City Commission

City of Hallandale Beach 400 S. Federal Highway Hallandale Beach, FL 33009 Meeting Agenda Special Meeting Wednesday, October 14, 2020 5:35 PM Virtual Meeting City Commission Mayor Joy F. Cooper Vice Mayor Sabrina Javellana Commissioner Mike Butler Commissioner Michele Lazarow Commissioner Anabelle Lima-Taub Interim City Manager Dr. Jeremy Earle City Attorney Jennifer Merino City Clerk Jenorgen M. Guillen, CMC City Commission Meeting Agenda October 14, 2020 CITY HALL IS CLOSED TO THE PUBLIC. IN ACCORDANCE WITH FLORIDA EXECUTIVE ORDER 20-69 AND EXTENSION 20-246, THIS WILL BE A VIRTUAL MEETING. IF YOU WISH TO PROVIDE PUBLIC COMMENT, YOU MAY DO SO: A) BY SUBMITTING A VOICEMAIL AT 954-457-1482 B) BY SUBMITTING AN AUDIO/VIDEO FILE OR EMAIL AT publicparticipation@cohb.org C) BY SUBMITTING AN eCOMMENT AT www.cohb.org/agenda ALL PUBLIC COMMENT MUST BE SUBMITTED BY 4:35PM ON OCTOBER 14, 2020. THE MEETING CAN BE VIEWED ONLINE AT www.cohb.org/hbtv OR ON CHANNEL 78. 1. CALL TO ORDER 2. ROLL CALL 3. PLEDGE OF ALLEGIANCE 4. ORDER OF BUSINESS 5. PUBLIC PARTICIPATION (Comments must be provided to the City Clerk prior to the start of the meeting) IF YOU WISH TO PROVIDE PUBLIC COMMENT, YOU MAY DO SO: A) BY SUBMITTING A VOICEMAIL AT 954-457-1482 B) BY SUBMITTING AN AUDIO/VIDEO FILE OR EMAIL AT publicparticipation@cohb.org C) BY SUBMITTING AN eCOMMENT AT www.cohb.org/agenda ALL PUBLIC COMMENT MUST BE SUBMITTED BY 4:35PM ON OCTOBER 14, 2020. THE MEETING CAN BE VIEWED ONLINE AT www.cohb.org/hbtv OR ON CHANNEL 78. 6. PRESENTATIONS A. PROCLAMATION HONORING THE LATE MS. EUDYCE STEINBERG (SPONSORED BY MAYOR JOY F. COOPER) B. SEA TURTLE LIGHTING PRESENTATION (BY: BROWARD COUNTY ENVIRONMENTAL PLANNING DIVISION) (STAFF: PUBLIC WORKS DIRECTOR) Attachments: Agenda Cover Memo Exhibit 1 - Sea Turtle and Artificial Lighting - Presentation.pdf 7. APPROVAL OF DRAFT MINUTES A. SEPTEMBER 29, 2020 VIRTUAL SPECIAL CITY COMMISSION FINAL BUDGET HEARING MINUTES. Attachments: 09292020 Draft Minutes B. SEPTEMBER 16, 2020 VIRTUAL CITY COMMISSION MEETING MINUTES. City of Hallandale Beach Page 2 Printed on 10/13/2020 City Commission Meeting Agenda October 14, 2020 Attachments: 09162020 Draft Minutes Exhibit 1 - eComments C. SEPTEMBER 2, 2020 VIRTUAL CITY COMMISSION MEETING MINUTES. Attachments: 09022020 Draft Minutes Exhibit 1 - eComments D. JUNE 3, 2020 VIRTUAL CITY COMMISSION MEETING MINUTES. Attachments: 06032020 Draft Minutes E. SEPTEMBER 9, 2019 SPECIAL CITY COMMISSION MEETING MINUTES. Attachments: 09092019 Draft Minutes F. NOVEMBER 28, 2018 CITY COMMISSION MEETING MINUTES. Attachments: 11282018 Draft Minutes G. NOVEMBER 19, 2018 CITY COMMISSION MEETING MINUTES. Attachments: 11192018 Draft Minutes H. NOVEMBER 19, 2018 SPECIAL ORGANIZATIONAL MEETING MINUTES. Attachments: 11192018 Draft Minutes Exhibit 1 - eComments I. OCTOBER 3, 2018 CITY COMMISSION MEETING MINUTES. Attachments: 10032018 Draft Minutes J. SEPTEMBER 17, 2018 CITY COMMISSION MEETING MINUTES. Attachments: 09172018 Draft Minutes K. AUGUST 