City Commission

City of Hallandale Beach 400 S. Federal Highway Hallandale Beach, FL 33009 Meeting Agenda First Budget Hearing Wednesday, September 13, 2023 5:05 PM Commission Chambers City Commission Mayor Joy F. Cooper Vice Mayor Anabelle Lima-Taub Commissioner Joy D. Adams Commissioner Mike Butler Commissioner Michele Lazarow City Manager Dr. Jeremy Earle City Attorney Jennifer Merino City Clerk Jenorgen M. Guillen, MMC  WELCOME TO YOUR CITY COMMISSION MEETING We are pleased that you have demonstrated an interest in the City of Hallandale Beach by attending a City Commission Meeting. The City Commission encourages citizen participation in the local government process. We hope you will attend more of these meetings in the future. The City Commission also recognizes the necessity for conducting orderly and efficient meetings in order to complete City business in a timely manner. The presiding officer of the City Commission shall be the Mayor, or in the Mayor’s absence, the Vice Mayor. In the absence of both the Mayor and the Vice Mayor, a temporary presiding officer shall be selected by seniority of Office of those Commissioners present. The presiding officer shall preserve order and decorum at all regular and special meetings of the City Commission and shall have the authority to regulate irrelevant debate, repetitious discussion , and disruptive behavior at a public meeting. However, a decision of the presiding officer may be overruled by a majority vote of the City Commission. The City Commission recognizes the importance of protecting the right of its citizens and taxpayers to express their opinions on the operation of City government and encourages citizen participation in the local government process. The City Commission also recognizes the necessity for conducting orderly and efficient meetings in order to complete City business in a timely and proper manner. Any individual may speak on any agenda item and/or any subject pertinent to the City. Every individual wishing to address the City Commission is encouraged to sign in with the City Clerk prior to the meeting. Public participation during all items is limited to three minutes, however, the City Commission may allow more time at their discretion. When addressing the City Commission during public participation, speakers are requested to provide their name and city of residency. Speakers shall confine their comments solely to the agenda item being discussed or to matters related to City busine ss. Unless it is an agenda item, speakers are prohibited from discussing their own pending court cases and filed claims against the City or City personnel. Speakers may not engage in commercial ad vertisement or electioneering. It is prohibited for any person to disturb or interrupt any meeting of the City Commission or otherwise fail to comport with the rules of decorum. The use of obscene or profane language is prohibited. Loud and disruptive speech is prohibited. Any physical violence or the threat thereof is prohibited. The use of words likely to cause a fight or tending to cause a breach of the peace are prohibited. Speakers should not engage in personal attacks. Remarks should be directed to the Presiding Officer or the Commission. Personal attacks against individual Commissioners, the City Manager or Staff are prohibited. Any person declared out of order or causing a disturbance will be cautioned and