City Commission

City of Hallandale Beach 400 S. Federal Highway Hallandale Beach, FL 33009 Meeting Agenda Wednesday, August 24, 2022 5:30 PM Commission Chambers City Commission Mayor Joy F. Cooper Vice Mayor Mike Butler Commissioner Sabrina Javellana Commissioner Michele Lazarow Commissioner Anabelle Lima-Taub City Manager Dr. Jeremy Earle City Attorney Jennifer Merino City Clerk Jenorgen M. Guillen, CMC  WELCOME TO YOUR CITY COMMISSION MEETING We are pleased that you have demonstrated an interest in the City of Hallandale Beach by attending a City Commission Meeting. The City Commission encourages citizen participation in the local government process. We hope you will attend more of these meetings in the future. The City Commission also recognizes the necessity for conducting orderly and efficient meetings in order to complete City business in a timely manner. The presiding officer of the City Commission shall be the Mayor, or in the Mayor’s absence, the Vice Mayor. In the absence of both the Mayor and the Vice Mayor, a temporary presiding officer shall be selected by seniority of Office of those Commissioners present. The presiding officer shall preserve order and decorum at all regular and special meetings of the City Commission and shall have the authority to regulate irrelevant debate, repetitious discussion , and disruptive behavior at a public meeting. However, a decision of the presiding officer may be overruled by a majority vote of the City Commission. The City Commission recognizes the importance of protecting the right of its citizens and taxpayers to express their opinions on the operation of City government and encourages citizen participation in the local government process. The City Commission also recognizes the necessity for conducting orderly and efficient meetings in order to complete City business in a timely and proper manner. Any individual may speak on any agenda item and/or any subject pertinent to the City. Every individual wishing to address the City Commission is encouraged to sign in with the City Clerk prior to the meeting. Public participation during all items is limited to three minutes, however, the City Commission may allow more time at their discretion. When addressing the City Commission during public participation, speakers are requested to provide their name and city of residency. Speakers shall confine their comments solely to the agenda item being discussed or to matters related to City busine ss. Unless it is an agenda item, speakers are prohibited from discussing their own pending court cases and filed claims against the City or City personnel. Speakers may not engage in commercial ad vertisement or electioneering. It is prohibited for any person to disturb or interrupt any meeting of the City Commission or otherwise fail to comport with the rules of decorum. The use of obscene or profane language is prohibited. Loud and disruptive speech is prohibited. Any physical violence or the threat thereof is prohibited. The use of words likely to cause a fight or tending to cause a breach of the peace are prohibited. Speakers should not engage in personal attacks. Remarks should be directed to the Presiding Officer or the Commission. Personal attacks against individual Commissioners, the City Manager or Staff are prohibited. Any person declared out of order or causing a disturbance will be cautioned and may be barred from making any additional comments during the meeting. Any person who becomes disruptive or interferes with the orderly business of the Commission may be removed from the Commission Chambers. The above represents a summarization of City Ordinance 2017-15, which establishes regulations for orderly meetings and public participation. Copies of this Ordinance are available for public inspection in the City Clerk’s Office. Any person requiring auxiliary