HBCRA Board of Directors

City of Hallandale Beach 400 S. Federal Highway Hallandale Beach, FL 33009 www.cohb.org Meeting Agenda Organizational and Joint Special Meeting of the City Commission and HBCRA Board of Directors Tuesday, February 20, 2018 6:05 PM Commission Chambers Community Redevelopment Agency Chair Keith S. London Vice Chair Michele Lazarow Director Rich Dally Director Anabelle Taub Executive Director Roger M. Carlton HBCRA Attorney Steven W. Zelkowitz Clerk to the Board Mario Bataille, CMC Community Redevelopment Agency Meeting Agenda February 20, 2018 ORGANIZATIONAL AND JOINT SPECIAL MEETING OF THE HBCRA BOARD OF DIRECTORS AND HALLANDALE BEACH CITY COMMISSION. 1. CALL TO ORDER 2. ROLL CALL 3. PLEDGE OF ALLEGIANCE 4. ORDER OF BUSINESS ITEM 7.A AND 12.F ARE TIME CERTAIN 5. ORGANIZATIONAL ITEMS A. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH, FLORIDA, FORMALLY APPOINTING ACTING MAYOR KEITH LONDON TO THE SEAT OF MAYOR; FORMALLY APPOINTING RICHARD DALLY TO VACANT COMMISSION SEAT TWO; REPEALING RESOLUTION 2014-61 REGARDING PROCESS FOR FILLING 2014 VACANCY; AND PROVIDING AN EFFECTIVE DATE. (STAFF: CITY ATTORNEY) Attachments: Agenda Cover Memo Exhibit 1 - Resolution Exhibit 2 - Filling Temporary Vacancy of Mayor Cooper Exhibit 3 - Supplemental Memo re Filling Temporary Vacancy of Mayor Cooper_Redacted Exhibit 4 - Reso 2014-061 6. PUBLIC PARTICIPATION - Items not on the agenda (Speakers must sign-in with the Clerk prior to the start of the meeting) 7. PRESENTATIONS A. PRESENTATION OF CITY OF HALLANDALE BEACH COMPREHENSIVE ANNUAL FINANCIAL REPORT (CAFR) FOR THE FISCAL YEAR ENDED SEPT. 30, 2016. (STAFF: CITY MANAGER AND EXECUTIVE DIRECTOR) Attachments: City Manager Memorandum -133 Memo to City Commission - Foodman and CAFR Exhibit 1 - Foodman Forensic Audit Document Exhibit 2 - Marcum FY 15/16 CAFR and Compliance Report THIS ITEM IS TIME CERTAIN FOR 7:30 PM. City of Hallandale Beach Page 2 Printed on 2/16/2018 Community Redevelopment Agency Meeting Agenda February 20, 2018 B. PRESENTATION ON COMMUNITY BENEFIT PLAN (CBP) NEEDS ASSESSMENT PRESENTATION. (STAFF: CITY MANAGER AND EXECUTIVE DIRECTOR) Attachments: Agenda Cover Memo Exhibit 1 - CM17-081 Memorandum Exhibit 2 - CBP Evaluation and Recommendations Exhibit 3 - CBP Needs Assessment BRHPC Feb 2018 C. HBCRA FINANCIAL CONTROLS UPDATES. (STAFF: EXECUTIVE DIRECTOR) Attachments: Financial Controls Memorandum Exhibit 1 - Analysis Performed by Government & ERP Implementation Services Exhibit 2 - Standard Operating Procedures (SOP) Exhibit 3 - 2012 OIG Report 8. DIRECTOR COMMUNICATIONS - Items not on the Agenda A. DIRECTOR TAUB B. VICE