb.org/agenda ALL PUBLIC COMMENT MUST BE SUBMITTED BY 4:30PM ON JULY 15, 2020. THE MEETING CAN BE VIEWED ONLINE AT www.cohb.org/hbtv OR ON CHANNEL 78. 5. CONSENT AGENDA (Matters on the Consent Agenda are not expected to require discussion. Items will be adopted by one motion. If discussion is desired by any member of the Commission, then that item may be pulled from the Consent Agenda by any member of the City Commission and will be considered separately. If the public wishes to speak on a matter on the Consent Agenda they must inform the City Clerk prior to the start of the meeting. They will be recognized prior to the approval of the Consent Agenda or on the separate item, if it is pulled.) A. MONTHLY FINANCIAL REPORT FOR THE MONTH OF MAY 2020 (STAFF: BUDGET & PROGRAM MONITORING DIRECTOR) Attachments: 1-BPM20-016-Memorandum-Monthly-Financial-Reports-as-of-May-31-2020 Version3 2-General-Fund-Revenue-Budgeted-Greater-Than-or-Equal-to-200-Thousand-May-31-202 Report-3-Monthly-Financial-Report-Department-May-2020 Exhibit 3-Budget Transfer that exceeds $50000 -Notification Memo May 2020 B. STRATEGIC PLAN UPDATE: KEY PERFORMANCE INDICATORS FOR MAY 2020 (STAFF: BUDGET & PROGRAM MONITORING DIRECTOR) Attachments: Key Performance Indicators (KPIs) for May 2020 Key-Performance-Indicators-May-2020 City of Hallandale Beach Page 2 Printed on 7/9/2020 City Commission Meeting Agenda July 15, 2020 C. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, AUTHORIZING THE PIGGY-BACKING OF THE CITY OF POMPANO BEACH RFP #E-34-17 FOR FINANCIAL ADVISORY SERVICES WITH PFM FINANCIAL SERVICES, LLC IN AN AMOUNT NOT TO EXCEED FIFTY THOUSAND ($50,000) DOLLARS; AND PROVIDING AN EFFECTIVE DATE. (STAFF: FINANCE DIRECTOR) Attachments: Agenda Cover Memo Exhibit 1 - Resolution Exhibit 2 - Road Map to Utility Revenue Bond Exhibit 3 - City of Pompany Beach Executed Contract Exhibit 4 - RFP E-34-17 Financial Advisory Services Exhibit 5 - PFM Fee Schedule D. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, AUTHORIZING A ONE YEAR EXTENSION TO TYLER TECHNOLOGIES, INC. FOR THE TYLER MUNIS SYSTEM, FOR AN AMOUNT-NOT-TO-EXCEED THREE HUNDRED THIRTY TWO THOUSAND THREE HUNDRED AND FIFTY DOLLARS ($332,350.00); AUTHORIZING THE CITY MANAGER TO NEGOTIATE AND EXECUTE AN AGREEMENT WITH TYLER TECHNOLOGIES; AND PROVIDING AN EFFECTIVE DATE. (STAFF: INNOVATION TECHNOLOGY DIRECTOR) Attachments: Agenda Cover Memo Exhibit 1 - Resolution Exhibit 2 - Tyler Tech. Amendment Agreement E. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, AUTHORIZING THE PIGGY-BACKING OF THE PINELLAS COUNTY’S BID NO. 178-0360-CP (JJ) FOR THE PURCHASE AND INSTALLATION OF A GRINDER PUMP IN AN AMOUNT NOT TO EXCEED TWO HUNDRED FORTY-FIVE THOUSAND ($245,000) DOLLARS; AND PROVIDING AN EFFECTIVE DATE. (STAFF: PUBLIC WORKS DIRECTOR) Attachments: Agenda Cover Memo Exhibit 1 - Resolution Exhibit 2 - Pinellas County’s Bid No. 178-0360-CP (JJ) Executed Agreement Exhibit 3 - 20-092 Hallandale Beach Egret LS Grinder Proposal 6. ORDINANCES ON FIRST READING City of Hallandale Beach Page 3 Printed on 7/9/2020 City Commission Meeting Agenda July 15, 2020 A. AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, CREATING CHAPTER ONE, ARTICLE II, “EMERGENCY MANAGEMENT” TO CODIFY PROCEDURES FOR EMERGENCY MANAGEMENT; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; PROVIDING FOR CODIFICATION; PROVIDING FOR AN EFFECTIVE DATE. (FIRST READING)(STAFF: CITY ATTORNEY) Attachments: Agenda Cover Memo Exhibit 1 - Ordinance Exhibit A - Relevant Legal Provisions Exhibit B - Presentation 7. ORDINANCES ON SECOND READING/PUBLIC HEARING A. AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, ADOPTING THE FIVE-YEAR CAPITAL IMPROVEMENTS PROGRAM FOR FISCAL YEAR 2021 THROUGH 2025; ESTABLISHING THE FISCAL YEAR 2021 CAPITAL IMPROVEMENT PROGRAM AS THE CAPITAL BUDGET FOR THE CITY OF HALLANDALE BEACH; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE. (SECOND READING) (STAFF: DEVELOPMENT SERVICES DIRECTOR) Attachments: Agenda Cover Memo Exhibit 1 - Ordinance Exhibit 2.A - Draft Capital Improvements Plan ITEM WAS APPROVED ON JUNE 17, 2020 WITH A 5/0 ROLL CALL VOTE. 8. RESOLUTIONS/PUBLIC HEARING 9. RESOLUTIONS/CITY BUSINESS A. