Neighborhood Commission Agendas & Minutes

HAMPTON NEIGHBORHOOD COMMISSION Neighborhood Commission Monday, September 14, 2015— 5:00-6:30PM Community Development Conference Room BE A GREAT NEIGHBOR - ENGAGE OUR NEIGHBORHOODS - ENCOURAGE NEIGHBORHOODS TO BE GREAT PLACES - BE A CONDUIT BETWEEN OUR NEIGHBORHOODS AND OUR CITY - KEEP NEIGHBORHOOD LEADERS INFORMED - HELP GUIDE NEIGHBORHOOD LEADERS IN REACHING THEIR GOALS - ENCOURAGE NEIGHBOR ENGAGEMENT WITHIN THEIR NEIGHBORHOODS AND CITY ——————————————————————————————————————————- District Representatives: District Representatives: District One District One David Duxbury I. Opening Karen Duncan District Two District Two Pam Croom A. Roll Call and Verification of Quorum Pam Croom District Three B. Pledge of Allegiance District Vacant Chris Three Henderson C. Review and Approve minutes of the July 13, 2015 & August 10, 2015 Meeting Chris Henderson District Four D. Chair Announcements District Sandra Four Medina King-Medina SandraFive District King-Medina District PatriciaFive Parker II. Director’s Report PatriciaSix District Parker District Six Alice Callahan III. Items to be Presented by Public Alice DistrictCallahan Seven District Seven Sally Lazorchak IV. Briefings John Lowe District Eight District BrandyEight Marteney V Action Items (Voting items) - Consent Agenda Jason Samuels District Nine A. Consideration of District and Institutional Representative Commissioner Reappointments District Rhonda Vacant Nine Woods B. Consideration of City Institutional Representative Appointment ThomasTen District Southall District Vacant Ten Judy Hart VI. Dialogue (Ongoing/Old Business) School Representative: A. Strategic Issues Update School Representative: Ann Bane 1. Hampton Neighborhood College Ann Bane a. Hampton 201 (Oct 29) City Representatives: b. Hampton 101 (Nov) - CivCom Anthony Maj. Reyes Ronald Davis 2. Meet & Greet (Nov) - CivCom Major Bond Steve Rona ld Davis 3. Home Repair Blitz Debrief- CAPI James Gray B. Committee Status Reports on Work Plan Progress Institutional Representatives: 1. Nominating Committee Institutional Representatives: 2. Community Appearance, Pride & Image Committee Henry Mills Henry Mills 3. Youth Committee Kathy Johnson Kathy Johnson, Chair 4. Civic Communications Committee Steven Edwards, Chair Steven Edwards, Chair-Elect 5. Neighborhood-School Partnerships Committee At-Large Representatives: At-Large Representatives: Peggy Todd, Chair-Elect Barbara Franklin VII. Items by Commissioners Youth Representatives: Grace VacantKelly Sonya Medina Nehemiah Lipford Vacant The next Hampton Neighborhood Commission meeting will be held on October 12, 2015, Executive Director: at 5 pm in the Community Development Conference Room, 5th Floor - 22 Lincoln Street Executive Director: Jonathan E. McBride Executive Director: Jonathan E. —————————————- McBride Terry O’Neill c/o Housing & Neighborhood —————————————- Services Division c/o Housing 22 Lincoln & Neighborhood Street Hampton, Services VADivision 23669-3591 Protocol for Public Input at Neighborhood Commission Meetings: 22 Lincoln Street Hampton Neighborhood Commission meetings are open to the public. The public is invited to attend meetings Hampton,(757) Phone VA 727-6140 23669-3591 and to observe the work and deliberations of the Neighborhood Commission. The public may also address the Fax (757) 728-2449 Phone (757) 727-6140 Neighborhood Commission during the agenda item “Items to be Presented by the Public” by signing up to speak. www.hampton.gov/ Fax (757) 728-2449 The sign-up sheet will be available to the public until the agenda item “Items to be Presented by the Public” is neighborhoods reached in the course of the meeting. Speakers will be recognized in the order in which they sign up and are www.hampton.gov/ asked to limit their comments to 5 minutes. neighborhoods  MEETING DATE: September 14, 2015 HAMPTON NEIGHBORHOOD COMMISSION CONSENT AGENDA OVERVIEW (ITEMS V. A thru B) V. Consent Agenda (Vote) A. Consideration for Nominated Commissioners a. Approval of Nominations for Appointment of Commissioners: i. City Representative – Lynn Allsbrook b. Nominating Committee Recommendation B. Consideration of Nominating Process for Re-Appointed Commissioners a. Approval of Nominations for Reappointments as Commissioners: i. District, Sandra