Mayors Committee for People with Disabilities

Hampton Mayors Committee for People with Disabilities June 9, 2016 – Hampton City Hall, 5th Floor, Community Development Conference Room – 3 pm to 5 pm Call to order & Establish Quorum Agenda 1. Welcome - Current Member (roll call) - Visitors 2. Adjustments to the agenda 3. Approval of the April Minutes 4. Treasurer’s Report - City Manager’s Office - Education - Codes Compliance - Parks & Recreation - Emergency Preparedness - Police Department - Fire Department - Hampton University 1|Page Subcommittee Report(s) – 1. Accessibility 2. Awards Luncheon 3. Education (Teachable Moments) 4. Legislation 5. Newsletter 6. Publicity 7. Transportation Old Business – New Business – Next Meeting August 11, 2016 2|Page  Hampton Mayor’s Committee for People with Disabilities May 12, 2015 Minutes Meeting was called to order by Jane Hobbs, Chairperson at 3:10 pm Chairperson opened the meeting by welcoming everyone in attendance. She acknowledged Jimmy Gray (elected) Councilman and Donnie Tuck (elected) Mayor to the meeting and wished them both much success on their new positions for the citizens of Hampton Virginia Members present (10): Evelyn Alston, Pat Brown, Kennard Dukes, Mary Fountain, Jane Hobbs, LaVern Johnson, Sara Ruch, Ellen Shackelford, Jeanne Smith, Story Smith Members absent (4): Lynn Lesko, Elizabeth Salter, Barbara Stewart, Larry Townsend Liaisons present (6): Karen James, Deputy City Attorney (Hampton City Attorney’s Office), Sgt. Mark Kincaid (Hampton Police Department), Margaret Mathews (Hampton City Schools), Stephanie Williams (Parks & Recreation), Asst. Chief Maurice Wilson (Fire Department) & Sara Ruch (Emergency Preparedness) Guest (5): Mary Eaglesfield, Jimmy Gray, Donnie Tuck, Denna Sheppard & Verna Speight April minutes were submitted with corrections 3|Page Treasurer’s Report – Lynn Lesko Treasurer’s Report FY 16 – 04/01/16-04/01/2016 Beginning Balance: $10,639.36 Income: Quarterly Allocation 3,850.00 Total Income: Check# 1391 849.00 Total Expenses 849.00 Ending Balance: $13,640.36 4|Page Liaison’s Report(s) – City Manager’s Office – There was no report shared for the City Manager’s Office Education – Ms. Mathews, Director of Special Education for Hampton City Schools – written reports: While most teachers and students are starting to finish things up and are probably thinking about summer vacation, for a smaller group of teachers and other staff, plans are already for underway for summer school programs and extended school year services for students with disabilities. The summer period means gearing up in preparation for the 2016-17 school years. Training schedules and topics are being established, work tasks are being assigned, and data is being collected for this current year’s projects to determine effectiveness and to refine processes. Program moves or changes are completed during the summer months, as well. Our last SEAC meeting for the year was a great success. We opened our doors at the Franklin St. location to community partners and vendors so that our families of students with disabilities could talk directly with those service providers and agency representatives. While this is an annual event, we believe this may have our biggest turnout ever for this event. Thanks go out to our SEAC leaders and Rita White, Transition Specialist, for making the Faire such an incredible experience. The last hand on workshop for parents was held Wednesday, May 11th, at Tarrant Elementary School. Plans for repeating this activity for next year are already underway. Our last quarterly parent training session for this year will be on May 17th, 2016, Tuesday morning from 11:30 am – 12:30 pm, at the Ruppert Sargent Building at 1 Franklin St. Our topic will be planning for summer. We want to offer families a range of activities that they can easily do with their student(s) that will help reinforce skills they worked on during the school year. Codes Compliance – No representative present to share a report Parks & Recreation – Ms. Williams reported there was not much to report today, other than stating the open house on April 21st was a success, and on Saturday May 21st would be Family Fun Day at Blue Bird Gap Farm. She stated it was going to be a busy summer for participants. 