Neighborhood Commission Agendas & Minutes

HAMPTON NEIGHBORHOOD COMMISSION Neighborhood Commission Monday, Aug. 8, 2016— 5:00-6:30PM Community Development Conference Room BE A GREAT NEIGHBOR - ENGAGE OUR NEIGHBORHOODS - ENCOURAGE NEIGHBORHOODS TO BE GREAT PLACES - BE A CONDUIT BETWEEN OUR NEIGHBORHOODS AND OUR CITY - KEEP NEIGHBORHOOD LEADERS INFORMED - HELP GUIDE NEIGHBORHOOD LEADERS IN REACHING THEIR GOALS - ENCOURAGE NEIGHBOR ENGAGEMENT WITHIN THEIR NEIGHBORHOODS AND CITY ——————————————————————————————————————————- District Representatives: District Representatives: District One I. Opening District One David Duxbury A. Roll Call and Verification of Quorum Karen Duncan District Two B. Pledge of Allegiance District ChuckTwo Charles Pam Croom ‘Chuck’ McEachin McEachin C. Review and Approve minutes of the July 11, 2016 Meeting Pam Croom District Three District Three D. Chair Announcements Jon Chris VacantWelters Henderson Chris Henderson District Four District Sandra Sandra Four Medina, King-Medina Chair-Elect II. Director’s Report SandraFive District King-Medina District Patricia Fred Five Everett Parker III. Items to be Presented by Public PatriciaSix District Parker District Six Alice Callahan IV. Action Items (Voting Items) DistrictCallahan Alice Seven District Seven Sally Lazorchak V. Briefings John Lowe District Eight District BrandyEight Evelyn Stephenson Marteney A. Briefing on the Proposed Regulation of Recreational Vehicle Jason Samuels District Nine B. Briefing on Housing Initiatives District Deena Rhonda Nine Franklin Woods ThomasTen District Southall VI. Dialogue (Ongoing/Old Business) District Vacant Chekesha Ten White White A. Best Practices Judy Hart B. Strategic Issues Update School Representative: 1. Hampton Neighborhood College School Representative: a. Hampton 101 (Oct 28) Ann Bane Ann Bane 2. Meet & Greet (Nov) - CivCom/CAPI 3. Home Repair Blitz (Oct 8)—CAPI City Representatives: City Representatives: Anthony Lynn Alsbrook Reyes C. Committee Status Reports on Work Plan Progress Anthony Steve Maj. Reyes Ronald Bond Davis 1. Nominating Committee Major Steve Maj. Lt. Ronald Jason Ronald Bond PriceDavis Davis 2. Community Appearance, Pride & Image Committee James Gray 3. Youth Committee Institutional Representatives: 4. Civic Communications Committee Institutional Representatives: 5. Neighborhood-School Partnerships Committee StevenMills Henry Edwards Henry Mills Kathy Stephanie Johnson Afonja Kathy Johnson, Chair StevenMills Henry Edwards, Chair VII. Items by Commissioners Steven Edwards, Chair-Elect At-Large Representatives: At-Large Representatives: Peggy Todd, Chair-Elect Barbara Franklin The next Hampton Neighborhood Commission meeting will be held on Sept. 12, 2016, at 5 pm in a location to be announced. Youth Representatives: Grace VacantKelly Sonya Medina Nehemiah Lipford Vacant Executive Director: Executive Director: Jonathan E. McBride Executive Director: Jonathan E. —————————————- McBride Terry O’Neill c/o Housing & Neighborhood —————————————- Services Division c/o Housing 22 Lincoln & Neighborhood Street Hampton, Services VADivision 23669-3591 Protocol for Public Input at Neighborhood Commission Meetings: 22 Lincoln Street Hampton Neighborhood Commission meetings are open to the public. The public is invited to attend meetings Hampton,(757) Phone VA 727-6140 23669-3591 and to observe the work and deliberations of the Neighborhood Commission. The public may also address the Fax (757) 728-2449 Neighborhood Commission during the agenda item “Items to be Presented by the Public” by signing up to speak. Phone (757) 727-6140 www.hampton.gov/ Fax (757) 728-2449 The sign-up sheet will be available to the public until the agenda item “Items to be Presented by the Public” is neighborhoods reached in the course of the meeting. Speakers will be recognized in the order in which they sign up and are www.hampton.gov/ asked to limit their comments to 5 minutes. neighborhoods  MINUTES Hampton Neighborhood Commission Meeting Community Development Department July 11, 2016 Time 5:00 PM – 6:00 PM Present Stephanie Afonja – Non-Profit Institutional Representative Ann Bane – School Representative Alice Callahan – District 6 David Duxbury – District 1 Steve Edwards – Institutional/Faith Based Sally Lazorchak – District 7 Sandra Medina – Chair-Elect – District 4 Henry Mills – Institutional/Business Jason Price – City