Medina ii. City, Major Ron Davis iii. At-Large, Peggy Todd b. Nominating Committee Recommendation  MEETING DATE: September 14, 2015 HAMPTON NEIGHBORHOOD COMMISSION AGENDA REVIEW Prepared By: J.Bryson Reviewed By: _J. McBride Presenter: A. Callahan SUBJECT: Consideration of the Neighborhood Commissioner Reappointments AGENDA ITEM : V. A. (Consent Agenda) ACTION REQUESTED: Approval of the Nominating Committee recommendation regarding the reappointments of Institutional and At-Large Representative Suggested Language for the Motion – “I move that we approve the recommendation for reappointments of Neighborhood Commissioners for Institutional and At-Large Representation.” BACKGROUND STATEMENT: The Nominating Committee is tasked with presenting a recommendation for candidates to serve as representatives on the Neighborhood Commission. Applications were accepted for district 4. Candidates were selected based on the qualifications and expectations outlined in the Operations Manual- Chapter 2. After reviewing their applications and interviewing candidates, the Nominating Committee recommends; Nominee Sector Term beginning Term ending Sandra Medina District 4 9/30/2015 9/30/19 Maj. Ron Davis City 9/30/2015 9/30/19 Barbara Franklin At-Large 9/30/2015 9/30/19 NEXT STEPS (If Applicable): Consideration by City Council for Appointment at September 23rd Meeting ADDITIONAL REFERENCE MATERIALS ENCLOSED: None COMMITTEE RECOMMENDATIONS: Nominating Committee recommends approval.  MEETING DATE: September 14, 2015 HAMPTON NEIGHBORHOOD COMMISSION AGENDA REVIEW Preparer: J.Bryson Reviewer: J. McBride Presenter: A. Callahan SUBJECT: Consideration of the Nominated Commissioners AGENDA ITEM: V. B. (Consent Agenda) ACTION REQUESTED: Approve the recommendation from the Nominating Committee to submit a nominee for City Representative to City Council for appointment. Suggested Language for the Motion – “I move that we approve the recommendation from the Nominating Committee to submit 1 nominee to serve as Commissioners to City Council for appointment” BACKGROUND STATEMENT: The Nominating Committee is tasked with presenting a recommendation for candidates to serve as representatives on the Neighborhood Commission. Candidates were selected based on the qualifications and expectations outlined in the Operations Manual- Chapter 2. After reviewing their applications and interviewing candidates, the Nominating Committee recommends; Nominee Sector Term beginning Term ending Lynn Allsbrook City 9/30/2015 9/30/19 Representative NEXT STEPS (If Applicable): If approved, the recommendation will be forwarded to Hampton City Council for appointment at the September 23, 2015 meeting. ADDITIONAL REFERENCE MATERIALS ENCLOSED: COMMITTEE RECOMMENDATIONS: The Nominating Committee recommends approval of City Representative Nominees for appointment by Hampton City Council.  MEETING DATE: September 14, 2015 HAMPTON NEIGHBORHOOD COMMISSION AGENDA REVIEW Preparer: J. Bryson Reviewer: J.McBride Presenter: Dr. Jeffrey Smith SUBJECT: New Superintendent Hampton City School Briefing AGENDA ITEM: IV. A ACTION REQUESTED: None BACKGROUND STATEMENT: Dr. Jeffrey Smith, newly appointed Hampton City Schools Superintendent, will brief the Neighborhood Commission on what to expect for the upcoming school year. NEXT STEPS (If Applicable): None ADDITIONAL REFERENCE MATERIALS ENCLOSED: COMMITTEE RECOMMENDATIONS: NA  MEETING DATE: September 14, 2015 HAMPTON NEIGHBORHOOD COMMISSION AGENDA REVIEW Preparer: J. Bryson Reviewer: J.McBride Presenter: J.McBride SUBJECT: Housing and Neighborhood Services Division Annual Report AGENDA ITEM: IV. B ACTION REQUESTED: None BACKGROUND STATEMENT: The Housing and Neighborhood Services Staff will present the Division’s Annual Report fiscal year 2015 (July 1, 2014 – June 30, 2015). NEXT STEPS (If Applicable): None ADDITIONAL REFERENCE MATERIALS ENCLOSED: PowerPoint presentation COMMITTEE RECOMMENDATIONS: NA  MINUTES Hampton Neighborhood Commission Meeting Community Development Department August 10, 2015 Time 5:00 – 6:06PM Present Ann Bane, School Rep. Alice Callahan, District 6 Steve Bond, City Rep. Ron Davis, City Rep. David Duxbury, District 1 Barbara Franklin, Public Relations Rep. Sally Lazorchak, District 7 Sandra Medina, District 4 Henry Mills, Institutional Rep. Peggy