Economic Development Authority

INDUSTRIAL DEVELOPMENT AUTHORITY of the CITY OF HAMPTON, VIRGINIA Minutes – Annual Meeting January 18, 2011 – 8:30 A.M. IDA Conference Room CALL Chair Benson called the meeting to order at 8:30 a.m. TO ORDER DIRECTORS William H. Benson, Perry T. Pilgrim, Dr. Lewis J. Bellinger, PRESENT James R. Joseph, Anne W. Shuford and Ben A. Williams, III. Also present were Secretary-Treasurer James L. Eason and IDA Attorney S. Frear Hawkins, II. STAFF Pete Peterson, Vanessa Valldejuli, Bruce Sturk, Terry O’Neill, PRESENT Sylvia Shanahan, Denise Howard, Susan Borland, Daniel Girouard, Michael Yaskowsky, Angela Freeman and Teresa Hudgins GUEST Dr. Robert E. Lindberg, Jr. - National Institute of Aerospace PRESENT MINUTES Chair Benson stated the Minutes of the December 21, 2010 IDA board meeting were distributed. A motion was made by Mr. Joseph and seconded by Mr. Williams to approve the minutes as submitted. The motion carried. HRC NORTH Mr. Eason reported staff had been meeting with Dr. Lindberg to FEASIBILITY discuss the future potential of HRC North and he is here today STUDY to provide a brief overview of consulting services to be considered as part of a feasibility study. Dr. Lindberg highlighted the things that he thought could enhance the park and create a synergy with other state and regional resources. He discussed the rapidly growing areas of aerospace, energy and environment. He is proposing a two-phase study with the first being a critical market analysis and the second focused on establishing goals for the park’s performance. After answering questions it was agreed that Dr. Lindberg will prepare a formal agreement for the IDA board to consider at an upcoming meeting. LOAN Mr. Pilgrim reported the Loan Review Committee did not meet in PROGRAM December. The Loan Status Report reflects all loans are current with the exception of Brazilian Bronze. The Statement of Account dated December 1, 2010 through December 31, 2010 was included in the package. There were no questions or comments. IDA FINANCIAL Denise Howard with the Finance Department reviewed the REPORT financial statements for the year ended June 30, 2010. There were no concerns. ECONOMIC Mr. Eason stated the updated Status Report on IDA Actions was DEVELOPMENT included in the package. REPORT Other items of interest:  City Council approved funding for items to be completed prior to the Hampton Roads Center Owners Association accepting the declarant rights  The Community Plan update process has started. We appreciate the IDA members serving on the focus groups  Dan and I met with the Budget office to request additional funding for maintenance along the Magruder Boulevard corridor in the FY12 budget  The Capital Improvement Plan includes funding for the final top coat of asphalt on North Campus Parkway Mr. Joseph asked for an update on the wetlands permit risk assessment. Mr. Eason said a report would be provided at the next meeting. HAMPTON Mr. Benson reported Wallace Arnold, Jay Joseph and Daniel E-COMMERCE Girouard were appointed to review procedures and make GRANT recommendations to the board for consideration. They reviewed PROCEDURES four items which were outlined on the Agenda Review Form and recommended changes are highlighted in red on the Hampton Electronic Commerce Grant Program attachment. Mr. Hawkins suggested adding language to state the applicant must have a fully executed agreement in place prior to any work commencing. A motion was made by Mr. Williams to approve the procedures as presented subject to the language as noted by Mr. Hawkins being included in the document. A roll call vote was taken which resulted as follows: Ayes: Bellinger, Joseph, Shuford, Williams, Pilgrim and Benson Nays: None 2 HAMPTON The board continued its discussion on the Hampton Incubator INCUBATOR Program and the recommended changes put forth by the Incubator PROGRAM Committee. Ms. Shuford provided board members with a copy of an e-mail she received from Randy Gilliland dated January 12, 2011. At the conclusion of the discussion it was agreed that Mr. Eason and members of the Incubator Committee (if desired) would meet with Dr. Lindberg of the NIA and the appropriate representatives of Virginia Tech to solicit their thoughts on the operations of an incubator. Mr. Hawkins was asked to review the current contracts with the existing incubators to determine the Authority’s rights. CLOSED Chair Benson stated a Closed Meeting will now be held in MEETING accordance with the Code of Virginia, Section 2.2-3711.A.5 to discuss a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of the business or industry’s interest in locating or expanding its facilities in the community. A motion was made by Mr. Williams and seconded by Mr. Pilgrim to go into the Closed Meeting. A roll call vote was taken which resulted as follows: Ayes: Bellinger, Joseph, Shuford, Williams, Pilgrim and Benson Nays: None CERTIFICATION Chair Benson stated it was now appropriate to take a Roll OF CLOSED Call vote and that to the best of our knowledge (i) only public MEETING business matters lawfully exempted from open meeting requirements under this chapter, and (ii) only such public business matters as were identified in the motion by which the Closed Meeting was convened were heard, discussed, or considered in the Closed Meeting. Any member who believes there was a departure from the requirements of subdivisions (i) and (ii) shall so state prior to the Roll Call vote, indicating the substance of the departure that, in his/her judgment has taken place. Such statements shall be recorded in the Minutes. Chair Benson asked for any statements. There were none. A motion was made by Mr. Williams and seconded by Mr. Joseph to conclude the Closed Meeting and return to the Meeting. A roll call vote was taken which resulted as follows: Ayes: Bellinger, Joseph, Shuford, Williams, Pilgrim and Benson Nays: None NOMINATING Ms. Shuford stated the Nominating Committee met and COMMITTEE recommends the following officers for the 2011 calendar year: REPORT William H. Benson, Chairman Perry T. Pilgrim, Vice-Chairman James L. Eason, Secretary-Treasurer 3  A motion was made by Mr. Joseph and seconded by Mr. Williams to accept the recommendations of the Nominating Committee. A roll call vote was taken which resulted as follows: Ayes: Bellinger, Joseph, Shuford, Williams, Pilgrim and Benson Nays: None OTHER Mr. Benson reminded the board of the Hampton Redevelopment BUSINESS & Housing Authority’s request to hold a joint meeting. The following dates are recommended: February 2, 2011 breakfast meeting or February 16, 2011 lunch meeting. The consensus was to meet on February 2, 2011. Staff will convey this to the Housing Authority. ADJOURNMENT There being no further business, the meeting was adjourned at 10:30 a.m. Respectfully submitted, James L. Eason Secretary-Treasurer /tbh 4