CHAIR LAZAROW C. DIRECTOR DALLY D. CHAIR LONDON 9. APPROVAL OF DRAFT MINUTES A. JANUARY 29, 2018 HBCRA BOARD OF DIRECTORS DRAFT MINUTES Attachments: Draft Minutes 10. JOINT CITY AND AGENCY BUSINESS A. A JOINT RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF HALLANDALE BEACH AND BOARD OF DIRECTORS OF THE HALLANDALE BEACH COMMUNITY REDEVELOPMENT AGENCY ADOPTING AND APPROVING COMMUNITY PARTNERSHIP GRANT GUIDELINES REVISIONS; AND PROVIDING FOR AN EFFECTIVE DATE. (STAFF: HUMAN SERVICES DIRECTOR) City of Hallandale Beach Page 3 Printed on 2/16/2018 Community Redevelopment Agency Meeting Agenda February 20, 2018 Attachments: Agenda Cover Memo Exhibit 1 - Resolution Exhibit 2 - 2015-2017 Grant Guidelines Exhibit 3 - Joint Resolution 2014-J01 - Adopting 2015-2017 Grant Guidelines Exhibit 4 - Joint Resolution 2014-J02 - Sunsetting the Grants Committee Exhibit 5 - Revised Community Partnership Grants Guidelines Exhibit 6 - Summer Study 17-002 - Human Services Department Funding Transition Exhibit 7 - Summer Study 2017-015, Community Benefit Program 11. CONSENT AGENDA A. MONTHLY FINANCIAL REPORT. (STAFF: EXECUTIVE DIRECTOR) Attachments: Buget-To-Actual Report 12. AGENCY BUSINESS A. A RESOLUTION OF THE CHAIR AND BOARD OF DIRECTORS OF THE HALLANDALE BEACH COMMUNITY REDEVELOPMENT AGENCY, HALLANDALE BEACH, FLORIDA; APPROVING AND ADOPTING THE AMENDED AND RESTATED BY-LAWS OF THE HALLANDALE BEACH COMMUNITY REDEVELOPMENT AGENCY; AND PROVIDING AN EFFECTIVE DATE. (STAFF: EXECUTIVE DIRECTOR) Attachments: Agenda Cover Memo Exhibit 1 - Resolution Exhibit 2 - HBCRA By-Laws B. A RESOLUTION OF CHAIR AND BOARD OF DIRECTORS OF THE HALLANDALE BEACH COMMUNITY REDEVELOPMENT AGENCY APPROVING THE REVISION OF THE COMMERCIAL INVESTMENT INCENTIVE POLICY AND TO MOVE AWAY FROM A SINGLE POLICY MANUAL FOR THE INDIVIDUAL COMMERCIAL INVESTMENT INCENTIVE POLICY AND, INSTEAD, COMBINE POLICIES AND APPLICATIONS INTO ONE DOCUMENT IN ORDER FOR APPLICANTS TO BETTER UNDERSTAND THE APPLICATION AND PROCESS; AND FOR STAFF TO BETTER MANAGE THE COMMERCIAL INVESTMENT INCENTIVE PROGRAMS; AUTHORIZING THE EXECUTIVE DIRECTOR TO TAKE ALL STEPS NECESSARY AND APPROPRIATE TO IMPLEMENT THE REVISED TERMS OF THE COMMERCIAL INVESTMENT INCENTIVE PROGRAMS; AND PROVIDING AN EFFECTIVE DATE. (STAFF: EXECUTIVE DIRECTOR) City of Hallandale Beach Page 4 Printed on 2/16/2018 Community Redevelopment Agency Meeting Agenda February 20, 2018 Attachments: Agenda Cover Memo Exhibit 1 - Resolution Exhibit 2 - HBCRA Commercial Investment Program Exhibit 3 - HBCRA Business Policy Manual November, 2016 Exhibit 4 - Commercial Facade Incentive Program Exhibit 5 - FADD Incentive