Todd, Chair-Elect, At-Large Rep. Jonathan McBride, Executive Director Jasmine Bryson, Coordinator Marcie Spragan, Recording Secretary Absent Pamela Croom, District 2 Steven Edwards, Chair Kathy Johnson, Institutional Rep. Brandy Marteney, District 8 Sandra Medina, District 4 Sonya Medina, Youth Rep Patricia Parker, District 5 Guest Honorable Councilman Will Moffett I. Opening Call to Order The meeting was called to order at 5:00pm. A. Roll Call and Verification of Quorum Quorum not verified. B. Pledge of Allegiance 1  C. Review and Approve minutes of the July 13, 2015 Meeting The Chair asked for consideration of the minutes for the July 13, 2015 Neighborhood Commission meeting. Minutes were not approved due to a quorum could not be met. Minutes not approved. D. Chair Announcements None II. Director’s Report The Director reported:  Daniel Best, the Grant Coordinator, has stepped down and Jonathan will update the Commission when the position announcement has been listed.  Dan McCormick is the new Housing Reinvestment Specialist and he can help anyone who has any housing questions. III. Items to be Presented by Public –  Mallory Pool Recreational Association, Neighborhood Pool Organization – Matt McCarthy and James Parker- Mallory Pool is facing challenges and has had to become creative to reach out to non-members and increase concession funds to keep the pool afloat. They would like assistance from the Neighborhood Commission to do pool repairs, such as the pool light fixtures which would cost $2,000 to fix, and help them take one step closer to becoming self-efficient.  American Red Cross Presentation – Jamie Stump – Account Manager, American Red Cross would like to build partnerships within the Hampton Neighborhoods to have more blood drives throughout the community and let people know that blood drives are not just at major establishments; Churches, neighborhood organizations, and any local group. There is no cost to be a Sponsor of a blood drive and all you have to do is had an adequate location and people that are willing to participate. IV. Briefings None V. Action Items (Voting Items) None VI. Dialogue (Ongoing/Old Business) A. Strategic Issues Update 1. Hampton Neighborhood College a. Hampton 201 (Oct 29)- Ann & Darren 2  Due to conflicts with potential participates summer schedules, Hampton 201 kickoff has been changed to October 29th and it will be six classes over three weeks. On Thursdays the classes will be from 6:30-8:30pm and on Saturdays from 9:00-11:00am. The last session on Saturday will be from 9:00am-12:00pm. b. Hampton 101 – The first military session will be geared toward military spouses to guide them to the different resources and amenities Hampton has to offer. Right now, logistics are being ironed out which involves maximizing outreach within the military community and getting child care for those who are attending. Also Neighborhood & School Partnerships is working on doing a Hampton 101 for Schools and City Employees. 2. Neighborhood Commission Meet & Greets - Barbara a. Civic Communications will be meeting Wednesday and will discuss the logistics for the next Meet & Greet. 3. Home Repair Blitz – Peggy & Shanel a. CAPI didn’t meet this month, but there is still a team leader meeting on August 18th. Three applications have been received and more are expected to come. Sponsorships and donations are being accepted. The target area is Briar Court area across from Lindsay Middle School off of Briarfield Rd. o The City of Newport News did their first Home Repair Blitz on July 25th. They worked on 6 homes and had over 140 volunteers. B. Committee Status Reports on Work Plan Progress 1. Nominating Community – Jonathan & Alice a. Jonathan noted that it’s the entire Commission’s responsibility to outreach for new commissioners for District 2,3,8,9, and 10 so situations will continue to happen like todays meeting where a quorum is not met and the group is unable to vote. Please spread the word and look into your own circle of networks. Also Kathy’s non-profit position is open, so please be looking out for individuals that are interested. 2. Community Appearance, Pride & Image Committee – Peggy a. Meeting next Wednesday and at this meeting they will review the Pool Grant information as well as Mallory Pools request for repairs. 