Representative Evelyn Stephenson – District 8 Peggy Todd – Chair/At Large/Realtor Jon Welters – District 3 Staff Jonathan McBride – Executive Director Jasmine Bryson - Neighborhood Commission Coordinator Marcie Spragan – Recording Secretary Darren Robinson - Staff Shanel Lewis - Staff Keisha Whitley – Staff Absent Lynn Allsbrook – City Representative Steve Bond – City Representative Fred Everett – District 5 Deena Franklin – District 9 Barbara Franklin – Public Relations Representative Chuck McEachin – District 2 Sonya Medina – Youth Representative Chekesha White – District 10 1 I. Opening Call to Order The meeting was called to order at 5:00 p.m. A. Roll Call and Verification of Quorum Quorum Verified B. Pledge of Allegiance C. Review and Approve minutes of the June 13, 2016 Meeting The Chair asked for consideration of the minutes from the June 13, 2016 Neighborhood Commission meeting. Evelyn Stephenson made a motion to approve the minutes. Sandra Medina seconded the motion. The Chair called for a vote. Chair voiced, “All in favor please say aye.” Response, “aye.” Chair voiced, “Opposed?” Response – none. Minutes approved pending the flowing changes: o Sandra Medina asked that the minutes reflect she was in attendance at the June 13 Neighborhood Commission Meeting. D. Chair Announcements The Chair reported:  The Statewide Neighborhood Conference will be held on September 30th and October 1st 2016, which is Friday and Saturday. The location will be in Arlington, Virginia (Pentagon City). o There are two passes if any Neighborhood Commissioner would like to attend. The pass for each will not pay for hotel, but it does cover the registration. o The Chair also suggested if anyone is interested in attending to please call or e-mail Peggy or Marcie. Once the information has been received on who is interested in attending, Peggy will get with staff and they will decide who will attend the conference. II. Director’s Report The Director reported:  Staff will be working along with the Emergency Management staff and the Public Works staff on doing outreach regarding the Zika virus. 2  o We want to first ask our neighborhoods if they will assist with getting door hangers out as we have some targeted areas that may be considered “high risk” as they may have more mosquito activity in that area. o We will be reaching out to our registered neighborhoods that may already have block captains that currently do flyers and newsletters. We will supplement this venture with the Citizen Emergency Response Team (C.E.R.T.) and the Virginia Marine Resource Commission (V.M.R.C.) to pass out information.  A reminder this is a new fiscal year and at this time, our grant period is closed until new funds become available in September.  The Neighborhood division will be getting a new grant specialist position and the advertisement will be going out in the next few months III. Items to be presented by public None IV. Briefings None V. Action Items (Voting Items) A. Consideration of the Adoption of the Love Your City Event (L.Y.C.E.) Policies APPROVED  Hampton’s City Manager’s Office and City Council is looking to sponsor events across the city of smaller in size than Bay Days, but are new ideas and to celebrate things about the City of Hampton. They are looking for a way to provide grant funds to applicants that are interested. It was suggested that the C.A.P.I. committee already has a structured and peer guidance in place for overseeing a way to do this. Therefore, the C.A.P.I. committee is being asked by the City Manager and City Council to serve the review committee as grant application come in. Fifty thousand dollars has been allocated for this year to go toward the events. They are looking to sponsor first time event up to $10,000 or $5,000 for two years. This fits the C.A.P.I. realm in the idea of “Pride” and to celebrate the great things of our city. In the long run, it will give us a chance to partner with the Parks & Recreation and Leisure Services Department. The Chair asked the Committee for approval of the Adoption of the Love Your City Event (L.Y.C.E.) Policies. Since this motion is from the CAPI Committee there was no need for a motion. The Chair called for a vote: AYES: 11- S. Afonja, A. Bane, A. Callahan D. Duxbury, 3  S. Edwards, S. Lazorchak, S. Medina, H. Mills, J. Price, E. Stephenson P. Todd, J. Welters NAYS: 0 ABSTAIN: 0 