Program C. A RESOLUTION OF CHAIR AND BOARD OF DIRECTORS OF THE HALLANDALE BEACH COMMUNITY REDEVELOPMENT AGENCY APPROVING THE REVISION OF THE RESIDENTIAL PROGRAMS AND TO MOVE AWAY FROM A SINGLE POLICY MANUAL TO INDIVIDUAL RESIDENTIAL PROGRAM POLICIES IN ORDER FOR APPLICANTS TO BETTER UNDERSTAND THE APPLICATION AND PROCESS; AND FOR STAFF TO BETTER MANAGE THE RESIDENTIAL PROGRAMS; AUTHORIZING THE EXECUTIVE DIRECTOR TO TAKE ALL STEPS NECESSARY AND APPROPRIATE TO IMPLEMENT THE REVISED TERMS OF THE RESIDENTIAL PROGRAMS; AND PROVIDING AN EFFECTIVE DATE. (STAFF: EXECUTIVE DIRECTOR) Attachments: Agenda Cover Memo Exhibit 1 - Resolution Exhibit 2 - 2013 HBCRA Policy Manual D. A RESOLUTION OF CHAIR AND BOARD OF DIRECTORS OF THE HALLANDALE BEACH COMMUNITY REDEVELOPMENT AGENCY, HALLANDALE BEACH, FLORIDA; APPROVING AN AMENDMENT TO THE FISCAL YEAR 2017-2018 BUDGET INCREASING THE BUDGET BY $2,352,889 AND REFLECTING SUCH INCREASE IN ONGOING PROGRAMS AND PROJECTS; AUTHORIZING THE EXECUTIVE DIRECTOR TO TAKE ALL ACTION NECESSARY TO IMPLEMENT THE AMENDMENT TO THE FISCAL YEAR 2017-2018 BUDGET AND TO MAKE CONTINUED ADJUSTMENTS TO THE TO THE FISCAL YEAR 2017-2018 BUDGET; AND PROVIDING AN EFFECTIVE DATE. (STAFF: EXECUTIVE DIRECTOR) Attachments: Agenda Cover Memo Exhibit 1 - Resolution Exhibit 2 - FY 17-18 Proposed Amended Budget E. A RESOLUTION OF CHAIR AND BOARD OF DIRECTORS OF THE HALLANDALE BEACH COMMUNITY REDEVELOPMENT AGENCY, AUTHORIZING THE EXECUTIVE DIRECTOR AND HBCRA ATTORNEY TO NEGOTIATE AN AGREEMENT WITH GARTH City of Hallandale Beach Page 5 Printed on 2/16/2018 Community Redevelopment Agency Meeting Agenda February 20, 2018 SOLUTIONS, INC. FOR AN AMOUNT NOT TO EXCEED $47,200 TO PROVIDE SERVICES FOR THE CREATION OF A NEW COMMUNITY BENEFITS PROGRAM; AUTHORIZING THE EXECUTIVE DIRECTOR TO EXECUTE THE AGREEMENT; AUTHORIZING THE EXECUTIVE DIRECTOR TO TAKE ALL ACTION NECESSARY TO IMPLEMENT THE TERMS OF THE AGREEMENT; AND PROVIDING AN EFFECTIVE DATE. (STAFF: EXECUTIVE DIRECTOR) Attachments: Agenda Cover Memo Exhibit 1 - Resolution Exhibit 2 - Proposal for CBP services - $70K 020518 Exhibit 3 - CBP Evaluation and Recommendations F. ACQUISITION OF CITY BLOCK LOCATED BETWEEN NW 4TH TO 5TH AVENUE ON HALLANDALE BEACH BOULEVARD. (STAFF: CITY MANAGER) Attachments: City Manager Memorandum CM18-148 THIS ITEM IS TIME CERTAIN FOR 7:00 PM. 13. CITY ATTORNEY COMMUNICATIONS 14. HBCRA ATTORNEY COMMUNICATIONS 15. CITY MANAGER AND EXECUTIVE DIRECTOR COMMUNICATIONS A. UPDATE ON THE CITY CENTER REDEVELOPMENT PROJECT. Attachments: City Center Agreement Update Memorandum 15. ADJOURN City of Hallandale Beach Page 6 Printed on 2/16/2018