Electoral Board
Regular MeetingHampton, VA · August 13, 2025
Minutes
Hampton Electoral Board Meeting
August 13, 2025 10:00 a.m., Registrar’s Office
Minutes Approved 10.02.25
Present: Chair Rebecca Winn, Vice Chair Tom Harmon, Registrar Tara
Morgan, Secretary Matt Scott
Meeting Called to order 10:10 a.m.
Motion to accept Minutes from July 16 approved with changes to some
dates cited.
Public Comment:
Barbara Shipley commented on the propriety and legality of
bringing people who don’t have proper authorization into a voter
precinct on Election Day. Also, the propriety and legality of giving water
to voters who are waiting to vote.
Old Business –
O.E. Recognition – Venues and catering options are still being
considered.
School Board Policy – There’s been an attempt to connect on this matter
with the Schools Attorney. Apparently there’s a new attorney in that
position.
ADA Compliance – Our report due by 09.01.25
Tech Upgrades – PHS and Burbank identified as needing upgrades for
the sake of phone service
Security Training – Awaiting dates
Election Prep – Matt is to contact Dr. Bowling concerning the coming
election. There are different custodians in many school buildings with
each election.
08.13.25 Hampton Electoral Board Meeting, page 2
City Council is slated to discuss precinct changes again December 10.
New Election Laws (approved and enacted as of 07.01.25) –
- Provisional Ballots must be reported by Precinct (we’ve done this
since the ballots became individualized by precinct).
- No campaigning shall be done for/against referendums within the
40 foot limit on Election Days.
- “Close of Books” is now 10 days prior to the election
See attached document for more new and changed laws related to
elections.
Voter Engagement
– We will be at HU on 08.20.25, 3:00-4:30 p.m. to make a
presentation. The purpose is voter education and new voter
registration. This will be at Ogden Hall on campus.
- We will also be at VPCC on 08.20.25, 12:00 noon- 2:00 p.m. to
educate and register new voters. We are invited to that campus
two times in the fall as well.
- Two office staffers will be with us at each of these events
New Business –
At a recent training, attended by the entire board, our Registrar, and
some staff members in the office, some of the discussion centered on
Duties and Delegations (see attached document). We will all review this
to make sure we are keeping the laws and guidelines from Elect.
Meeting adjourned at 11:00 a.m.
Sincerely Submitted,
Matt Scott, Secretary
Hampton Electoral Board.
Agenda
AGENDA FOR AUGUST 13, 2025 HAMPTON ELECTORAL BOARD MEETING
NOTE: This meeting is scheduled for 10:00 a.m. on 08/13/25 (or as soon thereafter as possible) at:
Hampton Voter Registration & Elections O ce, 101 King’s Way, Hampton, VA 23669 — (757) 727-6218
I REVIEW OF MINUTES
• Reading and approval of July meeting minutes (to include any changes)
II PUBLIC COMMENT
• Pursuant to the adopted public comment policy (e.g., complete and timely submission of
Public Comment Form necessary to give comment). Note: This is purely Public Comment and
not a time to engage with the Board beyond giving feedback. Any questions or other feedback
requesting information or some other response should be directed through our O ce. We may
have persons removed for being disruptive.
III OLD BUSINESS AND EXISTING MOTIONS
• Volunteer recognition planning (ongoing)
• School Board policy re: school day elections (e.g., Motion passed 2/2025) (ongoing)
• School Board / precinct-based ADA needs (due 9/2025) (ongoing)
• Precinct speci c technology needs / upgrades (e.g., East Hampton, Burbank) (ongoing)
• Security training opportunities (e.g., fed funding cut/frozen, alternative approach) (ongoing)
• November General Election planning
• Progress re: City Council consideration of new precinct at HU Convocation Center (ongoing)
• New election laws e ective 7/1/2025 (ongoing)
• ELECT Annual Training for Registrars + Electoral Boards in Richmond on 7/30/25
• Regional VEBA meeting for Electoral Boards in Newport News on 08/11/25
• Voter Engagement / Education planning (e.g., HU, VPCC) (ongoing)
IV NEW BUSINESS
• ELECT framework for Duties and Delegations consideration (see 7/30/25 training above)
V CLOSED SESSION
• No Closed Session anticipated (subject to change after publication)
NOTE: THIS AGENDA IS SUBJECT TO CHANGE AFTER PUBLICATION
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