3. Youth Committee – Shanel a. They are still working on the Retreat and stay tuned for the date. They hired a new Youth Planner, named Virgil, and they are getting him acclimated. 4. Civic Communications – Barbara a. Interactive Crime Prevention and Safety Fair was a great success and there were wonderful pictures/videos on Facebook. 3  i. If anyone has any suggestions on how to improve the next one please let Civic Communications know. ii. There were over 250 people that attended the event. iii. The vendors enjoyed the experience and said they would do it again. 5. Neighborhood-School Partnerships Committee- Ann a. They didn’t meet this month, but the back to school letter will be going out soon, so please keep your eye out. Items by Commissioners  Jasmine reminded the Commission to please turn in their Virginia Statewide Neighborhood registration form. - Shellae shared that the Commission has several nominations submitted, however the Youth Advocate of the Year deadline been extended to August 17th due to not enough applications. C. Adjournment The meeting adjourned at 6:06pm. Next Meeting Date: September 14, 2015. 4  MINUTES Hampton Neighborhood Commission Meeting Community Development Conference Room Executive Committee August 24, 2015 Time 5:00-5:45pm Present Ann Bane – Chair of Neighborhood - School Partnership Committee Steve Bond – City Rep. Alice Callahan – Chair of Nominating Committee Steven Edwards – Chair Barbara Franklin – Chair of Civic Communications Committee Peggy Todd – Chair-Elect Absent Sandra Medina – District 4 Henry L. Mills, Institutional Rep. Staff Jonathan McBride, Executive Director Dorinda Weeks - Recording Secretary Jasmine Bryson - Coordinator Shanel Lewis - Housing & Neighborhood Services Staff Marcie Spragan - Housing & Neighborhood Services Staff Darren Robinson - Housing & Neighborhood Services Staff Guests None Item #1 Nominating Update – Alice o Reappointments –  Letter of intention will be sent to Patricia Parker, District 5.  Currently have a potential candidate as the Non-Profit Institutional Rep.  Henry Mills is willing to take over for District 2 if needed.  Pam Croom is willing to take over for District 5 if needed.  The Chair will be meeting with someone in the District 8 area.  Pushing to get more nominations for September’s agenda. Item #2 Strategic Project Updates: A. Hampton Neighborhood College – NSP 1  o Hampton 201- Start date Oct 29. More details to come. o Hampton 101- will be starting in November and geared toward the military and military connected spouses. More details to come. B. Neighborhood Commission Meet & Greets – CivCom - Barbara o Will be held on November 9, 2015. Target area is Riverdale and looking at schools in the District 3 area. C. Home Repair Blitz Update – CAPI – Shanel/Peggy o Received thirteen applications so far with two more pending. o Assignments have been given to the team leaders and the scopes are due back by September 2. o Currently working on sponsorships for event resources. o Work will also be done at Campus at Lee and Lindsay Middle School. More details to come. o Starting pondering now for next year’s blitz, one will be joint with Newport News and the suggested area is South Wythe. Item #3 Committee Status Reports: A. Civic Communications Committee – Barbara o No report B. Community Appearance, Pride and Image Committee - Peggy o Discussed the home repair blitz, options for funding the pools and Buckroe Beach possible issue with enforcement, trash and parking. C. Neighborhood School Partnership - Ann o Finalized the back to school letter that will be going out to the neighborhoods soon. o Started working on the monthly key message tips from the Neighborhood Commission in reference to things neighborhoods can do around the schools. o Letters will be sent using the neighborhood list and to the Commissioners, alum of the colleges and will be posted on the Facebook page with a link. D. Nominating Committee – Alice o No other updates. E. Youth Committee – Shanel o Retreat will be September 26TH & 27TH and working on youth component update. Another Youth Commissioner is still needed. Youth Committee will meet tomorrow. Item #4 2 Review and approve draft agenda for September 14th Neighborhood Commission Meeting Agenda approved. Item #5 Other Business o The request for YH