Neighborhood Commission Agendas & Minutes

MINUTES Hampton Neighborhood Commission Meeting Community Development Conference Room, City Hall March 11, 2013 Time 5:00 - 6:30PM Present Ann Bane, School Rep. Nancy Belew, District 3 Alice Callahan, District 6 Robin Carpenter, District 7 Steven Edwards, Institutional Rep. James Gray, City Rep. Kathy Johnson, Institutional Rep. Henry Mills, Institutional Rep. Anthony Reyes, City Rep. Tommy Southall, District 9 Peggy Todd, At-Large Rep. Valerie Twine, District 2 Anthony White, Youth Rep. Judy Hart, Chair Terry O’Neill, Executive Director Cindy Woolwine, Recording Secretary Absent Karen Duncan, District 1 Ryan Jones, Youth Rep. Edward Lattimore, City Rep Jason Samuels, District 8 Guests I. Opening Call to Order The meeting was called to order at 5:00pm. A. Roll Call and Verification of Quorum Quorum verified. B. Invocation C. Pledge of Allegiance D. Approval of Minutes of the February 11 , 2013 Neighborhood Commission Meeting 1  The Chair asked for consideration of the minutes for the February 11, 2013 Neighborhood Commission meeting. Robin Carpenter made a motion to approve the minutes. Tommy Southall seconded the motion. The Chair called for a vote. Chair voiced, “All in favor please say aye.” Response, “aye.” Chair voiced, “Opposed?” Response – none. Minutes approved. E. Chair Announcements  Capital Improvement Plan (CIP) Forum – Handouts were provided to Commissioners of the CIP forum results.  Sunset Creek Letter to Citizens- A copy of letter from the Neighborhood Commission to Sunset Creek property owners was distributed.  Chickens letter – Copy of letter was provided and has been posted on internal Commission website.  A sympathy card for the Vann family was circulated among commissioners. II. Directors Report  Terry O’Neill discussed the next steps in the process regarding the Capital Improvement (CIP) Plan. Planning Commission will the plan on April 4, 2013;  Commission training will be held immediately after the Neighborhood Commission tonight. The topic will be the neighborhood grant process.  Curb Appeal Matching Grant Program letters were sent out from the City Manager to the Hampton Housing Venture areas (Pasture Point, Olde Hampton and Sussex) and Buckroe. Applications are due by April 26, 2013. III. Briefings A. Stormwater Briefing  Delane Carty of Public Works provided a stormwater briefing at the request of the Neighborhood Commissioners. He provided an overview of stormwater management, drainage concerns, and current/upcoming projects. Questions and comments from the Commissioners included; a.) Does the City have any federal funds? b.) What is the responsibility of maintenance crews and what are the responsibilities of residents? c.) Public Works Director is working with Marketing Inc. to educate citizens and increase awareness about stormwater issues in the city. 2 B. Proposal for Quarterly Meetings in Neighborhoods  Nancy Belew reviewed the Civic Communications Committee’s recommendation for holding quarterly meetings in neighborhoods. The committee proposes the following dates and locations: Date Districts Location July 8, 2013 1,2 & 3 Machen Elementary School October 14, 2013 4&8 Y.H. Thomas Community Center January 13, 2014 5,6,&7 Jones Magnet Middle April 14, 2014 9 & 10 West Hampton Community Center Questions and comments from the Commission included; o The availability of Machen Elementary School during the summer months. The Northampton Community Center was suggested as a back- up location if Machen is not available. Robin Carpenter made a motion to accept the proposal. Kathy Johnson seconded. All commissioners agreed. The Chair called for a vote. Chair voiced, “All in favor please say aye.” Response, “aye.” Chair voiced, “Opposed?” Response – none. Motion Carried C. Proposed Process for Community Input on Mayoral Election  In response to the City Manager’s request for the Neighborhood Commission to help gather public input regarding the suggested changes to the mayoral election process. Nancy Belew reviewed the recommendation from the Civic Communications Committee regarding the proposed schedule and meeting structure. Commissioners provided the following feedback: o June is a very busy time for citizens with school-aged children. The Committee should look at other possible dates. o It is difficult to accommodate large crowds at the elementary schools. The Committee should look at middle or high schools as potential venues. Ann Bane agreed to assist the Committee with determining the most suitable venues and availability. o Commissioners suggested creating an online survey to make available after the meeting to accommodate those who were unable to attend. Civic Communications will discuss the recommendations and bring a revised proposal to the next Commission meeting. 