may be barred from making any additional comments during the meeting. Any person who becomes disruptive or interferes with the orderly business of the Commission may be removed from the Commission Chambers. The above represents a summarization of City Ordinance 2017-15, which establishes regulations for orderly meetings and public participation. Copies of this Ordinance are available for public inspection in the City Clerk’s Office. Any person requiring auxiliary aids and services at this, or future meetings, may call the City Clerk’s Office at 954-457-1340 at least two calendar days prior to the meeting. City Commission Meeting Agenda September 13, 2023 SPECIAL CITY COMMISSION FIRST BUDGET HEARING. 1. CALL TO ORDER 2. ROLL CALL 3. PLEDGE OF ALLEGIANCE 4. ORDER OF BUSINESS 5. PUBLIC PARTICIPATION (Speakers must sign-in with the City Clerk prior to the start of the meeting) 6. PRESENTATIONS A. SEPTEMBER, 2023 STUDENT OF THE MONTH (STAFF: MAYOR JOY F. COOPER) - HALLANDALE MAGNET HIGH SCHOOL B. CHAIM GREENBERG DAY PROCLAMATION. (SPONSORED BY COMMISSIONER MICHELE LAZAROW) C. PROPERTY APPRAISER MARTY KIAR PRESENTATION. 7. APPROVAL OF DRAFT MINUTES 8. CONSENT AGENDA (Matters on the Consent Agenda are not expected to require discussion. Items will be adopted by one motion. If discussion is desired by any member of the Commission, then that item may be pulled from the Consent Agenda by any member of the City Commission and will be considered separately. If the public wishes to speak on a matter on the Consent Agenda they must inform the City Clerk prior to the start of the meeting. They will be recognized prior to the approval of the Consent Agenda or on the separate item, if it is pulled.) A. BUDGET PERFORMANCE REPORT THROUGH JUNE 30, 2023. (STAFF: BUDGET DIRECTOR) Attachments: Agenda Cover Memo Monthly Budget Performance Report through June 30, 2023 B. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, AUTHORIZING THE UTILIZATION OF THE MIAMI-DADE COUNTY CONTRACT NO. RFP-00188 D FOR SECURITY GUARD SERVICES FOR MIAMI-DADE WATER & SEWER DEPARTMENT TO ENTER INTO A THREE (3) YEAR AGREEMENT FOR ARMED SECURITY SERVICES City of Hallandale Beach Page 3 Printed on 9/7/2023 City Commission Meeting Agenda September 13, 2023 FROM SECURITY ALLIANCE, LLC IN AN AMOUNT NOT TO EXCEED FOUR HUNDRED FIFTY EIGHT THOUSAND AND SEVEN HUNDRED AND EIGHTEEN DOLLARS ($458,718); AND PROVIDING AN EFFECTIVE DATE. (STAFF: POLICE CHIEF) Attachments: Agenda Cover Memo Exhibit 1 - Resolution Exhibit 2 - RFP-00188 - Security Alliance LLC Contract Exhibit 3 - RFP-00188 - Security Alliance LLC - Sector D - Option to Renew No. 2 Letter Exhibit 4 - RFP-00188 - Supplemental Agreement No. 11 - Modified Billing Rates Exhibit 5 - Cost Proposal C. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, ADOPTING THE CITY OF HALLANDALE BEACH COMPREHENSIVE EMERGENCY MANAGEMENT PLAN; AND PROVIDING AN EFFECTIVE DATE. (STAFF: PUBLIC WORKS DIRECTOR) Attachments: Agenda Cover Memo Exhibit 1 - Resolution Exhibit A - Comprehensive Emergency Management Plan (CEMP) D. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, AUTHORIZING A CHANGE ORDER WITH OPTIMUM CONSULTING TO AUTHORIZE ADDITIONAL EMERGENCY MANAGEMENT CONSULTING AND TRAINING FOR AN ADDITIONAL AMOUNT NOT-TO-EXCEED SEVENTY-FOUR THOUSAND AND THREE HUNDRED DOLLARS ($74,300); PROVIDING FOR AN EFFECTIVE DATE. (STAFF: PUBLIC WORKS DIRECTOR) Attachments: Agenda Cover Memo Exhibit 1 - Resolution Exhibit 2 - Initial Cost Proposal Exhibit 3 - Supplemental Cost Proposal No 1 Exhibit 4 - Resolution No. 2023-048 Exhibit 5 – COOP, THIRA and Training Proposal E. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, AUTHORIZING AN INCREASE OF THE PURCHASE ORDER FOR FY 2022-23 WITH VENDOR UNITED RENTALS UTILIZING SOURCEWELL CONTRACT NO. 062320-URI – EQUIPMENT RENTAL WITH RELATED SERVICES BY THIRTY THOUSAND AND THREE DOLLARS ($30,003), FOR AN AMOUNT NOT TO EXCEED EIGHTY THOUSAND DOLLARS City of Hallandale Beach Page 4 Printed on 9/7/2023 City Commission Meeting Agenda September 13, 2023 ($80,000); AND PROVIDING AN EFFECTIVE DATE. (STAFF: PUBLIC WORKS DIRECTOR) Attachments: Agenda Cover Memo Exhibit 1 - Resolution Exhibit 2 - United Rentals Contract 062320 F. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA AWARDING A CONTRACT FOR SCHAFFER CANAL RESTORATION PROJECT, WITHOUT COMPETITIVE BIDDING DUE TO NO BIDS HAVING BEEN RECEIVED TO BID # FY2021-2022-018, TO B&Z CONSTRUCTION, LLC, IN AN AMOUNT OF ONE MILLION THREE HUNDRED EIGHTY-SIX THOUSAND, FIVE HUNDRED DOLLARS ($1,386,500) AND AUTHORIZE A 10% CONTINGENCY FOR A TOTAL NOT TO EXCEED AMOUNT OF ONE MILLION FIVE HUNDRED TWENTY-FIVE THOUSAND, ONE HUNDRED AND FIFTY DOLLARS ($1,525,150); AND PROVIDING FOR AN EFFECTIVE DATE. (STAFF: PUBLIC WORKS DIRECTOR) Attachments: Agenda Cover Memo Exhibit 1 - Resolution Exhibit 2 - Resolution No. 2019-040 Exhibit 3 - Resolution No. 2020-054 Exhibit 4 - Construction Engineering and Inspection Services Exhibit 5 - Quote - B&Z Construction, LLC. G. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER TO REJECT ALL RESPONSES TO RFP # FY 2022-2023-009 FOR ROADWAY RESTORATION AND REPAIR DUE TO FAILED NEGOTIATIONS WITH AWARDED VENDOR AND READVERTISE; REPEALING RESOLUTION 2023-065; AND PROVIDING AN EFFECTIVE DATE. (STAFF: PUBLIC WORKS DIRECTOR) Attachments: Agenda Cover Memo Exhibit 1 - Resolution Exhibit 2 - Reso No. 2023-065 H. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, AUTHORIZING AN EASEMENT AGREEMENT WITH FLORIDA POWER AND LIGHT IN CONJUNCTION WITH THE CONSTRUCTION OF THE DPW EV BUS CHARGING FACILITIES; AND PROVIDING AN EFFECTIVE DATE. City of Hallandale Beach Page 5 Printed on 9/7/2023 City Commission Meeting Agenda September 13, 2023 (STAFF: PUBLIC WORKS DIRECTOR) Attachments: Agenda Cover Memo Exhibit 1 - Resolution Exhibit 2 - Resolution No. 2022-133 Exhibit 3 - Easement Legal Description Exhibit 4 - Draft Easement Agreement I. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, AUTHORIZING AGREEMENT WITH INSPIRE PLACEMAKING COLLECTIVE, INC. UTILIZING THE CITY OF KISSIMMEE’S RFQ #2021-001 FOR CONTINUING SERVICES FOR PROFESSIONAL PLANNING CONSULTING AGREEMENT IN A NOT TO EXCEED ANNUAL AMOUNT OF TWO HUNDRED THOUSAND DOLLARS ($200,000); AND PROVIDING AN EFFECTIVE DATE. (STAFF: SUSTAINABLE DEVELOPMENT DIRECTOR) Attachments: Agenda Cover Memo Exhibit 1 - Resolution Exhibit 2 - City of Kissimmee RFQ#2021-001 Continuing Services for Professional Plannin Exhibit 3 - S&ME, Inc. Continuing Agreement for Professional Planning Consulting Exhibit 4 - Assigment and Assumption of Professional Consultant Services Agreement 9. ORDINANCES ON FIRST READING A. AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, LEVYING A TENTATIVE AD VALOREM TAX MILLAGE FOR THE 2023 - 2024 FISCAL YEAR (FY 2023/24); PROVIDING AN EFFECTIVE DATE. (FIRST