City Commission

City of Hallandale Beach 400 S. Federal Highway Hallandale Beach, FL 33009 Meeting Agenda Wednesday, February 1, 2023 5:30 PM Commission Chambers City Commission Mayor Joy F. Cooper Vice Mayor Anabelle Lima-Taub Commissioner Joy D. Adams Commissioner Mike Butler Commissioner Michele Lazarow City Manager Dr. Jeremy Earle City Attorney Jennifer Merino City Clerk Jenorgen M. Guillen, CMC  WELCOME TO YOUR CITY COMMISSION MEETING We are pleased that you have demonstrated an interest in the City of Hallandale Beach by attending a City Commission Meeting. The City Commission encourages citizen participation in the local government process. We hope you will attend more of these meetings in the future. The City Commission also recognizes the necessity for conducting orderly and efficient meetings in order to complete City business in a timely manner. The presiding officer of the City Commission shall be the Mayor, or in the Mayor’s absence, the Vice Mayor. In the absence of both the Mayor and the Vice Mayor, a temporary presiding officer shall be selected by seniority of Office of those Commissioners present. The presiding officer shall preserve order and decorum at all regular and special meetings of the City Commission and shall have the authority to regulate irrelevant debate, repetitious discussion , and disruptive behavior at a public meeting. However, a decision of the presiding officer may be overruled by a majority vote of the City Commission. The City Commission recognizes the importance of protecting the right of its citizens and taxpayers to express their opinions on the operation of City government and encourages citizen participation in the local government process. The City Commission also recognizes the necessity for conducting orderly and efficient meetings in order to complete City business in a timely and proper manner. Any individual may speak on any agenda item and/or any subject pertinent to the City. Every individual wishing to address the City Commission is encouraged to sign in with the City Clerk prior to the meeting. Public participation during all items is limited to three minutes, however, the City Commission may allow more time at their discretion. When addressing the City Commission during public participation, speakers are requested to provide their name and city of residency. Speakers shall confine their comments solely to the agenda item being discussed or to matters related to City busine ss. Unless it is an agenda item, speakers are prohibited from discussing their own pending court cases and filed claims against the City or City personnel. Speakers may not engage in commercial ad vertisement or electioneering. It is prohibited for any person to disturb or interrupt any meeting of the City Commission or otherwise fail to comport with the rules of decorum. The use of obscene or profane language is prohibited. Loud and disruptive speech is prohibited. Any physical violence or the threat thereof is prohibited. The use of words likely to cause a fight or tending to cause a breach of the peace are prohibited. Speakers should not engage in personal attacks. Remarks should be directed to the Presiding Officer or the Commission. Personal attacks against individual Commissioners, the City Manager or Staff are prohibited. Any person declared out of order or causing a disturbance will be cautioned and may be barred from making any additional comments during the meeting. Any person who becomes disruptive or interferes with the orderly business of the Commission may be removed from the Commission Chambers. The above represents a summarization of City Ordinance 2017-15, which establishes regulations for orderly meetings and public participation. Copies of this Ordinance are available for public inspection in the City Clerk’s Office. Any person requiring auxiliary aids and services at this, or future meetings, may call the City Clerk’s Office at 954-457-1340 at least two calendar days prior to the meeting. City Commission Meeting Agenda February 1, 2023 1. CALL TO ORDER 2. ROLL CALL 3. PLEDGE OF ALLEGIANCE 4. ORDER OF BUSINESS 