ABSENT: 8 – L. Allsbrook, S. Bond, F. Everett, B. Franklin, D. Franklin, C. McEachin, S. Medina, C. White B. Consideration of Amendments to Bylaws Reading APPROVED  Jonathan read a portion of the policies for the Bylaws that have been changed. Moreover, as the group read over the policies there were only some Neighborhood Commissioners that recommended a few more changes be made to the Bylaws. The Chair asked the Committee for approval of the Consideration of Amendments to Bylaws Reading. Since this motion is from the CAPI Committee there was no need for a motion. The Chair called for a vote: AYES: 11- S. Afonja, A. Bane, A. Callahan D. Duxbury, S. Edwards, S. Lazorchak, S. Medina, H. Mills, J. Price, E. Stephenson P. Todd, J. Welters NAYS: 0 ABSTAIN: 0 ABSENT: 8 – L. Allsbrook, S. Bond, F. Everett, B. Franklin, D. Franklin, C. McEachin, S. Medina, C. White C. Consideration of Amendments to Operations Manual APPROVED  Jasmine talked about the sections that covered Nominations and Re- Appointments. This information came from Chapter 3, Nomination Procedure, Section 7, Re-Appointment. 4  The Chair asked the Committee for approval of the Consideration of Amendments to Operations Manual. Since this motion is from the CAPI Committee there was no need for a motion. The Chair called for a vote: AYES: 11- S. Afonja, A. Bane, A. Callahan D. Duxbury, S. Edwards, S. Lazorchak, S. Medina, H. Mills, J. Price, E. Stephenson P. Todd, J. Welters NAYS: 0 ABSTAIN: 0 ABSENT: 8 – L. Allsbrook, S. Bond, F. Everett, B. Franklin, D. Franklin, C. McEachin, S. Medina, C. White D. Consideration of Home Repair Blitz Area for the Fall APPROVED  Jasmine talked about the sections that covered Nominations and Re- Appointments. This information came from Chapter 3, Nomination Procedure, Section 7, Re-Appointment. The Chair asked the Committee for approval of the D. Consideration of Home Repair Blitz Area for the Fall. Since this motion is from the CAPI Committee there was no need for a motion. The Chair called for a vote: AYES: 11- S. Afonja, A. Bane, A. Callahan D. Duxbury, S. Edwards, S. Lazorchak, S. Medina, H. Mills, J. Price, E. Stephenson P. Todd, J. Welters NAYS: 0 ABSTAIN: 0 ABSENT: 8 – L. Allsbrook, S. Bond, F. Everett, B. Franklin, D. Franklin, C. McEachin, S. Medina, C. White VI. Dialogue (Ongoing/Old Business) A. Strategic Issues Update 5  1. Hampton Neighborhood College (Darren) o Hampton 101 (Fall) – (Darren) The next class will be held on Saturday, October 29, 2016. The location will be announced at later meeting. o Upcoming Workshops – (Jasmine) The grant workshop date has changed to August 11, 2016, but that is tentative. The workshop will be for the District Commissioners (DC). This will is so that the DC can help the grant applicant out when the time presents itself. 2. Meet & Greet (Nov.) CivCom – (Sandra) o No Update 3. Home Repair Blitz (Fall) – (Steve) o Mentioned in earlier discussion B. Committee Status Reports on Work Plan Progress 1. Nominating Community – Alice o The committee is working on the upcoming reappointments and making sure all the terms are correct. 2. Community Appearance, Pride & Image Committee – Steve o The group continues to work on the “Idea Letter” for grant process. 3. Youth Committee – Shanel o The Youth Commissioners are currently on break. They will be having a retreat on August 19th & 20th, 2016. 4. Civic Communications – Sandra o The group has been discussing how to improve their event and who their targeted audience is. o Shanel added that staff is working on an education plan and developing an outline and CivCom is assisting. Shanel added that starting in August, their meetings will be moving to the 1st Monday of each month. 5. Neighborhood-School Partnerships Committee- Ann o Ann reminded the group that the S.E.E.D.S. event will be held on Saturday, August 6, 2016. o If anyone is interested they can contact her or Ms. Chandra Epps, who is coordinating this effort for the school system. o The Hampton 201 will have multiple dates in December on Thursdays and Saturdays. The dates will be December 1st, 3rd, 8th, 10th, 15th, and 17th 2016. o The Out of School Symposium is scheduled for September 30, 2016. o The Hampton City Schools Priority Workshop is set for November 10, 2016, which is tentative for now. o The school letter is currently being worked on in order to get it out the chairperson for her approval and signature. o Darren added that Hampton City Schools send out lists of where kids around the city can get free breakfast and lunch. 