5|Page Emergency Preparedness – Ms. Ruch reported there was nothing big going on, but wanted to remind people that the state of Virginia had the Emergency Preparedness day, which was supported. She encouraged people to participate in the Back To School event, for most businesses are supporting the No Tax day(s) on August 7th through August 9th. To find out a list of items, which will be tax exempt, go to web site to acquire the list at: www.VAemergency.gov Police Department – Sgt. Kincaid stated there was not much to report besides continual enforcement on handicap parking. There were questions regarding law enforcements in regards to thoroughfares & right of way, and who enforces designated parking privileges. Since there was much discussion regarding this issue, Mr. Gray and Mr. Tuck stated they would look into the issue and share information to help support the questions for clarification. Fire Department – Asst. Chief Wilson stated there was not much to report, but reminds the group the department has completed successfully accreditation as of May 23rd and ongoing…He reminds people to check batteries in all smoke detectors and if in doubt whether they are working properly, call the station and a representative will come out to assist. There were questions regarding smoke detectors for persons who are hearing impaired and how could an individual receive one. He stated if requested they can be ordered. He also encouraged and suggested the individuals request one through their landlord. In addition, to services for the city of Hampton, by dialing 311 from a landline phone you will be able to acquire a wealth of information. Hampton University – No representative to share a report Subcommittee Report(s) – Accessibility – Ms. Shackelford stated she was waiting for Affordable Printing to complete the process of completing the guide and has not heard about the status, but would call to inquire. Ms. Brown stated that the voting booth at Mallory School District had problems this year, for individuals to use the machine and suggested it should be checked into. Awards Luncheon – There was nothing to report regarding the upcoming luncheon for 2016, however, Ms. Hobbs suggested a subcommittee begin meeting to start the 6|Page process of reserving a date and place to have this year’s luncheon. Ms. Pat Brown, Evelyn Austin, Jeanne Smith, Jane Hobbs and LaVern Johnson have volunteered to work on this year’s event. Education (Teachable Moments) – Ms. Mary Eaglesfield shared information regarding services provided by LogistiCare® She gave a presentation, passed out written information regarding those services and answered questions individuals had regarding the provided services. Legislation – No report today Newsletter – Ms. Smith reiterates the sharing of information to be added in the newsletter and asks individuals to email her their thoughts and possible articles. She stated the next newsletter is due to distribute by August, which is the fall publication. She reminds the group that the newsletter is a quarterly newsletter. Publicity – Discussion to be held until June 9, 2016 meeting. It was voted to be tabled until Treasurer Returns in June. Transportation – No report today, for Ms. Brown stated there was no meeting. Old Business – A citizen from Hampton requested scholarship money to send her grandson, who has a disability, to be able to attend summer camp at Hampton Parks & Recreation this year. She stated she had enough for about two (2) weeks tuition, but would have to apply for funding for the rest of the cost of tuition for the remaining seven (7) weeks. The summer camp is a nine (9) week program at a cost of $80.00 per week. As a result of the Treasurer not being present, the request could not be voted on without the input from the Treasurer, so it has been tabled until the June 9th meeting. Ms. Austin was asked to attend the June meeting, so the request could be revisited. New Business – Ellen Shackelford continued the meeting, for Ms. Hobbs as she requested financial support for Hampton Area Special Olympics of Virginia (Area 30). She has requested financial support in the amount of $500.00, which will cover the cost of uniforms. Ms. Hobbs stated her goal was to have the youth look 7|Page like other teams. The team will participate on June 10, 11 & 12th, 2016. The request was properly voted upon and approved, for Ms. Hobbs to receive $500.00 to support Hampton Area Special Olympics of Virginia (Area 30). Mr. Fred Thaggard emailed information regarding a survey conducted at the Norfolk Senior Center. He stated the financial survey could be accessed and filled out on line. Meeting adjourned at 4:48 p.m. 8|Page