aids and services at this, or future meetings, may call the City Clerk’s Office at 954-457-1340 at least two calendar days prior to the meeting. City Commission Meeting Agenda August 24, 2022 1. CALL TO ORDER 2. ROLL CALL 3. PLEDGE OF ALLEGIANCE 4. ORDER OF BUSINESS 5. PUBLIC PARTICIPATION (Speakers must sign-in with the City Clerk prior to the start of the meeting) 6. PRESENTATIONS A. FISCAL YEAR 2020-21 ANNUAL COMPREHENSIVE FINANCIAL REPORT PRESENTATION. (STAFF: FINANCE DIRECTOR) Attachments: Annual Comprehensive Financial Report Presentation 7. APPROVAL OF DRAFT MINUTES A. JUNE 23, 2022 SPECIAL CITY COMMISSION MEETING. Attachments: 06232022 Draft Minutes B. JUNE 15, 2022 CITY COMMISSION MEETING. Attachments: 06152022 Draft Minutes C. JUNE 1, 2022 SPECIAL CITY COMMISSION BUDGET WORKSHOP. Attachments: 06012022 Draft Minutes 8. CONSENT AGENDA (Matters on the Consent Agenda are not expected to require discussion. Items will be adopted by one motion. If discussion is desired by any member of the Commission, then that item may be pulled from the Consent Agenda by any member of the City Commission and will be considered separately. If the public wishes to speak on a matter on the Consent Agenda they must inform the City Clerk prior to the start of the meeting. They will be recognized prior to the approval of the Consent Agenda or on the separate item, if it is pulled.) A. MONTHLY BUDGET PERFORMANCE REPORT THROUGH JUNE 30, 2022. (STAFF: BUDGET DIRECTOR) Attachments: Agenda Cover Memo Exhibit 1 - Monthly Budget Performance Report for Period Ending June 30, 2022 B. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, AUTHORIZING THE CITY City of Hallandale Beach Page 3 Printed on 8/23/2022 City Commission Meeting Agenda August 24, 2022 MANAGER TO UTILIZE THE CITY OF OAKLAND PARK ITB # 032018 AGREEMENT TO PURCHASE GARBAGE DUMPSTER REPAIR SERVICES FROM GT SUPPLIES, INC. IN AN AMOUNT NOT TO EXCEED EIGHTY THOUSAND DOLLARS ($80,000) FOR FISCAL YEAR 2021-2022; AUTHORIZING THE CITY MANAGER TO EXECUTE ALL RELATED DOCUMENTS TO EFFECTUATE THE PROJECT AS NEEDED; AND PROVIDING FOR AN EFFECTIVE DATE. (STAFF: PUBLIC WORKS DIRECTOR) Attachments: Agenda Cover Memo Exhibit 1 - Resolution Exhibit 2 - Fully Executed Agreement and Extension with City of Oakland Park Exhibit 3 - Invitation to Bid - ITB No. 032018 C. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, AWARDING BID #FY2021-2022-008 47TH YEAR CDBG PUBLIC WORKS IMPROVEMENT GRANT PROJECT, TO THE LOWEST RESPONSIVE BIDDER, KAILAS CONTACTORS, IN THE AMOUNT OF TWO HUNDRED SIXTY-FIVE THOUSAND, SIX HUNDRED AND NINETY DOLLARS ($265,690) PLUS A TEN (10%) PERCENT CONTINGENCY FOR A NOT-TO-EXCEED AMOUNT OF TWO HUNDRED NINETY-TWO THOUSAND, TWO HUNDRED FIFTY-NINE DOLLARS ($292,259); AUTHORIZING THE CITY MANAGER TO EXECUTE ANY OTHER RELATING DOCUMENTS. AND PROVIDING FOR AN EFFECTIVE DATE. (STAFF: PUBLIC WORKS) Attachments: Agenda Cover Memo Exhibit 1 - Resolution Exhibit 2 - 47 Year CDBG Grant Agreement Exhibit 3 - Project Location Exhibit 4 - Bid Tabulation Summary Exhibit 5 - Award Information Memorandum D. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, AUTHORIZING THE UTILIZATION OF PROFESSIONAL SERVICES FROM MARCUM LLP, A PUBLIC ACCOUNTING FIRM, TO ASSIST THE DEPARTMENT WITH THE FINANCIAL CLOSE AND REPORTING PROCESS, IN AN AMOUNT NOT TO EXCEED SIXTY-ONE THOUSAND, NINE HUNDRED AND EIGHTY DOLLARS ($61,980); AUTHORIZING THE CITY MANAGER TO EXECUTE ANY OTHER RELATING DOCUMENTS; AND PROVIDING FOR AN EFFECTIVE DATE. (STAFF: FINANCE DIRECTOR) City of Hallandale Beach Page 4 Printed on 8/23/2022 City Commission Meeting Agenda August 24, 2022 Attachments: Agenda Cover Memo Exhibit 1 - Resolution Exhibit 2 - Marcum LLP Consulting Engagement Letter E. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, AWARDING REQUEST FOR PROPOSAL #FY2021-2022-00 7 , CONSULTANTS’ COMPETITIVE NEGOTIATION ACT (CCNA) DESIGN OF DEPARTMENT OF PUBLIC WORKS (DPW) ELECTRIC VEHICLE (EV) BUS CHARGING AND FLEET FACILITIES, TO THE HIGHEST RANKED VENDOR, SALTZ MICHELSON ARCHITECTS, INC., OR IN EVENT NEGOTIATIONS DO NOT SUCCEED, TO THE SECOND HIGHEST RANKED VENDOR, FOR A NOT TO EXCEED AMOUNT OF SEVEN HUNDRED THOUSAND DOLLARS ($700,000); AND PROVIDING AN EFFECTIVE DATE. (STAFF: PUBLIC WORKS DIRECTOR) Attachments: Agenda Cover Memo Exhibit 1 - Resolution Exhibit 2 - Resolution No. 2020-036 Exhibit 3 - Resolution No. 2022-017 Exhibit 4 - Resolution No. 2022-065 Exhibit 5 - Award Information Memorandum Exhibit 6 - Summary Rating Sheet 9. ORDINANCES ON FIRST READING 10. ORDINANCES ON SECOND READING/PUBLIC HEARING A. AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, APPROVING AND AUTHORIZING THE LEASE OF THE CITY OWNED PROPERTY LOCATED AT 300 SOUTH FEDERAL HIGHWAY, HALLANDALE BEACH, FLORIDA TO BROWARD COUNTY FOR USE AS THE HALLANDALE BEACH BRANCH LIBRARY; PROVIDING FOR CONFLICT; AND PROVIDING AN EFFECTIVE DATE. (SECOND READING)(STAFF: PROCUREMENT DIRECTOR) Attachments: Agenda Cover Memo Exhibit 1 - Ordinance Exhibit A - Proposed Library Lease Agreement ITEM WAS APPROVED ON FIRST READING ON AUGUST 10, 2022 ON A 4/0 ROLL CALL VOTE. City of Hallandale Beach Page 5 Printed on 8/23/2022 City Commission Meeting Agenda August 24, 2022 11. RESOLUTIONS/PUBLIC HEARING 12. RESOLUTIONS/CITY BUSINESS A. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, TO AMEND THE CITY’S COMPREHENSIVE FEE SCHEDULE TO REFLECT THE INCREASE OF APPLICATION FEES FOR LOCAL BUSINESS TAX RECEIPT AND REMOVE DISCOUNTS DISALLOWED BY LAW; AND PROVIDING FOR AN EFFECTIVE DATE. (STAFF: SUSTAINABLE DEVELOPMENT DIRECTOR) Attachments: Agenda Cover Memo Exhibit 1 - Resolution Exhibit 1A - Proposed Fee Booklet Amendment B. CITY ATTORNEY ANNUAL EVALUATION. (STAFF: CITY ATTORNEY) Attachments: City Attorney Annual Evaluation Cover Memo City Attorney Evaluation Form 2021-22 13. COMMISSIONER COMMUNICATIONS - Items not on the Agenda A. COMMISSIONER JAVELLANA B. COMMISSIONER LAZAROW C. COMMISSIONER LIMA-TAUB D. VICE MAYOR BUTLER E. MAYOR COOPER 14. CITY ATTORNEY COMMUNICATIONS - Items not on the Agenda 15. CITY MANAGER COMMUNICATIONS - Items not on the Agenda 16. INFORMATIONAL ITEMS: (No Action Required) 17. ADJOURN City of Hallandale Beach Page 6 Printed on 8/23/2022 City Commission Meeting Agenda August 24, 2022 THIS MEETING IS OPEN TO THE PUBLIC. IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT OF 1990, ALL PERSONS THAT ARE DISABLED; WHO NEED SPECIAL ACCOMMODATIONS TO PARTICIPATE IN THIS MEETING BECAUSE OF THAT DISABILITY SHOULD CONTACT THE OFFICE OF THE CITY CLERK AT 954-457-1340 NO LATER THAN TWO DAYS PRIOR TO SUCH PROCEEDING. AGENDA ITEMS MAY BE VIEWED AT THE OFFICE OF THE CITY CLERK, CITY OF HALLANDALE BEACH CITY HALL, 400 S. FEDERAL HIGHWAY, HALLANDALE BEACH, FL 33009. ANYONE WISHING TO OBTAIN A COPY OF ANY AGENDA ITEM SHOULD CONTACT THE CITY CLERK AT 954-457-1340. A COMPLETE AGENDA PACKET IS ALSO AVAILABLE ON THE CITY WEBSITE AT www.hallandalebeachfl.gov ALL INTERESTED PERSONS MAY APPEAR AT THE MEETING AND MAY BE HEARD WITH RESPECT TO THE PROPOSED MATTER. SHOULD ANY PERSON DESIRE TO APPEAL ANY DECISION MADE BY THE BOARD, AGENCY, OR CITY COMMISSION WITH RESPECT TO ANY MATTER TO BE CONSIDERED AT SUCH MEETING OR HEARING, THAT PERSON SHALL ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. TWO OR MORE MEMBERS OF CITY COMMISSION OR OTHER CITY BOARDS MAY ATTEND AND PARTICIPATE AT THIS MEETING. THESE MEETINGS MAY BE CONDUCTED BY MEANS OF OR IN CONJUNCTION WITH COMMUNICATIONS MEDIA TECHNOLOGY, SPECIFICALLY, A TELEPHONE CONFERENCE CALL. THE LOCATION 400 S. FEDERAL HIGHWAY, HALLANDALE BEACH, FL 33009, WHICH IS OPEN TO THE PUBLIC, SHALL SERVE AS AN ACCESS POINT FOR SUCH COMMUNICATION. City of Hallandale Beach Page 7 Printed on 8/23/2022