6  Darren will get the letter from Ann and he will get it out to the Neighborhood Commissioners. VI. Items by Commissioners  David asked about the Parking on the Lawn pilot program. Terry explained that staff met with the Little England Community regarding this topic and laid out different options for them. They have been having ongoing conversations with their board members about which options they would like to pursue. Therefore, staff is waiting on them to make and decision on this topic. Once they have made a decision, staff will start crafting a pilot program, with their input. With City Council’s approval on this pilot program it will be evaluated after a year and make a decision from there.  David asked about the HRT meeting and their results. Jonathan conveyed that staff will be attending a meeting in the next few weeks and the next public meeting date will be in October. A. Adjournment The meeting adjourned at 6:00 p.m. Next Meeting Date: August 8, 2016 7  MINUTES Hampton Neighborhood Commission Meeting Community Development Conference Room Executive Committee July 25, 2016 Time 5:00 p.m. – 6:00 p.m. Present Steve Bond – City Representative Steven Edwards - Institutional Representative Alice Callahan - District 6 Sandra Medina - District 4 Absent Henry Mills - Institutional Representative Barbara Franklin – At-Large Representative Peggy Todd – Chairperson Staff Jonathan McBride - Executive Director Jasmine Bryson – Housing & Neighborhood Services Staff/Coordinator Shanel Lewis - Housing & Neighborhood Services Staff Darren Robinson – Housing & Neighborhood Services Staff Keisha Whitley – Grants Manager Shellae Blackwell – Safe and Clean Coordinator Item #1 Joint Neighborhood Commission & City Council ABCD Meeting o Jonathan mentioned September 14, 2016 will be the joint training session for Neighborhood Commissioners and City Council members to take part in ABCD with Jim Moynihan. o This will be a morning session from 9:00 a.m. to 12 noon. As of now, the location will be the Ruppert Sargent Building. Item #2 Strategic Project Updates: A. Hampton Neighborhood College – NSP (Darren) o No update – There will be update at the Aug 8, 2016 Neighborhood Commission meeting. 1  B. Home Repair Blitz Area Selection – CAPI (Shanel) o Shanel reported that she and Darren had a meeting with a few members of the Langley Baptist Church. They walked the grounds to get a better idea of how thing would be set up the day of the Home Repair Blitz. o Outreach will be starting this week. Shanel express that if any of the Neighborhood Commissioners can help out with canvasing please let Shanel know.  The canvassing will be taking place during the morning hours due to the heat.  Civic Communications Committee is looking to do a Meet & Greet in the Pine Grove area in order to get the word out about the Home Repair Blitz in case they miss getting the information through canvassing. C. Meet and Greet (Nov.) – CivCom (Sandra) o The next Meet & Greet will be held on Monday, November 14, 2016. Item #3 Committee Status Reports A. Civic Communications Committee (Sandra) o No update – There will be update at the Aug 8, 2016 Neighborhood Commission meeting. B. Community Appearance, Pride and Image Committee (Steve) o The committee is currently working on improvements to the grant application. The July meeting has now been moved to August due to more discussion on the L.Y.C.E. grant and the application grant. o The “Idea Letter or Letter of Intent” is still being crafted for the grant. The letter if for the applicant to review to better explain what their “idea” is of the event. C. Neighborhood-School Partnerships Committee (Darren) o The group is working to finalize the letter regarding the need for school supplies for the students. o Also, one of the members, Joy Phelps with Hampton University, is willing to take information back to the Spanish speaking community through her radio show, which can be another resource. D. Nominating Committee (Alice) o The committee is still working on the upcoming reappointments and making sure each commissioner that is up for reappointment understands the process and what is required from them. Also information is needed regarding the resubmittal of Neighborhood Commissioners for reappointment. 