Thomas Community Day event for next month will be sent to CAPI for review, comments and approval. o Shellae is looking for District Commissioner’s to do the welcoming remarks for the SEEDS event at Basset Elementary, Forrest Elementary, YH Thomas Community Center, North Phoebus and Old Hampton Community Center on August 29, 2015. There is an opportunity for a community exhibit area for Neighborhood Commissioner’s to pass out material. Event is from 10:00 am-12 noon. Item #6 Solicit Remarks for Chair Announcements None Next Meeting Date: September 28, 2015. Location TBD. 3 CAPI Committee Meeting Results August 19th, 2015, 5:00PM Present: Peggy Todd-Chair, David Duxbury, Steve Edwards, Henry Mills Absent: Patricia Parker Staff: Jonathan McBride Marcie Spragan Shanel Lewis Guest: Jimmy Parker, Mallory Pools. I. Old Business A. Repair Blitz - Shanel spoke and said that outreach is done. Team leader meeting done. 14 sites. Hoping to get 3-5 more houses and sponsorships are needed. The deadline for sponsorships is September 25th. B. Pools - Pool assessments are needed. City Manager wants to be involved. Capital Costs, Operational Needs, Community Aspect. Assessments to be done around November timeframe. II. New Business A. HCCC Partnership - Marcie will continue to go to meetings. Henry Mills will go to the next one to create a relationship. B. Community Gardens – The gardens are in the HCCC areas. Want to expand the program. Still in planning with Parks and Rec. C. Buckroe Concerns - Steve mentioned that Buckroe Beach is getting out of control. Crowd control, litter, feels like no enforcement. He was told this by a potential Hampton Home Owner. He will reach out to Alice and Maj. Davis D. O.J.’s - The house by OJ’s is unsightly with a fallen fence and various other things. David will reach out to the neighbor to see if he/she would like some help with this. If no good response, he will reach out to 311. Meeting Adjourned: 6:08PM Next Meeting Date: September16th, 2015 Neighborhood-School Partnerships Committee Meeting Results August 17th, 2015, 5:00PM Present: Ann Bane Kathy Johnson Sally Lazorchak Daryle Rodgers Absent: Staff: Darren Robinson I. Old Business A. The committee reviewed materials and made suggestions relative to the contents of an HCS packet of information for Commissioners for the 15-16 school year. - In reviewing the docs it was recommended that the “bus safety guide” developed for parents and students be modified for community-wide use. Ann will follow up with HCS Transportation. B. The committee made final edits to the NSP back to school letter to be signed by the Commission Chair. Staff will distribute to Neighborhood Leaders, 101 Alum, Commissioners, etc. and will post on FB and web page. II. New Business A. The committee explored monthly messages from NSP to include: - September - Food Drives: contribute to food bank, which provides food for backpack program. - October - Highlight “Lights on After School” event (Oct 22) opportunity for Sept message from NSP (to prep for Oct event) - It takes a village (add notion to monthly NSP tip) - Committee to make recommendations for other months B. Fall Meet and Mingle - Committee recommends inviting HCS Superintendent, Jeff Smith. Meeting Adjourned: 6:08p.m. Next Meeting Date: NSP will plan to meet each month. Meetings will be held as needed and cancelled with sufficient advance notice, if a meeting is not needed. Nominating Committee Meeting Results August 24th, 2015, 6:30PM Present: Alice Callahan, Chair Steve Bond Barbara Franklin Henry Mills Peggy Todd Absent: Patricia Parker Staff: Jonathan McBride Darren Robinson I. Old Business A. Pat Parker could not be reached. Jasmine will draft a letter for Alice’s signature to Pat requesting her intentions regarding the commission. B. Steve Bonds agreed to serve on the committee as needed. C. Alice is working on a replacement for Kathy Johnson. Barbara is also talking with someone to send in an application for Kathy’s position. D. Committee members are following up with their assignments. E. Discussed the necessity of filling these positions so that the commission is not placed in a position where we cannot vote on items due to lack of quorum. II. New Business None Meeting Adjourned: 7:30PM Next Meeting Date: September 14th, 2015 at 6:30PM