READING) (STAFF: BUDGET DIRECTOR) Attachments: Agenda Cover Memo Exhibit 1 - Ordinance B. AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, ADOPTING THE TENTATIVE ANNUAL BUDGET FOR THE 2023-2024 FISCAL YEAR FOR THE CITY OF HALLANDALE BEACH, INCLUDING THE GOLDEN ISLES SAFE NEIGHBORHOOD DISTRICT AND THE THREE ISLANDS SAFE NEIGHBORHOOD DISTRICT BUDGETS; PROVIDING FOR AN EFFECTIVE DATE. (FIRST READING)(STAFF: BUDGET DIRECTOR) City of Hallandale Beach Page 6 Printed on 9/7/2023 City Commission Meeting Agenda September 13, 2023 Attachments: Agenda Cover Memo Exhibit 1 - Ordinance Exhibit 2 - Presentation C. AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, ADOPTING THE FIVE-YEAR CAPITAL IMPROVEMENTS PROGRAM FOR FISCAL YEAR 2024 THROUGH 2028; ESTABLISHING THE FISCAL YEAR 2024 CAPITAL IMPROVEMENT PROGRAM AS THE CAPITAL BUDGET FOR THE CITY OF HALLANDALE BEACH; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE. (FIRST READING)(STAFF: BUDGET DIRECTOR) Attachments: Agenda Cover Memo Exhibit 1 - Ordinance Exhibit 2 - Capital Improvement Plan Exhibit 3 - Presentation D. AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, SETTING AND AMENDING THE WATER, WASTEWATER AND STORMWATER RATES FOR FISCAL YEAR 2023-2024; AND PROVIDING FOR AN EFFECTIVE DATE. (FIRST READING)(STAFF: FINANCE DIRECTOR) Attachments: Agenda Cover Memo Exhibit 1 - Ordinance Exhibit 2 – Utility Rate Increases FY24 Presentation E. AN ORDINANCE OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, AMENDING CHAPTER 32, OF THE CITY OF HALLANDALE BEACH ZONING AND LAND DEVELOPMENT CODE, ARTICLE III SECTION 32-171 PLAC, PLANNED LOCAL ACTIVITY CENTER DISTRICT, RELATIVE TO ADDING CASINOS, PARI-MUTUEL WAGERING, SLOT GAMING MACHINES, AND CARDROOM FACILITIES TO THE PERMITTED USES; PROVIDING FOR CONFLICT; PROVIDING FOR SEVERABILITY; AND PROVIDING FOR AN EFFECTIVE DATE. (FIRST READING)(STAFF: SUSTAINABLE DEVELOPMENT DIRECTOR) City of Hallandale Beach Page 7 Printed on 9/7/2023 City Commission Meeting Agenda September 13, 2023 Attachments: Agenda Cover Memo Exhibit 1 - Ordinance Exhibit 2 - Applicant's Letter Exhibit 3- PLAC District Boundaries Exhibit 4 – Planning and Zoning Board Agenda Cover Memo Date June 28, 2023 Exhibit 5 - Planning and Zoning Board Meeting Minutes Date June 28, 2023 Exhibit 6 - Village at Gulfstream Park Commercial Recretion Use Trade-Off Chart Exhibit 7 - Presentation F. AN ORDINANCE OF THE CITY OF HALLANDALE BEACH, FLORIDA, AMENDING CHAPTER 32, ZONING AND LAND DEVELOPMENT CODE, AMENDING ARTICE VI, CONSISTENCY AND CONCURRENCY DETERMINATIONS, SECTION 32-888 – PUBLIC SCHOOL CONCURRENCY; AMENDINGTHE LEVEL OF SERVICE STANDARDS FOR PUBLIC SCHOOL FACILITY TYPES; PROVIDING FOR CONFLICT; PROVIDING FOR CODIFICATION; PROVIDING FOR SEVERABLITY; AND PROVIDING FOR AN EFFECTIVE DATE. (FIRST READING)(STAFF: SUSTAINABLE DEVELOPMENT DIRECTOR) Attachments: Agenda Cover Memo Exhibit 1 - Ordinance Exhibit 2 - The Broward County Third Amended Interlocal Agreement and Restated Interlo Exhibit 3 – Planning and Zoning Board Agenda Cover Memo Dated June 28, 2023 Exhibit 4 – Planning and Zoning Board Meeting Minutes Dated June 28, 2023 10. ORDINANCES ON SECOND READING/PUBLIC HEARING 11. RESOLUTIONS/PUBLIC HEARING 12. RESOLUTIONS/CITY BUSINESS A. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, ESTABLISHING THE TOTAL SUM OF THE ANNUAL LOT MAINTENANCE AND CLEAN UP ASSESSMENT; SETTING THE AMOUNT ASSESSED AGAINST EACH AFFECTED PARCEL OF PROPERTY FOR THE CALENDAR YEAR JUNE 1, 2022 THROUGH MAY 31, 2023; PROVIDING FOR THE USE OF THE UNIFORM METHOD OF COLLECTION; PROVIDING AN EFFECTIVE DATE. (STAFF: BUDGET DIRECTOR) Attachments: Agenda Cover Memo Exhibit 1 - Resolution Exhibit 2 - Lot Maintenance Worksheet City of Hallandale Beach Page 8 Printed on 9/7/2023 City Commission Meeting Agenda September 13, 2023 B. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, ESTABLISHING THE TOTAL SUM OF THE ANNUAL FIRE PROTECTION SERVICES SPECIAL ASSESSMENT; SETTING THE AMOUNT ASSESSED AGAINST EACH PARCEL OF PROPERTY FOR THE 2023-2024 FISCAL YEAR; PROVIDING FOR THE CONTINUED USE OF THE UNIFORM METHOD OF COLLECTION; PROVIDING AN EFFECTIVE DATE. (STAFF: BUDGET DIRECTOR) Attachments: Agenda Cover Memo Exhibit 1 - Resolution Exhibit 2 - Fire Assessment Rate Worksheet C. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, AUTHORIZING THE UTILIZATION OF THE FLORIDA MUNICIPAL POWER AGENCY’S CONTRACT WITH ENCO UTILITY SERVICES FOR UTILITY BILLING PRINTING AND MAILING SERVICES FOR AN AMOUNT NOT TO EXCEED ONE HUNDRED SIXTY-SIX THOUSAND, SIX HUNDRED AND SIXTY-FOUR DOLLARS ($166,664); AND PROVIDING FOR AN EFFECTIVE DATE. (STAFF: FINANCE DIRECTOR) Attachments: Agenda Cover Memo Exhibit 1 - Resolution Exhibit 2 - Agreement FMPA ENCO Exhibit 3 - ENCO Contract Renewal Memo Exhibit 4 - Resolution No 2019-069 Exhibit 5 - Resolution No 2020-079 Exhibit 6 - Resolution No 2021-162 Exhibit 7 - Resolution No 2022-092 13. COMMISSIONER COMMUNICATIONS - Items not on the Agenda A. COMMISSIONER ADAMS B. COMMISSIONER BUTLER C. COMMISSIONER LAZAROW D. VICE MAYOR LIMA-TAUB E. MAYOR COOPER 14. CITY ATTORNEY COMMUNICATIONS - Items not on the Agenda City of Hallandale Beach Page 9 Printed on 9/7/2023 City Commission Meeting Agenda September 13, 2023 15. CITY MANAGER COMMUNICATIONS - Items not on the Agenda 16. INFORMATIONAL ITEMS: (No Action Required) 17. ADJOURN THIS MEETING IS OPEN TO THE PUBLIC. IN ACCORDANCE WITH THE AMERICANS WITH DISABILITIES ACT OF 1990, ALL PERSONS THAT ARE DISABLED; WHO NEED SPECIAL ACCOMMODATIONS TO PARTICIPATE IN THIS MEETING BECAUSE OF THAT DISABILITY SHOULD CONTACT THE OFFICE OF THE CITY CLERK AT 954-457-1489 NO LATER THAN TWO DAYS PRIOR TO SUCH PROCEEDING. AGENDA ITEMS MAY BE VIEWED AT THE OFFICE OF THE CITY CLERK, CITY OF HALLANDALE BEACH CITY HALL, 400 S. FEDERAL HIGHWAY, HALLANDALE BEACH, FL 33009. ANYONE WISHING TO OBTAIN A COPY OF ANY AGENDA ITEM SHOULD CONTACT THE CITY CLERK AT 954-457-1489. A COMPLETE AGENDA PACKET IS ALSO AVAILABLE ON THE CITY WEBSITE AT www.hallandalebeachfl.gov ALL INTERESTED PERSONS MAY APPEAR AT THE MEETING AND MAY BE HEARD WITH RESPECT TO THE PROPOSED MATTER. SHOULD ANY PERSON DESIRE TO APPEAL ANY DECISION MADE BY THE BOARD, AGENCY, OR CITY COMMISSION WITH RESPECT TO ANY MATTER TO BE CONSIDERED AT SUCH MEETING OR HEARING, THAT PERSON SHALL ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED. TWO OR MORE MEMBERS OF CITY COMMISSION OR OTHER CITY BOARDS MAY ATTEND AND PARTICIPATE AT THIS MEETING. THESE MEETINGS MAY BE CONDUCTED BY MEANS OF OR IN CONJUNCTION WITH COMMUNICATIONS MEDIA TECHNOLOGY, SPECIFICALLY, A TELEPHONE CONFERENCE CALL. THE LOCATION 400 S. FEDERAL HIGHWAY, HALLANDALE BEACH, FL 33009, WHICH IS OPEN TO THE PUBLIC, SHALL SERVE AS AN ACCESS POINT FOR SUCH COMMUNICATION. City of Hallandale Beach Page 10 Printed on 9/7/2023