2  E. Youth Committee (Shanel) o The Youth Commissioners are on break now. They will be having an overnight retreat on August 19-20, 2016 from 10:00 a.m. to 8:00 a.m. Item #4 Reviewed and approved draft agenda for August 8, 2016 Neighborhood Commission Meeting Item #5 Other Business o Shellae reminded the group that Major Ron Davis will be retiring. The Hampton Police Division will be having a reception for him on Friday, July 29, 2016 from 11:00 a.m. to 2:00 p.m. on the 5th floor of the police division. Item #8 Solicit Remarks for Chair Announcements None Next Meeting Date: August 22, 2016 and Location TBD 3  MEETING DATE: August 8, 2016 HAMPTON NEIGHBORHOOD COMMISSION AGENDA REVIEW Preparer: J. Bryson Reviewer: J. McBride Presenter: J. Conkle SUBJECT: Briefing on the Proposed Regulation of Recreational Vehicle AGENDA ITEM: V. A ACTION REQUESTED: Discussion BACKGROUND STATEMENT: The current zoning ordinance for Recreational vehicles is outdated and the Zoning Division of Community Development was asked by Council to revise it to reflect current industry standard sizes of recreational vehicles and regulations in other localities. Recreational vehicle is defined as: A travel trailer, camper, coach, motorized dwelling, pickup camper, coach, converted bus, tent trailer or similar device used as a portable residential dwelling, boat, and amphibious houseboat, and any utility trailer used for transporting any of the above named vehicles, whether occupied by such vehicle or not. Questions for the Commissions to Ask Neighborhood Leaders:  “How should we allow for bigger recreational vehicles are stored on residential property to accommodate new industry size standards?”  “Do the proposed changes meet the needs of owners and neighborhoods?” NEXT STEPS (If Applicable): 1. Review recommended changes to the ordinance 2. Solicit input from neighborhood leaders and organizations 3. Provide summary of feedback at the October 10th Neighborhood Commission Meeting ADDITIONAL REFERENCE MATERIALS ENCLOSED: PowerPoint COMMITTEE RECOMMENDATIONS: NA  1 Ordinance to Amend and Reenact the City Code of the City of Hampton, Virginia by 2 Amending Article V of Chapter 21 Entitled, “Stopping, Standing, and Parking” Pertaining 3 to Regulation of Recreational Vehicle Parking. 4 5 BE IT ORDAINED by the City Council of the City of Hampton, Virginia, that Article V of Chapter 6 21 of the City Code of the City of Hampton, Virginia be amended to read as follows: 7 8 Chapter 21 – MOTOR VEHICLES AND TRAFFIC 9 10 ARTICLE V. – STOPPING, STANDING, AND PARKING 11 DIVISION 1. – GENERALLY 12 .... 13 14 Sec. 21-137. – Parking of Recreational Vehicles in Residential Districts Reserved. 15 16 (a) For purposes of this section, recreational vehicle shall mean a travel trailer, camper, 17 coach, motorized dwelling, pickup camper, converted bus, tent trailer or similar device 18 used as a portable residential dwelling, boat, and amphibious houseboat, and any utility 19 trailer used for transporting any of the above named vehicles, whether occupied by such 20 vehicle or not. 21 (b) Recreational vehicles shall be permitted to be parked in residential zoning districts 22 subject to the following provisions: 23 (1) Not more than two (2) recreational vehicles per dwelling unit are permitted to be 24 parked on the same lot. 25 (2) One (1) of the two (2) permitted recreational vehicles may be parked between the 26 buildings used for residential purposes and the adjacent right-of-way used for 27 vehicular traffic, provided that it is parked on a paved surface and does not 28 extend into an improved portion of the public or private right-of-way, including 29 sidewalks. 30 (3) Permitted recreational vehicles shall be parked at least 3’ from any property line 31 and shall not exceed 16’ in height exclusive of masts, antennas, vent stacks, 32 windshields, or other accessories. 33 (c) The penalty for violation of this section shall be as set forth in section 21-2 of this 34 chapter. 35 36 State Law Reference – Code of Virginia, § 46.2-1220 37 38 .... 39 40 Sec. 21-145. - Issuance of parking citations. 41 Law enforcement officers of the city, or other uniformed employees of the city authorized 42 by the city manager to enforce the provisions of this articleauthorized representatives of 43 the police division or treasurer's office, shall attach to any vehicle parked or standing in 44 violation of this chapter a citation giving notice to the owner thereof that such vehicle has 45 been parked in violation thereof and instructing such owner to report as directed upon 46 the citation in regard to such violation.  