27, 2018 SPECIAL CITY COMMISSION MEETING MINUTES. Attachments: 08272018 Draft Minutes L. AUGUST 1, 2018 CITY COMMISSION MEETING MINUTES. Attachments: 08012018 Draft Minutes Exhibit 1 - eComments City of Hallandale Beach Page 3 Printed on 10/13/2020 City Commission Meeting Agenda October 14, 2020 M. MARCH 5, 2018 CITY COMMISSION MEETING AND CONTINUATION ON MARCH 7, 2018 SPECIAL CITY COMMISSION MEETING MINUTES. Attachments: 03052018 - 03072018 Draft Minutes N. FEBRUARY 21, 2018 CITY COMMISSION MEETING MINUTES. Attachments: 02212018 Draft Minutes Exhibit 1 - eComments O. JANUARY 31, 2018 CITY COMMISSION MEETING MINUTES. Attachments: 01312018 Draft Minutes P. JANUARY 29, 2018 CITY COMMISSION WORKSHOP MEETING MINUTES. Attachments: 01292018 Draft Minutes Q. JANUARY 10, 2018 CITY COMMISSION MEETING MINUTES. Attachments: 01102018 Draft Minutes R. DECEMBER 18, 2017 CITY COMMISSION WORKSHOP MEETING MINUTES. Attachments: 12182017 Draft Minutes S. NOVEMBER 13, 2017 CITY COMMISSION WORKSHOP MEETING MINUTES. Attachments: 11132017 Draft Minutes T. NOVEMBER 1, 2017 CITY COMMISSION MEETING MINUTES. Attachments: 11012017 Draft Minutes U. OCTOBER 30, 2017 CITY COMMISSION WORKSHOP MEETING MINUTES. Attachments: 10302017 Draft Minutes V. SEPTEMBER 27, 2017 CITY COMMISSION MEETING MINUTES. Attachments: 09272017 Draft Minutes W. AUGUST 21, 2017 SPECIAL CITY COMMISSION MEETING MINUTES. City of Hallandale Beach Page 4 Printed on 10/13/2020 City Commission Meeting Agenda October 14, 2020 Attachments: 08212017 Draft Minutes X. AUGUST 16, 2017 CITY COMMISSION MEETING MINUTES. Attachments: 08162017 Draft Minutes Y. JUNE 21, 2017 CITY COMMISSION MEETING MINUTES. Attachments: 06212017 Draft Minutes Z. JUNE 19, 2017 CITY COMMISSION WORKSHOP MEETING MINUTES. Attachments: 06192017 Draft Minutes AA. JANUARY 4, 2017 SPECIAL CITY COMMISSION MEETING MINUTES. Attachments: 01042017 Draft Minutes 8. CONSENT AGENDA (Matters on the Consent Agenda are not expected to require discussion. Items will be adopted by one motion. If discussion is desired by any member of the Commission, then that item may be pulled from the Consent Agenda by any member of the City Commission and will be considered separately. If the public wishes to speak on a matter on the Consent Agenda they must inform the City Clerk prior to the start of the meeting. They will be recognized prior to the approval of the Consent Agenda or on the separate item, if it is pulled.) A. MONTHLY FINANCIAL REPORT FOR THE MONTH OF AUGUST 2020. (STAFF: BUDGET & PROGRAM MONITORING DIRECTOR) Attachments: Memorandum Exhibit 1 - General Fund Revenue Budgeted Greater/Equal to $200k Exhibit 2 - Monthly Financial Report Exhibit 3 - General Fund Expenditures Exhibit 4 - Budget Transfer that exceeds $50k B. STRATEGIC PLAN UPDATE: KEY PERFORMANCE INDICATORS FOR AUGUST 2020. (STAFF: BUDGET & PROGRAM MONITORING DIRECTOR) Attachments: Memorandum Exhibit 1 - Key Performance Indicators Exhibit 2 - Status Report for Projects/Programs/Equipment C. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, RATIFYING THE SELECTION OF HUMANITY FIRST FOR THE 2021 DR. MARTIN City of Hallandale Beach Page 5 Printed on 10/13/2020 City Commission Meeting Agenda October 14, 2020 LUTHER KING, JR. HUMANITARIAN AWARD; AND PROVIDING FOR AN EFFECTIVE DATE. (STAFF: HUMAN SERVICES DIRECTOR) Attachments: Agenda Cover Memo Exhibit 1 - Resolution Exhibit 2 - Dr. Martin Luther King, Jr. Humanitarian Nomination Application Exhibit 3 – Dr. Martin Luther King, Jr. Humanitarian Nominees Exhibit 4 – City of Hallandale Beach Dr. Martin Luther King, Jr., Humanitarian Award Ratin Exhibit 5 – Administrative Policy No. 2026.003R2 Exhibit 6 – Committee Minutes Humanitarian Award PowerPoint 10.21.2020 Presentation D. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, AWARDING RE-BID # FY 2019-2020-006 SCHOOL CROSSING GUARD SERVICES,TO THE LOWEST RESPONSIVE BIDDER, WATERFIELD FLORIDA STAFFING LLC, DBA ACTION LABOR, DBA STAFFING CONNECTION; AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT TO EFFECTUATE THE SERVICES; AND PROVIDING FOR AN EFFECTIVE DATE. (STAFF: POLICE CHIEF) Attachments: Agenda Cover Memo Exhibit 1 - Resolution Exhibit 2 - Bid FY2019-2020-006 School Crossing Guards – Invitation to Bid Exhibit 3 – Waterfield Florida Staffing LLC DBA Action Labor DBA Staffing Connection Pro Exhibit 4 – Award Informaton Memo Bid FY2019-2020-006 E. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, AUTHORIZING THE UTILIZATION OF THE U.S. COMMUNITIES GOVERNMENT PURCHASING ALLIANCE COOPERATIVE CONTRACT #R-TC-17006 FOR THE PURCHASE OF GENERAL PRODUCTS FROM AMAZON SERVICES, LLC IN AN AMOUNT NOT TO EXCEED ONE HUNDRED THIRTY-SIX THOUSAND FIVE HUNDRED DOLLARS ($136,500); AUTHORIZING THE CITY MANAGER TO EXECUTE ALL RELATED DOCUMENTS TO EFFECTUATE THE PURCHASE; AND PROVIDING FOR AN EFFECTIVE DATE. (STAFF: PROCUREMENT DIRECTOR) Attachments: Agenda Cover Memo Exhibit 1 - Resolution Exhibit 2 - OMNIA Executive Summary WEB March 2019 tri-logo Exhibit 3 - Contract Amazon RFP #R-TC-17006 F. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE City of Hallandale Beach Page 6 Printed on 10/13/2020 City Commission Meeting Agenda October 14, 2020 CITY OF HALLANDALE BEACH, FLORIDA, AUTHORIZING THE UTILIZATION OF THE SOURCEWELL CONTRACT #121218-WWG WITH W. W. GRAINGER, INC. FOR MAINTENANCE, REPAIRS AND OPERATIONS SUPPLIES, INDUSTRIAL EQUIPMENT AND TOOLS FOR AN AMOUNT NOT TO EXCEED ONE HUNDRED TWO THOUSAND ONE HUNDRED ($102,100.00) DOLLARS; AUTHORIZING THE CITY MANAGER TO EXECUTE ALL RELATED DOCUMENTS TO EFFECTUATE THE PURCHASE; AND PROVIDING AN EFFECTIVE DATE. (STAFF: PROCUREMENT DIRECTOR) Attachments: Agenda Cover Memo ExhibIt 1 - Resolution Exhibit 2 – Sourcewell Contract Number 121218-WWG Facilities Maintenance, Repair and G. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, AUTHORIZING THE UTILIZATION OF THE U.S. COMMUNITIES CONTRACT #16154-RFP WITH HOME DEPOT FOR BUILDING, MAINTENANCE AND REPAIR SUPPLIES FOR AN AMOUNT NOT TO EXCEED ONE HUNDRED THIRTY SIX THOUSAND SIX HUNDRED AND FIFTY ($136,650.00) DOLLARS; AUTHORIZING THE CITY MANAGER TO EXECUTE ALL RELATED DOCUMENTS TO EFFECTUATE THE PURCHASE; AND PROVIDING AN EFFECTIVE DATE. (STAFF: PROCUREMENT DIRECTOR) Attachments: Agenda Cover Memo Exhibit 1 - Reso Authorizing Purchase Home Depot US Communities Co-op Exhibit 2 - Omnia Partners\US Communities Contract RFP #16154 Exhibit 3 - 16154 HomeDepot AM1 H. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, AUTHORIZING THE UTILIZATION OF THE NATIONAL INSTITUTE OF GOVERNMENTAL PURCHASING (NIGP) SOUTHEAST FLORIDA GOVERNMENTAL PURCHASING CO-OPERATIVE GROUP (SEFL) CONTRACT #RFP 19-12R WITH OFFICE DEPOT FOR THE PURCHASE OF OFFICE SUPPLIES IN AN AMOUNT NOT TO EXCEED EIGHTY THOUSAND NINE HUNDRED FIFTY ($80,950.00) DOLLARS; AUTHORIZING THE CITY MANAGER TO EXECUTE ALL RELATED DOCUMENTS TO EFFECTUATE THE PURCHASE; AND PROVIDING AN EFFECTIVE DATE. (STAFF: PROCUREMENT DIRECTOR) Attachments: Agenda Cover Memo Exhibit 1 - Resolution Exhibit 2 – SEFL Coop\OMNIA Parterns, LLC Contract RFP #19-12R City of Hallandale Beach Page 7 Printed on 10/13/2020 City Commission Meeting Agenda October 14, 2020 I. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, AUTHORIZING THE UTILIZATION OF THE U.S. COMMUNITIES GOVERNMENT PURCHASING ALLIANCE COOPERATIVE CONTRACT RFP #17-21 FOR THE PURCHASE OF CLEANING SUPPLIES AND CUSTODIAL PRODUCTS FROM HOME DEPOT PRO INSTITUTIONAL IN AN AMOUNT NOT TO EXCEED EIGHTY NINE THOUSAND SIX HUNDRED DOLLARS ($89,600); AUTHORIZING THE CITY MANAGER TO EXECUTE ALL RELATED DOCUMENTS TO EFFECTUATE THE PURCHASE; AND PROVIDING FOR AN EFFECTIVE DATE. (STAFF: PROCUREMENT DIRECTOR) Attachments: Agenda Cover Memo Exhibit 1 - Resolution Exhibit 2 – OMNIA Partners\U.S. Communities Contract RFP # 17-21 Exhibit 3 - Addendum #3 - RFP #17-21, OMNIA Partners\U.S. Communities J. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, AUTHORIZING THE UTILIZATION OF THE NATIONAL INSTITUTE OF GOVERNMENTAL PURCHASING (NIGP) SOUTHEAST FLORIDA GOVERNMENTAL PURCHASING CO-OPERATIVE GROUP (SEFL) CONTRACT #19-D-112F FOR THE TEMPORARY STAFFING SERVICES IN AN AMOUNT NOT TO EXCEED TWO HUNDRED TWENTY-EIGHT THOUSAND FIVE HUNDRED FIFTY ($228,550.00) DOLLARS; AUTHORIZING THE CITY MANAGER TO EXECUTE ALL RELATED DOCUMENTS TO EFFECTUATE THE PURCHASE; AND PROVIDING AN EFFECTIVE DATE. (STAFF: PROCUREMENT DIRECTOR) Attachments: Agenda Cover Memo Exhibit 1 - Resolution Exhibit 2 - NIGP SEFL Coop Bid Contract #19-D-112F – Temporary Employment Services K. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, AUTHORIZING THE UTILIZATION OF STATE OF FLORIDA/NATIONAL ASSOCIATION OF STATE PROCUREMENT OFFICIAL – NP-18-001 CONTRACT WITH TOSHIBA BUSINESS SOLUTIONS FOR THE LEASE OF COPIERS AND THE PURCHASE OF SUPPLIES, AND MAINTENANCE SERVICES FOR ALL COPIERS, AND PAPERCUT SOFTWARE FOR AN AMOUNT NOT TO EXCEED NINETY-SIX THOUSAND NINE HUNDRED SIXTY-SEVEN ($96,967.00) DOLLARS; AUTHORIZING THE CITY MANAGER TO EXECUTE ALL RELATED DOCUMENTS TO EFFECTUATE THE PURCHASE; AND PROVIDING AN EFFECTIVE City of Hallandale Beach Page 8 Printed on 10/13/2020 City Commission Meeting Agenda October 14, 2020 DATE. (STAFF: PROCUREMENT DIRECTOR) Attachments: Agenda Cover Memo Exhibit 1 - Resolution Exhibit 2 – Florida Department of Management Services - State of Florida /National Assoc L. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER TO UTILIZE THE SOUTHEAST FLORIDA GOVERNMENTAL PURCHASING COOPERATIVE GROUP CONTRACT PURSUANT TO BID #17-22B BETWEEN THE CITY OF TAMARAC AND LHOIST NORTH AMERICA OF ALABAMA, LLC FOR THE PURCHASE OF QUICKLIME IN AN AMOUNT NOT TO EXCEED TWO HUNDRED SIXTY-FIVE THOUSAND ($265,000) DOLLARS AS PROVIDED FOR IN THE FISCAL YEAR 2020-2021 BUDGET; AND PROVIDING FOR AN EFFECTIVE DATE. (STAFF: PUBLIC WORKS DIRECTOR) Attachments: Agenda Cover Memo Exhibit 1 - Resolution Exhibit 2 - Loist Agreement with City of Tamarac Resolution Exhibit 3 - City of Tamarac - ITB-20-21B M. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, DECLARING A UNIQUE CIRCUMSTANCE EXCEPTION TO BID REQUIREMENTS, OF THE CITY OF HALLANDALE BEACH CODE OF ORDINANCES; AUTHORIZING THE PURCHASE OF COMPRESSED NATURAL GAS IN THE NOT-TO-EXCEED AMOUNT OF NINETY-FIVE THOUSAND DOLLARS ($95,000) DURING FY 2020-21; AND PROVIDING FOR AN EFFECTIVE DATE. (STAFF: PUBLIC WORKS DIRECTOR) Attachments: Agenda Cover Memo Exhibit 1 - Resolution N. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, RATIFYING THE SETTLEMENT WITH SARAH DELEKTO V. THE CITY OF HALLANDALE BEACH AND THE CITY OF HOLLYWOOD, IN CASE NO: CACE 20-010952 (18) IN THE CIRCUIT COURT OF THE SEVENTEENTH JUDICIAL CIRCUIT, BROWARD COUNTY, FLORIDA AND AUTHORIZING THE CITY MANAGER AND CITY ATTORNEY TO ENTER INTO SETTLEMENT TO RESOLVE ALL CLAIMS, IN EXCHANGE FOR THE EXECUTION OF THE APPROPRIATE RELEASE; AND PROVIDING AN EFFECTIVE DATE. (SPONSORED City of Hallandale Beach Page 9 Printed on 10/13/2020 City Commission Meeting Agenda October 14, 2020 BY: CITY ATTORNEY) Attachments: Agenda Cover Memo Exhibit 1 - Resolution 9. ORDINANCES ON FIRST READING A. AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, AMENDING THE ADOPTED BUDGET FOR FY 19/20 TO REFLECT THE REVENUES, EXPENDITURES, APPROPRIATIONS AND OTHER MISCELLANEOUS BUDGET ADJUSTMENTS; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE. (FIRST READING) (STAFF: BUDGET & PROGRAM MONITORING DIRECTOR) Attachments: Agenda Cover Memo Exhibit 1 - Ordinance Exhibit 2 - Attachment A - FY19-20 Year End-Budget Amendment B. AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, AMENDING CHAPTER 8, BUILDINGS, CONSTRUCTION AND CONDOMINIUMS, OF THE CODE OF ORDINANCES OF THE CITY OF HALLANDALE BEACH, FLORIDA, ARTICLE III, FLOODPLAIN MANAGEMENT, DIVISION 2, SECTION 8-80, DEFINITIONS; AMENDING DIVISION 3, FLOOD RESISTANT DEVELOPMENT, BY CREATING SECTION 8-88, RESILIENCY STANDARDS FOR TIDAL PROTECTION, SECTION 8-89, APPLICABILITY; SECTION 8-90, MINIMUM ELEVATIONS FOR COASTAL INFRASTRUCTURE WITHIN TIDALLY INFLUENCED AREAS, AND SECTION¬ 8-91, REQUIRED DISCLOSURE IN CONTRACTS FOR THE SALE OF REAL ESTATE; PROVIDING FOR CONFLICT; PROVIDING FOR CODIFICATION; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE.(FIRST READING) (STAFF: DEVELOPMENT SERVICES DIRECTOR) Attachments: Agenda Cover Memo Exhibit 1 - Ordinance Exhibit 2 - Storm Event Modeling for Broward County Flooding Study Exhibit 3 - RMS Coastal Storm Surge Risk Assessment Study 10. ORDINANCES ON SECOND READING/PUBLIC HEARING 11. RESOLUTIONS/PUBLIC HEARING 12. RESOLUTIONS/CITY BUSINESS City of Hallandale Beach Page 10 Printed on 10/13/2020 City Commission Meeting Agenda October 14, 2020 A. A RESOLUTION OF THE CITY OF HALLANDALE BEACH, FLORIDA, URGING THE FLORIDA LEGISLATURE TO APPROVE MEDICAID EXPANSION FOR THOSE QUALIFIED IN AN EFFORT TO ADDRESS THE COVID-19 PUBLIC HEALTH AND UNEMPLOYMENT EMERGENCY; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE. (SPONSORED BY VICE MAYOR SABRINA JAVELLANA) Attachments: Agenda Cover Memo Exhibit 1 - Resolution B. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH FLORIDA, AUTHORIZING INTERLOCAL AGREEMENT WITH BROWARD COUNTY FOR INSPECTIONS AND PLANS REVIEW SERVICES ON AS NEEDED BASIS PROVIDING FOR AN EFFECTIVE DATE. (STAFF: DEVELOPMENT SERVICES DIRECTOR) Attachments: Agenda Cover Memo Exhibit 1 - Resolution Exhibit 2 - COHB - County Inspections ILA C. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, AUTHORIZING THE PIGGY-BACKING OF THE CITY OF PEMBROKE PINES RFP #FN-18-02 FOR INVESTMENT MANAGEMENT SERVICES WITH PFM ASSET MANAGEMENT LLC; AND PROVIDING AN EFFECTIVE DATE. (STAFF: FINANCE DIRECTOR) Attachments: Agenda Cover Memo - PFM Investment Mgmt Exhibit 1 - Resolution Exhibit 2 - RFP#FN-18-02 City of Pembroke Pines Proposal Exhibit 3 - PFM Proposed Fee Schedule Exhibit 4 - Executed Contract - City of Pembroke Pines & PFM D. A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, APPROVING THE FORM OF SUBAWARD AGREEMENT WITH BROWARD COUNTY FOR CARES ACT FUNDING, AUTHORIZING THE APPROPRIATE CITY OFFICIALS TO EXECUTE THE FINAL SUBAWARD AGREEMENT; AUTHORIZING CITY MANAGER OR DESIGNEE TO TAKE ALL STEPS NECESSARY AND TO EXECUTE ALL DOCUMENTS NECESSARY TO PROVIDE FOR THE CITY’S RECEIPT OF CARES ACT FUNDING; AUTHORIZING CITY MANAGER OR DESIGNEE TO EXECUTE AMENDMENTS TO THE SUBAWARD AGREEMENT; PROVIDING City of Hallandale Beach Page 11 Printed on 10/13/2020 City Commission Meeting Agenda October 14, 2020 FOR SEVERABILITY; PROVIDING FOR CONFLICTS; AND PROVIDING FOR AN EFFECTIVE DATE. (STAFF: ASSISTANT CITY MANAGER NOEMY SANDOVAL) Attachments: Agenda Cover Memo Exhibit 1 - Resolution Exhibit 2 - Subaward Agreement Exhibit 3 - Sample Agreement Exhibits Exhibit 4 - CARES Act Presentation 13. COMMISSIONER COMMUNICATIONS - Items not on the Agenda A. COMMISSIONER BUTLER B. COMMISSIONER LAZAROW C. COMMISSIONER LIMA-TAUB D. VICE MAYOR JAVELLANA E. MAYOR COOPER 14. CITY ATTORNEY COMMUNICATIONS - Items not on the Agenda 15. CITY MANAGER COMMUNICATIONS - Items not on the Agenda A. SOUTH FLORIDA COMMUNITY LAND TRUST - AFFORDABLE HOUSING PROJECT (STAFF: CITY MANAGER) Attachments: Agenda