3  D. Recognition of the Magnolia Neighborhood Association as a Registered Neighborhood Organization  Nancy Belew, Civic Communications Chair presented the Magnolia Neighborhood Association with a Registered Neighborhood Organization certificate. A member of the association was there to accept the certificate. IV. Action Items A. Neighborhood Grant Campaign Goal (vote)  Robin Carpenter reviewed the Community Appearance, Pride and Image (CAPI) Committee’s proposed strategy to improve the distribution of the neighborhood grant funds. The intent of the proposal is to encourage even distribution of funds to all neighborhood districts. Ann Bane made a motion to approve the proposed Neighborhood Grant Campaign goal. Kathy Johnson seconded the motion. The Chair called for a vote. Chair voiced, “All in favor please say aye.” Response, “aye.” Chair voiced, “Opposed?” Response – none. Motion Carried B. Committee Status Reports  Executive Committee o The Executive Committee will meet next Monday, March 18, 2013 at 5 pm in the Community Development Conference Room.  Nominating Committee o The Nominating Committee has scheduled a District 4 and 5 neighborhood leaders meeting at 6:30PM on March 14, 2013 at Syms Middle School. The goal of the meeting is to identify potential commissioners for Districts 4 and 5. o Tommy Southall asked commissioners to attend to share their experiences with potential nominees.  Grant Review Committee – No report  Youth Committee o NYAB discussed work plan goals. The group will discuss a timeline at their next meeting.  Civic Communications o Civic Communications is working to host a series of public forums regarding the Mayoral Election process. 4  o Nancy Belew stated that she has only received two leader lists updates and asked Commissioners to email any updates. If the Commissioners have contacted a neighborhood organization, but did not receive a response back to pl ease note that on the leader list update.  Neighborhood-School Partnerships o Neighborhood Commissioners will be participating in the PTA Vendor Fair which is scheduled for March 26, 2013 at Phoebus High School from 5-7 pm. Commissioners are encouraged to attend and share information. o The Good Neighbors Day event will be held at Forrest Elementary on April 10, 2013 from 8:30-9:30 am. The goal of this event is to better connect schools to the communities they serve in. More information will be forwarded to all Commissioners. o Ann Bane has scheduled a meeting on March 18, 2013 with the realtors who participated in the School forum. Peggy Todd from the will be attending to the meeting.  Community Appearance, Pride and Image (CAPI) o The Committee invited the Clean City Commission to attend a meeting and share their programs and partnership opportunities like; Yard of the Month, Adopt a Spot, School Pride in Action Committee and Walk Hampton Clean. o The Committee recommended postponing the Neighborhood Commission tour. They also wanted a clearer understanding of the desired result and how this tour would further the goals of the Commission. o The Hampton Housing Blitz is scheduled for May 4, 2013. Jonathan McBride reminded Commissioners that more information will be sent to them so they can help with soliciting more resources and sponsorships. V. Other Matters by Commissioners  James Gray notified Commissioners that March 12, 2013 is Tornado Preparedness Day.  The budget survey is now online so if Commissioners have not had an opportunity to participate, please do so within the next two weeks and encourage neighbors to do so as well.  Henry Mills reminded the Commission that items for the public and public comment should be at the beginning of the agenda as a courtesy to guest. Next Meeting Date: April 8, 2013 @ 5:00PM. Location: Community Development Conference Room, City Hall. 5