REGULATION OF RECREATIONAL VEHICLES Neighborhood Commission August 2016 City of Hampton Community Development Department Reason for Evaluation/Changes • Currently: Recreational vehicles permitted under certain size and placement requirements • Questions for the Commission: • Should we allow for bigger recreational vehicles to be stored on residential property to accommodate new industry size standards? • Should we allow parking of such vehicles in the front yard? Current Regulations • Recreational vehicle is defined as: • A travel trailer, camper, coach, motorized dwelling, pickup camper, coach, converted bus, tent trailer or similar device used as a portable residential dwelling, boat, and amphibious houseboat, and any utility trailer used for transporting any of the above named vehicles, whether occupied by such vehicle or not. • Recreational vehicles are permitted on residential lots only when: • No greater than 28’ long, 8’ wide, and 10’ tall • Meets accessory structure setbacks • Not parked in a front yard, except when loading or unloading (max 48 hours) • If a recreational vehicle does not meet the requirements, it must be stored off-site Challenges with Current Regulations Enforcement Challenges • Industry standard for size of recreational vehicles has evolved over time • Regulations not aligned with other localities • Loading/unloading exception makes the general prohibition on front yard parking difficult to enforce • Height and length not easy to determine • Ability to move recreational vehicles to circumvent requirements Enforcement Examples Meets current code Enforcement Examples Meets current code Meets current code  Enforcement Examples Does not meet current code (exceeds permitted length & does not meet side setbacks); Would NOT meet proposed amendments (would not meet 3’ side setback) Enforcement Examples Does not meet current code (exceeds permitted length) Would meet proposed amendments (no maximum length, if within setbacks) Proposed Amendments • Permit 2 recreational vehicles per lot in residential districts, provided: • Only 1 can be forward of the house and it must be parked on a paved surface and cannot extend into public right-of-way, including sidewalk • No recreational vehicle can be less than 3’ from property line • No recreational vehicle can exceed 16’ in height • Similar regulations to other localities • Would move regulations into City Code • Allow for code enforcement to issue parking tickets Neighborhood Commission: • Review recommended changes to the ordinance • Solicit input from neighborhood groups and other representative groups • Provide summary of feedback at Commission Meeting on October 10th  REGULATION OF RECREATIONAL VEHICLES Questions?  MEETING DATE: August 8, 2016 HAMPTON NEIGHBORHOOD COMMISSION AGENDA REVIEW Preparer: J. Bryson Reviewer: J.McBride Presenter: J.McBride SUBJECT: Briefing on Housing Initiatives AGENDA ITEM: V. B ACTION REQUESTED: None BACKGROUND STATEMENT: The Housing and Neighborhood Services Staff will present the basics of the Housing Initiatives within Hampton. Further side-sessions will be provided on specific programs in the upcoming months. NEXT STEPS (If Applicable): None ADDITIONAL REFERENCE MATERIALS ENCLOSED: NA COMMITTEE RECOMMENDATIONS: NA  CAPI Committee Meeting Results August 03, 2016 – Community Development Conference Room- 5:00 PM Present: Steve Edwards Chair – Faith Based Commissioner Sandra Medina – Chair Elect David Duxbury - District 1 Neighborhood Commissioner “Chuck” McEachin – District 2 Neighborhood Commissioner Fred Everette – District 5 Neighborhood Commissioner Marcie Spragan - Neighborhood Development Associate Jasmine Bryson - Neighborhood Development Associate Shellae Blackwell - Neighborhood Development Associate Darren - Neighborhood Development Associate Laura Fitzpatrick - Neighborhood Development Associate Jonathan McBride – Housing & Development Services Department Manager Absent: Peggy Todd – At-Large Realtor Commissioner Henry Mills – At-Large Business Commissioner Stephanie Afonja – At-Large Non-Profit Commissioner Lynn Allsbrook – Public Works Department Pat Parker – Volunteer Boris Peyton - Volunteer I. “Love Your City” Grant Application Review A. Hampton Rotary River Fest & Microbrew Tasting – Committee reviewed and recommends City Council considers approving the grant request - Action – Staff to draft recommendation letter and send to City Council II. Review & Approve the New “Idea-Letter” A. Approved - Committee reviewed and approved “Idea-Letter” pending minor changes - Action – Staff to incorporate minor changes III. Request for Meeting Change During Fall 2016 – Jasmine requested CAPI meet on a different night during the week to accommodate her school schedule  Approved  Change – Meetings moved to the 4th Thursday beginning in September The meeting was adjourned at 7:30 PM The next meeting is scheduled for Wednesday August 17th @ 5 pm Agenda TBD Minutes by: Steve Edwards Page 1 of 1 Civic Communications Committee Meeting Results August 1, 2016 – Canty Conference Room- 5:00 PM Present: Sandra Medina - District 4 Neighborhood Commissioner, Shanel Lewis - Neighborhood Development Associate, Chekesha White - District 10 Neighborhood Commissioner, Stephanie Afonja – Nonprofit Representative, Jason Price – Hampton Police Representative Absent: Barbara Franklin Chair - At-Large Commissioner, Alice Callahan – District 6 Neighborhood Commission The regular meeting of the Civic Communications Committee of Hampton Neighborhood Commission was called to order at 5:00 PM on August 1, 2016 at Canty Conference Room by Sandra Medina. I. Approval of Agenda The agenda was distributed and unanimously approved. II. Review of Previous Minutes The minutes will be distributed electronically for review and approval. III. Consideration of Open Issues A. Chair Remarks – Barbara Franklin  Zika outreach effort to all Hampton residents – All commissioners will make great effort to inform all residents B. Hampton Home Repair Blitz – District Four  Langley Baptist Church – Saturday Oct. 8, 2016  Meet and Greet for the Pine Grove neighborhood at Langley Baptist Church on August 10, 2016. 5pm-6pm  Flyer created by Shanel Lewis – approved  Reach out to MPO Wilson to see if he will attend and if there is currently a Neighborhood Watch – Jason Price  Possible meeting to recruit Team Leaders C. Hampton 101 –  Oct. 29, 2016  Location to be determined  Focus group – neighborhood/community leaders?  Incentive ideas – raffle, gift bags, donations, promotional goodies  Neighborhood Commission effort to promote attendance – goal 50-60  Page 1 of 2  D. Meet and Greet –  Date – November 14, 2016  Location possibilities – Buckroe, Downtown Hampton (Ruppert Sargent), Phenix PK-8 School  Focus group- RNSO’s, youth groups  Recognitions – RNSO, youth groups E. Hampton Registered Neighborhood-Serving Organizations –  Challenge all commissioners of an immediate effort to make contact and register their district neighborhood associations (2 minimum)  Districts 5 and 9 have no registered neighborhood associations  Due by Oct. 15, 2016 – to be ready for the November Meet and Greet IV. Agenda and Time of Next Meeting The next meeting will be held at 5:00 PM and Date TBA at: Canty Conference Room 22 Lincoln St. Hampton, Virginia 23669 The meeting was adjourned at 5:40PM by Sandra Medina Minutes submitted by: Sandra Medina Page 2 of 2 Neighborhood-Schools Partnership Committee Meeting Results June 20, 2016 – Community Development Conference Room- 5:00 PM I. Welcome and Introductions II. Calendar A. S.E.E.D.S. – Saturday, August 6 (10:00 a.m. – 3:00 p.m.) o Aberdeen Elementary School, Bassette Elementary School, Empowered Believers, First Baptist Church of Hampton, Memorial Baptist Church, North Phoebus Community Center, Y.H. Thomas Community Center o Committee Roles  Promotion  Ensure Commission volunteer(s) present at each site B. 101 – October 29 o Committee Roles  Determine Target Audience  Participation  Enroll, if have not previously  Assist C. 201 – Staff recommends December 1, 3, 8, 10, 15 & 17 o Committee Roles  Review previous content and explore additions, if necessary D. OOST Symposium - September 30 (Ruppert Sargent Building) o Committee Roles  Expand invitation list  Promotion E. HCS Community Priorities Workshop – tentative November 10 III. Back to School A. Commission Letter IV. Old Business A. Sharing of Jobs for Life info with Detective Stalnaker V. Next Meeting A. July 18 (take July off?) B. August 15 Page 1 of 1