Cover Memo Exhibit 1 - HBCRA Agenda Cover Memo Exhibit 2 - SFCLT Project Proposal Exhibit 3 - Preliminary Site Plan Exhibit 4 - FHFC Grant Program 16. INFORMATIONAL ITEMS: (No Action Required) 17. ADJOURN City of Hallandale Beach Page 12 Printed on 10/13/2020 City Commission Meeting Agenda October 14, 2020 THIS MEETING IS OPEN TO THE PUBLIC. IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT OF 1990, ALL PERSONS THAT ARE DISABLED; WHO NEED SPECIAL ACCOMMODATIONS TO PARTICIPATE IN THIS MEETING BECAUSE OF THAT DISABILITY SHOULD CONTACT THE OFFICE OF THE CITY CLERK AT 954-457-1340 NO LATER THAN TWO DAYS PRIOR TO SUCH PROCEEDING. AGENDA ITEMS MAY BE VIEWED AT THE OFFICE OF THE CITY CLERK, CITY OF HALLANDALE BEACH CITY HALL, 400 S. FEDERAL HIGHWAY, HALLANDALE BEACH, FL 33009. ANYONE WISHING TO OBTAIN A COPY OF ANY AGENDA ITEM SHOULD CONTACT THE CITY CLERK AT 954-457-1340. A COMPLETE AGENDA PACKET IS ALSO AVAILABLE ON THE CITY WEBSITE AT www.hallandalebeachfl.gov ALL INTERESTED PERSONS MAY APPEAR AT THE MEETING AND MAY BE HEARD WITH RESPECT TO THE PROPOSED MATTER. SHOULD ANY PERSON DESIRE TO APPEAL ANY DECISION MADE BY THE BOARD, AGENCY, OR CITY COMMISSION WITH RESPECT TO ANY MATTER TO BE CONSIDERED AT SUCH MEETING OR HEARING, THAT PERSON SHALL ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. TWO OR MORE MEMBERS OF CITY COMMISSION OR OTHER CITY BOARDS MAY ATTEND AND PARTICIPATE AT THIS MEETING. THESE MEETINGS MAY BE CONDUCTED BY MEANS OF OR IN CONJUNCTION WITH COMMUNICATIONS MEDIA TECHNOLOGY, SPECIFICALLY. Public access to watch this virtual meeting can be accomplished as follows: 1) Watch Meeting on the City’s Website: https://cohb.org/HBTV 2) Watch Meeting on Comcast Cable Channel 78 Interested parties may participate in the meeting as follows: 1) Pre-recoded Voice Message: leave a voice message at (954) 457-1482 no later than 4:35 p.m. on Wednesday, October 14, 2020, voice messages will be played during the Commission meeting; 2) Pre-recorded Video/Audio Message: email an audio/video file to publicparticipation@cohb.org no later than 4:35 p.m. on Wednesday, October 14, 2020, audio/video messages will be played during the Commission meeting; 3) Written Comments: email a written message to publicparticipation@cohb .org or via eComments at www.cohb.org/agenda once the agenda is published. Written comments will be distributed to the commission but will not be read during the meeting. Voice messages or audio/video files shall not exceed three (3) minutes. Please include your name, name of City where you reside and the number of the City Commission agenda item (s) you wish to address (if applicable). Only the first three (3) minutes will be played and allowed into the record. Messages containing inappropriate content, in accordance with City Code Section 2-32, will not be played during the commission meeting. City of Hallandale Beach Page 13 Printed on 10/13/2020 City Commission Meeting Agenda October 14, 2020 City of Hallandale Beach Page 14 Printed on 10/13/2020