5. PUBLIC PARTICIPATION (Speakers must sign-in with the City Clerk prior to the start of the meeting) 6. PRESENTATIONS A. FEBRUARY 2023 STUDENT OF THE MONTH. (SPONSORED BY MAYOR JOY F. COOPER) - GULFSTREAM ACADEMY K-8 SCHOOL - HALLANDALE MAGNET HIGH SCHOOL 7. APPROVAL OF DRAFT MINUTES 8. CONSENT AGENDA (Matters on the Consent Agenda are not expected to require discussion. Items will be adopted by one motion. If discussion is desired by any member of the Commission, then that item may be pulled from the Consent Agenda by any member of the City Commission and will be considered separately. If the public wishes to speak on a matter on the Consent Agenda they must inform the City Clerk prior to the start of the meeting. They will be recognized prior to the approval of the Consent Agenda or on the separate item, if it is pulled.) A. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA AUTHORIZING AWARD OF BID # FY 2021-2022-019 - AMMONIUM SULFATE AND VIRUS REMOVAL CERTIFICATION, TO ODYSSEY MANUFACTURING, CO. AS THE LOWEST RESPONSIVE AND RESPONSIBLE BIDDER, IN THE NOT TO EXCEED AMOUNT OF FOUR HUNDRED TWELVE THOUSAND AND FIVE HUNDRED DOLLARS ($412,500); AND PROVIDING AN EFFECTIVE DATE. (STAFF: PUBLIC WORKS DIRECTOR) Attachments: Agenda Cover Memo Exhibit 1 - Resolution Exhibit 2 - Award Information Memorandum Bid # FY 2021-2022-019 Ammonium Sulfate a Exhibit 3 - Bid Tabulation B. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, AWARDING HINTERLAND GROUP, INC. BID # FY2021-2022-022 LIFT STATION City of Hallandale Beach Page 3 Printed on 2/1/2023 City Commission Meeting Agenda February 1, 2023 #3 REHABILITATION FOR AN AMOUNT OF TWO MILLION, TWO HUNDRED THOUSAND, TWO HUNDRED AND TWENTY DOLLARS ($2,200,220), PLUS A 10% CONTINGENCY FOR A TOTAL NOT TO EXCEED AMOUNT OF TWO MILLION, FOUR HUNDRED TWENTY THOUSAND, TWO HUNDRED AND FORTY-TWO DOLLARS ($2,420,242); AND PROVIDING AN EFFECTIVE DATE. (STAFF: PUBLIC WORKS DIRECTOR) Attachments: Agenda Cover Memo Exhibit 1 - Resolution Exhibit 2 - Resolution 2020-054 Exhibit 3 - Design Proposal Exhibit 4 - Resolution 2021-093 Exhibit 5 - Draft Ordinance Exhibit 6 - Bid Tabulation Sheet Exhibit 7 - Award Information Memorandum C. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, AWARDING HINTERLAND GROUP, INC. BID # FY2022-2023-002 LIFT STATION #1 – EGRET TRI-PLEX SUBMERSIBLE LIFT STATION IMPROVEMENTS CONTRACT FOR FIVE MILLION NINE HUNDRED EIGHTY THOUSAND, SEVEN HUNDRED AND SIXTY-NINE DOLLARS ($5,980,069), AND AUTHORIZING A TEN PERCENT (10%) CONTINGENCY, FOR A TOTAL CONTRACT AMOUNT NOT TO EXCEED SIX MILLION, FIVE HUNDRED SEVENTY-EIGHT THOUSAND, SEVENTY-SIX DOLLARS ($6,578,076); AND PROVIDING AN EFFECTIVE DATE. (STAFF: PUBLIC WORKS DIRECTOR) Attachments: Agenda Cover Memo Exhibit 1 - Resolution Exhibit 2 - Resolution 2020-054 Exhibit 3 - Design Cost Proposal Exhibit 4 - Resolution 2021-070 Exhibit 5 - Draft Ordinance Exhibit 6 - Bid Tabulation Sheet Exhibit 7 - Award Information Memo D. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, AWARDING BID # FY 2022-2023-004 PUBLIC WORKS COMPOUND STORMWATER SYSTEM MODIFICATION TO WESTWIND CONTRACTING, INC. IN City of Hallandale Beach Page 4 Printed on 2/1/2023 City Commission Meeting Agenda February 1, 2023 THE AMOUNT OF ONE MILLION, THREE HUNDRED, NINETEEN THOUSAND, THREE HUNDRED EIGHTY-ONE DOLLARS AND TWENTY CENTS ($1,319,381.20) AND AUTHORIZING A TEN PERCENT (10%) CONTINGENCY, FOR A TOTAL NOT TO EXCEED AMOUNT OF ONE MILLION, FOUR HUNDRED, FIFTY-ONE THOUSAND, THREE HUNDRED TWENTY DOLLARS ($1,451,320); AND PROVIDING AN EFFECTIVE DATE. (STAFF: PUBLIC WORKS DIRECTOR) Attachments: Agenda Cover Memo Exhibit 1 - Resolution Exhibit 2 - Resolution 2020-054 Exhibit 3 - Work Authorization – CCNA – RJ Behar- Exhibit 4 - Award Information Memorandum Exhibit 5 - Bid Tabulation Summary E. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, APPROVING THE SECOND REVISED EMPLOYMENT AGREEMENT OF THE CITY ATTORNEY; AND PROVIDING AN EFFECTIVE DATE. (STAFF: CITY ATTORNEY) Attachments: Agenda Cover Memo Exhibit 1 - Resolution Exhibit A - Revision to City Attorney Employment Agreement - Charter Amendments Exhibit 2 - Executed First Revision to the CA Employment Agreement 2018 Exhibit 3 - Redline of Changes from Current CA agreement 9. ORDINANCES ON FIRST READING 10. ORDINANCES ON SECOND READING/PUBLIC HEARING A. AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, AMENDING THE ADOPTED BUDGET FOR FY 2022-23 TO REFLECT THE REVENUES, EXPENDITURES, APPROPRIATIONS AND OTHER MISCELLANEOUS BUDGET ADJUSTMENTS; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE. (SECOND READING)(STAFF: BUDGET DIRECTOR) Attachments: Agenda Cover Memo Exhibit 1 - Ordinance Exhibit 2 - Line Item Detail Exhibit 3 - Preliminary Bond Issuance Summary City of Hallandale Beach Page 5 Printed on 2/1/2023 City Commission Meeting Agenda February 1, 2023 THIS ITEM WAS ADOPTED ON JANUARY 18, 2023 ON A 5/0 ROLL CALL VOTE. 11. RESOLUTIONS/PUBLIC HEARING 12. RESOLUTIONS/CITY BUSINESS A. SAFER GRANT EXPIRATION DISCUSSION. (STAFF: CITY MANAGER) Attachments: Agenda Cover Memo Exhibit 1 - Memorandum No. CM23-001 B. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, ADOPTING THE “2023 STATE LEGISLATIVE PROGRAM” AS ITS LEGISLATIVE PRIORITIES; AUTHORIZING THE LEGISLATIVE PROGRAM TO BE PRESENTED TO THE BROWARD COUNTY STATE LEGISLATIVE DELEGATION FOR CONSIDERATION DURING THE 2023 LEGISLATIVE SESSION AND TO GIVE DIRECTION TO BALLARD PARTNERS, INC. AS THEIR PROGRAM; AND PROVIDING AN EFFECTIVE DATE. (STAFF: CITY MANAGER) Attachments: Agenda Cover Memo Exhibit 1 - Resolution Exhibit 2 - Draft 2023 State Legislative Program C. ANNUAL CITY MANAGER EVALUATION. (STAFF: CITY MANAGER) Attachments: Agenda Cover Memo Self Evaluation 2022-2023 Exhibit 1 – Fiscal Stabilization Plan Exhibit 2 – Citywide Accomplishments 2022-2023 D. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, APPROVING THE FIRST REVISED EMPLOYMENT AGREEMENT OF THE CITY MANAGER; AND PROVIDING AN EFFECTIVE DATE. (STAFF: CITY ATTORNEY) Attachments: Agenda Cover Memo Exhibit 1 - Resolution Exhibit A - Proposed City Manager Earle Revised Employment Agreement - Charter Amen Exhibit 2 - Current City Manager Employment Agreement Exhibit 3 - Redline of Changes from Current CM agreement City of Hallandale Beach Page 6 Printed on 2/1/2023 City Commission Meeting Agenda February 1, 2023 13. COMMISSIONER COMMUNICATIONS - Items not on the Agenda A. COMMISSIONER ADAMS B. COMMISSIONER BUTLER C. COMMISSIONER LAZAROW D. VICE MAYOR LIMA-TAUB E. MAYOR COOPER 14. CITY ATTORNEY COMMUNICATIONS - Items not on the Agenda 15. CITY MANAGER COMMUNICATIONS - Items not on the Agenda 16. INFORMATIONAL ITEMS: (No Action Required) 17. ADJOURN City of Hallandale Beach Page 7 Printed on 2/1/2023 City Commission Meeting Agenda February 1, 2023 THIS MEETING IS OPEN TO THE PUBLIC. IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT OF 1990, ALL PERSONS THAT ARE DISABLED; WHO NEED SPECIAL ACCOMMODATIONS TO PARTICIPATE IN THIS MEETING BECAUSE OF THAT DISABILITY SHOULD CONTACT THE OFFICE OF THE CITY CLERK AT 954-457-1340 NO LATER THAN TWO DAYS PRIOR TO SUCH PROCEEDING. AGENDA ITEMS MAY BE VIEWED AT THE OFFICE OF THE CITY CLERK, CITY OF HALLANDALE BEACH CITY HALL, 400 S. FEDERAL HIGHWAY, HALLANDALE BEACH, FL 33009. ANYONE WISHING TO OBTAIN A COPY OF ANY AGENDA ITEM SHOULD CONTACT THE CITY CLERK AT 954-457-1340. A COMPLETE AGENDA PACKET IS ALSO AVAILABLE ON THE CITY WEBSITE AT www.hallandalebeachfl.gov ALL INTERESTED PERSONS MAY APPEAR AT THE MEETING AND MAY BE HEARD WITH RESPECT TO THE PROPOSED MATTER. SHOULD ANY PERSON DESIRE TO APPEAL ANY DECISION MADE BY THE BOARD, AGENCY, OR CITY COMMISSION WITH RESPECT TO ANY MATTER TO BE CONSIDERED AT SUCH MEETING OR HEARING, THAT PERSON SHALL ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. TWO OR MORE MEMBERS OF CITY COMMISSION OR OTHER CITY BOARDS MAY ATTEND AND PARTICIPATE AT THIS MEETING. THESE MEETINGS MAY BE CONDUCTED BY MEANS OF OR IN CONJUNCTION WITH COMMUNICATIONS MEDIA TECHNOLOGY, SPECIFICALLY, A TELEPHONE CONFERENCE CALL. THE LOCATION 400 S. FEDERAL HIGHWAY, HALLANDALE BEACH, FL 33009, WHICH IS OPEN TO THE PUBLIC, SHALL SERVE AS AN ACCESS POINT FOR SUCH COMMUNICATION. City of Hallandale Beach Page 8 Printed on 2/1/2023