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, THE GOVERNING BODY OF THE HALLANDALE BEACH COMMUNITY REDEVELOPMENT AGENCY, APPROVING THE COMMUNITY REDEVELOPMENT PLAN MODIFICATION AS RECOMMENDED BY THE AGENCY; AND PROVIDING AN EFFECTIVE DATE. (SECOND READING)(STAFF: CITY MANAGER) City of Hallandale Beach Page 4 Printed on 7/9/2020 City Commission Meeting Agenda July 15, 2020 Attachments: Agenda Cover Memo Exhibit 1 - Resolution Exhibit 2 - 2012 CRA Implementation Plan Exhibit 3 - Draft 2020 HBCRA Redevelopment Plan Modification Exhibit 4 - HBCRA Resolution 2020-014 Exhibit 5 - Hallandale Beach - City Commission Presentation ITEM WAS APPROVED ON JUNE 17,2020 WITH A 5/0 ROLL CALL VOTE. B. QUASI-JUDICIAL DISCUSSION. (STAFF: CITY ATTORNEY) 10. ADJOURN City of Hallandale Beach Page 5 Printed on 7/9/2020 City Commission Meeting Agenda July 15, 2020 THIS MEETING IS OPEN TO THE PUBLIC. IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT OF 1990, ALL PERSONS THAT ARE DISABLED; WHO NEED SPECIAL ACCOMMODATIONS TO PARTICIPATE IN THIS MEETING BECAUSE OF THAT DISABILITY SHOULD CONTACT THE OFFICE OF THE CITY CLERK AT 954-457-1340 NO LATER THAN TWO DAYS PRIOR TO SUCH PROCEEDING. AGENDA ITEMS MAY BE VIEWED AT THE OFFICE OF THE CITY CLERK, CITY OF HALLANDALE BEACH CITY HALL, 400 S. FEDERAL HIGHWAY, HALLANDALE BEACH, FL 33009. ANYONE WISHING TO OBTAIN A COPY OF ANY AGENDA ITEM SHOULD CONTACT THE CITY CLERK AT 954-457-1340. A COMPLETE AGENDA PACKET IS ALSO AVAILABLE ON THE CITY WEBSITE AT www.hallandalebeachfl.gov ALL INTERESTED PERSONS MAY APPEAR AT THE MEETING AND MAY BE HEARD WITH RESPECT TO THE PROPOSED MATTER. SHOULD ANY PERSON DESIRE TO APPEAL ANY DECISION MADE BY THE BOARD, AGENCY, OR CITY COMMISSION WITH RESPECT TO ANY MATTER TO BE CONSIDERED AT SUCH MEETING OR HEARING, THAT PERSON SHALL ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. TWO OR MORE MEMBERS OF CITY COMMISSION OR OTHER CITY BOARDS MAY ATTEND AND PARTICIPATE AT THIS MEETING. THESE MEETINGS MAY BE CONDUCTED BY MEANS OF OR IN CONJUNCTION WITH COMMUNICATIONS MEDIA TECHNOLOGY, SPECIFICALLY. Public access to watch this virtual meeting can be accomplished as follows: 1) Watch Meeting on the City’s Website: https://cohb.org/HBTV 2) Watch Meeting on Comcast Cable Channel 78 Interested parties may participate in the meeting as follows: 1) Pre-recoded Voice Message: leave a voice message at (954) 457-1482 no later than 4:30 p.m. on Wednesday, July 15, 2020, voice messages will be played during the Commission meeting; 2) Pre-recorded Video/Audio Message: email an audio/video file to publicparticipation@cohb.org no later than 4:30 p.m. on Wednesday, July 15, 2020, audio/video messages will be played during the Commission meeting; 3) Written Comments: email a written message to publicparticipation@cohb .org or via eComments at www.cohb.org/agenda once the agenda is published. Written comments will be distributed to the commission but will not be read during the meeting. Voice messages or audio/video files shall not exceed three (3) minutes. Please include your name, name of City where you reside and the number of the City Commission agenda item (s) you wish to address (if applicable). Only the first three (3) minutes will be played and allowed into the record. Messages containing inappropriate content, in accordance with City Code Section 2-32, will not be played during the commission meeting. City of Hallandale Beach Page 6 Printed on 7/9/2020 City Commission Meeting Agenda July 15, 2020 City of Hallandale Beach Page 7 Printed on 7/9/2020